CECIL COUNTY, MARYLAND

Transcription

1 Office of the County Executive Alan J. McCarthy County Executive Department of Finance Purchasing Division Ken Jackson Purchasing/Fleet/Leasing Mgr. Alfred C. Wein, Jr. Purchasing Office Director of Administration /5396 Office: County Information Fax: CECIL COUNTY, MARYLAND Department of Finance Purchasing Division 200 Chesapeake Boulevard, Suite 1400, Elkton, MD ADDENDUM #1 Bid 18-12: Elk Neck Elementary School Stormwater Retrofits and Racine School Road Stormwater Retrofits from Oldfield Point Road to Longview Drive February 2, This addendum is hereby made part of the Bid/Contract Documents for the referenced proposal. Please note the following changes, corrections, and/or information and include the requirements stated herein as part of this Bid/Contract: All changes are posted in Attachment #1: 2. Any questions please contact the Purchasing Office at or to Ensure the addendum is annotated within the bid package forms as required. Thank You David E. Pyle, CPPB Purchasing Agent Cecil County, Maryland Attachment #1: Pages 1-13

2 CECIL COUNTY DEPARTMENT OF PUBLIC WORKS ELK NECK ELEMENTARY SCHOOL STORMWATER RETROFITS AND RACINE SCHOOL ROAD STORMWATER RETROFITS FROM OLDFIELD POINT ROAD TO LONGVIEW DRIVE ADDENDUM NO. 1 Comment Document Sheet or Page Comment and Response Comment and Response 1 General Comment During the Pre-Bid meeting a question was asked if the project will be awarded to multiple contractors. Below is additional information and clarification. Response The contract will be awarded to one contractor who is permitted to sublet or assign up to 50% of the dollar value of the Contract work, see GP-12 Subletting of Contract. 2 General Comment When can the filtering media be placed in regards to stabilization? Response Since this project involves construction of practices in areas that the contributory drainage area is already stabilized the contractor will be permitted to install filtering media as follows: The areas immediately adjacent to the filter media and within the LOD that is disturbed during the installation of the media and/or to achieve the proposed grades are to be stabilized the same day or in advance of the next forecasted weather event. For this project stabilization for installation of the filter media is defined as the final grading, topsoiling, seeding, mulching and/or soil matting. The contractor is still responsible to achieve vegetative stabilization and prevent contamination of the filtering media. The contractor is responsible to avoid cross contamination of the bio-soil, however any additional practices needed to avoid contamination will be the responsibility of the contractor at no additional cost to the County. 3 Plans Racine School Road from Oldfield Point Road to Longview Drive F-ESD-16 to F-ESD-19 Comment Response On the SWM Summary Tables sheets there are columns labeled Inspector Initials and Acceptance Date. Who is responsible to fill them out? The columns labeled Inspector Initials and Acceptance Date do not need to be filled out for the Contractor s As-Built ESD Submission to the Department of Land Use and Development Services. The Contractor s Engineer, as a part of the As-Build ESD Submission will be required to stamp and sign the plans, certifying the practices have been built in accordance with the project plans and specifications. Bid Page-1

3 CECIL COUNTY DEPARTMENT OF PUBLIC WORKS ELK NECK ELEMENTARY SCHOOL STORMWATER RETROFITS AND RACINE SCHOOL ROAD STORMWATER RETROFITS FROM OLDFIELD POINT ROAD TO LONGVIEW DRIVE ADDENDUM NO. 1 4 Plans Elk Neck Elementary School Sheet 7 of 14 Comment Response In the upper left corner of the plans there is a note Prop. Cistern (By Others). The proposed cistern is required and is included in the bid. 5 IFB Proposal Forms 6 Project Plans on Website 7 School Site Visit Dates P-1 to P-10 Comment Response Comment Response Comment Response During the pre-bid meeting on January 31, 2018 at the County Administration Building it was mentioned by County representatives that plantings will be required for the project. Attached are revised proposal form and please note the on page P-4 and P-5 a new line item Planting Plugs () has been added to the component item lists. In addition, Special Provision Category 700, Landscaping has been included in identifying the type and number of planting plugs required. During the pre-bid meeting on January 31, 2018 at the County Administration Building it was mentioned by Contractor s in attendance that the plans on the Purchasing website were difficult to read. The plans have been separated into multiple documents to reduce the file sizes. Should you continue to have issues viewing please contact the Purchasing Department. Elk Neck Elementary School site visit coordination. Site Visit dates are scheduled for 2/6/18 and 2/8/18 at 10:00 am, rain or shine. For more information see the project solicitation on the Purchasing website and select Site Visit Dates Bid Page-2

4 PROPOSAL Made this day of, 20 by (Company Name) Contact Person: Business Address: Payment Remittance Address Business Phone : Business FAX : Address: Cell-phone No : The bidder declares that the only person, firm, or corporation, or persons, firms, or corporations, that has or have any interest in this proposal or in the Contract or Contracts proposed to be taken is or are the undersigned; that this proposal is made without any connection or collusion with any person, firm, or corporation making a proposal for the same work; that the attached specifications have been carefully examined and are understood; that as careful an examination has been made as is necessary to become informed as to the character and extent of the work required; and that it is proposed and agreed, if the proposal is accepted to contract with Cecil County, Maryland, in the form of Contract heretofore attached, to do the required work in the manner set forth in the specifications. The bid price on the attached and signed Proposal Forms is to include and cover the furnishing of all equipment, materials, and labor requisite and proper and the providing of all necessary machinery, tools, apparatus, and means for performing the work, and described, and shown in the plans and specifications within the prescribed time. If this proposal shall be accepted by said County and the undersigned shall refuse or neglect within ten days after receiving the Contract for execution to execute the same, and to give stipulated bond, then said County may at their option determine that the bidder has abandoned the Contract; and thereupon the proposal and the acceptance thereof shall be null and void; and the deposit accompanying the proposal shall be forfeited to and become the property of the County. P-1

5 PROPOSAL In the case of firms, the firm s name must be signed and subscribed to by at least one member. In the case of corporations, the corporate name must be signed by some authorized officer or agent thereof, who shall also subscribe his name and office. If practical, the seal of the corporation shall be affixed. I/We identify by number, date and number of pages the following addenda: Date of Pages The names and addresses of all members of a firm or the names, addresses, and titles of every officer of a corporation, as the case may be, must be given here by the member of the firm or by the officer or agent of the corporation who signs the proposal. TOTAL BID AMOUNT The Proposal Form is comprised of five Subtotal Lump Sum bid amounts (A through E) with corresponding component item breakdowns. The bidders shall insert the Subtotal Lump Sum bid amount and then provide a Grand Total Lump Sum bid amount for the entire project. The bid will be awarded to the bidder that has the lowest Grand Total bid price and is responsive and responsible as defined in the bid/contract documents. P-2

6 PROPOSAL PROJECT: ELK NECK ELEMENTARY SCHOOL STORMWATER RETROFITS DATE: BIDDER: BY: (To be same as in the Proposal Agreement) BUSINESS ADDRESS: TELEPHONE NUMBER: This is to certify that has received Addendum through and this project reflects changes created by the addenda. PROPOSAL FORM: ELK NECK ELEMENTARY SCHOOL STORMWATER RETROFITS The facilities on the Elk Neck Elementary School grounds is comprised of four (4) features and each feature will be bid Lump Sum. A component item breakdown has been provided with estimated quantities for each facility, and the component item breakdown shall not be considered all inclusive. Contractors are required to review the plans and ensure their proposal covers all anticipated items to complete the work. P-3

7 ELK NECK ELEMENTARY SCHOOL STORMWATER RETROFITS FACILITY NO. 1 - SUBMERGED GRAVEL WETLAND SUBTOTAL LUMP SUM BID AMOUNT ( A ): $ SUBTOTAL LUMP SUM BID ( A ): (In words) Item COMPONENT ITEM BREAKDOWN FOR FACILITY NO. 1 - SUBMERGED GRAVEL WETLAND Item Description Unit Estimated Quantity 1001 CLEARING & GRUBBING LS CONSTRUCTION STAKEOUT LS MOBILIZATION LS PRIVATE UTILITY LOCATES LS CLASS 1 EXCAVATION CY STABILIZED CONSTRUCTION ENTRANCE LS SILT FENCE LF INLET PROTECTION EA PLACING FURNISHED SCREENED TOPSOIL 6 INCH DEPTH SY PEA GRAVEL TON NO. 2 STONE TON INCH PERFORATED PVC UNDERDRAIN AND FITTINGS LF INCH SOLID PVC UNDERDRAIN, CLEANOUTS, AND FITTING LF EXISTING MANHOLE/INLET CONVERSION TO SLAB WITH MANHOLE EA EXISTING INLET CONVERSION TO MANHOLE EA GABION BASKET WEIR LF GABION BASKET LEVEL SPREADER LF CLASS I RIPRAP TON STORMWATER MANAGEMENT FACILITIY AS BUILT CERTIFICATION LS PLACING FURNISHED SCREENED TOPSOIL 4 INCH DEPTH SY TURFGRASS ESTABLISHMENT SY PLANTING PLUGS (ADDENDUM NO. 1) EA 170 P-4

8 ELK NECK ELEMENTARY SCHOOL STORMWATER RETROFITS FACILITY NO. 2 - OUTDOOR CLASSROOM SUBTOTAL LUMP SUM BID AMOUNT ( B ): $ SUBTOTAL LUMP SUM BID ( B ): (In words) Item COMPONENT ITEM BREAKDOWN FOR FACILITY NO. 2 - OUTDOOR CLASSROOM Item Description P-5 Unit Estimated Quantity 1001 CLEARING & GRUBBING LS TEMPORARY ORANGE CONSTRUCTION FENCE LF CONSTRUCTION STAKEOUT LS MOBILIZATION LS PRIVATE UTILITY LOCATES LS CLASS 1 EXCAVATION CY STABILIZED CONSTRUCTION ENTRANCE LS SILT FENCE LF INCH NYOPLAST DRAIN BASIN EA BIORETENTION SOIL MIX CY PEA GRAVEL TON NO. 2 STONE TON INCH PERFORATED PVC UNDERDRAIN AND FITTINGS LF INCH SOLID PVC UNDERDRAIN, CLEANOUTS, AND FITTING LF INCH HDPE PIPE AND FITTINGS LF INCH HDPE END SECTION EA CLASS I RIPRAP TON FOOT BY 12 FOOT PLANTER BOXES EA VEGETABLE GARDEN PLANTER BOXES EA TO 55 GALLON RAIN BARRELS AND EXISTING DOWNSPOUT ADJUSTMENT EA GALLON CISTERN, VERTEXT SYSTEM AND FITTINGS LS STORMWATER MANAGEMENT FACILITIY AS BUILT CERTIFICATION LS INCH CONCRETE PAVERS, STONE BASE LAYERS, AND DRAINAGE SYSTEM SF PLACING FURNISHED SCREENED TOPSOIL 4 INCH DEPTH SY TURFGRASS ESTABLISHMENT SY PERGOLA WITH BENCHES LS BENCHES EA PLANTING PLUGS (ADDENDUM NO. 1) EA 95

9 ELK NECK ELEMENTARY SCHOOL STORMWATER RETROFITS FACILITY NO. 3 - BIORETENTION SUBTOTAL LUMP SUM BID AMOUNT ( C ): $ SUBTOTAL LUMP SUM BID ( C ): (In words) Item COMPONENT ITEM BREAKDOWN FOR FACILITY NO. 2 - OUTDOOR CLASSROOM Item Description Unit Estimated Quantity 1001 CLEARING & GRUBBING LS TEMPORARY ORANGE CONSTRUCTION FENCE LF CONSTRUCTION STAKEOUT LS MOBILIZATION LS PRIVATE UTILITY LOCATES LS CLASS 1 EXCAVATION CY INCH NYOPLAST DRAIN BASIN EA BIORETENTION SOIL MIX CY PEA GRAVEL TON NO. 2 STONE TON INCH PERFORATED PVC UNDERDRAIN AND FITTINGS LF INCH SOLID PVC UNDERDRAIN, CLEANOUTS, AND FITTING LF CLASS I RIPRAP TON STORMWATER MANAGEMENT FACILITIY AS BUILT CERTIFICATION LS PLACING FURNISHED SCREENED TOPSOIL 4 INCH DEPTH SY TURFGRASS ESTABLISHMENT SY 579 P-6

10 ELK NECK ELEMENTARY SCHOOL STORMWATER RETROFITS FACILITY NO. 4 - BIORETENTION SUBTOTAL BID AMOUNT ( D ): $ SUBTOTAL BID ( D ): (In words) Item COMPONENT ITEM BREAKDOWN FOR FACILITY NO. 2 - OUTDOOR CLASSROOM Item Description Unit Estimated Quantity 1001 CLEARING & GRUBBING LS REMOVAL OF EXISTING SIDEWALK AND SAW CUTTING LS TEMPORARY ORANGE CONSTRUCTION FENCE LF CONSTRUCTION STAKEOUT LS MOBILIZATION LS PRIVATE UTILITY LOCATES LS CLASS 1 EXCAVATION CY INLET PROTECTION EA ADJUSTMENT OF EXISTING INLET EA BIORETENTION SOIL MIX CY PEA GRAVEL TON NO. 2 STONE TON INCH PERFORATED PVC UNDERDRAIN AND FITTINGS LF INCH SOLID PVC UNDERDRAIN, CLEANOUTS, AND FITTING LF CLASS I RIPRAP TON STORMWATER MANAGEMENT FACILITIY AS BUILT CERTIFICATION LS PLACING FURNISHED SCREENED TOPSOIL 4 INCH DEPTH SY TURFGRASS ESTABLISHMENT SY INCH CONCRETE SIDEWALK SF 350 ELK NECK ELEMENTARY SCHOOL STORMWATER RETROFITS TOTAL LUMP SUM BID AMOUNT (A + B + C + D): $ TOTAL LUMP SUM BID ( A + B + C + D ): (In words) P-7

11 PROPOSAL PROJECT: RACINE SCHOOL ROAD STORMWATER RETROFITS FROM OLDFIELD POINT ROAD TO LONGVIEW DRIVE DATE: BIDDER: BY: (To be same as in the Proposal Agreement) BUSINESS ADDRESS: TELEPHONE NUMBER: This is to certify that has received Addendum through and this project reflects changes created by the addenda. PROPOSAL FORM: RACINE SCHOOL ROAD STORMWATER RETROFITS FROM OLDFIELD POINT ROAD TO LONGVEIW DRIVE The project is comprised of five (5) grass swale features and six (6) bio-swale features and all eleven (11) features will be bid Lump Sum. A component item breakdown has been provided with estimated quantities for each facility, and the component item breakdown shall not be considered all inclusive. Contractors are required to review the plans and ensure their proposal covers all anticipated items to complete the work. P-8

12 RACINE SCHOOL ROAD STORMWATER RETROFITS FROM OLDFIELD POINT ROAD TO LONGVIEW DRIVE SUBTOTAL LUMP SUM BID AMOUNT ( E ): $ SUBTOTAL LUMP SUM BID ( E ): (In words) Item Item Description GRASS SWALES Unit Grass Swale Number CLEARING & GRUBBING LS MAINTENANCE OF TRAFFIC LS CONSTRUCTION STAKEOUT LS MOBILIZATION LS UTILITY LOCATES LS CLASS 1 EXCAVATION CY REMOVAL OF EXISTING PAVEMENT SY CULVERT INLET PROTECTION EA STORMWATER MANAGEMENT FACILITIY AS BUILT LS CERTIFICATION 7001 PLACING FURNISHED SCREENED TOPSOIL 4 INCH DEPTH SY TURFGRASS ESTABLISHMENT SY TYPE D SOIL STABILIZATION MATTING SY TREE PROTECTION FENCE LF ROOT PRUNNING LF P-9

13 Item Item Description BIOSWALES Unit Bioswale Number CLEARING & GRUBBING LS MAINTENANCE OF TRAFFIC LS CONSTRUCTION STAKEOUT LS MOBILIZATION LS CLASS 1 EXCAVATION CY REMOVAL OF EXISTING PAVEMENT SY STABILIZED CONSTRUCTION ENTRANCE LS CULVERT INLET PROTECTION EA SUPERSILT FENCE LF DIVERSION FENCE LF BIORETENTION SOIL MIX CY STORMWATER MANAGEMENT FACILITIY AS BUILT LS CERTIFICATION INCH HMA SIDEWALK AND 8 INCH GABC BASE SY SIDEWALK CONCRETE CURBCUTS EA PLACING FURNISHED SCREENED TOPSOIL 4 INCH SY DEPTH 7002 TURFGRASS ESTABLISHMENT SY TYPE D SOIL STABILIZATION MATTING SY TREE PROTECTION FENCE LF ROOT PRUNNING LF ELK NECK ELEMENTARY SCHOOL STORMWATER RETROFITS AND RACINE SCHOOL ROAD STORMWATER RETROFITS FROM OLDFIELD POINT ROAD TO LONGVIEW DRIVE GRAND TOTAL LUMP SUM BID AMOUNT (A + B + C + D +E ): $ GRAND TOTAL LUMP SUM BID ( A + B + C + D + E): (In words) P-10

14 SPECIAL PROVISIONS CONTRACT NO PLANTINGS 1 of 1 CATEGORY 700 LANDSCAPING PLANTINGS DESCRIPTION. This work shall consist of furnishing plantings for educational outreach for the students and faculty of the Elk Neck Elementary School. MATERIALS. The following table lists the required planting plugs for each facility: Number of Plants Required Plant Name Facility 1 Submerged Gravel Wetland Facility 2 Outdoor Classroom Turtle Head 10 5 Joe Pye Weed 10 5 Butterfly Weed 10 5 Cardinal Flower 10 5 Black Eyed Susan Purple Cone Flower Swamp Milk Weed Columbine 10 5 Blue Flag Iris 10 5 Lobelia 20 5 Wild Blue Indigo 10 5 Thread Leaf Coreopsis 10 5 Bee Balm Total Number Plugs CONSTRUCTION. The County will notify the contractor two weeks in advance of when the planting plugs shall be provided. The contractor will coordinate and delivery healthy and undamaged plugs to the job site, and after visual inspection by the inspector they will become the property and responsibility of the County. MEASUREMENT AND PAYMENT. The plantings will not be measured and will be included in the lump sum price for each facility, and included in the Grand Total Lump Sum Bid Amount