TRS Employee Notifications

Transcription

1 In the Time Reporting System (TRS), approaching deadlines will trigger the system to auto generate notifications. The notifications will be sent from Time Reporting System (DO NOT REPLY) with a corresponding subject in the subject line. Note: If the employee is not receiving any TRS Notifications, the employee should check their spam/ junk mail and add <TRS@IT.UCLA.EDU> to their contact to ensure they are able to receive these notifications in the future. For the TRS timesheet submission deadlines, please refer to the TRS PPS Schedule. For questions or concerns about TRS, please contact centralpayroll@ucmerced.edu or (209) Examples of TRS Employee Notifications and additional information: Notification of Timesheet(s) Due..2 Notification of Late Timesheet(s) Due...3 Notification of Returned Timesheet From Supervisor...4 Notification of Modification to Timesheet By Supervisor....5 Notification of Supervisor Submitted/Created Timesheet on Behalf of the Employee...6 Notification of Approved Timesheet(s)..7 1

2 Notification of Timesheet(s) Due This notification is generated as a reminder to the employee that the timesheet is due for submission to the supervisor. It is very important that the employee submit the timesheet on time to prevent delay in payment. Please refer to the TRS PPS Schedule for a schedule of timesheet submission deadlines. Please Note: Employees will receive this reminder prior to the timesheet submission deadline whether they have submitted the timesheet or not. Supervisors will receive a Notification of Timesheet(s) Requiring Action or Awaiting Approval reminder prior to the timesheet approval deadline. Biweekly Employees: reminders are sent the morning of the biweekly timesheet deadline (Monday). Monthly Employees: reminders are sent on the 9 th of each month. 2

3 Notification of Late Timesheet(s) Due This notification is generated as a reminder that the employee has a Late Timesheet Due. This notice is sent the day after the timesheet due date. It is very important that the employee submit the timesheet on time to prevent delay in payment. Please refer to the TRS PPS Schedule for a schedule of timesheet submission deadlines. Biweekly Employees: reminders are sent the morning after the biweekly timesheet deadline (Tuesday). Monthly Employees: reminders are sent on the 10 th of each month. 3

4 Notification of Returned Timesheet from Supervisor This notification is generated if the employee s supervisor has reviewed the timesheet and has returned the timesheet to the employee for updates or corrections. The Comment section in the will indicate the reason(s) why the timesheet is being returned. Biweekly Employee: Log into TRS to update the returned timesheet and resubmit to supervisor. Monthly Employees: Are paid automatically but are required to report any leave time for the month. 4

5 Notification of Modification to Timesheet by Supervisor This notification is generated if the employee s supervisor has made a change to the submitted timesheet. The employee will be prompted to log into TRS to review and acknowledge the change(s). Biweekly Employees: This notice requires employee acknowledgement in TRS. Monthly Employees: This notice requires employee acknowledgement in TRS. 5

6 Notification of Supervisor Submitted/Created Timesheet on Behalf of the Employee This notification is generated if the employee s supervisor has created and submitted a timesheet on the employee s behalf. The employee will be prompted to log into TRS to review and acknowledge the change(s). Biweekly Employees: This notice requires employee acknowledgement in TRS. Monthly Employees: This notice requires employee acknowledgement in TRS. 6

7 Notification of Approved Timesheet(s) This notification is generated once the employee s supervisor has approved the submitted timesheet(s). Please refer to the TRS PPS Schedule for a schedule of timesheet submission deadlines. Biweekly Employees: This notice will only be sent to the employee. Monthly Employees: This notice will only be sent to the employee. 7