PREQUALIFICATION OF SUPPLIERS FOR GOODS AND SERVICE FOR

Transcription

1 GREAT LAKES UNIVERSITY OF KISUMU, P.O BOX , KISUMU-KENYA. 13-Oct-17 PREQUALIFICATION OF SUPPLIERS FOR GOODS AND SERVICE FOR CLOSING DATE: 17/11/2017. Please indicate the item applied for as follows: GLUK/PQ/ / SUPPLY AND DELIVERY OF CATEGORY NO:... THE VICE CHANCELLOR GREAT LAKES UNIVERSITY OF KISUMU P.O.BOX KISUMU. 1

2 TABLE OF CONTENT PART A: LETTER OF INVITATION.3 PREQUALIFICATION NOTICE.4 PART B: INSTRUCTION TO CANDIDATES 6 CRITERIA FOR EVALUATION..7 2

3 LETTER OF INVITATION GLUK invites eligible supplier s/service providers to apply for prequalification, indicating the code number and Item Description of goods or services they wish to be considered for. A complete set of prequalification documents may be downloaded from the university website. The bidders who download the document MUST arrange to forward their particulars/contacts to the procuring unit before the closing date for the records and for the purpose of receiving any further clarifications and/or addendums. Anon-refundable fee of ksh 3000 should be paid to Bank Name: Kenya Commercial Bank Account Name: Great Lakes University of Kisumu Account No: Duly completed application documents (original copy) in plain sealed envelope, clearly marked with prequalification category numbers as indicated above should be deposited in the tender box situated at the reception area and clearly addressed to, So as to reach the university not later than 17/11/2017. The Chair Person, Tender committee GLUK, P.O BOX , KISUMU. Opening of the documents will be done at the board room starting from 10:00am in the presence of applicants or their representatives who will be in attendance. 3

4 PREQUALIFICATION NOTICE Great lakes university of Kisumu invites applications for prequalification from interested, Eligible and competent bidders for the supply and delivery of the under listed goods and services for financial year PREQUALIFICATION OF GOODS AND SERVICES CATEGORY A:OPEN TO ALL ELIGIBLE BIDDERS GTNO1/PQ/2018/2019 SUPPLY AND DELIVERY OF GENERAL OFFICE STATIONARY OPEN GTNO2/PQ/2018/2019 ELECTRICAL FITTINGS,FIXTURES AND LIGHTS OPEN GTNO3/PQ/2018/2019 MOTOR VEHICLE,TYRES AND TUBES/OTHER ACCESSORIES OPEN GTNO4/PQ/2018/2019 GENERAL OFFICE PRINTING AND PHOTOCOPYING OPEN GTNO5/PQ/2018/2019 OFFICE FURNITURE,FIXTURE,FAIRDEAL SUPERSTORES AND FITTINGS OPEN GTNO6/PQ/2018/2019 GENERAL HARDWARE AND BUILDING MATERIALS OPEN GTNO7/PQ/2018/2019 PROVISION OF INSURANCE SERVICES OPEN GTNO8/PQ/2018/2019 CAR HIRE SERVICES(TAXI) OPEN GTNO9/PQ/2018/2019 PROVISIONS OF PRINTING SERVICES OPEN GTNO10/PQ/2018/2019 SUPPLY OF MOTOR VEHICLE SPARE PARTS AND REPAIR AND SERVICE OF MOTOR VEHICLES OPEN GTNO12/PQ/2018/2019 CONFERENCE AND ACCOMODATION OPEN GTNO13/PQ/2018/2019 FUMIGATION AND PEST CONTROL OPEN GTNO14/PQ/2018/2019 SUPPLY OF COMPUTERS,LAPTOPS,PRINTERS AND ASSOCIATE SOFTWARE OPEN GTNO15/PQ/2018/2019 SUPPLY AND DELIVERY OF PETROLIUM AND PRODUCTS,OIL LUBRICANTS E.T.C OPEN GTNO16/PQ/2018/2019 SUPPLY AND DELIVERY OF NEWSPAPERS OPEN GTNO17/PQ/2018/2019 PROVISION OF REPAIR AND MAINTAINANCE OF LABORATORY EQUIPMENTS OPEN GTNO18/PQ/2018/2019 SUPPLY AND DELIVERY OF GAMES EQUIPMENT AND SPORTWARE OPEN GTNO19/PQ/2018/2019 SUPPLY,DELIVERY,INSTALLATION AND MAINTAINANCE OF FIRE FIGHTING EQUIPMENTS OPEN 4

5 GTNO20/PQ/2018/2019 SUPPLY AND DELIVERY OF LIBRARY BOOKS, JOURNALS AND PERIODICALS OPEN GTNO21/PQ/2018/2019 SUPPLY AND DELIVERY OF FARM AGROVET INPUTS OPEN GTNO21/PQ/2018/2019 SUPPLY AND DELIVERY OF DRUGS OPEN GTNO22/PQ/2018/2019 PART B SUPPLY AND DELIVERY OF CLEANING MATERIALS, DETERGENTS DISINFECTANTS,(MOPS, BUCKETS AND BROOMS) SERVICES OPEN GTNO23/PQ/2018/2019 SALOON AND BERBER SHOP SERVICES OPEN GTNO24/PQ/2018/2019 TUCK SHOP(For general products) OPEN GTNO25/PQ/2018/2019 FRUITS AND JUICE SHOP OPEN GTNO26/PQ/2018/2019 M-PESA AND M-BANKING SERVICES OPEN GTNO27/PQ/2018/2019 STATIONERY SHOP OPEN PART C NAIROBI CAMPUS GTNO27/PQ/2018/2019 SUPPLY AND DELIVERY OF GENERAL OFFICE STATIONARY OPEN The pre-qualification documents with detailed specification and conditions may be obtained from Great Lakes University Procurement Office during normal working hours(monday-friday between 8:00am- 5:00pm) or downloaded and printed from the university website NOTE: Canvassing or giving of false information will lead to automatic disqualification. The university has the right to accept or reject any prequalification and is not bound to give reasons for its decision. Women, Youth and Persons living with disability are encouraged to apply. After issuing letters to the successful bidders, the procurement officer and Finance representative will have to make a sight visit to all the suppliers so as to know their respective places of business so that the university may avoid dealing with brokers/briefcase suppliers 5

6 INSTRUCTION TO CANDIDATES The bidders are invited to apply for the prequalification of goods and services. GLUK will prequalify and enlist bidders from among those who will have submitted applications in accordance with the prequalification requirements for a period of one year. The pre-qualification documents and the applicant s response therefore shall be the basis of prequalification. Bidders must familiarize themselves with the requirements described in this document while preparing their responses. GLUK does not bind itself to assign services but shall endeavor to ensure equal treatment when opportunities arise. Applicants shall be informed of the results, immediately after completion of the process. In this selection procedure, the firm that attains the pass marks of 75 points out of 100 points specified in the criteria will be prequalified. Prequalified candidates will be asked to give quotations for the items required during the financial year on as and when need arises basis. Clarifications Clarifications on this pre-qualification document should be done before the submission of their documents. Pre-qualification documents MUST BE SUBMITTED IN ENGLISH. Applicants will meet all cost associated with preparation and submission of their documents. The closing date and time for the submission of the pre-qualification document shall be 17/11/2017 Any pre-qualification document received after the deadline will be rejected as a late application shall not be considered. Committee of officials from Great Lakes University of Kisumu shall open the applications immediately after the closing time for submission of PRE-QUALIFICATION Documents in the presence of applicant s representatives who choose to attend. GLUK will prepare a record of the Pre-qualification opening. 6

7 PRE-QUALIFICATION EVALUATION CRITERIA. A. MANDATORY REQUIREMENTS NO Requirements Score 1 Certified copy of certificate of Mandatory Registration/incorporation 2 Certified copy of Tax Compliance Certificate Mandatory 3 Single business permit from County/Municipal Council Mandatory B. TECHNICAL EVALUATION NO Requirements(submit Evidence) PART NO. SCORE 1 Registration Documentation I 25 2 Supplier pre-qualification Data II 10 3 Financial Position III 20 4 Past performance and Experience IV 20 5 Litigation History V 25 TOTAL 100 Note: The minimum score to qualify for prequalification shall be 75%. Applicants who will not meet this minimum score shall be disqualified at this stage. PART I A. SUPPLIER PREQUALIFICATION DATA Business Name.. Pin No. VAT Reg. No.. (Attach copy of Registration certificate) B. Address P.O.Box..Postal Code..City/Town.. Telephone No 7

8 Mobile No.. Fax No.. Address. Website Address (if any). PART II COMPANY DETAILS A. A sole Proprietor Your name in full Age. Nationality country of origin... Citizenship details.. B. Registered Company: Private / Public.. State the nominal and issued capital of company Nominal kshs.. Issued kshs.. Give Details of All Directors as follows:- Name Nationality Citizenship Details share II. PART III: SWORN STATEMENT. I declare that to the best of my knowledge the answers submitted in this prequalification questionnaire (and any supporting document) are correct. I understand that any misrepresentation 8

9 will render my organization ineligible to participate in any business activities with Great Lakes University of Kisumu. Having studied the prequalification information for the above provision of goods/services applied for I hereby state that: 1. The information and answers furnished in this prequalification questionnaire form (and any supporting documentation) are correct to the best of our knowledge and I understand any misrepresentation will render my organization ineligible to participate in any business activities with Great Lakes University of Kisumu. 2. That incase of being prequalified we acknowledge that this grants us the right to participate in due time in the submission of tender /quotation on the basis of provisions in the tender/ quotation document to follow. 3. We enclose all the required documents and the information required for the prequalification evaluation. 4. We will not engage in any corrupt practices with the commission or members of staffs. 5. We have not been debarred from participating in public procurement proceedings. FORM COMPLETED BY Date: Name: Signature: Stamp/Seal: (Full name and Designation of the person Signing and Stamp or Seal) Procurement Officer. 9