Utility Coordination Paradigm. Indiana Department of Transportation Utilities and Railroads Division

Transcription

1 Utility Coordination Paradigm Indiana Department of Transportation Utilities and Railroads Division

2 INDOT Mission: INDOT will plan, build, maintain and operate a superior transportation system enhancing safety, mobility and economic growth INDOT Values: Respect Teamwork Accountability Excellence INDOT Mission & Values

3 A Common View of Utility Coordination Utility Coordination is a means to get the utilities out of the way of our road project.

4 A Common View of Utility Coordination Follow the letter of 105 IAC 13 Survey Notify Utility Companies Conduct Preliminary Field Check Establish right-of-way Design the project to final plans Bring in the utility companies to finalize coordination Construct the project

5 Results of Traditional Steps Unforeseen surprises in costs and time for both Utilities and project owners High Costs to all, including the public No discussion on alternatives for design to save time and money- unnecessary relocations Delays Change Orders Frustration between all parties involved

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7 Road Blocks To Success Right-of-way acquisition Utility impacts and subsequent relocations Environmental permitting

8 Tools for Removing Obstacles Communication with internal team members early and often Engage strategic partners* Accurate Information Early Risk Assessment Identify Critical Path items and develop strategic plan to address them

9 Partners

10 Paradigm to Utility Coordination Early, proactive engagement and partnership with all involved parties/ partners so that maintenance of and improvements to the public infrastructures can be accomplished in the most timely and cost effective manner and service the needs of the public.

11 Paradigm for Utility Coordination Survey and Initial Notice Live contact with Utility Partners Understand the complications and what is important to each of our partners

12 Just a line on the paper!!!!

13 Small footprint compared to actual size!

14 $$$ and over a year of impact!

15 Paradigm continued Obtain accurate utility locations in sufficient detail to start design Avoid utility impacts whenever feasible Submit justification for all impacts to be shared with utilities Obtain ballpark estimates Establish which utilities are reimbursable Understand that UTC is collaborative and interactive

16 Collaborative Independent Operation Project Manager Designer Utility Coordinator Utility

17 Paradigm- cont. Establish a preliminary layout for ROW and placement for utilities Everyone knows where everyone goes! Determine who will acquire ROW Determine who will physically clear ROW Establish the critical path for the ROW Provide our Geo-Tech reports Build in contract whenever feasible

18 Paradigm- cont. Effective constructability reviews Complete design through tracings Thorough review of utility work plans, schedules, right-of-way status, and special provisions before letting Coordinate all pre-construction activities for timely relocations Be On-Point for Post-Letting Construction

19 Special Provision Example The facilities of American Electric Power (AEP) Distribution (also known as Indiana Michigan Power) exist within the project limits. The utility could begin to implement work plan 45 days after receipt of the notice to proceed. The utility will be able to complete its involvement with the contract when the contractor has completed staking and clearing the right-of-way in the location of Sta to Sta S-3(2)-C such that the utility may adjust its facilities. It is anticipated that the utility will take approximately 75 calendar days to adjust its facilities in such area. AEP Distribution will need 60 days to obtain materials and 45 days to schedule work crews. If questions arise, Mark Walls of the utility may be contacted at or

20 Managing Risk Monitoring accurate placement Constructability reviews point out the risk points within right-of-way where we need to monitor placement during the utility relocations and our construction. In-house Consultant Contractor

21 Paradigm Example

22 Benefits to this Approach Project involves entire team early All right-of-way needs are accounted for early and allow for one presentation to the property owner The project team controls the schedule that was built together Plan for All Partner Costs Reduce delays/change orders Project is delivered by a team that worked together as partners throughout

23 Partnership

24 Overview of Certification Course Course structure We attempt to impart the concepts of our desired approach in a two day course knowing that the test of this approach will only come with actual live project experience. Website: Two full days of presentations Four tests to verify concepts are being grasped 75% passing score required for approval to do INDOT work

25 Overview of Certification Course 1- Utility Coordination Paradigm IAC 13, UAP and 10 State Standards 3- Coordinating with PM 4- Research Phase, Indiana 811, Initial Notice,Verification 5- Subsurface Utility Engineering (SUE) 6- IDM Chapter Design Around Utilities 8-Utility Reimbursements

26 Course Overview (cont d) 9- Agreements and Cost Estimates 10- LPA Utility Coordination 11- Understanding Right of Way Process 12- Drawing of Sufficient Detail 13A- Work Plan Development 13B- Gantt Charts 14- Construction Review 15- Conducting Professional Meetings

27 Questions?

28 Contact Information INDOT Director of Utilities and Railroads Steve Robinson, Acting INDOT Utility Coordinator Mike Hoy