I. CONSTRUCTION MANAGEMENT, INSPECTION, AND MATERIALS TESTING (Fee: $117,536)

Transcription

1 City of Placerville Exhibit A Western Placerville Interchanges Project Phase 1B (No ) Scope of Services March 28 th, 2016 PROJECT BACKGROUND: The Western Placerville Interchanges Project Phase 1 B (Project) is a federally funded project located in the City of Placerville along Fair Lane between Ray Lawyer Drive and Placerville Drive. The Project consists of constructing a sidewalk along the north side of Fair Lane between the existing sidewalk terminus at the County Government Center and the east end of the adjacent County Fair Plaza commercial center, eastbound and westbound bicycle lanes between the County Government Center and the east end of the adjacent commercial center, drainage improvements, and street light improvements. The Project is scheduled to begin construction at the end of May 2016 and last 65 working days. This scope and fee is based upon bid documents signed September 21, 2015 and Addendums 1 and 2 which were all obtained through Public Purchase. Revisions to the bid documents, post contractor bid openings, include changing concrete retaining structures to a gravity block wall system and revisions to the traffic handling plans to reduce project cost and duration from 90 to 65 working days. I. CONSTRUCTION MANAGEMENT, INSPECTION, AND MATERIALS TESTING (Fee: 117,536) Assumptions: Project will be constructed during normal daytime working hours Project requires intermittent, parttime inspection Contractor to perform construction staking Construction document revisions to be made by design engineer Record drawings to be prepared by design engineer City to prepare majority of reports required by funding source Public outreach is not required or will be performed by others No extended claims management beyond working days Contract Administration R.E.Y. will work on behalf of the City to administer the construction contract. The anticipated construction management tasks include: Coordinate and administer project kickoff meeting, preconstruction meeting, and weekly meetings during construction Review contractor submittals and RFI s o Coordinate construction document revisions and change orders with Design Engineer (prepared by others) Review and respond to extra work bills Track working days and contract time Support the City with reports required by the funding source including providing photos, assisting with annual reports, etc. Manage progress payments Ensure labor compliance o Review certified payroll and conduct random employee interviews Page 1 of 2 R.E.Y. ENGINEERS, INC. 905 Sutter Street, Suite 200 Folsom, CA Civil Engineers Land Surveyors LiDAR Phone: (916) Fax: (916) M:\2016\P Placerville_Western Placerville Interchange Phase 1B\Proposal\WPI Ph1B - CM - Exhibit A.docx

2 City of Placerville Exhibit A Western Placerville Interchanges Project Phase 1B (No ) Scope of Services March 28 th, 2016 Quality assurance Prepare and maintain project construction binder Coordinate project acceptance and record drawings (prepared by others) Furnish project files and records to City upon completion of project Construction Inspection R.E.Y. will provide a parttime inspector to observe construction activities. The inspector will prepare Daily Reports, observe and photograph construction activities, and track quantities. The inspector will not direct the contractor on which means and methods to use during construction; instead, he/she will monitor compliance with the construction documents (plans and specifications). The inspector will also ensure that only appropriate, approved materials are on site and being used during construction. In addition, the inspector will mark up and keep an up to date set of plans onsite indicating any deviations from design drawings. These drawings will be turned over to the Design Engineer at the end of the project to assist in the record drawing process. Materials Inspection R.E.Y. s sub consultant, WRECO, will provide periodic materials inspections on an asneeded basis. Based on the project plans and specifications, the anticipated materials inspection tasks include: Verification of storm drain trench subgrade conditions Field nuclear density testing of trench backfill materials Field nuclear density testing of earth materials, aggregate base, and asphaltic concrete Field concrete testing and preparation of concrete cylinder molds for miscellaneous concrete structures Batch plant inspections and material sampling for Portland cement concrete and asphaltic concrete Local source inspections for precast concrete structures Materials Testing R.E.Y. s sub consultant, WRECO, will provide materials testing in accordance with the project plans and specifications. The anticipated materials testing services include: Trench bedding material: compaction and material conformance Trench backfill: compaction and material conformance Embankment/structural backfill: compaction and material conformance Aggregate base: compaction and material conformance Asphalt concrete: material conformance, density, and asphalt content Portland cement concrete: material conformance and compression testing Reinforcing steel: material conformance and strength testing Page 2 of 2 R.E.Y. ENGINEERS, INC. 905 Sutter Street, Suite 200 Folsom, CA Civil Engineers Land Surveyors LiDAR Phone: (916) Fax: (916) M:\2016\P Placerville_Western Placerville Interchange Phase 1B\Proposal\WPI Ph1B - CM - Exhibit A.docx

3 City of Placerville Western Placerville Interchanges Project Phase 1B (No ) CLASSIFICATION FEE SCHEDULE MAX. HOURLY RATES Principal Manager Engineering 260 Senior Engineer III 225 Senior Engineer II 195 Senior Engineer I 175 Associate Engineer III 155 Associate Engineer II 140 Associate Engineer I 125 Assistant Engineer III 110 Assistant Engineer II 100 Assistant Engineer I 90 Principal Manager Surveying 260 Senior Surveyor III 225 Senior Surveyor II 195 Senior Surveyor I 175 Associate Surveyor III 155 Associate Surveyor II 140 Associate Surveyor I 125 Assistant Surveyor III 110 Assistant Surveyor II 100 Assistant Surveyor I 90 2Man Survey Crew 260 1Man Survey Crew 130 Senior CAD Technician III 150 Senior CAD Technician II 135 Senior CAD Technician I 120 CAD Technician III 105 CAD Technician II 90 CAD Technician I 75 Project Administrator 70 Terrestrial LiDAR Equipment 75 Mobile LiDAR Equipment 600 (1) These rates represent the maximum hourly rate to be charged for each classification in All maximum hourly rates shown above are subject to increase a maximum of 5% per year based upon cost of living adjustments. (2) Each employee s actual billing rate will be based on their actual labor cost, a fringe benefits rate of 62.60%, an indirect costs rate of %, and a fee of 2.5%. (3) Reimbursement for mileage and travel expenses are included in the rates shown above. (4) Cost of normal survey stakes and other field supplies are included in the rates shown above. (5) Special monuments, iron stakes, etc., will be charged at cost. (6) Filing fees, checking fees, and other outside charges will be billed at cost. (7) Outside reproductions, services, and consultants will be charged at cost plus 10%. Inhouse large format reproduction will be charged at 0.30/SF. Robert Huun, PE, President

4 1243 Alpine Road, Suite 108 Walnut Creek, CA Phone: Fax: RATE SCHEDULE Effective January 1, 2016 Principal Engineer per Hour Supervising Engineer II per Hour Supervising Engineer I per Hour Senior Engineer III per Hour Senior Engineer II per Hour Senior Engineer I per Hour Associate Engineer II per Hour Associate Engineer I per Hour Staff Engineer II per Hour Staff Engineer I per Hour Senior Scientist II per Hour Senior Scientist I per Hour Associate Scientist II per Hour Associate Scientist I per Hour Staff Scientist II per Hour Staff Scientist I per Hour Senior Technician/CADD per Hour Technician/CADD per Hour Landscape Designer per Hour Administrator / Clerical / Tech Editor per Hour Engineers include Civil Engineers, Hydraulic Engineers and Geotechnical Engineers. Scientists include Geologists, Biologists and Environmental Scientists. Expenses are invoiced at 110% of cost. Unless expressed within the contract agreement, rates on all contracts are subject to an annual adjustment of a 3% escalation rate on January 1 of each calendar year. Rates for deposition and trial time are 1.5 times those shown above. Regular Mileage is per IRS rate (currently at per mile) or as otherwise specified in the contract. Civil Engineering Environmental Compliance Geotechnical Engineering Water Resources

5 1243 Alpine Road, Suite 108 Walnut Creek, CA Phone: Fax: SCHEDULE OF LABORATORY FEES Effective January 1, 2016 Laboratory Services Unit Price Soil Index Testing Moisture Content T 265 D 2216 CT Moisture Content & Unit Weight D Particle Size Analysis of Soils T 88 D 422 CT 202 a. Sieve Analysis, 3" to # b. Sieve Analysis, #4 to # c. Hydrometer Analysis 130 d. Sieve Analysis with Hydrometer 200 Percentage of Soils Finer than No. 200 (75µm) Sieve D Liquid Limit of Soils T 89 D 4318 CT Plastic Limit and Plasticity Index of Soils (Multipoint/wet) T 90 D 4318 CT Sand Equivalent T 176 CT Specific Gravity of Soils T 100 D 854 CT Compaction Curves Standard Proctor (4inch mold) T 99 D Modified Proctor (4inch mold) T 180 D Standard Proctor (6inch mold) T 99 D Modified Proctor (6inch mold) T 180 D Classification Classification of Soils for Engineering Purposes (USCS) D Description and Identification of Soils (VisualManual) D Aggregate Sieve Analysis of Fine and Coarse Aggregates T 27 C Materials Finer than No. 200 Sieve by Washing T 11 C Specific Gravity and Absorption of Coarse Aggregate T 85 C 127 CT Specific Gravity and Absorption of Fine Aggregate T 84 C 128 CT Unless expressly provided for within the contract, rates in all contracts are subject to increase as of 01/01/2017. If the testing services are not listed on the table above, please inquire for specific method rates. Civil Engineering Environmental Compliance Geotechnical Engineering Water Resources

6 Consultant _R.E.Y. Engineers, Inc. Contract No. _Western Placerville Interchanges Project Phase 1B (No ) Date _3/28/16 DIRECT LABOR Classification/Title Principal Manager Engineering Senior Engineer II Senior Engineer I Associate Engineer I Name Robert Huun James Fisher Elias Travis Ryan Ruddick Hours Actual Hourly Rate Total , , , ,788 LABOR COSTS a) Subtotal Direct Labor Costs 29, b) Anticipated Salary Increases (see page 2 for sample) c) TOTAL DIRECT LABOR COSTS [(a) + (b)] 29, FRINGE BENEFITS d) Fringe Benefits Rate: 62.60% e) TOTAL FRINGE BENEFITS [(c) x (d)] 18, INDIRECT COSTS f) Overhead Rate: % g) Overhead [(c) x (f)] 47, h) General and Administrative Rate: i) Gen & Admin [(c) x (h)] j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] 65, FEE (Profit) q) Rate: 2.50% k) TOTAL PROFIT [(c) + (j)] x (q) (2,394.09) OTHER DIRECT COSTS (ODC) Description Units(s) Unit Cost Total l) Travel/Mileage Costs (supported by consultant actual costs) m) Equipment Rental and Supplies (VMX250 Mobile Scanner) n) Permit Fees (itemize), Plan sheets (each), Test Holes (each), etc. o) Subconsultant Costs (attach detailed cost proposal in same format as prime consultant estimate for each subconsultant) 2, p) TOTAL OTHER DIRECT COSTS [(l) + (m) + (n) + (o)] 2, TOTAL COST [(c) + (j) + (k) +(p)] 95, Employees subject to prevailing wage requirements to be marked with an *. ODC items should be based on actual costs and supported by historical data and other documentation. ODC items that would be considered "tools of the trade" are not reimbursable. ODC items should be consistently billed directly to all clients, not just when client will pay for them as a direct cost. ODC items when incurred for the same purpose, in like circumstances, should not be included in any indirect cost pool or in overhead rate.

7 Consultant _R.E.Y. Engineers, Inc._ Contract No._Wester Placerville Interchanges Project Phase 1B (No )_ Date _3/28/16_ 1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Direct Labor Subtotal per Total Hours per Avg Hourly Rate 29,870 / Year Contract Duration Year 1 Avg Hourly Rate 2. Calculate hourly rate for all years (Increase the Average hourly rate for a year by proposed escalation %) Avg Hourly Rate Proposed Escalation Year % Year % Year % Year % Calculate estimated hours per year (Multiply estimate % each year by total hours) Year 2 Avg Hourly Rate Year 3 Avg Hourly Rate Year 4 Avg Hourly Rate Year 5 Avg Hourly Rate Estimated % Completed Each Year Total Hours per Cost Proposal Total Hours per Year Year 1 100% * Year 2 0% * Year 3 0% * Year 4 0% * Year 5 0% * Total 100% Total 696 Estimated Hours Year 1 Estimated Hours Year 2 Estimated Hours Year 3 Estimated Hours Year 4 Estimated Hours Year 5 4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate (calculated above) Estimated hours (calculated above) Cost per Year Year * , Estimated Hours Year 1 Year * 0 Estimated Hours Year 2 Year * 0 Estimated Hours Year 3 Year * 0 Estimated Hours Year 4 Year * 0 Estimated Hours Year 5 Total Direct Labor Cost with Escalation 29, Direct Labor Subtotal before escalation 29, Estimated total of Direct Labor Salary Increase Transfer to Page 1 This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. 250,000 x 2% x 5 yrs 25,000 is not an acceptable methodology) This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

8 Local Assistance Procedures Manual Exhibit 10-H EXHIBIT 10-H COST PROPOSAL ACTUAL COST-PLUS-FIXED-FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS Page 1 of 2 ENGINEERING AND MATERIALS TESTING AND INSPECTION) Note: Mark-ups are Not Allowed Consultant: WRECO Contract No.: Date: 3/24/2016 DIRECT LABOR Classification/Title Senior Geotechnical Engineer Senior Geologist Laboratory Manager Staff Engineer Inspector/Technician (Group 3)* Name Hours Actual Hourly Rate Total Robert Lawrence Michael Wilson Raymond Downs TBD TBD , LABOR COSTS a) Subtotal Direct Labor Costs b) Anticipated Salary Increases 3, c) TOTAL DIRECT LABOR COSTS 3, FRINGE BENEFITS d) Fringe Benefits Rate: 71.72% e) TOTAL FRINGE BENEFITS 1, INDIRECT COSTS f) Overhead Rate: 64.12% g) Overhead 2, h) General and Administrative Rate: 0.00% i) Gen & Admin - j) TOTAL INDIRECT COSTS 2, FEE (Profit) q) Rate: 10.00% k) TOTAL FIXED PROFIT TOTAL LABOR COSTS 8, OTHER DIRECT COSTS (ODC) Description Unit(s) Unit Cost Total l) Travel/Mileage/Vehicle (supported by consultant actual costs) m) Printing and Reproduction/ Delivery Materials Testing/Laboratory Tests n) (see attached Materials Testing/Laboratory Tests) 1 6, , o) Subconsultant Costs (attach detailed cost proposal in same format as prime consultant estimate for each subconsultant) 1 6, , p) TOTAL OTHER DIRECT COSTS TOTAL COST 13, , Employees subject to prevailing wage requirements to be marked with an *. The Direct Labor Cost of prevailing wage staff already includes fringe benefits. Further calculations of prevailing wage staff costs do not include the Fringe Benefits Rate (Line d) but do include the Overhead Rate (Line f) and Fee (Line q). ODC items should be based on actual costs and supported by historical data and other documentation. ODC items that would be considered tools of the trade are not reimbursable. ODC items should be consistently billed directly to all clients, not just when client will pay for them as a direct cost. ODC items when incurred for the same purpose, in like circumstances, should not be included in any indirect cost pool or in overhead rate. LPP Page 1

9 Local Assistance Procedures Manual Exhibit 10-H EXHIBIT 10-H COST PROPOSAL Page 2 of 2 ACTUAL COST-PLUS-FIXED-FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (SAMPLE CALCULATIONS FOR ANTICIPATED SALARY INCREASES) Consultant: WRECO Contract No.: 0 Date: 3/24/ Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Direct Labor Subtotal per Cost Proposal 3, Total Hours per 75 Avg Hourly 5 Year Contract Duration Rate Year 1 Avg Hourly Rate 2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Avg Hourly Rate Proposed Escalation Year % Year % Year % Year % 3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Year 2 Avg Hourly Rate Year 3 Avg Hourly Rate Year 4 Avg Hourly Rate Year 5 Avg Hourly Rate Estimated % Completed Total Hours per Cost Total Hours per Each Year Proposal Year Year 1 0.0% * 75 0 Estimated Hours Year 1 Year % * Estimated Hours Year 2 Year 3 0.0% * 75 0 Estimated Hours Year 3 Year 4 0.0% * 75 0 Estimated Hours Year 4 Year 5 0.0% * 75 0 Estimated Hours Year 5 Total 100% Total Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate Estimated hours Cost per (calculated above) (calculated above) Year Year * Estimated Hours Year 1 Year * 75 3, Estimated Hours Year 2 Year * Estimated Hours Year 3 Year * Estimated Hours Year 4 Year * Estimated Hours Year 5 Total Direct Labor Cost with Escalation Direct Labor Subtotal before Escalation 3, , Estimated total of Direct Labor Salary Transfer to Page 1 Increase 0.00 This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. 250,000 x 2% x 5 yrs 25,000 is not an acceptable methodology) This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. Page 2 LPP January 14, 2015