7/7/2017. Agenda. Learning Objectives. Let s Get Technical: Top Apps for Streamlining Your Event Company. Kevin M. Dennis, JWIC

Transcription

1 Let s Get Technical: Top Apps for Streamlining Your Event Company Kevin M. Dennis, JWIC Wedding IQ Agenda In today s session, we will discuss: how technology has made it easier for event professionals to streamline their business how to take full advantage of the technology that could be helping you what apps smart event pros are embracing Learning Objectives After today s session you will be able to: evaluate your need for technology integrate top apps into your daily operations learn some apps to try to help push your business to a whole new level 1

2 Who am I? I have been in the event industry since 1986, and I am the founder and owner of Fantasy Sound Event Services, which offers Disc Jockey, Videography, Photo Booth and Event Lighting and Decor services to the San Francisco Bay Area. I recently just ended my 2nd term as the National President for WIPA, so I currently serve as the Immediate Past President, and I am also the President of the Silicon Valley Chapter of NACE. I also just recently acquired WeddingIQ, which is a B2B wedding blog. Kevin Approved? is it easy to use? will it save me time? is it worth the money? does it work well on desktop AND mobile? Communication 2

3 Photo Circle create shared photo albums with your team Join.Me FreeConferenceCall.com 3

4 Zello Whats App uses your phone s internet connection to message friends, family, and clients great for destination planning still able to communicate with wifi only future of communication Boomerang 4

5 Black Pearl signatures and branding in the cloud can create custom designs including your logo keeps stats of all click points in your s determine what s working and what isn t in your s Scheduling Doodle easiest way to schedule meetings/appointments with multiple people easily visualize availability great way to give clients multiple meeting options starts free but will incur fees to open up more options 5

6 Acuity Scheduling Calendly shares similarities with Doodle starts out free but will incur fees to open up more options Clara 6

7 When I Work easiest way to schedule your employees serves as a time clock mobile app allows employees to clock in anytime and at any location Finances Square more than just credit card processing! online payment options scheduling options Square capital can process payroll amazing tool for small businesses competitive processing rates 7

8 Fresh Books small business accounting software invoicing time tracking cloud based has a mobile app option File Storage Dropbox file storage on multiple platforms share files with clients, team members, etc. great way to transfer large files cloud based 8

9 Transporter file storage on multiple platforms share files with clients, team members, etc. hosted on your own hard drive Box Google Apps For Work 9

10 Contracts Adobe Sign formerly known as EchoSign cloud based contracting system best way to speed up the contracting process no need to print, sign, scan, or send clients can complete contracts on their smartphone DocuSign 10

11 Hello Sign Website Tools LiveChat take advantage of all the people browsing your website don t make your customers wait livechat is faster than and more efficient than a phone call clients can chat with you during their workday 11

12 Crazy Egg Canva Canva always visible on your website great way to promote specials, events, sales, etc. 12

13 Travel Trip It keeps all of your travel information in one place automatically grabs travel confirmations from your to populate in the app app is free, but you may also upgrade to the pro version for a small fee Social Media 13

14 Snapchat over 100 million people use Snapchat fun way for clients to see what you re up to by posting public stories create custom geo-filtersgreat for promotion and/or events manages all your social media in one place desktop and app Hoot Suite Buffer 14

15 Edgar CoSchedule IFTTT create recipes to automate your social media life and more! continuously adding more and more apps to their recipes 15

16 Zapier Later formerly known as Latergramme schedule Instagram posts ahead of time notifies you when it s time for posts to go live Schedugram 16

17 A Color Story Enlight Boomerang creates captivating loops that present images in an unexpected way! 17

18 Hyperlapse creates amazing time lapse videos with your phone Tailwind Repost great way to interact on Instagram utilize hashtag search to find your work on Instagram and Repost to your profile 18

19 Animate YouTube Director Project Management 19

20 Evernote the app to manage it all collaborative notebooks that can be shared with team members, family members, and clients great way to keep projects organized with your team ToDoist shared to do lists can set due dates assign tasks to employees create multiple to do lists organized by topic Wunderlist 20

21 Basecamp a private, secure space online where people can collaborate and keep track of their project s process can contribute to Basecamp through , you don t even need to log in Toggl keep track of how you spend your time during the day useful for those who bill by the hour or those who simply want to know where their time goes Fiverr outsource tasks for as little as $5! great for those things that need to be done that you don t necessarily want to do 21

22 WuFoo easiest way to build and share forms can create contact forms, surveys, ballots and keeps track of all the collected data 1Password increase your online security simple, convenient, and secure have 1 master password for everything that only YOU know Event Planning Software 22

23 17 Hats Aisle Planner complete wedding planning tool allows the planner to collaborate throughout the planning process with their couple keeps all the details in one place that everyone can access HoneyBook similar to Aisleplanner they also process credit cards one stop software for event professionals completely customizable 23

24 Social Tables creates accurate seating charts both 2D and 3D can build in staging, decor, and A/V elements as well cloud based All Seated completely free tool allows you to create accurate seating charts, manage guest lists, 3D floor plans, timelines, and much more! Customer Relationship Managers 24

25 For Your Couples Menguin online tuxedo rental service great for grooms and groomsmen WedReality virtually try on wedding dresses to narrow down your aesthetic before you reach the salon 25

26 Appy Couple the essential wedding website for couples and their guests keeps everything in one place completely customizable and mobile I Do Stream live stream the wedding so out of town guests can still be a part of the big day! Zola manage multiple registries in one location guests can purchase gifts from one site 26

27 Just For Fun Bitmoji Dark Sky 27

28 Foxit PDF Reader Pause Summary In today s session, we discussed: how technology has made it easier for event professionals to streamline their business how to take full advantage of the technology that could be helping you what apps smart event pros are embracing 28

29 Connect With Me! Kevin Q&A Continue the conversation! use hashtag #NACEEXP17 For more resources on this topic, visit Thank you for attending! Please complete the session survey. We value your feedback. 29