SMARTech. The original award-winning touchscreen visitor management system. Monday 25 Sept 02:00 PM.

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2 SMARTech Monday 25 Sept 02:00 PM VISITOR SIGN IN VISITOR SIGN OUT EVENTS STAFF CONTRACTORS EMERGENCY Please present your ID card or fob below. The original award-winning touchscreen visitor management system

3 Table of Contents EntrySign Bolt-ons and Accessories Overview Solution Software Bolt-ons EntrySign Live Accessories Features 7 Common Features 8 Education 9 Business 11

4 Signing In Signing In & out as easy as

5 Overview Replacing traditional, paper-based visitor books often found on reception desks, EntrySign simplifies the process of signing visitors, staff and students in and out of your site. EntrySign prints customised visitor passes and at the same time captures important information which can be viewed at any time and used to generate detailed reports afterwards. EntrySign will improve safeguarding within your school/college, office or organisation. EntrySign has features for managing known and unknown visitors, contractors, staff, students/pupils and residents (each function can be enabled or disabled as required) providing you with a clear, instant and accurate view of exactly who is or was on your site at any point in time. All EntrySign systems include front screen customisation featuring your logo, colour schemes, motto and even accreditation logos for a unique design which matches the look and feel of your school or organisation. Visitor Management Intuitive User Interface Search Feature Evacuation Report 5 Year Warranty Safeguarding Remote Setup & Training Checking visitors in and out has never been easier. Quick and easy visitor mangement with self-service touchscreen sign in/out. Create a consistent brand identity with a front screen, fully themed by our in-house graphic designers. We have developed our search feature to be efficient, effective and easy to use so that you can search for visitors, staff or contractors by name, company, or vehicle registration number. When an emergency situation occurs, you can make sure everone is accounted for. With our one click fire evacuation report, you can make sure everyone is safely outside the building, and relay the report to multiple printers and or addresses. All of our Industrial EntrySign systems include a free five year warranty as standard. Supporting both hardware and software for that complete peace of mind. Extended support packages are also available. Safeguard your organisation with the ability to look up historical data and even view photographs of your visitors and contractors, quick and easily, at any point in time. We understand how important time is in a busy environment. Your EntrySign system will be configured remotely and provide online training, at your convenience. 2

6 Solution Built-In Camera Take a picture of visitors, and also read QR codes for quick visitor sign in/out. Touchscreen PC A compact 15.6-inch LED-backlit display for a crystal clear image. Mounts A range of desk and wall mounts available to suit your needs. Label Printer Quickly produces durable visitor badges. Thermal printing means no ink needed. Please present your ID card or fob below. RFID Card Reader Universal contactless reader for rapid sign-in/out. (Model may vary) 3

7 Solution - Front IP65 A 7H hardened vandal-proof touchscreen and solid aluminium construction protects the unit against the harshest interior industrial conditions and is splash proof from the front face. Touchscreen PC A compact 15.6-inch LED-backlit display for a crystal clear image. Please present your ID card or fob below. Label Printer Quickly produces durable visitor badges. Thermal printing means no ink needed. RFID Card Reader Universal contactless reader for rapid sign-in/out. (Model may vary) Standard model is 15.6 but available from 7 to

8 Solution - Fully IP66/IP69K A 7H hardened vandal-proof touchscreen and solid stainless steel construction protects the unit against the harshest interior and exterior industrial conditions and is fully waterproof from any angle, ideal for potentially wet environments. Touchscreen PC A compact 15.6-inch LED-backlit display for a crystal clear image. Label Printer Quickly produces durable visitor badges. Thermal printing means no ink needed. Please present your ID card or fob below. RFID Card Reader Universal contactless reader for rapid sign-in/out. 5 (Model may vary) Standard model is 15.6 but available from 10.1 to 21.5

9 Software Custom Branding Each screen is designed by our in-house, professional graphics team, to make sure each design is in-line with your brand guidelines Custom Background Display any image as the background of every screen including the front user interface Custom Buttons Choose from a range of buttons to present, fitting almost every need 6

10 Please present your ID card or fob below. Please present your ID card or fob below. EntrySign Features EntrySign Includes screen, RFID reader, label printer and full installation by our engineers. EntrySign Express Includes screen and label printer, ready to be setup by you, straight out of the box EntrySign Express Plus Includes all the convenience of EntrySign Express but with an RFID reader bolt-on Includes RFID contactless bolt-on Event management Variety of wall and desk mount options Contractor management section Residents sign-in/out Works with existing RFID cards and fobs Integrates with Paxton Net2 Access Control systems Professional front screen design service Quick and simple self setup & personalisation Integrates with a range of MIS Systems Includes full on site installation SMS notifications Multi-occupancy support Faster sign-in and out using QR codes 7

11 Common EntrySign Features Common Features Quick and easy visitor management with self sign in / out Complete solution includes EntrySign Hardware, software, visitor pass printer plus any additional bolt-ons Simple to use with an intuitive user interface Theming engine allows customisation of Front Screen to suit your organisations brand/identity. Pre-book your visitors for quicker sign-in Automatically pre-booked visitors with confirmation of their visit, including QR code and any supplementary information Remembers returning visitor details for faster sign-in Display an optional visitor policy acceptance page prior to signing in Authorised Visitors section for known pre-checked visitors eg; Consultants, School Governors, Supply Staff, etc. Quick and easy Staff Sign in / out. Know who is on site and generate time sheets Record and monitor CRB/DBS numbers and expirary dates Track pupil late & absences with optional pass printing Comprehensive Back Office Suite for administration and reporting One click fire evacuation report (printed & ed) Very low running costs, no printer ink - only labels plus fully inclusive first year support and warranty. Includes 50 printed RFID cards Option to personalise ID cards Optional photo & signature capture with photo ID badge printing Staff can receive an notification with a picture of their visitor attached. SMS notifications are also available *Systems include SIMS, Bromcom, ScholarPack, RM Integris, Progresso 8

12 Safety without any compromise Education 9

13 EntrySign for Education EntrySign brings together all of the paper-based visitor, staff and contractor management systems that you will currently use in to one unique and easy to use digital system. Improve safeguarding in your school by having live, up to the minute visibility of who is on site and a wealth of information and reports just a click away. Staff, pupils and students, authorised visitors such as school governors, supply teachers or peripatetic teachers and even contractors can all sign in and out using dedicated options on the touch screen, and the EntrySign Back Office Suite can track CRB/DBS dates and other essential information. EntrySign integrates with many popular school management information systems including Capita SIMS, Bromcom MIS, Scholarpack, RM Integris and Progresso making administration simple and automating the process of importing staff and pupils into the system. Where the MIS allows, EntrySign can even write back to the MIS allowing pupil late marks to be entered or updated automatically including calculating the minutes late inline with your school's attendance policy. If your school uses a different MIS which we don't currently support, then our developers would be happy to talk with your MIS provider about integration. You can also import staff and students quickly and easily using CSV files or by using our free Active Directory integration. Supported MIS Systems Progresso 10

14 Professional approach to visitor management Business 11

15 EntrySign for Business The EntrySign system has many benefits and features designed to enhance and improve your health and safety procedures and has received universal praise from large companies and public sector organisations through to small and medium sized private businesses. If you have an unattended reception area, EntrySign can ensure you still have a professional front-of-house for your visitors and deliveries. Functions specifically designed for this purpose will notify your staff by or sms when visitors sign-in or delivery people and couriers are waiting in reception. EntrySign is now used in many business, enterprise and corporate environments including offices, warehouses and factories, shopping centres, and government organisations such as the NHS and Fire & Rescue services. Administration is simple: quickly and easily import your staff from CSV files, or automate this with your corporate network using our free Active Directory integration. Visitor management of the past 12

16 B lt-ons and Accessories to enhance your EntrySign 13

17 Bolt-ons EntrySign RFID Terminal The EntrySign RFID terminal is a compact, contactless terminal which provides functionality where a full touchscreen is not required, or would like additional terminals on your site. Our range of bolt-ons allow you to customise your EntrySign system. Whether you d like to print your own ID cards or would like to have an RFID terminal in multiple places on site, you have the freedom to choose what you want out of your visitor management system. If there is something you would like to add to your EntrySign system, but can t see it in here, get in touch and we will provide you with the best solution possible. Integrated ID Card Printing Discrete networked terminal for use with Mifare RFID card and fobs. Perfect for staff entrances where the full functionality of a touchscreen is not required. Can be used for staff, authorised visitors, approved contractors and students. EntrySign features an integrated ID card designer which makes it easy to create ID card layouts for ordering or printing in-house. Create your own ID card layouts within EntrySign Capture staff and authorised visitor photographs directly into the back office suite using a webcam Quickly and easily order new or replacement cards directly from the back office suite Dedicated QR Code Reader Print your own ID cards with the optional ID card printing bolt on - no third party card printing software required Faster QR code acquisition Reads faded and creased QR codes from paper Reads QR codes from phone/mobile device displays Ideal add-on for high visitor volume environments and events 14

18 Bolt-ons Introducing EntrySign LIVE cloud-based evacuation & roll call *not available on EntrySign Express and Express Plus Simple to use and clear, EntrySign LIVE provides evacuation and roll-call functionality from any internet connected devices such as ipads, tablets, phones and even laptops. Using our new web-app you can quickly and easily see exactly who is on your site at any time from anywhere in the world. Initiate an evacuation roll call instantly with the very latest data synchronised from your local EntrySign system to the cloud. 15 EntrySign LIVE is an electronic equivalent to traditional paper-based evacuation reports and provides a clear, easy to read overview of people who are signed into your site organised by type (e.g. visitors, staff, contractors, pupils etc.). Interactive roll-call functionality allows you to check people off, marking them as safe and provides an overview of who has been accounted for, and a clear visual indication of any persons who haven't.

19 Accessories PVC Blank Cards High quality card for durable and outstanding print finish Available with or without genuine nxp, embeded RFID Technology, Paxton and other Full card printing service available Mifare & Paxton Key Fobs High quality and compact moulded key tags Embedded RFID technology Can be used with your EntrySign and Paxton access control solution Printer Labels Genuine EntrySign label for high quality print Approximately over 300 prints per roll Thermal printed. No ink required ID Card Reels Self-retracting cord Available in a range of colours Customisation available Lanyards RFID Wristbands Premium quality 10mm lanyard with cardholders and safety break High quality metal J-hook for durability Matching coloured card holders available Customisation available High quality silicone wristbands with embedded RFID technology Soft touch for added comfort Convenient - no more lost card or fob 16

20 Embedding the future