Project Steering Committee. Executive Leadership Team Assets leadership team Superintendents team Business Analyst/PMO

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1 POSITION DESCRIPTION Position Title: Projects Manager Location: Newcastle Primary Purpose of the Position The primary purpose of this position is to provide a full project life cycle approach to the management of business critical projects associated with the ongoing operation and maintenance of the Coal Export Terminal (CET). This role will form part of the Assets Team and be accountable for ensuring the five year rolling project plan is being delivered to adequately address the strategic direction and objectives of the business in accordance with the established Project Management Framework (PMF) governance requirements. The Project delivery team(s) shall ensure projects are delivered in a controlled manner that minimizes the risk to the business whilst scope delivery is achieved on time, within budget and integration is sustainable. Reporting Relationships Position Reports to: Roles reporting to this position: (D) Direct (ID) Indirect Manager Assets Project Steering Committee Project Engineer(s) (D) & (ID) Supervisor / site coordinator (Contractor) (D) Contracting & Consulting Companies (ID) NCIG departmental employees (ID) Other Key Contacts: Internal: Executive Leadership Team Assets leadership team Superintendents team Business Analyst/PMO External: Various suppliers, consultants and contractors Position Description NCIG, Projects Manager, (A# tba) Page 1 of 5

2 /Responsibilities Major Accountabilities 1. Health, Safety, Environment & Community Show leadership in the areas of Health, Safety, Environment and Community. Support the development and implementation of HSEC systems, including: A Safety Management System A safe system of work Training systems that support HSEC objectives Effective auditing systems Management leadership Ensure a safe working environment for your direct reports and contract personnel through risk assessment programs, hazard identification, safe working procedures/practices and training of personnel. Zero harm focus Demonstrated auditable compliance with policies, systems and statutory requirements including Environmental Management System Project KPI s are established to monitor and manage compliance with HSEC objectives Risk management is incorporated into project delivery and decision-making processes Ensure statutory compliance, and inherently safe design of equipment modified or upgraded. 2. Project Management Full project life cycle ownership and accountability for successful end to end delivery of several simultaneous initiatives Manage all aspects of a portfolio of business-critical projects to ensure the overall program delivers agreed objectives and business benefits. Manage day to day project activities and project delivery teams Work closely with project owners and other key stakeholders to define project success criteria, business requirements and quality specifications Management and completion of the five-year rolling project plan according to schedule, budget, scope and safety expectations Projects are delivered in accordance with best practice in the following areas: Management & Governance Project Controls Technical & Engineering Procurement & Contract Management Implementation & Construction Commissioning & Handover Position Description NCIG, Projects Manager, (A# tba) Page 2 of 5

3 Monitor, track and control project and program risks, dependencies, critical path deliverables and resolve conflicts/issues as they arise. Scrutinise and justify, or otherwise cull, emergent ideas that may cost effectively contribute to project objectives. Manage the full life cycle of project delivery by self and by others including cost, schedule, scope and performance accountability. Co-ordinate the interfaces between the technical, maintenance, HSEC, commercial and regulatory activities required for the successful delivery of the project objectives. Report project progress routinely in written and verbal forms to the steering committee and other relevant stakeholders for the project, including preparation of monthly project status reports. 3. Leadership and Influence Be an effective member of the NCIG Assets Team to ensure delivery of key accountabilities in line with department objectives. Manage the project team including members that do not have direct accountability to this role for day to day activities. Adopt a structured approach to effectively plan and manage change as part of project delivery, to ensure organisational and stakeholder buy-in and readiness as part of successful implementation. Maintain and build relationships with other NCIG team members and relevant contract personnel. Professional and career development for team members Team performance management Establish clear communication protocols Work co-operatively with project team and other business departments Build constructive relationships through the business Effectively communicate and engage with the business around the strategic direction and objectives associated with businesscritical project delivery Project resourcing is established in a flexible manner to deliver the project objectives Influence key stakeholders for buy-in and engagement. Create a team environment where members are actively involved and motivated to achieve the desired project outcomes. Position Description NCIG, Projects Manager, (A# tba) Page 3 of 5

4 Establish appropriate resource levels to effectively deliver projects in accordance with the needs of the business. 4. Budget & Business Planning Coordinate the forward planning over a five-year rolling timeframe that informs the budget and business planning process of business-critical projects. Contribution to the overall strategic direction of the business by advising projects that mitigate key business risks in a timely and cost-effective manner. Implementation and execution of strategies to control project budgets and forecasting. Participate in the preparation of the budget and business planning process Five year rolling project plan that mitigates key business risks Clear and concise identification of budget requirements Variance tracking follow up and reporting including change control analysis Routine cost forecasting is undertaken, and total project costs updated Cost forecasting and monitoring is undertaken to ensure accurate project costs are established as projects advance their life cycle. Develop detailed scopes, execution plans including schedules and cash flow estimates for inclusion in the NCIG annual budget and business planning process. 5. Contractor & Stakeholder Management Manage contractors in a cost-effective manner with a focus on health, safety and environmental compliance. Contractors are integrated into the project team and are held to account for the delivery of the project objectives. Close liaison with key stakeholders and delivery of projects that allow for integration with existing processes and systems. Contractor performance allows for the delivery of project objectives Stakeholders are adequately informed through the project delivery Projects are supported and integrated into the business Contracts are administered in accordance with the requirements set out in the contract Communication and regular progress updates are provided to key stakeholders as to project status. Position Description NCIG, Projects Manager, (A# tba) Page 4 of 5

5 6. Project Management Framework (PMF) Champion Work closely with the Project Management Office (PMO) to facilitate project governance processes. Champion the PMF and associated tools and be the recognised business leader for project delivery. Participate in regular audits, reviews and updates of the PMF with key stakeholders to improve the processes and tools associated with project delivery. Coach and advise Project Owners and Project Managers around their roles and responsibilities associated with project delivery. Education & Experience Essential: Ten years proven experience in project management ideally in construction or heavy industry, with relevant tertiary qualifications Demonstrated delivery of multi discipline business critical projects in an operational environment Extensive experience utilising modern project management tools and techniques including cost management Experience in leading, motivating, developing and influencing stakeholders Ability to write and present reports and other documentation to a wide range of audiences Up to date knowledge of legislative requirements Demonstrated commitment and achievements in safety and environmental management Personal Attributes Management and leadership skills Strong analytical and problem-solving skills Well-developed communication, negotiation, conflict resolution and influencing skills Superior planning and organisational skills Respect amongst peer group Integrity Action oriented Effective collaboration and team building across multiple disciplines Business and commercial acumen Position Description NCIG, Projects Manager, (A# tba) Page 5 of 5