Preface... v Acknowledgements...vii

Transcription

1 Contents Preface... v Acknowledgements...vii I Manual Accounting Accounting Need for Accounting...4 Types of Accounts...5 Rules of Debit & Credit...6 Accounting Principles or Standards...6 Accounting Concepts...6 Accounting Conventions...7 Accounting Systems...7 Some Important Definitions & Terms...8 Recording Transactions in a Journal...11 Ledger...22 Trial Balance...30 Final Accounts...32 Adjustment Entries...33 II Computerised Accounting Tally 9 Installation & Language Setup Features of Tally...42 Requirements for Installing Tally Procedure for Installing Tally Running/Loading Tally...47 Tally Licenses...47 Single User License: TallySilver for Single-User...47 Multi User License: TallyGold for Multi-User...47 Configuring Tally License Server...48 Configuring Tally License Clients...48 Licensing Menu...48 Single-User...48 Multi-User...49

2 x Comdex Tally 9 Course Kit Tally Upgradation...49 Upgrading from Tally 8.1 to Upgrading from Tally 6.3/7.2 to Tally Downloading New Releases Online...51 Language Setup...51 Language Configuration...51 Configuring F12 for Multilingual Activation...52 Configuring Masters for Multilingual...53 Multi language Ledger/Master Creation...53 Voucher Entry in Multi Language Introduction to Tally Opening Screen of Tally (Gateway of Tally)...58 Creating Company...59 Loading/ Selecting a Company...64 Shutting a Company...65 Altering/Modifying Existing Company...65 Buttons on the Button Panel...65 Configuring Company Accounting Information Menu Related to Accounts...80 Groups...81 Some details related to Pre-Defined/Reserved Groups...83 Managing Groups...85 Creating New Groups (Other than Pre-Defined)...85 Creating a Sub-Group...87 Displaying Groups...89 Altering Groups...90 Changing Default Sort Order of Groups...90 Deleting a Group...91 New Buttons on the Button Panel...91 Expert Usage (Multiple Groups)...92 Creating Multiple Groups...92 Displaying Multiple Groups...93 Altering Multiple Groups...93 New Buttons on the Button Panel...93

3 Contents xi Ledgers...94 Working with Ledgers...94 Single Ledger Creation...94 Advanced Usage of Ledgers: [Single Ledger]...96 Displaying Ledgers...97 Altering Ledgers...98 Deleting a Ledger...98 Setting Credit Limit for a Ledger...99 Expert Usage of Ledgers (Multiple Ledgers)...99 Creating Multiple Ledgers...99 Displaying Multiple Ledgers Altering Multiple Ledgers New Buttons on the Button Panel Ledgers for Illustration Cost Categories and Cost Centres Creating Cost Categories Displaying Cost Categories Altering a Cost Category Deleting a Cost Category Expert Usage (Multiple Mode) Creating Cost Category in Multiple Mode Displaying Cost Category in Multiple Mode Altering Cost Category in Multiple Mode Cost Centres Creating a Cost Centre Displaying a Cost Centre Altering a Cost Centre Deleting a Cost Centre New Buttons on the Button Panel Expert Usage: (Multiple Cost Centres) Creating Multiple Cost Centres Under Cost Centre Displaying Multiple Cost Centres Altering Multiple Cost Centres...108

4 xii Comdex Tally 9 Course Kit 4. Vouchers in Tally Vouchers in Tally New Buttons on the Button Panel Configuring Vouchers Creating/Customizing Vouchers Displaying Vouchers Altering Vouchers Duplicating a Voucher Cancelling a Voucher Pre-Defined Vouchers Contra Voucher Purchases Sales Payment Voucher Receipt Voucher Journals Memo Voucher Memorandum Voucher Optional Vouchers Reversing Journals Post-dated Vouchers Vouchers for the transactions in Illustration Modifying Vouchers Voucher Configuration Inventory Information Stock Groups Creating Stock Groups Expert Usage (Multiple Stock Groups) Creating Multiple Stock Groups Displaying Multiple Stock Groups Altering Multiple Stock Groups New buttons on the Button Panel Stock Categories Creating Stock Categories Displaying Stock Categories Altering a Stock Category...152

5 Contents xiii Deleting a Stock Category Expert Usage (Multiple Stock Categories) Creating Multiple Stock Categories Displaying Multiple Stock Categories Altering Multiple Stock Categories Stock Item Creating Stock Items Expert Usage (Multiple Stock Items) Creating Multiple Stock Items Displaying Multiple Stock Items Altering Multiple Stock Items Godowns Creating Godowns Displaying Godowns Altering Godowns Expert Usage (Multiple Godowns) Creating Multiple Godowns Displaying Multiple Godowns Altering Multiple Godowns Voucher Types Units of Measure Creating Unit of Measure Displaying Units of Measure Altering Units of Measure Solving Illustration: 3 to maintain Accounts and Inventory Maintaining Accounts-with-Inventory for M/s Albert & Brothers Pure Inventory Vouchers Types of Inventory Vouchers Receipt Note Voucher Rejections In Voucher Delivery Note Voucher Rejections-Out Voucher Stock Journal Voucher Additional Cost Details Physical Stock Voucher...185

6 xiv Comdex Tally 9 Course Kit 7. Purchase/Sales Orders and Invoices Purchase Order Creating a Purchase Order Altering a Purchase Order Deleting a Purchase Order Sales Order Creating Sales Order Altering a Sales Order Deleting a Sales Order Viewing Order Position (Stock Summary) Invoices Invoice Entry Invoice Configuration Configuring Invoice Printing Printing Invoices/Vouchers Cheque Printing New Buttons on the Button Panel (Fig.A-7.12) Reports Trial Balance Configuring Trial Balance Editing/Hiding Report Lines in Display Data Sorting in Reports Position Index in Reports Balance Sheet Configuring Balance Sheet Profit and Loss Account Stock Summary New Buttons on the Button Panel Ratio Analysis Display Menu Day Book Account Book Cash/Bank Book(s) Statements of Accounts Inventory Books Statements of Inventory...229

7 Contents xv Cash/Funds Flow Funds Flow Bank Reconciliation Statement Internet Capabilities Let us the Purchase Order to the Supplier Web Publishing Important Features of Tally Multiple Currencies & Foreign Exchanges Creating Foreign Currency Master Displaying Currency Altering Currency Deleting Currency Rates of Exchange Budget Creating Budget Altering a Budget Deleting a Budget Scenario Management Creating a Scenario Altering Scenario Using Scenario in Reports Displaying/Altering Reversing Journal Security Control in Tally Creating New Levels of Security Splitting Company Data Group Companies Creating Group Company Altering Group Company Copying Account Group/Ledger from one Company to another Tally Audit New Buttons on the Button Panel Tally Interface Data Migration Data Import Data Export...257

8 xvi Comdex Tally 9 Course Kit TallyODBC Outward Connectivity Inward Connectivity Backup and Restore Backup Restore TDS Module Enabling TDS in Tally Ledgers pertaining to TDS Creating TDS Voucher Types Voucher Entry TDS Reports Challan Reconciliation of Challan Payments TDS Computation TDS Payables Ledger Outstandings VAT Module Justification of VAT VAT Terminologies Rate of VAT Trader Identification Number Computing VAT Case 1: Sale on MRP How is Input Tax Credit Claimed? Supply Chain Management Enabling VAT in Tally Ledgers Pertaining VAT Ledger Creation Stock Item Creation when VAT is Enabled Voucher Entry when VAT is Enabled VAT Reports VAT Computation VAT Forms Inter State Trade and CST...312

9 Contents xvii 13. Service Tax Enabling Service Tax in Tally Ledgers Pertaining to Service Tax Leader Creation Voucher Entry when Service Tax is Enabled Service Tax Reports TR6 Challan Service Tax Payables Input Credit Form ST3 Report ST3A Report Payroll Module Enabling Payroll Module Payroll Menu Managing Payhead Creating Payhead Displaying Payhead Altering Payhead Managing Employee Groups Managing Employees Creating Employee Head Displaying Employee Master Altering Employees Master Salary Details Salary Details Configuration Managing Units (Works) Displaying Units of Measure Altering Units of Measure Managing Attendance/Production Types Creating Attendance/Production Type Managing Voucher Types Creating Payroll Vouchers (Using Pay Heads) Payroll Reports Statements of Payroll Payslip Configuring Payslip...347

10 xviii Comdex Tally 9 Course Kit Pay Sheet Configuring Pay Sheet Printing Pay Sheet Buttons on the Button Panel Payroll Statement Configuring Payroll Statement Payment Advice Printing Payment Advice Configuring Bank Advice Payroll Register Configuring Payroll Register Configuring Payroll Voucher List Employee Pay Head Breakup Configuring Employee Pay Head Breakup Pay Head Employee Breakup Configuring Pay Head Employee Breakup Attendance Sheet Configuring Pay Attendance Sheet Attendance Register Configuring Attendance Register Gratuity Formula for calculating Gratuity Creating Gratuity Payhead Setting Gratuity Head in Pay Structure Gratuity Reports Configuring Gratuity Reports Gratuity Payments Accounting of Gratuity Expat Reports Statutory Deductions Provident Fund (PF) PF Number Pay Head Groups PF Ledger Heads PF Related Heads in Pay Structure Payroll Voucher Class...359

11 Contents xix Generating a Sample Payslip Employee Loan & Advance Management Creating Loan Payhead Creating Salary Advance Payhead Loan Payment Voucher Entry Loan Recovery Setup in Pay Structure Loan Report Payroll Special Features Expat Reports Keyboard Shortcuts Special Function Key Combination Key Combination used in Navigation About the CD...370