RG Connect 2016 Microsoft Dynamics GP Tips and Tricks May 13, 2016

Transcription

1 RG Connect 2016 Microsoft Dynamics GP Tips and Tricks May 13, 2016 Prepared by Tim Tobias, Carol Livingston, Kayla Schilling, Steve Payne, Elizabeth Bender 600 SW 39 th Street, Suite 250 Renton, WA

2 Contents SYSTEM Document Attachment Rename Fiscal Periods SmartList Designer from Favorites SmartList to Excel Numbers are Formatted as Numbers!... 6 FINANCIAL MANAGEMENT MODULE Allow Account Entry Reverse Historical Year Remove Bank History... 7 PAYABLES MANAGEMENT MODULE Pay Check Batches by Credit Card Update 1099 Information Vendor Combiner and Modifier Purchasing All-In-One-View RECEIVABLES MANAGEMENT MODULE Sales All-In-One View Automatically Create Bank Deposits Customer Credit Limits Customer Combiner and Modifier Paid Transaction Removal INVENTORY MANAGEMENT MODULE Items can be Inactivated Items can be Inactivated Exclude Inactive Items from Look-Ups Speedy Speedy Payroll Entry Bi-Weekly Payroll vs. Monthly Deduction Payroll Classes are your friends Reprint Check or Earnings Statement 2 for Fiscal Year tracking Last Tax Update SYSTEM WEB-CLIENT AND WORKFLOW Web client interface Page 2 of 26

3 27. Workflow types by product RG COPY/PASTE The Resource Group s GL Copy/Paste The Resource Group s AP Copy/Paste AP CONNECT RESOURCE TIPS System Requirements Feature of the Day Designated Resource Group Help Desk Inbox The Resource Group Help Desk Direct Line Microsoft Support Line Microsoft Support for Cloud Customers Page 3 of 26

4 SYSTEM 1. Document Attachment Document attachment is available on master record and transaction windows within GP. You can attach an unlimited number of documents which can also be set to flow from master records to transactions automatically. Page 4 of 26

5 2. Rename Fiscal Periods Administration Page SETUP-COMPANY-FISCAL PERIODS You can modify fiscal period names to make reports and inquiries easier to read: 3. SmartList Designer from Favorites SmartList Designer now allows you to create new SmartLists from existing Favorites (GP 2016): Page 5 of 26

6 4. SmartList to Excel Numbers are Formatted as Numbers! Number fields in SmartList are now exported to Excel automatically formatted as numbers (GP2016): FINANCIAL MANAGEMENT MODULE 5. Allow Account Entry Financial Page CARDS-FINANCIAL-ACCOUNT Disable the Allow Account Entry checkbox on the Account Maintenance window to prevent users from entering journal entries against specific accounts to maintain the integrity of sub-ledger reconciliations. Page 6 of 26

7 6. Reverse Historical Year Financial Page ROUTINES-FINANCIAL-YEAR END CLOSING Use the Reverse Historical Year function on the Year-End Closing window to re-open closed fiscal periods. 7. Remove Bank History Financial Page UTILITIES-FINANCIAL-REMOVE BANK HISTORY The Remove Bank History utility can be used to remove bank transaction history and improve the performance and speed of checkbook inquiries: Page 7 of 26

8 PAYABLES MANAGEMENT MODULE 8. Pay Check Batches by Credit Card Purchasing Page TRANSACTIONS-BATCHES Check batches can now be paid by credit card. The payment will create an invoice for the credit card vendor and a remittance form will print that list the invoices that were paid with that credit card transaction (GP 2016). Page 8 of 26

9 9. Update 1099 Information Purchasing Page UTILITIES-UPDATE 1099 INFORMATION The Update 1099 Information window can be used to perform mass updates of 1099 information on vendors and retroactively on vendor transactions: 10. Vendor Combiner and Modifier Purchasing Page UTILITIES-VENDOR COMBINER AND MODIFIER The Vendor Combiner and Modifier window provides the ability to modify vendor numbers and combine vendors and their historical transactions: Page 9 of 26

10 11. Purchasing All-In-One-View Purchasing Page INQUIRY-PURCHASING ALL-IN-ONE-VIEW The Purchasing All-In-One View window displays transactions for a specific vendor from both the Purchase Order Processing and Payables modules in one place with drill-down capabilities: RECEIVABLES MANAGEMENT MODULE 12. Sales All-In-One View Sales Page INQUIRY-SALES ALL-IN-ONE VIEW The Sales All-In-One View window displays transactions for a specific customer from both the Sales Order Processing and Receivables modules in one place with drill-down capabilities (GP2016): Page 10 of 26

11 13. Automatically Create Bank Deposits Administration Page SETUP-COMPANY-COMPANY In the Company Setup window, there is now an option to automatically post deposits from cash receipts entries (GP2016): 14. Customer Credit Limits Sales Page CARDS-CUSTOMER Customer credit limits can also be configured to account for balances in specific aging categories for that customer: Page 11 of 26

12 15. Customer Combiner and Modifier Sales Page UTILITIES-CUSTOMER COMBINER AND MODIFIER The Customer Combiner and Modifier window provides the ability to modify customer numbers and combine customers and their historical transactions: 16. Paid Transaction Removal Sales Page ROUTINES-PAID TRANSACTION REMOVAL The Paid Sales Transaction window moves fully applied documents in the Receivables module to the history table and should be run on a monthly basis: Page 12 of 26

13 INVENTORY MANAGEMENT MODULE 17. Items can be Inactivated Inventory Page CARDS-ITEM Items can now be marked as Inactive in the Item Maintenance window: 18. Items can be Inactivated Inventory Page CARDS-SITE Sites can now be marked as Inactive in the Site Maintenance window: Page 13 of 26

14 19. Exclude Inactive Items from Look-Ups Inactive items can be excluded from look-ups and set as the default view: PAYROLL MODULE 20. Speedy Speedy Payroll Entry Payroll Module Page TRANSACTION-MASS ENTRY This is a quick way to create a larger group of payroll transactions. You can select or deselect items to be included in the batch. In the Preview Mass Entry Transactions window, click Build Batch to create the transactions. Page 14 of 26

15 21. Bi-Weekly Payroll vs. Monthly Deduction Payroll Module Page TRANSACTION-BUILD CHECKS If you do Bi-weekly payrolls, you pay employees 26 times a year. If you have monthly deductions, like health insurance, you have a monthly amount for each employee to deduct. Problem? If you annualized the monthly deductions and divide by 26 and use that amount each pay period, than you'll have difficulty balancing the liability to the GL and if employee leaves, creates a difference which the employee will likely owe a balance. Divide the monthly deduction amount by half and take out of each pay period for the first 2 pay periods of the month. Use a different "Build Payroll Check" ID and on the Deduction and Benefit button, use the Selected radio button and do not select those monthly deductions. Page 15 of 26

16 22. Payroll Classes are your friends Payroll Module Page TOOLS-SETUP-PAYROLL-EMPLOYEE CLASSES Many employees categorize their employees for reporting or if they pay their employees in specific groups, Payroll has a lot of reporting capability by class, including period end reports. You can also process a payroll by employee classes, by restricting the build process to a specific class Some of the other powerful uses class ID is to default setup values such as the following: a. SUTA State and Workers Comp Codes are automatically assigned to the employee so the proper tax reporting or post workers comp liabilities. b. Accrue Vacation and Accrue Sick check boxes to avoid errors with not accruing vacation and sick time. c. Employee Class Code Setup allows for automatically assignment of default Pay Codes, Benefits, Deductions, State Taxes, and Local Taxes to the class. d. If switch Class IDs on an Employee, the active codes are inactivated for Pay Codes, Benefits and Deductions. 23. Reprint Check or Earnings Statement 2 for 1 Payroll Module Page INQUIRY-PAYROLL-CHECK HISTORY Re-print a pay stub or earnings statement at any time. In U.S. Payroll Check Inquiry, when you view the checks for an employee, there is a checkbox that will let you print a duplicate report for the employee. You can mark one or more checks to print. Page 16 of 26

17 There is also a new option in GP2015 R2 that allows you to change the sort order on the Payroll Check inquiry window. No more scrolling to the bottom of the window! Page 17 of 26

18 24. Fiscal Year tracking Payroll Module Page TOOLS-SETUP-PAYROLL-PAYROLL-OPTIONS button Track Fiscal Year payroll information in addition to calendar year data. In addition, deduction and benefits can be setup to apply maximum limits based on the fiscal year amounts. Users will be able to switch between calendar and fiscal year information in payroll inquiry windows. 25. Last Tax Update Administration Page SETUP-SYSTEM-PAYROLL TAX Having a tough time finding the Last Tax Update date that was run on the system? Page 18 of 26

19 SYSTEM WEB-CLIENT AND WORKFLOW 26. Web client interface Internet Explorer Page 19 of 26

20 Microsoft Edge Mobile Phones Android iphone Windows Phone 27. Workflow types by product Administration Page SETUP-COMPANY-WORKFLOW-WORKFLOW MAINTENANCE GP 2013 R2 Purchasing o Purchase order Approval o Purchase Requisition Approval Payroll o Payroll Timecard Approval Project o Timesheet Approval Page 20 of 26

21 GP 2015 R2 Financial o General Ledger Batch Approval Sales o Receivables Batch Approval Purchasing o Payables Batch Approval o Payables Transaction Approval o Purchase Order Approval o Purchase Requisition Approval o Vendor Approval Payroll o Employee Profile Approval o Employee Skills Approval o Payroll Direct Deposit Approval o Payroll Timecard Approval o Payroll W4 Approval Project o Expense Report Approval o Timesheet Approval Administration o Smartlist Designer View Approval Page 21 of 26

22 RG COPY/PASTE 28. The Resource Group s GL Copy/Paste Contact your Customer Account Manager for information Financial Page TRANSACTIONS-FINANCIAL-BATCHES Click on the Additional button and choose TRG Excel GL Integration. Page 22 of 26

23 Fill in Batch ID, Transaction Date and JE Reference. Copy data from Excel and click on Paste in GP. Click on Error Log and fix any errors. Click on Integrate to create batch in GP. 29. The Resource Group s AP Copy/Paste Contact your Customer Account Manager for information. Purchasing Page TRANSACTIONS-BATCHES Click on the Additional button and choose TRG Excel AP Integration. Fill in Batch ID, Batch Comment and Posting Date. Copy data from Excel and click on Paste in GP. Click on Error Log and fix any errors. Click on Integrate to create batch in GP. Page 23 of 26

24 AP CONNECT Contact your Customer Account Manager for information. Automate the export of payments in the format required for uploading to the Wells Fargo bank via their Payment Manager Service. Page 24 of 26

25 Page 25 of 26

26 RESOURCE TIPS 1. System Requirements GP2015: GP2016: Feature of the Day hhttps://community.dynamics.com/gp/b/dynamicsgp/archive/2016/03/30/microsoft-dynamicsgp-2016-new-features-blog-series-schedule 3. Designated Resource Group Help Desk Inbox 4. The Resource Group Help Desk Direct Line (425) Microsoft Support Line (888) Microsoft Support for Cloud Customers (800) Page 26 of 26