London Public Library. Request for Quotation: RFQ# Accessible Service Desk - Landon Branch Library. Issued: March 22, 2017

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1 London Public Library Request for Quotation: RFQ# Accessible Service Desk - Landon Branch Library London Public Library Board 251 Dundas Street London, ON N6A 6H9 Issued: March 22, 2017 Closing Date: April 5, 12:00 p.m Proponents are solely responsible for ensuring proposal submissions are received by CEO & Chief Librarian prior to the Closing Date and Time. Failure to submit the proposal submission as requested will result in the proposal submission being rejected. Anyone requesting this document and wishing to submit a response should ensure that he/she has registered with the Library in order to be added to the RFQ Vendor mailing list and be sent any addenda that may be issued with respect to this document to: rfq201701@lpl.ca

2 London Public Library is inviting proposals from qualified businesses to design and install an accessible service counter at Landon Branch Library. Background Service desks provide customers with an option of self check-out or staff assisted service, both of which must be self-revealing and highly visible to customers. Library service counters have several functions including: - Reception to the library; - Checking in and out materials; - Registering and providing information for library users in-person and by telephone; - Customer self-service options; - Sorting materials returned to the customer; and - Cash transactions. Purpose London Public Library is endeavouring to make the service counter at Landon Branch Library accessible by incorporating features into the overall design that ensure: There is a section low enough for someone sitting in a mobility aid to access services; and There is enough clear space in front for a person sitting in a mobility aid to approach the counter, including space for the person s knees. For more detailed information about making service counters accessible, including specific technical requirements you need to follow, refer to the Built Environment Government of Ontario Standards Integrated Accessibility Standards Regulation 191/11 and City of London Facility Accessibility and Design Standards (FADS) Design-Standards.aspx. Equipment on Service Counter - Staff multipurpose computer terminals with mini-printers; - Monitor to be placed on ergonomic arms; - Express-checkout computers; - Two (2) staff telephones; - Wiring equipment required for debit and credit card payments; - Space to park one (1) book truck (18 x 42 ); and - All required hardware.

3 Scope of Work The Service Desk design must: Be highly accessible, highly visible and self-revealing; Exhibit clear areas for checking materials in and out; Exhibit clear areas for provision of reader s advisory, reference, reception and directional assistance; Be equally accessible for all users and compliant with City of London Facility Accessibility and Design Standards (FADS) and Accessibility for Ontarians with Disabilities Act (AODA); Be designed to be highly ergonomic to support the high use by staff performing a variety of physically demanding functions including long periods of standing; Have space for stand-up lending/reference transactions and space for sit down transactions (to facilitate wheelchair/scooters) with minimum unobstructed horizontal knee space clearance of 30 under computer workstation and under customer service counter; and Have space underneath the counter to mount computers, one secured drawer and one cash register drawer. Specifications Materials to be used for construction of Customer Service Desk must be able to endure extensive use (for example, solid surface counter top) and must have rounded corners to avoid sharp edges. Timelines Work must be completed in the month of June Schedule will be determined upon awarding of the contract. Scope of Work Include with submission for accessible service desk: 1.) Suggested Design; 2.) Cost; 3.) Complete list of materials. Please note: Draft sketches are included for information purposes only; drawings are not to scale and are intended to provide a concept for each location.

4 Bid Form In submitting this Bid, the Bidder recognizes and accepts the right of LPL to accept any bid and portions thereof, which is deemed to be the most advantageous to London Public Library at the price submitted, or to reject any or all bids. Submitted by: To: Susanna Hubbard Krimmer CEO & Chief Librarian London Public Library 251 Dundas Street London, ON N6A 6H9 Project: RFQ# , Landon Branch Library Accessible Service Desk, London Public Library Base Bid: We have examined the specifications and all clauses of this tender. We hereby offer to supply all labour, materials, connectors and tools for the execution of this work, including all prime costs, delivery and installation as per attached drawing, HST, in accordance with the Contract Documents, for the sum of: Dollars ($ ) in Canadian funds. This price does not include HST of ($ ) Dollars. Schedule of Work: Work will be completed in June 2017 and an effort will be made to ensure schedule is met. Schedule will be finalized upon awarding of the contract. Warranties: Full warranty information is required, including parts and labour.

5 Form of Proposal Information Submitted by: Address: City: Province: Postal Code: Signature: Title: Name (please print or type): Please respond with quotations by April 5, 2017 to: Susanna Hubbard Krimmer CEO & Chief Librarian London Public Library 251 Dundas Street London, ON N6A 6H9 Telephone: Fax:

6 LANDON LIBRARY CIRCULATION AND ACCESSIBLE SELF CHECK FRONT --37 wide-- 40 deep 31.5 high SECTION A wide deep 39.5 high SECTION B wide---- SECTION C 25 deep 39.5 high SECTION D BACK Existing pillar 7,1/2 by 7, ½ Solid back for first 12 ½ from pillar Lower small table at side. 23 from edge of taller counter to curve from floor. All components to have rounded counter tops. Circles indicate where wiring access ports will be drilled. SECTION A: Accessible sit-down desk requires opening at front for wheelchair access and open at Back for staff access. Mounted on lockable castors. Height includes castors. SECTION B: Solid front. Cabinetry open at back with one adjustable shelf. Mounted on lockable castors. Height includes castors. SECTION C: Solid front. ROUNDED CORNERS. 3 lockable drawers along top in back with open, adjustable shelving underneath along length of counter. Shape should have very slight curve (even slighter than in the drawing) out in the center of front with matching curve on back of desk so width is the same for entire length. The back left of the counter, beside the pillar, needs to be solid for 12, ½ wide and 20 deep as a cash register support will be attached here. COMPONENT D: Lower small table at side just counter top, open underneath with single leg support.

7 LANDON LIBRARY ACCESSIBLE WELCOME AND SERVICE DESK FRONT TOP VIEW --58 long high 22 deep --58 long-- BACK VIEW Opening ~37 wide 30.5 high BACK Side approach for wheelchair assistance Solid front and left side Right side and back open for chairs Very slight curve to entire desk On lockable castors. Height includes castors. Two built in, locking drawers left side narrow top one then deep second one. Shelf for CPU attached to one side of drawers Rounded corners