Product Analysis and Concept Development

Transcription

1 Product Analysis and Concept Development ProPath Office of Information and Technology

2 Table of Contents Product Analysis and Concept Development Process Maps... 1 Process: Product Analysis and Concept Development... 3 Product Analysis and Concept Development and Goals Goals... 4 Product Analysis and Concept Development RACI Information... 5 Product Analysis and Concept Development Process... 8 Process Activity Name: PRAN-1 Review Concept Repository... 8 Process Activity Name: PRAN-2 Review Business Needs... 9 Process Activity Name: PRAN-3 Determine PPM / OI&T Capacity... 9 Process Activity Name: PRAN-4 Determine Order of Analysis Process Activity Name: PRAN-4-DEC01 Within Capacity Constraints? Process Activity Name: PRAN-5 Conduct Product Analyses Process Activity Name: PRAN-5.1 Assign Analyses to Product Managers Process Activity Name: PRAN-5.1-DEC01 New Product? Process Activity Name: PRAN-5.1-DEC02 Additional Analysis Required? Process Activity Name: PRAN-5.2 Create / Update Product Planning Document Process Activity Name: PRAN-5.3 Conduct In-Depth Architecture Analysis 15 Process Activity Name: PRAN-5.4 Develop Alternatives Process Activity Name: PRAN-5.5 Develop Cost Estimates Process Activity Name: PRAN-5.6 Update Product Roadmap Process Activity Name: PRAN-5.7 Update Product Planning Document Process Activity Name: PRAN-5.8 Present to Business Stakeholder(s) Process Activity Name: PRAN-6 Determine Alternate Assessment Path or Postpone Process Activity Name: PRAN-7 Update Business Entry 22 i

3 Product Analysis and Concept Development Process Maps Product Analysis and Concept Development (PRAN) home overview raci help Stakeholder(s) PRAN-2 Review Business Needs PRAN-4 Determine Order of Analysis PRAN-6 Determine Alternate Assessment Path or Postpone Product and Platform Management Portfolio Director PRAN-3 Determine PPM / OI&T Capacity Within Capacity Constraints? Yes No Product Manager PRAN-1 Review Concept Repository PRAN-5 Conduct Product Analyses PRAN-7 Update ` The links in this process map are inactive. Please scroll to view activity data. 1

4 Product Analysis and Concept Development: PRAN-5 Conduct Product Analyses Product and Platform Management Portfolio Director PRAN-5.1 Assign Analyses to Product Managers home proc ess overview raci help Product Manager PRAN-5.2 Create / Update Product Planning Document Yes Yes New Produc t? No Additional Analysis Required? No PRAN-5.7 Update Product Planning Document PRAN-5.6 Update Product Roadmap PRAN-5.8 Present to Business Stakeholder(s) ` Product Engineer PRAN-5.3 Conduct in Depth Architecture Analysis PRAN-5.4 Develop Alternatives Product and Platform Management Cost Estimator PRAN-5.5 Develop Cost Estimates The links in this process map are inactive. Please scroll to view activity data. 2

5 Process: Product Analysis and Concept Development Overview: The process map for Product Analysis and Concept Development cycles through the following process and review activities: PRAN-1 Review Concept Repository PRAN-2 Review Business Needs PRAN-3 Determine PPM / OI&T Capacity PRAN-4 Determine Order of Analysis PRAN-4-DEC01 Within Capacity Constraints? PRAN-5 Conduct Product Analyses PRAN-5.1 Assign Analyses to Product Managers PRAN-5.1-DEC01 New Product? PRAN-5.1-DEC02 Additional Analysis Required? PRAN-5.2 Create / Update Product Planning Document PRAN-5.3 Conduct In-Depth Architecture Analysis PRAN-5.4 Develop Alternatives PRAN-5.5 Develop Cost Estimates PRAN-5.6 Update Product Roadmap PRAN-5.7 Update Product Planning Document PRAN-5.8 Present to Business Stakeholder(s) PRAN-6 Determine Alternate Assessment Path or Postpone PRAN-7 Update Business Entry 3

6 Product Analysis and Concept Development and Goals The Product Analysis and Concept Development (PRAN) process establishes a standard methodology for the assessment, alignment and management needs to deliver needed capabilities which is performed on an annual cycle. The PRAN process addresses lifecycle management of all IT products and begins prior to Project Management Accountability System (PMAS) Milestone 0 for business needs introduced at any phase in Planning, Programming, Budgeting and Execution (PPBE). The PRAN process recognizes resource limitations and allows the Business Stakeholder(s) to obtain alternative analysis if Product and Platform Management resources are not sufficient for timely consideration. PRAN does not prioritize business needs for funding. Goals The Goals of the Product Analysis and Concept Development (PRAN) process are to: - Provide a repeatable approach that expands the planning horizons for delivering new capabilities - Ensure alignment of business needs with strategic IT products and services including architecture standards and critical infrastructure - Document alignment of business needs to strategic goals, strategic IT products and services - Establish the initial traceability of business needs to provide early involvement by OI&T in downstream requirements processes - Promote adoption and reuse of existing products and services prior to buying or building - Provide the foundation to assess the relative efficiency of various alternative solutions to achieve the desired capabilities - Provide quantitative cost estimates detailing the cost of each capability for high-level planning purposes 4

7 Product Analysis and Concept Development RACI Information The following describes the RACI information for this process: PRAN-1 Review Concept Repository : Product Manager Accountable Role: Product and Platform Management Portfolio Director PRAN-2 Review Business Needs : Stakeholder(s) Accountable Role: Business Owner Consulted Role: Product Manager PRAN-3 Determine PPM / OI&T Capacity : Product and Platform Management Portfolio Director Accountable Role: Assistant Deputy Chief Information Officer for Product and Platform Management Consulted Role: Director, Program Planning and Oversight, Director, Office of Cyber Security, Deputy Director, Enterprise Systems Engineering PRAN-4 Determine Order of Analysis : Stakeholder(s) Accountable Role: Business Owner Consulted Role: Product and Platform Management Portfolio Director Informed Role: Product Manager, Director, Cost Estimation, Director, Product Engineering, Director, Office of Cyber Security, Director, Program Planning and Oversight, Deputy Director, Enterprise Systems Engineering PRAN-5.1 Assign Analyses to Product Managers : Product and Platform Management Portfolio Director 5

8 Accountable Role: Assistant Deputy Chief Information Officer for Product and Platform Management Consulted Role: Director, Cost Estimation, Director, Office of Cyber Security, Director, Program Planning and Oversight, Deputy Director, Enterprise Systems Engineering PRAN-5.2 Create / Update Product Planning Document : Product Manager Accountable Role: Product and Platform Management Portfolio Director Consulted Role: Director, Cost Estimation, Product Engineer Informed Role: Business Owner, Product and Platform Management Cost Estimator, Product Development Program Planning and Oversight Management Analyst, Enterprise Systems Engineering Senior Engineer, Stakeholder(s), Office of Information Security IT Specialist PRAN-5.3 Conduct In-Depth Architecture Analysis : Product Engineer Accountable Role: Director, Product Engineering Consulted Role: Product Manager, Enterprise Systems Engineering Senior Engineer, Office of Information Security IT Specialist, Product Development Program Planning and Oversight Management Analyst Informed Role: Business Owner, Stakeholder(s), Product and Platform Management Cost Estimator PRAN-5.4 Develop Alternatives : Product Engineer Accountable Role: Director, Product Engineering Consulted Role: Product Manager, Director, Program Planning and Oversight, Director, Office of Cyber Security, Office of Information Security IT Specialist, Enterprise Systems Engineering Senior Engineer, Product Development Program Planning and Oversight Management Analyst, Deputy Director, Enterprise Systems Engineering Informed Role: Business Owner, Stakeholder(s) PRAN-5.5 Develop Cost Estimates : Product and Platform Management Cost Estimator 6

9 Accountable Role: Director, Cost Estimation Consulted Role: Product Manager, Product Engineer, Enterprise Systems Engineering Senior Engineer, Office of Information Security IT Specialist, Product Development Program Planning and Oversight Management Analyst Informed Role: Business Owner, Stakeholder(s), Director, Program Planning and Oversight, Director, Office of Cyber Security, Director, Product Engineering, Deputy Director, Enterprise Systems Engineering PRAN-5.6 Update Product Roadmap : Product Manager Accountable Role: Product and Platform Management Portfolio Director Consulted Role: Product Engineer, Enterprise Systems Engineering Senior Engineer, Office of Information Security IT Specialist, Product Development Program Planning and Oversight Management Analyst, Enterprise Architect Informed Role: Director, Program Planning and Oversight, Director, Office of Cyber Security, Director, Product Engineering, Deputy Director, Enterprise Systems Engineering PRAN-5.7 Update Product Planning Document : Product Manager Accountable Role: Product and Platform Management Portfolio Director Consulted Role: Assistant Deputy Chief Information Officer for Product and Platform Management Informed Role: Office of Information Security IT Specialist, Enterprise Systems Engineering Senior Engineer, Product Development Program Planning and Oversight Management Analyst PRAN-5.8 Present to Business Stakeholder(s) : Product Manager Accountable Role: Product and Platform Management Portfolio Director Consulted Role: Assistant Deputy Chief Information Officer for Product and Platform Management Informed Role: Stakeholder(s), Business Owner, Director, Program Planning and Oversight, Director, Office of Cyber Security, Deputy Director, Enterprise Systems Engineering 7

10 PRAN-6 Determine Alternate Assessment Path or Postpone : Stakeholder(s) Accountable Role: Business Owner Consulted Role: Assistant Deputy Chief Information Officer for Product and Platform Management, Product Manager Informed Role: Director, Office of Cyber Security, Director, Program Planning and Oversight, Deputy Director, Enterprise Systems Engineering, Director, Product Engineering PRAN-7 Update Business Entry : Product Manager Accountable Role: Product and Platform Management Portfolio Director Product Analysis and Concept Development Process Process Activity Name: PRAN-1 Review Concept Repository None PRAN-2 Review Business Needs The Product Manager reviews Business Entries annually to determine the active business need(s) and requests a review from Business Stakeholder(s). Entries Updated Entries Product Manager 8

11 Process Activity Name: PRAN-2 Review Business Needs PRAN-1 Review Concept Repository PRAN-3 Determine PPM / OI&T Capacity The Stakeholder(s) review their active business need(s) to determine if the business need(s) are still relevant and determine the time frame in which the business requires the business need(s) to be fulfilled. Entries Updated Entries Stakeholder(s) For questions regarding the contact mailbox VACO BNIA Shared. Process Activity Name: PRAN-3 Determine PPM / OI&T Capacity PRAN-2 Review Business Needs 9

12 PRAN-4 Determine Order of Analysis The Product and Platform Management Portfolio Director reviews the active business need(s) and their time frames to determine the capacity of Product and Platform Management to conduct further analysis. The Director, Product Platform Management consults with other OI&T Directors to determine their capacity to assist in the analysis. Entries Capacity Work Plan Product and Platform Management Portfolio Director The Capacity Work Plan is documented in the minutes of the mid-year ASD Product and Platform Management Planning Meeting. See the Product Analysis and Concept Development (PRAN) process Responsible, Accountable, Consulted and Informed (RACI) chart for specific OI&T roles consulted. The Product and Platform Management Portfolio Director is from one of the following mission application domains: -Benefits Determination and Delivery and Memorial Affairs -Interoperability and Enterprise Shared Services -Health Products -Corporate and Activity Management 10

13 Process Activity Name: PRAN-4 Determine Order of Analysis PRAN-3 Determine PPM / OI&T Capacity PRAN-4-DEC01 Within Capacity Constraints? The Stakeholder(s) determine which business need(s) are to be assessed by Product and Platform Management (PPM) and the order of assessment. If OI&T is able to perform the analysis of the business need(s), the Stakeholder(s) update the Entry with the order of assessment. If OI&T is not able to perform the analysis of the business need(s), the Stakeholder(s) postpone the analysis or follow an alternate assessment path. Entries Updated Entries Stakeholder(s) In cases of business need(s) submitted after the deadline, please contact the assigned Product Manager to work with the exceptions. Process Activity Name: PRAN-4-DEC01 Within Capacity Constraints? PRAN-4 Determine Order of Analysis 11

14 If Yes, PRAN-5 Conduct Product Analyses If No, PRAN-6 Determine Alternate Assessment Path or Postpone Note: There is a decision dependency that determines the next activity to be performed. If the business needs are within the capacity constraints of Product and Platform Management, the next activity is sub process PRAN-5 Conduct Product Analyses. If the business needs are not within the capacity constraints of Product and Platform Management, the next activity is PRAN-6 Determine Alternate Assessment Path or Postpone. Product and Platform Management Portfolio Director Process Activity Name: PRAN-5 Conduct Product Analyses PRAN-4-DEC01 Within Capacity Constraints? None The process map for PRAN-6 Conduct Product Analyses cycles through the following activities: PRAN-5.1 Assign analyses to Product Managers PRAN-5.2 Create / Update Product Planning Document PRAN-5.3 Conduct in Depth Architecture Analysis PRAN-5.4 Develop Alternatives PRAN-5.5 Develop Cost Estimates PRAN-5.6 Update Product Roadmap PRAN-5.7 Update Product Planning Document PRAN-5.8 Present to Business Stakeholder(s) Process Activity Name: PRAN-5.1 Assign Analyses to Product Managers PRAN-4-DEC01 Within Capacity Constraints? 12

15 PRAN-5.1-DEC01 New Product? The Product and Platform Management Portfolio Director assigns the business need(s) to the appropriate Product Manager to begin the analysis based on the order determined by the Business Stakeholder(s). If a new product is required to satisfy the business need(s), a Product Planning Document is initiated. If an existing product can satisfy the business need(s), a Product Planning Document update is initiated then a determination is made as to whether additional analysis is needed. If further analysis is needed, the analysis is conducted and the result used to update the Product Planning Document. If no further analysis is needed, the Product Roadmap is updated. Entry Updated Entry Product and Platform Management Portfolio Director 13

16 Process Activity Name: PRAN-5.1-DEC01 New Product? PRAN-5.1 Assign Analyses to Product Managers If Yes, PRAN-5.2 Create / Update Product Planning Document If No, PRAN-5.1-DEC02 Additional Analysis Required? Note: There is a decision dependency that determines the next activity to be performed. If a new product is required to satisfy the business need(s), the next activity is PRAN-5.2 Create / Update Product Planning Document. If an existing product can satisfy the business need(s), then a determination is in PRAN-5.1- DEC02 Additional Analysis Required? Product Manager Process Activity Name: PRAN-5.1-DEC02 Additional Analysis Required? PRAN-5.1-DEC01 New Product If Yes, PRAN-5.2 Create / Update Product Planning Document If No, PRAN-5.6 Update Product Roadmap Note: There is a decision dependency that determines the next activity to be performed. If additional analysis is required, the next activity is PRAN-5.2 Create / Update Product Planning Document. If no additional analysis is required, the next activity is PRAN-5.6 Update Product Roadmap. Product Manager 14

17 Process Activity Name: PRAN-5.2 Create / Update Product Planning Document PRAN-5.1-DEC01 New Product? Or PRAN-5.1-DEC02 Additional Analysis Required? PRAN-5.3 Conduct in Depth Architecture Analysis The Product Manager creates a Product Planning Document to address the business need(s) or adds the business need(s) to an existing Product Planning Document. Entry Product Planning Document Product Manager Business needs may be consolidated into a singular Product Planning Document (PPD) where like business needs have been identified. Process Activity Name: PRAN-5.3 Conduct In-Depth Architecture Analysis PRAN-5.2 Create / Update Product Planning Document PRAN-5.4 Develop Alternatives 15

18 The Product Engineer conducts an in depth technical review of the business need(s). The Product Engineer completes and updates the sections of the Product Planning Document as necessary. The Product Engineer coordinates analysis across OI&T. Entry Product Planning Document Updated Product Planning Document Product Engineer One-VA Technical Reference Model Technology Strategies (TS) Documents: Design Patterns VA EA Home VA Systems Inventory Compliance Requirement for VA Enterprise Technical Architecture (VAIQ ) VA Enterprise Technology Strategic Plan VA Directive 6051, Enterprise Architecture VA FY XX Information Resources Management Strategic Plan See the Product Analysis and Concept Development (PRAN) process Responsible, Accountable, Consulted and Informed (RACI) chart for specific OI&T consulted. Process Activity Name: PRAN-5.4 Develop Alternatives PRAN-5.3 Conduct in Depth Architecture Analysis PRAN-5.5 Develop Cost Estimates 16

19 The Product Engineer develops high level solution alternatives that can satisfy the business need(s). The Product Engineer updates sections of the Product Planning Document as appropriate. The Product Engineer coordinates design alternatives across OI&T. Entry Product Planning Document Updated Product Planning Document Product Engineer One-VA Technical Reference Model Technology Strategies (TS) Documents: Design Patterns VA EA Home VA Systems Inventory Compliance Requirement for VA Enterprise Technical Architecture (VAIQ ) VA Enterprise Technology Strategic Plan VA Directive 6051, Enterprise Architecture VA Enterprise Roadmap VA FY XX Information Resources Management Strategic Plan VA Memorandum (VAIQ ), Consideration of Open Source Software (NOV 04, 2014) The is also used to capture IT / Infrastructure Security Requirements and interoperability needs. When developing alternatives and referencing the VA EA Home, attention should be paid to the VA Enterprise Roadmap. Process Activity Name: PRAN-5.5 Develop Cost Estimates PRAN-5.4 Develop Alternatives 17

20 PRAN-5.6 Update Product Roadmap The Product and Platform Management (PPM) Cost Estimator completes a cost estimation for the assigned business need(s). The PPM Cost Estimator completes the appropriate sections of the Product Planning Document for each solution alternative. The PPM Cost Estimator consults across OI&T to develop and/or validate the cost estimates. Entry Product Planning Document Updated Product Planning Document (with Cost Estimates) Product and Platform Management Cost Estimator VA Program Management Center of Excellence, Cost Estimation Knowledge Area (CEKA) VA Cost Estimating Guide Process Activity Name: PRAN-5.6 Update Product Roadmap PRAN-5.1-DEC02 Additional Analysis Required? Or PRAN-5.5 Develop Cost Estimates PRAN-5.7 Update Product Planning Document 18

21 The Product Manager updates the Product Roadmap section of the Product Planning Document (PPD) and any other appropriate sections of the PPD. The Product Manager coordinates the update of the PPD with the Product Roadmap updates across OI&T. Entry Product Planning Document Updated Entry Updated Product Planning Document (Product Roadmap section) Product Manager One-VA Technical Reference Model Technology Strategies (TS) Documents: Design Patterns VA EA Home VA Systems Inventory Process Activity Name: PRAN-5.7 Update Product Planning Document PRAN-5.6 Update Product Roadmap PRAN-5.8 Present to Business Stakeholders The Product Manager reviews the Product Planning Document (PPD) to ensure that all needed sections have been completed and that the information provided is accurate, consistent and updated with current year information. The Product Manager reviews the PPD with the Product 19

22 and Platform Management Portfolio Director and the Assistant Deputy Chief Information Officer for Product and Platform Management. The Product Manager finalizes all updates to the PPD in preparation for presentation to the Stakeholder(s). Product Planning Document Updated Product Planning Document Product Manager Process Activity Name: PRAN-5.8 Present to Business Stakeholder(s) PRAN-5.7 Update Product Planning Document None The Product Manager presents the Product Planning Document (PPD) to the identified Stakeholder(s). The Product Manager provides the current PPD to the Business Owner for their use in planning, programming and budgeting purposes. Product Planning Document Updated Product Planning Document 20

23 Product Manager Process Activity Name: PRAN-6 Determine Alternate Assessment Path or Postpone PRAN-4-DEC01 Within Capacity Constraints? PRAN-7 Update Business Entry The Stakeholder(s) provide an alternative assessment path for completing an IT assessment of their business need(s). Potential alternatives include funding an independent assessment under the direction of Product and Platform Management or postponing the analysis until the next annual cycle. The Stakeholder(s) inform the Product Manager of the decision. Entries Decision on Alternate Assessment / Postponement Stakeholder(s) 21

24 For questions regarding the contact mailbox VACO BNIA Shared. Process Activity Name: PRAN-7 Update Business Entry PRAN-6 Determine Alternate Assessment Path or Postpone None The Product Manager updates the Entry with the Decision on Alternate Assessment / Postponement. Decision on Alternate Assessment / Postponement Entry Updated Entry Product Manager END OF PROCESS 22