Shared Services Inventory

Transcription

1 Page 1 of 25 Stewardship & Leadership - CEO Provide strategic direction, leadership and communication to the organization. Governance - Board of Directors Provide strategic direction, leadership and communication to the organization. Legal Stewardship Provide strategic direction, leadership and communication to Legal s and the organization. Legal Commercial Legal advice on commercial contracts; general corporate policies, procedures, including drafting and legal review of documents for execution Legal Commercial Legal advice on commercial contracts; general corporate policies, procedures, including drafting and legal review of documents for execution. Legal Commercial Legal advice on commercial contracts; general corporate policies, procedures, including drafting and legal review of documents for execution. Legal Commercial Legal advice on commercial contracts; general corporate policies, procedures, including drafting and legal review of documents for execution.

2 Page 2 of 25 Litigation Initiation and defence of legal proceedings for and against TH & Affiliates; legal advice on revenue recovery processes (Claims & Collections). Litigation Initiation and defence of legal proceedings for and against TH & Affiliates; legal advice on revenue recovery processes (Claims & Collections). Litigation Initiation and defence of legal proceedings for and against TH & Affiliates; legal advice on revenue recovery processes (Claims & Collections). Real Property Initiation, drafting and review of legal documents (Offer to Connect, Supply Agreement, Alternative Bid Proposal, Easement) related to real property development and supply arrangements thereto; Advice on and preparation of legal documents for execution for TH real property transactions; Investigate and respond to easement inquiry letters from purchasers of property.

3 Page 3 of 25 Real Property Initiation, drafting and review of legal documents (Offer to Connect, Supply Agreement, Alternative Bid Proposal, Easement) related to real property development and supply arrangements thereto; Advice on and preparation of legal documents for execution for TH real property transactions; Investigate and respond to easement inquiry letters from purchasers of property. Real Property Initiation, drafting and review of legal documents (Offer to Connect, Supply Agreement, Alternative Bid Proposal, Easement) related to real property development and supply arrangements thereto; Advice on and preparation of legal documents for execution for TH real property transactions; Investigate and respond to easement inquiry letters from purchasers of property. Claims Administration Administration of Claims against third parties; Assist in defence efforts of claims and legal proceedings against TH and Affiliates. Finance - Stewardship Provide strategic direction, leadership and communication to the Finance group and the organization.

4 Page 4 of 25 Corp. Controllership & Policy Ensure compliance with control-oriented policies, obligations, and the independent auditors. Manages consolidated month-end, quarter-end and annual close processes and oversees functions related to Financial Reporting, General Ledger. Responsible for all OSC (including MD&A), OEB, and other finance-related external reporting. Manages consolidated budget process and all other corporate planning related reporting. Reporting, Policy Preparation of financial statements, preparation of quarterly and annual OSC filings in accordance with Accounting Standards. Develop Internal Accounting Policies in accordance with GAAP Standards & OEB requirements, ensure reporting is in compliance with Policies and Standards. Corporate Tax Provide professional corporate tax planning, consulting services on compliance on tax matters including tax research and preparation of tax filings. Financial Planning Admin Facilitating and documenting the strategic and business planning processes. Support rating agencies requirements. Financial modelling of business initiatives.

5 Page 5 of 25 Internal audits, securities regulation compliance, and advisory services > Internal audits and related reports to management and the Board of Directors of > Bill 198/CSA instrument (securities regulation related to disclosure and internal controls) compliance activities and reports to management and the Board of Directors of > Business advisory services related to operational efficiencies and effectiveness of internal controls > Advisory s for management special projects (new CIS implementation, smart meters) > Audits and reviews will cover the following areas: - Business/operational controls (including manual and automated controls) - IT general controls - Entity controls - Fraud controls Comm. & Public Affairs - Stewardship Provide strategic direction, leadership and communication to the Communication group and the organization for issues such as CDM, outages and rate changes. Comm. & Public Affairs - Strategic Projects The strategic planning, development and execution of public affairs management programs in support of corporate business plans, strategic thrusts, brand identity and corporate reputation management.

6 Page 6 of 25 EHS - Stewardship Provide strategic direction, leadership and communication to the EHS, CDM groups and the organization. Advice on issues related to due diligence, compliance, best practices, bench marking, verification, reporting mechanisms and corporate organization and accountability. EHS - Safety Provide recommendations and advice on EHS issues. Conduct and co-ordinate health & safety educations and trainings, maintain health and safety records. Accident/incident investigations. EHS - Safety Provide recommendations and advice on EHS issues. Conduct and co-ordinate health & safety educations and trainings, maintain health and safety records. Accident/incident investigations. EHS - Environmental Provide recommendations and advice on scope and content of environmental issues, co-ordinate and conduct environmental related training. EHS - Environmental Provide recommendations and advice on scope and content of environmental issues, co-ordinate and conduct environmental related training.

7 Page 7 of 25 EHS - Occupational Health Health s will co-ordinate the disability management process for absences of an occupational and non-occupational illness or injury. EHS - Occupational Health Health s will co-ordinate the disability management process for absences of an occupational and non-occupational illness or injury. EHS - WSIB Occupational and non-occupational claims management services. EHS - WSIB Occupational and non-occupational claims management services. Organizational Effectiveness - Stewardship Provide strategic direction, leadership and communication to the OE group and the organization.

8 Page 8 of 25 Treasury, Rates & Regulatory > Cash management: Daily cash management (investments, wires, electronic payments, etc) > Credit management: Management of letters of credit, parental guarantees, prudential requirements > Debt management: Short-Term and Long-Term debt management (coupon payments, note management, LOC management, etc) > Financing Strategy: Strategic financial planning (project analysis, capital structure analysis, financing plans, etc) > Insurance management: Management of Insurance services (property, casualty, vehicle, etc) > Investor Relations: Providing investor relations (credit rating agencies, creditors, public) > Monthly accounting/reporting: Financial reporting and record keeping (banking, investments, Shareholder report, MD&A, etc)

9 Page 9 of 25 Treasury, Rates & Regulatory > Cash management: Daily cash management (investments, wires, electronic payments, etc) > Credit management: Management of letters of credit, parental guarantees, prudential requirements > Debt management: Short-Term and Long-Term debt management (coupon payments, note management, LOC management, etc) > Financing Strategy: Strategic financial planning (project analysis, capital structure analysis, financing plans, etc) > Insurance management: Management of Insurance services (property, casualty, vehicle, etc) > Investor Relations: Providing investor relations (credit rating agencies, creditors, public) > Monthly accounting/reporting: Financial reporting and record keeping (banking, investments, Shareholder report, MD&A, etc)

10 Page 10 of 25 Treasury, Rates & Regulatory > Cash management: Daily cash management (investments, wires, electronic payments, etc) > Credit management: Management of letters of credit, parental guarantees, prudential requirements > Debt management: Short-Term and Long-Term debt management (coupon payments, note management, LOC management, etc) > Financing Strategy: Strategic financial planning (project analysis, capital structure analysis, financing plans, etc) > Insurance management: Management of Insurance services (property, casualty, vehicle, etc) > Investor Relations: Providing investor relations (credit rating agencies, creditors, public) > Monthly accounting/reporting: Financial reporting and record keeping (banking, investments, Shareholder report, MD&A, etc)

11 Page 11 of 25 Accounts payable and related services. > Process and pay (by cheque, wire payment, EFT): - supplier invoices - cheque requisitions - customer refunds - employee expense reimbursements > Maintain (including testing) Ellipse modules and business processes related to AP > Manage the recording of accruals ( and only) > Audit/review and summary of expense claims, executive expenditures > Maintain internal controls on physical supplies (cheques, keys etc.) and periodic review of risks > Monthly account reconciliations of AP accounts ( and only) > Interface and assist Tax and Treasury with AP related matters > General client support including assisting with requisitioning and payment-related issues and fielding supplier calls

12 Page 12 of 25 Accounts payable and related services. > Process and pay (by cheque, wire payment, EFT): - supplier invoices - cheque requisitions - customer refunds - employee expense reimbursements > Maintain (including testing) Ellipse modules and business processes related to AP > Manage the recording of accruals ( and only) > Audit/review and summary of expense claims, executive expenditures > Maintain internal controls on physical supplies (cheques, keys etc.) and periodic review of risks > Monthly account reconciliations of AP accounts ( and only) > Interface and assist Tax and Treasury with AP related matters > General client support including assisting with requisitioning and payment-related issues and fielding supplier calls

13 Page 13 of 25 Accounts payable and related services. > Process and pay (by cheque, wire payment, EFT): - supplier invoices - cheque requisitions - customer refunds - employee expense reimbursements > Maintain (including testing) Ellipse modules and business processes related to AP > Manage the recording of accruals ( and only) > Audit/review and summary of expense claims, executive expenditures > Maintain internal controls on physical supplies (cheques, keys etc.) and periodic review of risks > Monthly account reconciliations of AP accounts ( and only) > Interface and assist Tax and Treasury with AP related matters > General client support including assisting with requisitioning and payment-related issues and fielding supplier calls

14 Page 14 of 25 Payroll processing and related activities > Process payroll > Prepare T4's, T4A's > Prepare and submit payroll related remittances to government and other external agencies > Maintain (including testing) Ellipse modules, ADP applications, and business processes related to payroll > Maintain internal controls and periodic review of risks > Monthly account reconciliations related to payroll accounts > Interface and assist HR payroll related matters and general client support Payroll processing and related activities > Process payroll > Prepare T4's, T4A's > Prepare and submit payroll related remittances to government and other external agencies > Maintain (including testing) Ellipse modules, ADP applications, and business processes related to payroll > Maintain internal controls and periodic review of risks > Monthly account reconciliations related to payroll accounts > Interface and assist HR payroll related matters and general client support

15 Page 15 of 25 Payroll processing and related activities > Process payroll > Prepare T4's, T4A's > Prepare and submit payroll related remittances to government and other external agencies > Maintain (including testing) Ellipse modules, ADP applications, and business processes related to payroll > Maintain internal controls and periodic review of risks > Monthly account reconciliations related to payroll accounts > Interface and assist HR payroll related matters and general client support Communications & Public Affairs - External Communications Assist in the execution of public and stakeholder relations programs to the public, media, shareholder and stakeholders. Provide brand oversight. Community Involvement The strategic planning, development and execution of community involvement, corporate sponsorship and corporate responsibility. Community Involvement The strategic planning, development and execution of community involvement, corporate sponsorship and corporate responsibility. Community Involvement The strategic planning, development and execution of community involvement, corporate sponsorship and corporate responsibility.

16 Page 16 of 25 HR - Planning, Benefits and Compensation Primarily responsible for: providing support for organizational staff planning; the design and administration of active and retiree benefits programs; design and administration of compensation systems; salary administration; job evaluation; and the management of the Human Resources Information System and reporting requirements. s also include: supporting the design and implementation of HR strategic initiatives; the design, assessment and audit of internal HR policies, programs and processes; providing data to financial/regulatory reporting and rate filing. HR - s Supports employees and leaders in the following primary areas: labour & employee relations; recruitment, selection & on-boarding; job analysis & design; employee performance and attendance management; legislative compliance; supporting corporate initiatives; providing data to financial/regulatory reporting and rate filing; and the development of HR policies and procedures.

17 Page 17 of 25 OD&P Provides support in the following areas: Performance Management Systems, Training and Development Systems (including Trades and Technical Training), Leadership Development/Succession Planning, Change Management Methods, Engagement and Communication, OD Consulting and Facilitation, Strategic Project Support. Project Support Office Provides support on Project Management and Project Risk Management, assists in Process Improvement methods, and coordinates Key Performance Indicators (KPI) and scorecard reporting within Management Control and Reporting Systems. IT Stewardship Provide leadership to ensure that "Ellipse" and "Hyperion" related IT investments are aligned and delivered in accordance with enterprise strategies and objectives and that Affiliate Relationship Codes are observed. IT Stewardship Provide leadership to ensure that "Ellipse" and "Hyperion" related IT investments are aligned and delivered in accordance with enterprise strategies and objectives and that Affiliate Relationship Codes are observed.

18 Page 18 of 25 IT Stewardship Provide leadership to ensure that "Ellipse" and "Hyperion" related IT investments are aligned and delivered in accordance with enterprise strategies and objectives and that Affiliate Relationship Codes are observed. IT-Management s Maintain and implement "Ellipse" and "Hyperion" based IT infrastructure, such as enterprise systems, enterprise database and enterprise storage needs and that they are separated and yet incorporated as part of Enterprise IT Infrastructure. IT-Management s Maintain and implement "Ellipse" and "Hyperion" based IT infrastructure, such as enterprise systems, enterprise database and enterprise storage needs and that they are separated and yet incorporated as part of Enterprise IT Infrastructure. IT-Management s Maintain and implement "Ellipse" and "Hyperion" based IT infrastructure, such as enterprise systems, enterprise database and enterprise storage needs and that they are separated and yet incorporated as part of Enterprise IT Infrastructure. IT-Client s Provide one-stop help desk for "Ellipse" and "Hyperion" related services. Maintain and support administration services related to "Ellipse" and "Hyperion", such as user id's, password resets, network file sharing and network printers.

19 Page 19 of 25 IT-Client s Provide one-stop help desk for "Ellipse" and "Hyperion" related services. Maintain and support administration services related to "Ellipse" and "Hyperion", such as user id's, password resets, network file sharing and network printers. IT-Client s Provide one-stop help desk for "Ellipse" and "Hyperion" related services. Maintain and support administration services related to "Ellipse" and "Hyperion", such as user id's, password resets, network file sharing and network printers. IT-Operations Maintain data centre operations including data centre facility management. Support "Ellipse" and "Hyperion" production services such as daily production, batch operations and network data backup. IT-Operations Maintain data centre operations including data centre facility management. Support "Ellipse" and "Hyperion" production services such as daily production, batch operations and network data backup. IT-Operations Maintain data centre operations including data centre facility management. Support "Ellipse" and "Hyperion" production services such as daily production, batch operations and network data backup.

20 Page 20 of 25 Network/Telephony Maintain and support data network connectivity between and Affiliate in order to access "Ellipse" and "Hyperion" applications. Network/Telephony Maintain and support data network connectivity between and Affiliate in order to access "Ellipse" and "Hyperion" applications. Network/Telephony Maintain and support data network connectivity between and Affiliate in order to access "Ellipse" and "Hyperion" applications. IT Strategy & Governance Provide Governance and Strategic Leadership to ensure that "Ellipse" and "Hyperion" related IT investments are aligned and delivered in accordance with enterprise strategies and objectives and to ensure that ARC is enforced. IT Strategy & Governance Provide Governance and Strategic Leadership to ensure that "Ellipse" and "Hyperion" related IT investments are aligned and delivered in accordance with enterprise strategies and objectives and to ensure that ARC is enforced.

21 Page 21 of 25 IT Strategy & Governance Provide Governance and Strategic Leadership to ensure that "Ellipse" and "Hyperion" related IT investments are aligned and delivered in accordance with enterprise strategies and objectives and to ensure that ARC is enforced. IT-Application Support Maintain and support "Ellipse" Enterprise application, including L2 and L3 support. IT-Application Support Maintain and support "Ellipse" Enterprise application, including L2 and L3 support. IT-Application Support Maintain and support "Ellipse" Enterprise application, including L2 and L3 support. Procurement Charge Charge used to recover department's expenses in processing purchase orders. RFPs/bulk purchasing. Procurement Charge Charge used to recover department's expenses in processing purchase orders. RFPs/bulk purchasing. Procurement Charge Charge used to recover department's expenses in processing purchase orders. RFPs/bulk purchasing.

22 Page 22 of 25 Locates s Upon requests from Street Lighting Locates Dept. will complete locate services related to third party locate requests. Fleet s Usage and maintenance of vehicles and trucks. Fleet s Usage and maintenance of vehicles and trucks. Fleet s Usage and maintenance of vehicles and trucks. Facilities Occupancy charges for various types of space. Facilities Occupancy charges for various types of space. Facilities Occupancy charges for various types of space. CDM Incentives Incentives to complete customer CDM programs that result in kw savings. Distribution Grid Management Overhead line relocations to accommodate installation of Telecom fibre attachments to poles.

23 Page 23 of 25 Distribution Grid Management Overhead & Underground street light equipment installation, removal, and/or transfer as part of emergency corrective maintenance requirements. Distribution s Overhead & Underground street light equipment installation, removal and/or transfer as part of planned projects. Civil street light infrastructure installations as part of planned projects. Distribution s Installation of street lighting GIS data into new GEAR system. Duct rental Run Fibre optic cable through underground ducts. Emergency s/system Response Notification of critical impact on street lighting plant. Resources sent to provide emergency support/response. GEAR Access Access to 's geo-electric records system. GEAR Access Access to 's geo-electric records system. Hold-offs Block circuit reclosures when requested by work crews.

24 Page 24 of 25 Hold-offs Block circuit reclosures when requested by work crews. Investment Planning Design Mark Ups Upon request from street lighting (operated by ), mark ups are completed by Investment Planning staff on planned construction work proposed by City or Developers. Lab s Equipment Testing s (Street Lighting division of ). Permits and Attachments Inspection charges for third party requests for attachments to Street Lighting poles. Pole Rental Attach fibre optic cable to street light pole where there are no ducts below ground. Transfer of SL Attachments and Conductors As part of LDC Conversion program, LDC will transfer or install SL fixtures and/or conductors to LDC transferred pole. Warehouse storage and material issuance Maintain stock supplies in warehouse and issue materials.

25 Page 25 of 25 Wireless Centralized handling of cellular phone charges distributed to affiliates. Wireless Centralized handling of cellular phone charges distributed to affiliates. Wireless Centralized handling of cellular phone charges distributed to affiliates. Street Light Transfers To relocate street light assets embedded in our plant to accommodate planned capital projects