Essen al so ware for managing your fleet

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2 FleetWave CORE Essen al so ware for managing your fleet AWARDS2017 FLEET MANAGEMENT ISO/IEC BUREAU VERITAS Certification 1

3 Out of the box fleet management so ware With a compe ve entry-level price point, FleetWave Core is an off the shelf fleet management so ware package, containing the key tools that your organisa on needs to run an effec ve fleet opera on. The essen al tools with best prac ce built-in Pre-configured with 28-years of fleet management best prac ce, FleetWave Core gives you the essen al tools, reports and automa on, all set-up and ready to go. Faster deployment mes Get up and running with the world s leading fleet management so ware, as quickly as possible. With none of the hassle and addi onal expense of bespoke configura on and lengthy project scoping - just import your data and go. For any fleet type or size Whether the fleet is owned, leased or grey, commercial vehicles or company cars, this mul ple award-winning fleet so ware pla orm can be easily scaled for any size fleet, suppor ng any type of vehicle including: cars, vans, HGVs, trailers and more. Powerful repor ng Using a simple, yet powerful repor ng wizard, you can build a dashboard containing all your key performance indicators, alongside industry standard reports that are built-in. Bolt-on extras FleetWave Core is designed to meet most standard fleet management needs, straight out-of-the-box but that doesn t mean you can t purchase extra modules, integra ons and func onality during or a er set-up. 2

4 FleetWave CORE FleetWave Core Overview Keep a detailed asset register Keep track of comprehensive vehicle records, capture detailed specifica ons and access consolidated vehicle history records that include accidents, defects, maintenance, fuel transac ons etc. Easily allocate vehicles Record and view vehicle alloca ons with a full history by organisa on, department or cost centre, including assignment reason, meter reading and driver details. Ensure regulatory and legal compliance Manage a compliance diary including rou ne service intervals, inspec ons, MOTs and much more, whilst also automa cally upda ng next due dates on job comple on. Never miss an important event FleetWave s Dashboard reports, KPIs, messages and SMS reminders of scheduled events ensure you never miss an important task again. Keep the workforce up to date of job progress Keep the workforce and drivers up to date of vehicle availability and maintenance produc vity with automated and SMS no fica ons of repairs and work completed. Make repor ng defects Simple Easily log vehicle defects and track their status, so they can be raised as job cards for maintenance. Helping to reduce the risk of accidents, vehicle down me to improve safety. 3

5 Effec vely manage your maintenance Create job cards/work orders and track the tasks, parts used and labour, through to comple on whilst gaining a detailed understanding of all expenses. Know the vehicle-level whole life costs Track the whole life costs of individual vehicles and understand the total breakdown of expenses. Track the fleet-level total cost of ownership Record all fleet related expenses to give you clear visibility of opera onal costs, which can be broken down by cost centre, to facilitate recharging in a separate accoun ng system. Measure fuel usage, economy, emissions and costs Easily input fuel transac ons or directly integrate with fuel cards and fuelling systems to allow insight into fuel economy, emissions and accumulated costs. NOTE: automated imports will be costed separately for each provider Report accidents to help reduce risks Record all accident informa on and details needed for insurance claims, and manage the associated costs for recovery and repair, while building a risk profile of your drivers. Manage drivers and ensure duty of care Keep a record of drivers personal details, contract start and end dates, as well as monitoring duty of care events such as medicals, driver licence statuses and even fines. 4

6 CORE modules VEHICLES ALLOCATIONS DRIVERS FINES ACCIDENTS MAINTENANCE DEFECTS FUEL COSTING REPORTS IMPORTS EVENTS 5

7 Big data management made simple Browse all module records in list view with easy to interpret visuals. You can simply sort, filter, query, archive, print, export, highlight and report on a table of informa on, with be er visibility of your fleet data. Code free user customisa on is a big part of what makes FleetWave different to other systems on the market. It s easy to edit which table columns are displayed and how it presents the data to the user in few simple clicks. Each module is pre-loaded with a number of industry standard queries and KPIs, and it s easy to create more using a handy wizard to get ac onable reports specific to your organisa on s needs. Paperless record management FleetWave lets you add, edit or view an individual record within a tabular layout, so you can quickly navigate between sub-categories and access or edit the relevant informa on. A powerful screen designer lets you create new fields, sec ons, bu ons, labels and other func ons within the record s standard format to configure it to meet your organisa on s needs. 6

8 FleetWave CORE Complete oversight of your fleet performance FleetWave s dashboard is your repor ng hub and home screen. Here you can view all your key performance metrics in a central loca on. CORE is pre-loaded with a set of best prac ce fleet reports which are ready to go, however you can easily create new charts, graphs, pivot tables, traffic light KPIs and lists on the dashboard to suit your own organisa on or specific user needs. Full documenta on and training guides CORE contains downloadable help guides for every single use case within FleetWave. By clicking on the ques on mark icon, it s simple and easy to access the guides whenever help is needed. If you need instruc ve and educa onal resources, but at a me and loca on that suits you, look no further than the Chevin Academy. This online portal delivers the very latest video training material that s accessible 24/7. Play, pause and repeat videos as many mes as you need, and view your progress throughout the training programme. 7

9 Customisable data sets Each module comes pre-configured with data sets such as vehicle types, driver roles, fuel families and more, however we understand every organisa on is unique and you may wish to customise them to be er fit your needs. Module se ngs allow you to add, edit or remove the suppor ng data sets as required, to ensure it wraps around your fleet. Ac onable Reports FleetWave includes specially designed reports created for individual modules, to help you quickly understand complex data with easy to interpret visuals. 8

10 FleetWave CORE Tools to make your job easier The system is loaded with a number of useful tools to help you manage your responsibili es including: realloca ng vehicles and drivers, sending automated s, correc ng odometer readings, through to branding your system and more. Streamlined Delivery As FleetWave Core doesn t include the usual project management and configura on you would get from our professional or enterprise package, it s an extremely streamlined delivery process. To get started with FleetWave Core you are provided with templates to help import any exis ng data. Once you have completed forma ng the data into our templates, you send it to us, we check that nothing is missing or incorrect, and then import the data into your new fleet management system. Typically, you will be live within 1 day of providing us with your templated data. 9

11 What services are included with CORE? To keep our pricing compe ve the CORE package doesn t include project management, configura on services and bespoke development. You can purchase these as addi onal services a er CORE has been delivered, or if you want these services during delivery you can select our Professional or Enterprise package. CORE Professional Enterprise An assigned project manager System configura on by Chevin User configurable Bespoke development Support and helpdesk Hos ng Data migra on by Chevin Help guides and video tutorials Dedicated training days Who should choose this package? Those wan ng a totally off the shelf fleet management Those who want to use our best prac se fleet manage- Those who need a full enterprise asset manage- system with none of the ment system as a base to ment system with business cost and fuss of lengthy build upon, with some scoping to iden fy their project management, project management and special workflows and bespoke configura on and configura on services or custom development development, relying on minor development tweaks requirements - for so ware KEY: Not included Purchasable extra the best prac se built-in, with op ons to bolt-on a set of fixed modules, reports and integra ons. to be er suit their organisa- on s needs. truly wrapped around their organisa on s unique needs. Included 10

12 Chevin Fleet Solu ons The Old School House Chapel Street Belper Derbyshire DE56 1AR UK +44 (0)