Executive IMTG Projects Status Report November 30, 2016

Transcription

1 Executive IMTG s Status Report November 30, 2016 ACAMS Expansion Airport Police Computer Aided Dispatch (CAD) System Replacement Document Management System Enhancement Inventory Management PIDS Sepulveda North Perimeter TBIT & T2 Automated Passport Control Kiosks Phase 1, Phase 2 ACAMS System Replacement Assessment & SOW Development CCTV System Enhancement Phase 2 Credentialing Process Assessment & Optimization Digital Trunked Radio System Enhancement Distributed Antenna System LAWA & Public WiFi Improvements LAWA Service Management System Maximo Enhancement Mobile Passport Control Workforce Scheduling System Phase 2 On Schedule, Within Behind Schedule or Over Pending Management Approval Behind Schedule and Over, but Recoverable Have Critical Issue(s) that Require(s) Management Attention or Approval Airport Technology & Business Systems s Infrastructure Technology s s in Planning Page 1 of 13

2 Executive Summary During this reporting period, IMTG continued to make progress on many projects. This Executive Summary section contains highlights of Major accomplishments, Board of Airport Commissioners Approvals, and Planning s underway. The following sections of the report provide Financial summary, portfolio timeline, one pagers, and List of completed IMTG projects. one pager provides summary data, Current snapshots, Notes, 60 day projections, Stakeholders satisfaction, Key issues, and Executive management action requirements for each IMTG project. IMTG Major Accomplishments in November 2016 Document Management System Enhancement Conducted the first prototype review of Prolog Integration where part of the integration features was showcased. Development work continues for the second prototype review. Conducted the first prototype review for City Attorney with proposed folder structure. As a result of the review, agreement has been reached to develop folder structure based on practice areas. Development work is underway to incorporate this design. Obtained management approval from the Chief Information Officer (CIO) to distribute Business Value Assessment invitation memo to Deputy Executive Directors and Division Managers. The Board of Airport Commissioners (Board) Approvals PIDS - Sepulveda North Perimeter contract was awarded in November. Page 2 of 13

3 Planning is underway on the following projects: Technology & Business Systems s ROM Planning Costs to ACAMS System Replacement Assessment & SOW Development $2.2M Airport Police Computer Aided Dispatch System Replacement $15.9M CCTV System Enhancements Phase 2 Credentialing Process Assessment & Optimization $300K Digital Trunked Radio System Enhancement $2.9M Distributed Antenna System $200K LAWA & Public WiFi Improvements LAWA Service Management System Maximo Enhancement Mobile Passport Control $97K PIDS Sepulveda North Perimeter $2.6M Workforce Scheduling System Phase 2 $650K Workforce Scheduling System Phase 3 $305K $0 $950K $142K $0 $0 $0 $0 Not yet started Not yet started Not yet started $525K Not yet started On hold Page 3 of 13

4 Financial Summary - s IMTG s Estimated Cost At Completion Total % Mgr Estimate % Completion Element Element Element % Technology & Business Systems s ACAMS Expansion $4,809, $5,509, $3,168, % 98% ACAMS System Replacement Assessment & SOW Development (In planning) $2,200, $0.00 Airport Police Computer Aided Dispatch (CAD) System Replacement $15,900, $954, % 13% Airport Police CAD - RFI / RFP 100% $335, $335, Airport Police CAD - System Development and Implementation 9% $15,565, $614, Credentialing Process Assessment & Optimization $269, $0.00 Document Management System Enhancements $1,065, $227, % 29% DMS - Board Office Process Improvement $99, $97, DMS - BRAVA $53, $0.00 DMS - City Attorney $185, $0.00 DMS - ECM Link $75, $0.00 DMS - ECM Remediation and Team Discovery $51, $13, DMS - Prolog Integration $171, $0.00 DMS - Phase 2 & 3 Requirements Gathering $57, $57, DMS - Soft Cost $316, $59, DMS - Software $25, $0.00 DMS - Training & Contingency $31, $0.00 Distributed Antenna System (In planning) $200, $0.00 Inventory Management $290, $162, $293, % 95% Mobile Passport $97, $0.00 1% PIDS - Sepulveda North Perimeter $2,615, $2,645, $525, % 10% TBIT & T2 Automated Passport Control Kiosks - Phase 1, Phase 2 $3,987, $742, % 96% Workforce Scheduling System $2,526, $1,484, % 50% Workforce Scheduling System - Airport Operations (Completed) $876, % $851, $876, Workforce Scheduling System - Phase 2 $650, $0.00 Workforce Scheduling System - Phase 3 (In planning) $305, $0.00 Workforce Scheduling System Soft Costs $720, $608, % 98.6% 26.0% % 102.9% 84.5% Technology & Business Systems s Total : $34,564, $7,397, % Page 4 of 13

5 Financial Summary - s IMTG s Estimated Cost At Completion Total % Mgr Estimate % Completion Element Element Element % Infrastructure Technology s Digital Trunked Radio System Enhancement $2,850, $0.00 Infrastructure Technology s Total : $2,850, $0.00 $37,414, $7,397, % Page 5 of 13

6 Technology & Business Systems s Infrastructure Technology s Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun s Portfolio Timeline Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ACAMS Expansion Dec 16 ACAMS System Replacement Assessment & SOW Development (No Detail Report) Airport Police Computer Aided Dispatch (CAD) System Replacement Dec 19 CCTV System Enhancements Phase 2 (No Detail Report) Credentialing Process Assessment & Optimization (No Detail Report) Document Management System Enhancements May 17 Inventory Management Dec 16 Mobile Passport Control (No Detail Report) PIDS Sepulveda North Perimeter Feb 17 TBIT & T2 Automated Passport Control Kiosks Phase 1, Phase Dec 16 Digital Trunked Radio System Enhancement (No Detail Report) Distributed Antenna System (No Detail Report) LAWA & Public WiFi Improvements (No Detail Report) Page 6 of 13

7 Technology & Business Systems Status Name: ACAMS Expansion Manager: Olivares, Jaime Deputy Manager: Description: Deployment of ACAMS at 44 baggage belts portals at LAX in terminals to comply with Code of Federal Regulations (CFR), Title 49, Parts 1542 and 1544.The project objective is to address access control at baggage belts, and to optimize the portal operations across the CTA. Sponsor: Gannon, Patrick End : 05/31/2016 Total Mos: 30 % Mos Change: 23.5% Primary Contractor: GDIT Current Stage: Closeout Stages: Start Current Total Elapsed % Elapsed PM Est % Complete Current Snapshot: 11/30/ Management Division (PMD) received and approved final payment on 11/21/ /30/ warranty letters were received by PMD on 11/22/2016. Notes: 4/30/ The percent expended is low because the Contractor will be paid when all work in each terminal is completed. 7/31/ Estimated Cost at Completion is 12.71% lower than the Current. This is due to the number of baggage belt portals for this project being reduced from 66 to 44 because the ACAMS readers for the portals in Terminals 6 and 7 will be installed under the United Airlines Terminal remodel project. 10/31/ Closeout Phase started 9/20/2016. is moved from 10/31/2016 to 12/29/2016 to allow time for closeout activities. Summary: 12/11/ /29/ % Initation & Planning 12/11/ /05/ % 100% Execution 10/05/ /20/ % 100% Close-Out 09/20/ /29/ % 95% : Description WBS IO Implementation $3,887, PM & Technical Support $1,142, LAWA Salaries $480, Current $5,509, Current : $5,509,000 Expended: $3,168, Percent Expend: 57.5% Estimated Cost at Completion: $4,809, Day Look Ahead: Closeout 12/29/2016 Issues Affecting Progress: None to report. Executive Management Action Required: Management Stakeholder Satisfaction: None to report. -- Page 7 of 13

8 Technology & Business Systems Status Name: Airport Police Computer Aided Dispatch (CAD) System Replacement Manager: Olivares, Jaime Deputy Manager: Daneshmand, Mandana Description: The objective of this project is to replace the existing Computer Aided Dispatch (CAD) system at LAWA with a new CAD system that provides enhanced capabilities and functionality and also can be interfaced for interoperability with the City of Los Angeles Police Department CAD system. Sponsor: Gannon, Patrick End : 12/31/2016 Total Mos: 25 % Mos Change: 142.4% Primary Contractor: To Be Determined Current Stage: Planning Stages: Start Current Total Elapsed % Elapsed PM Est % Complete Current Snapshot: 11/30/ Pre-proposal conference was held 11/17/ /30/ Security Sensitive Information (SSI) documentation viewing sessions were held 11/18/2016 and 11/21/2016. Summary: 12/01/ /20/ % Initiation & Planning 12/01/ /16/ % 90% Execution 03/20/ /27/ % 0% Closeout 09/27/ /20/ % 0% Notes: : WBS IO /31/ The CAD Team completed the Users Requirement document and is completing a detailed system design which presently is showing that the original $10M concept estimate will increase. A new budget estimate has been presented to management during IT Governance meeting. The new ROM cost estimate for implementation is $14.8M and ROM cost estimate for planning is$1.1m. Total ROM cost estimate for the project is hence $15.9M. Description Airport Police CAD - RFI / RFP $335, Airport Police CAD - System Development and Implementation $15,565, Current $15,900, Current : $15,900,000 Expended: $954, Percent Expend: 6.0% Estimated Cost at Completion: $15,900, Day Look Ahead: Questions Due from Proposers Proposals Submission 12/07/ /11/2017 Issues Affecting Progress: None to Report. Executive Management Action Required: Management Stakeholder Satisfaction: -- None to Report. Page 8 of 13

9 Technology & Business Systems Status Name: Document Management System Enhancements Manager: Lee, Yi Deputy Manager: Description: The goal of the DMS Enhancement project is to implement enhanced features and capabilities in OpenText to make it better able to serve LAWA's content management needs. The remainder of the project after VIM upgrade consists of five sub-projects: Prolog Converge Integration, City Attorney Workflow, SharePoint Integration, BRAVA Viewer Integration, and ECM Enhancement. Sponsor: Mengistu, Samson End : 01/03/2017 Total Mos: 16 % Mos Change: 3 Primary Contractor: Stellar Services Current Stage: Execution Stages: Start Current Total Elapsed % Elapsed PM Est % Complete Current Snapshot: 11/30/ Conducted the first prototype review of Prolog Integration where part of the integration features were showcased. Development work continues for the second prototype review. 11/30/ Conducted the first prototype review for City Attorney with proposed folder structure. As a result of the review, agreement has been reached to develop folder structure based on practice areas. Development work is underway to incorporate this design. 11/30/ Stellar is working to revise the data migration scripts to address issues encountered in the second round of data migration. In the meantime, both QAS SAP and QAS OpenText environment are being refreshed for a new round of user acceptance testing (UAT). 11/30/ Obtained management approval from the Chief Information Office (CIO) to distribute Business Value Assessment invitation memo to Deputy Executive Directors and Division Managers. Notes: 10/30/ The section was updated to reflect the current implementation approach. 11/30/ end date has been moved from 1/3/2017 to 5/26/2017 based on the current schedule. The current schedule has been approved; it will be baseline in December after a Controls Change Request Board (CRB) review. 60-Day Look Ahead: Final Server & Storage Requirements Report 12/07/2016 City Attorney Technical Design Document (TDD) Approved 12/21/2016 PDG Prolog Integration Technical Design Document (TDD) Approved 12/22/2016 City Attorney Prototype Review Complete 01/05/2017 ECM Link UAT Signoff 01/13/2017 ECM Link in Production 01/30/2017 Management Stakeholder Satisfaction: Summary: 09/14/ /26/ % Initiation & Planning 09/14/ /30/ % 97% Execution 04/01/ /12/ % 30% Closeout 12/09/ /26/ % 15% : Description Current : $1,065,715 Expended: $227, Percent Expend: 21.4% Issues Affecting Progress: 11/30/ Issues relating to Non-PO invoices were encountered during data migration which resulted in yet a new round of migration and UAT once the issue is fixed. Executive Management Action Required: None to report. WBS IO Board Office Process Improvement $99, BRAVA $53, City Attorney $185, ECM Link $75, ECM Remediation and Team Discovery $51, PDG Prolog Integration $171, Phase 2 & 3 Requirements Gathering $57, Soft Cost $316, Software $25, Training & Contingency $31, Current $1,065, Estimated Cost at Completion: $1,065, Page 9 of 13

10 Technology & Business Systems Status Name: Inventory Management Manager: Ludwick, Steve Deputy Manager: Clarkson, Eugene Description: A software solution that will standardize and automate the IMTG warehouse inventory and tracking, as well as provide transparency in operations. The system will replace the current manual practice and minimize over-purchasing and stocking of obsolete inventory, thereby maximizing financial resources and worker productivity. Sponsor: Mattingly, Sonja End : 06/30/2015 Total Mos: 56 % Mos Change: 32.1% Primary Contractor: GSA / Royal4 Current Stage: Closeout Stages: Start Current Total Elapsed % Elapsed PM Est % Complete Current Snapshot: 5/31/ System went live on 5/16/2016. Notes: 9/30/ Estimate Cost at Completion is increased from $245,350 to $260,000. 9/30/ Change request approved for notifications which will automate communication of new orders and orders ready to be picked up, improving customer experience and easing burden on IMTG warehouse staff. Setting defaults in ewise will decrease user confusion for pick up orders. Cost impact is $1,650 which does not affect the current Estimated Cost at Completion. 10/31/ is over budget. Management costs were not originally included. The implementation phase is complete. 11/30/ is moved from 11/30/2016 to 12/30/2016 to allow time for closeout activities. 60-Day Look Ahead: Notification for New Order Placed Complete 12/09/2016 Closeout 12/30/2016 Summary: 10/22/ /30/ % Initiation & Planning 10/22/ /12/ % 100% Execution 08/13/ /30/ % 100% Closeout 06/30/ /30/ % 10% : Description Current : $162,600 Expended: $293, Percent Expend: 180.2% Issues Affecting Progress: WBS N/A IO CompuCom contract for software procurement $30, En Pointe contract for hardware procurement $3, GSA contract with Royal4 for implementation Services $55, R&B soft costs $18, Hardware $40, contingency $15, Current $162, Estimated Cost at Completion: $290, /30/ Royal4 has been slow to implement the notifications. These are minor fixes, but their delay impacts the overall project for a proper closure. Management Stakeholder Satisfaction: -- Executive Management Action Required: None to report. Page 10 of 13

11 Primary Contractor: Los Angeles To Be Determined Technology & Business Systems Status Name: PIDS - Sepulveda North Perimeter Manager: Wheaton, Ted Deputy Manager: Olivares, Jaime Description: The purpose of this project is to procure a Perimeter Intrusion Detection System (PIDS) to enhance the security posture of the Los Angeles International Airport (LAX) and to assist the LAWA Airport Police Division (APD) in protecting the Airport perimeter. This Scope of Work is for the test case PIDS zone referred to as the Sepulveda North Perimeter (SNP) zone, which will be used to explore current PIDS technologies so that an effective and fully functional system can be designed and implemented. % Mos Sponsor: Gannon, Patrick End : Total Mos: Change: Current Stage: Planning Stages: Start Current Total Elapsed % Elapsed PM Est % Complete Current Snapshot: 7/31/ All proposers were deemed compliant with financial and administrative requirements by PSD. 9/30/ Selection Panel Technical Briefing was held on 9/9/ /31/ Contract negotiations was held on 10/26/2016. Notes: 3/31/ duration elapsed percentage is higher than Manager estimated completion due to the extended RFP approval process. 3/31/ finish date has been moved from 12/27/2016 to 2/24/2017 because Initiation and Planning requires 2 more months to complete. 8/31/ Sub "PIDS - At Locations " has been dropped, along with its $19,754,055 budget. Perimeter Intrusion Detection System (PIDS) Program (Master ) now consists of Sub "PIDS - Scoping and Development" and Sub "PIDS - Sepulveda North Perimeter". Scoping and Development covers soft costs of the Master. 8/31/ of Sepulveda North Perimeter Sub has been revised from $1,600,000 to $2,000,000. 8/31/ Total budget of the Perimeter Intrusion Detection System (PIDS) Program has been reduced from $22,000,000 to $2,645,945 (Scoping and Development - $645,945 and Sepulveda North Perimeter installation - $2,000,000). 10/31/ Estimated Cost at Completion has been changed from $1,970,000 to $2,615,945 because the Scoping and Development portion of $645,945 has been merged into the project. Summary: 02/11/ /24/ % Initiation & Planning 02/11/ /17/ % 50% Execution 11/17/ /10/ <1 15% 0% Closeout 02/13/ /24/2017 <1 0 0% 0% : Description Current : $2,645,945 Expended: $525, Percent Expend: 19.9% Issues Affecting Progress: None to report. WBS IO Scoping and Development $645, Sepulveda North Perimeter $2,000, Current $2,645, Estimated Cost at Completion: $2,615, Day Look Ahead: Notice-to-Proceed (NTP) Released 12/20/2016 Executive Management Action Required: Management Stakeholder Satisfaction: -- None to report. Page 11 of 13

12 Primary Contractor: Los Angeles SITA Technology & Business Systems Status Name: TBIT & T2 Automated Passport Control Kiosks - Phase 1, Phase 2 Manager: Blackhall, Ardene Deputy Manager: Cat, Kim Description: Automated Passport Control (APC) is a US Customs and Border Protection (CBP) program that expedites the entry process for US, Canadian, and eligible Visa Waiver Program travelers through the Primary Inspection area. The self-service APC kiosks allow guests to submit their declaration form and personal information electronically, in lieu of completing a traditional paper form. Phase 1 will include the installation of 28 kiosks in TBIT, and 12 in Terminal 2. Phase 2 will include an additional 44 units, 32 in TBIT, % Mos Sponsor: Reis, Thomas (CBP) End : Total Mos: Change: Current Stage: Closeout Stages: Start Current Total Elapsed % Elapsed PM Est % Complete Current Snapshot: 6/30/ All Infrastructure build-out is completed. 6/30/ All Network installation is completed. 7/31/ All kiosks for both phase 1 and 2 have been installed at Terminal 2 and TBIT. Notes: 5/31/ Forty (40) APC kiosks have been implemented at TBIT in September, The installation of additional APC kiosks will further increase the CBP inspection throughput and decrease customer wait times. This will result in an improved guest experience. 5/31/ Awaiting invoicing from the vendor SITA. 6/30/ For Phase 1, twelve (12) APC kiosks have been installed in Terminal 2, and an additional 28 APC kiosks have been installed in TBIT. CBP requests the installation of these kiosks to be completed by June 1, 2016, prior to the start of the busy summer travel season. It was completed as scheduled. 7/31/ Phase 2 will start immediately after the completion of Phase 1. An additional 44 kiosks will be installed in Phase at TBIT and 12 at Terminal-2. 8/31/ is revised from $4,000,000 to $3,987, $1,583,000 was a Phase 1 ROM cost estimate. The $3,987, is calculated from committed costs from Purchase Orders (POs) and actual costs captured. Phase 2 budget is the difference between $3,987, and the Phase 1 ROM estimate. 11/30/ Closeout activities are the only remaining tasks for the project. has been moved from 11/30/2016 to 12/31/2016 to allow time for Closeout activities. Summary: 03/11/ /31/ % Initiation & Planning 03/11/ /18/2016 <1 <1 100% 100% Execution 03/18/ /16/ % 100% Closeout 05/16/ /31/ % 80% : Description Current : $3,987,805 Expended: $742, Percent Expend: 18.6% Issues Affecting Progress: WBS IO Phase 1 $1,583, Phase 2 $2,404, Current $3,987, Estimated Cost at Completion: $3,987, /30/ Problems were found in some of the installed APC Kiosks. The APC Kiosks are currently maintained by O&M. The vendor will not be paid until the problems are fixed. This delay of payment impacts the overall project for a proper closure. 60-Day Look Ahead: Executive Management Action Required: Management Stakeholder Satisfaction: None to Report. -- Page 12 of 13

13 Completed IMTG s Since Q Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q Q1 Q2 Q3 Q4 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Workforce Scheduling System Airport Operations (7/29/2016) o Data Center Vblock (7/29/2016) o Ground Run Up Monitoring System For West Aircraft Maintenance Area (IT Component) (7/15/2016) o Airport Police Dispatch Remodel (IT Components) (6/30/2016) o Situational Status Display System (6/30/2016) o Terminal Emergency Visual Paging SSCP Phase A, B, C (6/30/2016) o Automated Passport Control Kiosks Terminal 7 (5/31/2016) o Common Use Self Service (CUSS) Kiosks (5/4/2016) o CIP Software Implementation Phase 2 (11/20/2015) o DMS Vendor Invoice Management Upgrade (8/27/2015) o Digital Asset Management System (8/5/2015) o Terminal Airline Support System (TASS) Technology Refresh Phase 1 (8/4/2015) o SBO Credentialing (6/30/2015) o CIP Ace Software Implementation Phase 1 (1/29/2015) o CCTV System and Camera Coverage Enhancement (12/17/2014) o Automated Passport Control Kiosks (11/18/2014) o SBO Computer Based Training (10/31/2014) o Enterprise Geographic Information (egis) (10/31/2014) o PC Refresh (10/30/2014) o CAS and epas Development (7/14/2014) o Bradley West IT Design & Development (3/31/2014) o LAX Alternative Vehicle Interactive Form (2/28/2014) o Facility Management System (12/19/2013) o Fixed Automated License Plate Recognition Pilot (10/29/2013) o Document Management System (9/30/2013) o ExtraNet (8/27/2013) o 96th Street IT Infrastructure Upgrade (7/29/2013) o Perimeter Intrustion Detection System Study (6/28/2013) o o Manhole Repairs (3/29/2013) o Automatic Vehicle Identification System (1/31/2013) o Telecom Public Safety Data Center Design (12/6/2012) o ACAMS Enhancement (10/31/2012) o Terminal T1 T8 IT Room Design (3/19/2012) o Network Expansion (3/15/2012) o South Side Fiber Backbone Extension (1/11/2012) o Admin West Data Center Interim Upgrade (11/10/2011) o Trunked Digital Radio System (11/1/2011) o Van Nuys Parking System (8/5/2011) o ARCC IT Scope (4/15/2011) o Mass Notification (3/9/2011) ` Aug Sep Oct Nov Dec Page 13 of 13