Sarpy County Purchasing Department

Transcription

1 Sarpy County Purchasing Department SARPY COUNTY COURTHOUSE 1210 GOLDEN GATE DRIVE, SUITE 1220 PAPILLION, NE Brian Hanson, Purchasing Agent (402) Debby Peoples, Asst. Purchasing Agent (402) Beth Garber, Purchasing/Contract Administrator (402) Lawn Care & Landscape Maintenance Services For the Facilities Management Department Addendum #1 Question 1: Question 2: Question 3: Question 4: Question 5: What is the square footage or acreage for Werner Park, Sheriff s Office and County Museum? Vendors are responsible for conducting any measurements. The measurements provided are for reference only. The County recommends Vendors measure and verify any areas requesting services under this Request for Proposal. Mowing of the weekly areas within the SOW does not provide a preferred mowing height please provide the mowing height you desire. The mowing height for weekly lawn areas shall be 3 inches. Acreage of the weekly mowing for Courthouse area and Juvenile area are provided on the maps, the weekly mowing for the Sarpy Co Museum is not provided, please provide the acreage of mowing area at the museum? See Question 1; Response. The Sarpy Sheriff s Office SOW & map does not provide clear and definite clarification of the 10 ft wide mowing requirement as to where it is? Please clarify what areas you consider to be practicable and also provide what this measurement of quantity is acreage or square footage? A map clarifying the area is attached. As for the measurements, please reference Question 1; Response. SCSO has a description of 2 foot wide mow strip for both side of hard surfaces and edge where applicable these areas are not clearly identified. Please clarify by show or describing in detail what areas are required for mowing the two foot strip and to be edged, also provide the measurement of quantity? A map clarifying the area is attached. As for the measurements, please reference Question 1; Response.

2 Addendum #1 Lawn Care Services Page 2 Question 6: Question 7: Werner Park indicate East Slope to be mowed every 3 weeks, the acreage measurement of quantity is not provided. Please provide the measurement of quantity? A map clarifying the area is attached. As for the measurements, please reference Question 1; Response. Plant Loss; You are requiring the vendor/contractor to inspect landscape for possible symptoms that could cause plant loss in order to prevent any loss, and to locate defining the root of cause and promptly perform corrective action. To provide written report and submit major corrective problems not covered in this contract with related cost. Clarification needs to be provide as to what is actually in the contract as the contractors requirement and what is not? Revision: 5. Group 3: Landscape Maintenance; 1. Plant Loss shall be replaced in it s entirety with the following: During the project kick off meeting and periodically throughout the contract during coordination, dead plants and those in a state of decline shall be brought to the County's attention. No plant shall be removed before County notification, unless previously authorized by Facilities Management. The County shall pay labor and material for plant replacement not caused by Vendor negligence, as deemed by the County, on an actual time and material basis. As part of the time and material contract for plant replacement invoices, all new plant material and irrigation installations or repairs shall be guaranteed for a period of ninety (90) days for unhealthy plant installation and/or poor workmanship. Exceptions include damage or death of plant material due to wind or storm, or vandalism, theft, or other willful acts over which the Vendor has no control. Existing plants shall be replaced by Vendor if they die due to Vendor's negligence. All replacement plants and materials shall be inspected and approved by County prior to installation. Question 8: Question 9: Also, if you are requiring the service identified in Question 7 to be a responsibility continuously by the vendor/contractor, you need to provide a line item for cost of service. The County will work with the selected vendor on coordination of services. The Bid Form remains unchanged. Shrub bed maintenance is describing that continuous service during the growing season is required, with multiple ask to performed in paragraphs a thru i. If you are requiring these service to be a responsibility continuously by the vendor/contractor, you need to provide a line item for cost of service?

3 Addendum #1 Lawn Care Services Page 3 Question 10: Question 11: Question 12: Question 13: Question 14: Question 15: Question 16: Flowerbeds, Raingardens, Biowales has descriptions of requirements that indicated continuous maintenance service a thru c. If you are requiring these service to be a responsibility continuously by the vendor/contractor, you need to provide a line item for cost of service? What is the depth of mulch installed/maintained you require? This service with require a separate time and materials costing line item? Mulch installation shall be included in as part of the bid, as defined. The specifications remain unchanged. Tree Care & pruning has descriptions of requirements that indicated continuous maintenance service a thru g. If you are requiring these service to be a responsibility continuously by the vendor/contractor, you need to provide a line item for cost of service? Weed Control; B. Indicates weeds within turf require treatment spring and fall twice a year. Is the statement for improved type turf weekly mowed area for Courthouse, juvenile Center, & Museum? Areas requiring weed control will be coordinated during the kick off meeting. Weed Control; C. The statement indicates the Sheriffs Facility, and Werner Park areas only for weed control twice a year within prairie landscape area. The map does not indicate any specific area please clarify what area is to be treated, and provide the measurement of quantity? A map clarifying the area is attached. As for the measurements, please reference Question 1; Response. Weed Control; D. This paragraph/statement indicates that you are requiring continuous service during the growing season. If you are requiring these services to be a responsibility continuously by the vendor/contractor, you need to provide a line item for cost of service? Weed Control; E. This paragraph/statement indicates that you are requiring continuous service during the growing season. If you are requiring these services to be a responsibility continuously by the vendor/contractor, you need to provide a line item for cost of service?

4 Addendum #1 Lawn Care Services Page 4 Question 17: Question 18: Question 19: The bid sheets are in correctly marked the Fertilization is Group 2 in the SOW, and Landscape Maintenance is marked as Group 3, but is marked as Group 2. Group 1 shall include mowing, trimming and lawn chemical application/fertilization. Group 2 shall include landscape maintenance. Vendors may bid on one or all groups. The County reserves the right to award the bid to multiple contracts based on Group. The Bid Form remains unchanged. Can you explain what you want to see on page 17 for the Supplies, percent markup over cost:? Markup should be for mulch and landscape maintenance chemicals as identified within the request for proposals (i.e. herbicides and pesticides). If these are different, list percent markup by line item. Markup should not be for any plants, trees, or additional landscaping as those are specifically excluded from this request for proposals. Could you clarify what you need on page 11 under Fertilization.. What is EPA Commercial Certification? And if we put copies of our employees with current Nebraska pesticide license, will that suffice? Vendors are responsible for obtaining any required permits to complete the tasks identified within the agreement. Documentation of the commercial certification is not required as part of this request for proposals. All other terms and conditions remain unchanged. Addendum must be acknowledged on the Bid Form.

5 MOW 10 FOOT WIDTH AROUND PERIMETER OF BUILDING STRUCTURES PLATTEVIEW ROAD

6 MOW 2 FOOT WIDTH AROUND PAVED LOTS AND SIDEWALKS PLATTEVIEW ROAD

7 WERNER PARK MOWING & WEED CONTROL AREA

8 8335 PLATTEVIEW ROAD