# Discussion Status Due Date Action

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1 MEETING MINUTES: LINCOLN SCHOOL BUILDING COMMITTEE Meeting No.: 9 Date / Location: 6:30 p.m. / Lincoln High School Exhibition Room 1 Project: Lincoln High School Prepared by: Charlie Roberts Distribution: Building Committee, Other Attendees, Project File # Discussion Status Due Date Action by 9.1 Call to Order. - The meeting was called to order at 6:32 p.m. Record 9.2 Pledge of Allegiance. The co-chairs led the attendees in reciting Record the Pledge of Allegiance. 9.3 Report on Town Council Approval of CM Preconstruction Services Record Co-Chair Arthur Russo reported that the Town Council unanimously approved Gilbane proceeding with pre-construction services at its April 10 th meeting. Approval is capped at the $ 188,770 fee listed in Gilbane s fee proposal and covers the scope of services specified in the Town s 02/14/18 Construction Manager Request for Qualifications & Proposals. Charlie Roberts attended the Purchasing Subcommittee s meeting on April 9 th to review and address any questions. 9.4 Design Development Cost Estimate Open 05/04/18 Team Colliers reported that an initial Design Development Cost Estimate meeting was held on April 5 th. Consistent with the agenda that was ed to the Committee for informational purposes, the main topics were overviews of the DD pricing set, the initial SMMA project phasing plan, the design schedule and deliverables; a discussion of the alternative Gym option, review of the schematic design estimate and consensus on the format for sharing information among project team members. Mary Anne Roll and Armand Milazzo attended. The Project Schedule calls for completion of the DD estimate in early May. Colliers noted that an notice had been forwarded on April 9 th informing Committee members that the pricing set had been uploaded to its DropBox site. A motion was made by Kevin McNamara, seconded by John Ward and approved by the Committee members in attendance to include the masonry repairs in the Project scope. 9.5 Exterior Masonry Existing Conditions Open 05/04/18 SMMA The present project scope, thru the Schematic Design phase, includes minimal exterior masonry repairs. The scope that does exist anticipates repairs only where new construction is mated to the exterior masonry veneer. SMMA explained that its intent was to perform a more comprehensive review of the building veneer this Spring. Armand Milazzo expressed his concern that masonry repairs were not being addressed during such an extensive add/renovation project. During informal discussion, several Committee members agreed with this comment. Colliers noted in an April 9 th that over one hundred photos of the areas requiring repairs had been uploaded to the Committee s DropBox site on April 9 th. A motion was made by Kevin McNamara, seconded by John Ward and approved by Committee members in attendance to include exterior masonry repairs in the Project s scope. SMMA will outline the scope of required repairs and forward

2 to Gilbane for pricing as part of the Design Development estimate. 9.6 Project Budget Review Open 05/30/18 Colliers Colliers is presently reviewing the Total Project Budget, its line items and assigned values to ensure that all potential costs have been identified and will report back at a future meeting. 9.7 Review Updated Site and Floor Plans SMMA presented a detailed presentation on: The proposed Recreation Center, including a schematic floor plan with and without a perimeter track, and potential siting options at the north end of the existing football practice field. Current site, site improvements and landscaping plans and elevations. (please refer to pages 1-18 of the Presentation handout attached to these Minutes). 9.8 Review Building Area Code Compliance Open t.b.d. SMMA SMMA continued the above presentation with a review of Chapter 34 Building Code requirements and through floor plan illustrations, how compliance could be achieved. (please reference pages of the Presentation handout attached to these Minutes). The issue has previously been reviewed with Lincoln s Building Inspector and the resolution will most likely include seeking a variance from the RI Building Code Board of Review. An application and supporting documentation is being prepared by code consultant Jensen Hughes and SMMA. 9.9 Public Comment. No public comment requests were submitted for this meeting. Record 9.10 Vote to Adjourn There being no further business to discuss, a motion was made, seconded, and approved by all, to adjourn. Record Meeting Handouts: (either distributed electronically prior to and/or at the meeting) 04/12/18 Attendee Sign-in Sheet. 04/12/18 Meeting No. 9 Agenda. 04/12/18 LHS Project Schedule. 05/05/16 Drawings A-3, A-4 Johnson Indoor Athletic Center (reduced scale). 04/12/18 SMMA Presentation (24 pages). These minutes are intended to reflect the important issues and action items as discussed at the meeting on the referenced date. If there are any discrepancies, please respond by to Charles.Roberts@colliers.com.

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6 LINCOLN HIGH SCHOOL PROJECT SCHEDULE Design Development through Construction April 12, Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Jan Week of (Monday): Building Committee Meetings (Thursdays) Design Development 01/10/18-05/10/ Develop Design Development Documents to Estimators 01/10/18-03/27/ Design Development Cost Estimate (SMMA Estimator: Daedalus) 03/27/18-04/10/ Design Development Plan Review Meeting w/ Gilbane 04/05/ Design Development Cost Estimate (Gilbane) 03/30/18-04/30/ Design Development Cost Estimate Reconciliation / V.E. Meeting 05/04/ Design Development Submission to RIDE 05/07/ RIDE Review Meeting 05/07/18-05/18/18 Construction Documents 04/27/18-11/16/ Develop 60% Construction Documents for Estimators 04/27/18-07/18/ % Construction Documents Cost Estimate 07/19/18-08/10/ % Construction Documents Estimate Reconciliation / V.E. Meeting 08/13/ % Construction Documents Submission to RIDE 08/15/ RIDE Review Meeting 08/15/18-08/29/ Develop 90% Construction Documents 08/15/18-10/15/ % Construction Documents 10/15/ Develop 100% Construction Documents 10/15/18-11/16/ % Construction Documents 11/16/18 Construction 200 Construction Manager RFQ/RFP Process 02/16/18-03/29/ Town Council Approval of Building Committee's CM Selection 4/10/ Bid Early Site, Building Enabling and Demolition Package 04/27/18-05/25/ Scope Reviews; Award of Early Site, Building Enabling & Demo Package 05/25/18-06/13/ Building Committee's Approval of Early Site, Bldg. & Demo Pkg. Awards 06/14/ Last Day of School Year 06/14/ Town Council Approval of Early Site, Bldg. Enabling & Demo Awards t.b.d. 207 Relocation out of Early Building Enabling Areas 06/14/18-07/01/ Phase 1A - Site & Building Early Enabling 07/02/18-08/24/ Phase 1B - Connector & Library Demolition (start / finish dates t.b.d.) 210 Bid Early Foundation & Structural Packages 08/15/18-09/13/ Scope Reviews; Award of Early Foundation & Structural Packages 212 Building Committee's Approval of Early Foundation & Structural Pkgs. Current Status 04/12/ Town Council Approval of Early Foundation & Structural Packages t.b.d. 214 Bid Construction Documents Complete Package 11/16/18-12/14/ Scope Reviews, Establish GMP (Guaranteed Maximum Price) 12/15/18-01/09/19 MOD 7: Construction 216 Building Committee Approval of GMP Agreement 01/10/ Town Council Approval of GMP Agreement t.b.d. Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Jan COLLIERS INTERNATIONAL Page 1 4/12/ xlsx

7 JOHNSTON'S SPORTS LOGO HERE PERMIT REVIEW ONLY. JULY 6, 2016

8 PERMIT REVIEW ONLY. JULY 6, 2016

9 Lincoln High School April 12, 2018 School Building Committee Meeting

10 Recreation Center

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13 Site Design Update

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26 Chapter 34 Compliance

27 Chapter 34 Compliance RI State Building Code: IBC 2012 Chapter 34 Existing Structures Existing building Type IIB construction (unprotected, non-combustible) Existing non-conforming if new construction SMMA & Jensen Hughes Interpretation Alteration Reduction in overall building area Addition of automatic sprinkler protection

28 Chapter 34 Compliance Three options: Variance/Ruling Compliance Alternative 2hr Fireproofing (Type 1B construction)

29 Chapter 34 Compliance Three options: Variance/Ruling Compliance Alternative 2hr Fireproofing (Type 1B construction)

30 Bancroft Elementary School

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