Information provided to all prospective architectural/engineering firms that attend the November 13, 2015 mandatory site review.

Transcription

1 Information provided to all prospective architectural/engineering firms that attend the November 13, 2015 mandatory site review. This is a construction project using federal grant money and the official RFQ document can be downloaded from All respondents should read and fully understand the RFQ, especially as it pertains to any HUD requirements. Bidders should fully understand and be prepared to comply with federal grant regulations. We will have questions and answers today provided the questions can be answered clearly without further research. You may use the cards provided to jot down your questions. Today s questions will only be answered to the entire group and then summarized and posted on the JACCF s website long with any others questions that are submitted as instructed in the RFQ ad published on November 8, Any question that can not be clearly answered today will be researched and answered along with those submitted. Last date for questions to be submitted is November 16, 2015 by 2:00 PM CST. Answers will be posted on the website by November 20 th, You will be submitting your RFQ, and the selected firm will then later assist in preparing the request for bids by contractors for the work. These are items you will want to consider in preparing for the AT&TC project: Timeline: We are under a tight timeline. We plan to have the building open and in operation in time for the fall 2016 semester. Budget: We will be under STRICT budget. The amount currently provided for all costs after building has been purchased is $1,559,000. We can not exceed this amount. Defining use of Alternates: Note that there are a few places where we have indicated an alternate that we would like to clearly identify right up front. This is intended to allow us to include some things we would prefer to have, but know they will be the first things we can and will give up if needed to keep within our budget. We will need to determine what can truly be an alternate and set priorities as they will need to be accepted/rejected in the order presented according to HUD guidelines. All bids should include: Supervision, building and construction permits, builders risk insurance, performance and payment bond, temporary utilities, dumpsters, final cleaning of entire building interior. All work to be done under Jasper County Prevailing Wage Order #21, and compliance with the Davis-Bacon wage order for Jasper County. Also need a timeline for construction with a number of days for completion of project. All HUD regulations must apply. Building Initial Inspection This bid request provides general and specific items to be considered for repairs or construction. Persons interested in bidding on this proposal should consider due diligence during their inspection phase and provide additional recommendations that are out of this clients expertise. Bidders should consider their expertise in areas as they relate to city, state and federal building codes. 1

2 Building Electrical (see Exhibit #1 and #2) (See proposed five zones on drawing.) (See estimate from Joplin Industrial Electric that was originally proposed to create six metered services.) Review existing electrical service to building. Review proposed update to electrical as it relates to adding new electrical service and meters to create five zones. This is an area where your expertise to recommend a solution allowing us to achieve our goal, but keep costs low; this may mean going to fewer zones. Review proposed electrical service to welding areas, which includes Auto Tech Room 127 and Welding Room 142 which will be modified from 240 to phase services. (Tool rooms are considered part of the larger rooms as in drawing.) Zone 2, currently marked as HVAC 132, this room will be used for custom training and makers space. Additional electrical outlets should be added to make this space very flexible and adaptable for future programs and services. Building Gas (see Exhibit #3 and #4) (See proposed two zones on drawing.) (See estimate from Richland Mechanical that was originally proposed to create two metered services.) Review existing gas service to building. Review proposed update to gas as it relates to adding a new gas service in zones using 2 new gas meters. The gas service should allow for metering of Welding 142, Auto Tech 127, Auto Collision 128 and HVAC 132 as one zone, and the remainder of the building as zone two. (Tool rooms are considered part of the larger rooms as in drawing.) In HVAC 132 disable the present gas service to the HVAC work stations by installing a shut off valve at the appropriate place, but leave the option to enable at a later date if we would need for HVAC training or other program requiring use of gas at a later date. Building Roof Review existing roof. Note: An industrial walk-in refrigerator/freezer was removed from building. The HVAC system that provided the cooling was installed on the room. Inspect HVAC landing on roof for removal. Original estimates included: Reroof the entire building and include new metal flashing TPO roofing membrane applied directly over the existing roofing with a 15 year warranty. Alternate to Roof. Include tearing off the entire roof and insulation to the metal deck and replacing all with new insulation and providing a TPO roof membrane with a 20 year warranty. Most likely need to omit this option because of cost???? HVAC Entire Building (see Exhibit #5) Review existing HVAC. The original estimates included: Replace the 2 existing HVAC RTU s over the office area (this is the extreme east side of building). 2

3 Add new HVAC rooftop unit to the Construction Technology Room 159 area. Include duct work and returns that would serve for the offices, corridors and open area. Thermostat would be split into 2 zones. (4 offices on one, open area on the other) Include new HVAC unit (add A/C to the HVAC Room132 and Tool Rooms 130 and 131). Note: Tool Rooms 130 and 131 will need modifications so they may be repurposed as shop offices. This may require ductwork for HVAC, lighting and electrical services. (See further details below and on drawings). Building Plumbing Inspect existing plumbing service and provide recommendations for any repairs. Inspect all connections including restroom sinks and toilets and repair as needed. Note: There was a plumbing issue that was detected last fall, and this problem should be resolved before we take possession of the building if possible, but otherwise must addressed very early on in the process. The problem was detected by water going down the street just south of the building, in the area where water first enters the building, so the problem may be in the building or otherwise. With water presently shut off, we can not properly address at this time. We feel that problem is between the shut off and somewhere in the building, but do not know this for sure. Building Paint Exterior Provide guidance on color choices and appearance to give building a more distinctive look, yet keep price reasonable. Prepare and paint the exterior of the building using color scheme selected. Check exterior for needed repairs. Building Paint Interior Some walls in hallways and rooms were damaged due to removal of signage and other objects attached to walls. Material was torn, ripped or still have adhesive in place. Inspect all walls and provide recommendations on repairs. Inspect walls in reception area and front offices, prepare, fix damages or holes, and paint all walls in reception and front offices. Building Ceiling Inspect ceiling tiles in areas that currently have tiles and replace single tiles or entire room if damaged. Sprinkler System The building was built in 1966, according to the appraisal, and therefore the sprinkler system must be properly tested and any repairs and replacements made as needed. Also, sprinklers must meet all code requirements and the system modified as needed to accommodate the changes to the building. Parking lot A Parking lot A is the main parking lot located on the entire east side of building. This lot also includes the area fenced off for storage and access to main electric power. Original estimates included remove and replace 3 of 3

4 asphalt surface over entire parking lot, restriping, and remove and replace parking bumpers. Provide report on any exterior parking lights that need repairs or replacement. Parking lot B Notes: This lot will require special considerations. Located south of the lot is the Watered Garden facility which at times sees a number of abandon automobiles in their lot. This lot could become a parking lot that would be inviting to abandon cars. Across the street is the Candy House (CH). The CH has very limited parking in their lot and during many annual celebrations like Mothers Day or Valentines Day; their lot will not accommodate the huge amount of traffic. Their customers often park on both sides of Kentucky Avenue and those customers may think our lot is actually the CH parking. We should consider how to isolate our lot for students or tenants without offending CH or their customers. Parking lot B is located on the southeast corner of 5 th and Kentucky and is considered the former storm shelters area. To prepare for the new lot, as part of the site prep process, remove the storm shelters. New construction will consist of, removing 8" of existing dirt and replace with 6" of base rock and 2" of asphalt surface for a parking lot. This includes approximately 2000 square yards of area. This includes 2 drive approaches, one from the west and one from the north into the parking lot area. This includes striping and parking bumpers. Install low level, low voltage perimeter and pathway lighting, perimeter barriers, landscaping, concrete entrance island with electronic security arm controlled by remote computer system, property signage indicating private parking. Provide AC and data conduit to location. Construct perimeter fence or barrier. Construct perimeter lighting for the safety of night classes. Notes: Are two entrances required? This will take away a lot of parking space along Kentucky for Candy House and will be one more location for a security arm system. Will one entrances from 5 th street work? We prefer to just do one entrance from 5 th Street. Extension to Parking lot B The small lot to the south of parking lot B belongs to the City. Troy Bolander is to explore the options for the Foundation to have access and authorization to use that lot. If that effort is successful, then we will need to include it in all steps needed to prepare for parking as noted above. Purchase of these lots will need to be included in the budget. Other Parking lot B Considerations We need to allow for watershed/storm water detention on the premises. Surface detention is preferred and must meet all city requirements. Front Entrance ADA Lift (see Exhibit #6) Provide an enclosed handicap lift at the front door of the building allowing access via parking lot and from the Vestibule. Based on Americans with Disability Act requirements, research, propose and install an enclosed adequate elevator/lift mechanism located on the main east side entrance to accommodate people which are not able to use the steps. The unit, located in the outside environment, must be weatherized for use during inclement weather. Install proper electrical power and communications that would allow someone that may become stuck to notify, yet to be determined, people within the Center. The unit shall accept riders from the 4

5 parking lot grade and raise them to the current porch landing. Rework existing handrail at landing and concrete in parking lot must allow easy access from handicap parking. West Entrance Existing ADA Lift Inspect existing ADA Life at west entrance for proper operation and any repairs that may be needed. Electrical for Outdoor Signage Install proper electrical wiring to accommodate outdoor signage on northwest corner of the building. Other Outdoor Signage Make recommendations for other Outdoor Signage. This can include possible recommendations for large post signage at corner of 4 th and Grand and other location around the building. Building Floors Inspect, repair where needed and properly clean all floors. Electrical Emergency Generator Inspect emergency electric generator located on east side of building for proper operations. All interior doors (see Exhibit #6) Door between the hallway and the east office area needs to be very user friendly as it will be a major traffic flow area. All new interior doors throughout the building will require glass windows. Exterior doors (see Exhibit #6) On the south end of the building, add a double door accessible entry with visual opening (glass) in part of the doors. This will become a primary entryway for students and other clients. This should be west of the existing doors. Large Manufacturing Room 127 and 128 (see Exhibit #7) Construct a new north/south wall that will separate Auto Collision room 128 from Auto Tech room 127. Wall will be a minimum of 8 foot tall (preferred 10 foot tall) and span the room from the existing main south wall terminated at the north post. This wall may be attached to two existing roof support posts located approx. 43 feet west of the main east wall. Place a new door in south section for to allow proper foot traffic. The wall shall be drywall, finished, painted and filled with insulation to assist in sound dampening and electrical outlets along length of wall per code on east side of wall. Depending on how the new wall is supported to roof support posts it may be necessary to move some electrical outlets that currently exist on the posts. The entire Auto Tech room 127 will become a new welding area for 18 welding stations, and therefore the entire room will need to have electric service and lighting to support this use. 5

6 Move eye wash station from room 159 to Auto Collision 128 (see Exhibit #7) Remove emergency eye washing station located at the northwest corner of room 159 and install it in on the west-southwest corner of Auto Collision Classroom 133 facing west (see drawing). A similar emergency eye washing station is located within feet on the southeast corner of HVAC 132. Two water connections must be extended from the existing station and an above ground drain leading to existing station. Holes must be drilled in wall to feed the water and drain through. Alternate: Cabinets in HVAC room 132 (see Exhibit #7) Construct simple wood project benches and shelves for Makerspace along both sides of an existing wood wall located near center of room. Repurpose Tool Rooms 130 and 131 (see Exhibit #7) There are two tool rooms located just south of HVAC Room 132 attached to the main west wall. Construction in tool room 130 consists of cutting two observation windows (south and east walls) near the southeast corner that will allow the occupants to have a clear view of the large Auto Collision room number 128. The windows should be at a height that allows observation of students while occupant is seated at desk. The inner walls should have dry wall, finished and painted with proper sound proof insulation. The dry wall should be installed that closes off the existing openings at the top of the west wall. Install ceiling tile, 2x4 lights, install electrical outlets to code. Area in the north part of office 130 is for storage and may be left with interior walls as they stand now. Construction in room 131 should include drywall and insulation, ceiling tile, 2x4 lights, install electrical outlets to code. Welding Room 142 (see Exhibit #7) Construct 6 new welding stations on the north wall of the Welding Room 142, with proper electrical and lighting. The first welding station should be located so it does not interfere with the first welding station located on the east wall. A 5 foot long protection wall should be constructed approx. 2 feet from the entrance located at the northwest corner of the room at a height of 6 foot. New duct work will be placed over the new welding stations and extended, at a right angle, so that it connects with the existing exhaust network. Lights must be installed to provide adequate lighting for the all work stations. Make sure that ventilation system is adequate for all welding units. Note: Currently the average distance between each existing vent is 4 feet and 4 feet 6 inches on center. This is for estimation of space needed for new welding stations. Auto Tech Room 127 (see Exhibit #7) Construction consists of adding 9 new welding stations along the east wall beginning just south of an existing exit door to the outside and ending just north of an existing air vent in wall. Add 9 new welding stations along the south wall beginning just east of main water line and ending near the east wall. (For at total of 18 new stations in this room) Using the template in room 142, provide adequate spacing between each welding 6

7 station. Each station will need electrical and 2 copper gas lines (argon-mixed gas) with proper shutoff valves, adequate lighting. Construct new main duct work network for exhaust venting along east and south wall to provide fume exhaust for the 18 new welding stations. Provide duct connections for each welding station to main duct network. The main duct work will need to include the construction of a new exhaust fan system located in roof. Provide electricity and industrial on/off switch in location for easy access. Fan system will need proper covering on roof to prevent rain from entering building. Make sure that ventilation system is adequate for all welding units. Auto Tech Room 127 Outside (see Exhibit #7) An exit door leading to the outside of the building is located on the northeast corner of the room. The exit is several feet above grade with access to the ground via steel steps with hand rails. Students will us the steps to gain access to the parking lot where they will be trained in the use of right-angle grinders. Grinders are very loud and will be a distraction within the building. To protect the students during inclement weather an awning is proposed that will cover the length of the steps and an awning system on the parking lot below the steps. AC power must be installed with a maximum of volt plugins shall be mounted in that area with proper ground fault protection. See drawing for details of the awning. This should act as a carport for the work area and exit steps. Fire code does not permit the awning to be attached to the building. Commons Dining Room 144 (see Exhibit #8) The room is considered to be the main gathering point for the Center. The room can serve as a dining or rest area for students and tenants. It can also be used for presentations or conference events. The size of the room, its location next to the culinary kitchen and its new conference room configuration creates opportunities for hosting multiple events in the Common Dining area. To provide options to allow for student or tenant resting location and hosting an event. No major construction in this area. Electrical should be in place to accommodate vending machines. Culinary Room 148 (see Exhibit #9) The Culinary Arts room, 148, is a nearly square room. There are three entrances into the room. #1, a double door located at the southwest corner of the room and is considered the main entrance. #2 is a single entrance door located near the northwest corner. #3 is a single entrance door located near the northeast corner. Two other doors along the north wall allow entrance into two adjacent classrooms, labeled 161 and 162. Located near the center of room is a dry storage room with one single door entrance. An existing stainless steel service window is located in the west wall north of the center line of the room. Construct a new east/west wall the length of the room near the room s north wall. The purpose of the wall is to create a new corridor, approx. 6 foot wide, that separates the large room from the two existing classrooms (161 and 162) allowing access to those rooms without allowing entrance into the culinary arts area. A new door will be created just north, within inches, of northwest door #2 to allow access to the newly created 7

8 corridor. The existing door #2 will need to be reversed on its hinges to allow traffic flow, and may require moving slightly to the south to accommodate the needed width for the hallway to meet code. The corridor wall will end at the existing east wall of the room leaving access to AC panels on the east wall. The corridor will also allow traffic to exit the room using #3 northeast door way. The new wall will be constructed from the floor to the existing ceiling. Both sides of the new wall will be drywall finished and painted with proper insulation, and include florescent lighting per code and proper floor finish. South side of wall will need electrical outlets installed as this will be north wall of a new conference space. Remove the temporary electrical poles in center room to open up conference space. Inspect floor tile after poles are removed for damage or replacement. Construct a new office approx. 14 X 15 using the existing east wall and the wall of the newly constructed corridor wall. Walls shall be drywall, finished and painted. Hang new ceiling tiles, height per code, with 2x4 florescent lights, HVAC venting, electrical and data-lines per code, windows (west wall and east end of south wall) and wooden door with proper locks. The exact location of the south wall of this room should take into consideration the safety margin needed between office wall and the north side of the venting equipment in the kitchen. Construct a new wall that will separate the culinary arts venting area from a proposed new classroom on the north side of the dry storage room. The new wall, approx. 11 feet long, shall be attached to the northeast corner of the dry storage room and at a 45 degree angle attach to the southwest corner of the newly constructed office. Construct a new double doorway (like restaurant in/out service doors) with windows, allowing traffic between the culinary arts kitchen area and the new classroom. The door will allow food to be delivered to the new conference room so visibility is important as people enter both areas. Just north of door #1, construct a new opening on the west wall, just south of the walls center line, to allow the installation of a new stainless steel serving window similar to the serving window already install north of the center line. Inspect and recommend repairs to stainless steel dishwashing area located in the southeast area of room. Inspect and repair any plumbing associated with dishwashing area. Inspect hot water tank for proper operation. (See equipment to be added per quote for other recommended kitchen modifications) (Note the new equipment for kitchen will be in a separate budget) Move the large stainless prep table to area marked as well as the stainless steel serving unit. Grease Pit is included in the kitchen and must be check for proper operation and access. It appears to have possible access in hallway and in Welding Room 142??? (See Exhibit #10) See the kitchen, major appliances, and original quote for purpose of seeing equipment we intend to install. Some of this could require additional power or preparation. (This equipment will be in a separate budget, but the preparation for the equipment must be included in the construction budget) 8

9 Computer Lab Room 154 (see Exhibit #11) Room 154 is a center room with no external entrance. Access to that room requires a person to travel through room 157 to enter through an adjoining door. Construct a new entrance door on the north wall of room 154 with a location just east of a roof support post. The new door will require an observation window. (This is the door the subdivision alternate below will use as the entryway for this room) (This item is NOT an alternate) (The current door connecting rooms 154 and 157 may be kept or eliminated based on the best use of the space) Alternate C.A. Classrooms 161 and 162 (see Exhibit #11) (Please address each of the two rooms individually, as we may choose to do none, one, or both rooms in this manner.) (These room divisions are something that could be cut if needed due to cost.) Modify these existing rooms by constructing new walls within those rooms to create three new smaller offices and a shared entry space in each, for the purpose of developing in total a possible 6 private office spaces. For each existing room, construct walls to create three approx. equally sized new private offices within each (see drawings for some possibilities) and an area as a common entrance at the existing door to allow traffic into the newly constructed rooms. Each room requires a wooden door with lock and will have one observation window or door. Walls should be properly insulated for sound, AC and data outlets as per code and proper HVAC venting installed in ceiling. Computer Tech Classroom 157 (see Exhibit #11) This room is to be done in much the same manner as the two rooms covered above, but only divide into two rooms as indicated in Exhibit #11. Alternate Building Services Room 163 (see Exhibit #12) A secure storage room/shelter for important documents and other items is needed as well as a safe place to go for storms. This room appears to be the best options for creating this type of space due to the high ceiling. The concept is to put a room in room that will allow for both secure storage, additional open storage above it (double decker storage) and reinforced walls for safety. Construct a secure storage/shelter area along the west wall spanning from the north wall to the south wall. The space should be constructed with concrete blocks or poured concrete and should be reinforced with rebar or other such materials. Top of storage area should be heavy duty and reinforces as the upper portion will be used for open storage. A simple set of steps will be needed to get to the top portion. Both the open edge of the top and the stairs will require safety rails. Dimensions of the finished space should be approx. 28 x 13 with 8 foot concrete ceiling cap. Room should be lighted and take into consideration electrical on existing walls. West and north walls can remain as they stand. Install fire-resistant door for entry. Water Heater (see Exhibit #12) There is a water heater in the Building Services Room 163. Inspect and prepare for usage. Are there others in the building for the restrooms? 9

10 Medical Lab Room 155 and 156 (see Exhibit #13) The Medical Lab Rooms will be subdivided to create a councilor s office and a medical instructor s office. In addition the Medical Lab Room will become an L shaped room. Construct a new north/south wall beginning at the room s south wall and ending on the north wall just east of an existing door leading into room 156. One purpose of the wall is to create two office spaces on the east side of the existing room. Install a door (with window) in the west side of the new north office (opening into the L ). And in the south office, install a double door in the southeast corner of the room on the south wall opening to the hallway. This double door will become the entrance to the newly created space which will be labeled councilors office. There will be significant electrical changes needed for this modification. The remainder of the wall between room 155 and 156, including the door will be removed resulting in 156 becoming an L shaped room. (See drawing) Construction Technology Room 160 (see Exhibit #14) Remove existing emergency eye rinse station located outside of room and move to Auto Collision room 128 (this was previously described in text for room 128 and is not an additional station). Move existing door located on the northeast corner of room #160 to new opening located on the southeast corner of the room and it should result in lining up with newly created corridor in Construction Technology Room #159 below. Construction Technology Room #159 (see Exhibit #14) Currently 159 is a large open space. Refer to construction notes above in Construction Technology Room 160 for preconstruction requirements. Construct four equally sized offices along the north wall of the building, with the 4 office doors (with windows) facing south into the large room. Room #159 has concrete floors and need to be cleaned and prepared for safe walking. The exterior of the south wall of the 4 newly constructed offices shall extend no further than the edge of the new door to #160 and/or the double door leading to the dock area. The newly constructed offices will extend to an existing east wall. A north sliding wooden door leading into a dock area should be eliminated by enclosing the existing opening with sheet rock as noted in room description below. Room Description: The 4 newly constructed offices will be divided by full height metal studs. Walls will be sheet rock on interior and exterior, insulated walls (for sound proofing), taped, finished and painted. A hollow metal frame and door with window and lock set for each office. Acoustic ceiling grid with tile hung for 8 foot ceiling height (or code), 2 x 4 fluorescent lights, HVAC supply and returns, electrical outlets and switches installed to code, sprinkler heads as required off of the existing system. Please note in this area that the freezer/cooler has been removed and needs to come off of drawings. Note the partial wall and door just to the north of the old freezer/cooler area should be removed. (Does not appear to be a load bearing wall) Also the wooden shed type structure should remove. 10