Request for Proposals for Professional Engineering Services for the Front Street Pump Station Upgrade

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Antony Hancock
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Capital Region Water Administrative Offices 212 Locust

1 Request for Proposals for Professional Engineering Services for the Front Street Pump Station Upgrade May 11, 2015 Capital Region Water Administrative Offices 212 Locust Street, Suite 302 Harrisburg, PA

2 Request for Proposals for Professional Engineering Services Front Street Pump Station Upgrade May 11, 2015 Invitation Capital Region Water (CRW) is requesting Proposals from experienced engineering consultants for professional assessment, design, and bid phase services for the upgrade of the Front Street Sewage Pumping Station. Background Capital Region Water owns and operates the sewer collection, conveyance and treatment facilities serving the City of Harrisburg, Dauphin County, Pennsylvania. The Front Street Sewage Pumping Station (Pump Station), located at 830 South Front Street receives combined sewage flows from the 42 x42 Front Street interceptor and 60 diameter Paxton Creek interceptor. Annual average daily flow ranges between 14 and 16 MGD with peak daily flows exceeding 40 MGD. The Pump Station has four 200 horsepower vertical shaft solids handling pumps in the dry well which are each rated for 10,000 gpm at 56 feet of head. Two pumps are constant speed and two pumps are equipped with variable frequency drives (VFD). Dry weather flows are typically conveyed with one pump operating while wet weather flows result in two to three pumps operating simultaneously. Four pumps in simultaneous operation occurs only during extreme flooding events. The Pump Station conveys flow approximately 6,100 feet to the Harrisburg Advanced Wastewater Treatment Facility (AWTF) through a 48 cast iron force main, with the contribution of Spring Creek Pump Station flows into the force main approximately 2,000 feet upstream of the AWTF. There are two redundant primary electrical feeds to the Pump Station. The Pump Station was constructed in the late 1950s. Minor upgrades in 1973 included ventilation and valve control improvements and replacement of the screenings compactor and belt conveyors in The pumps, bar screens, electrical equipment, and majority of ancillary equipment is original. The major components of the Pump Station have reached the end of their useful lives and need to be replaced. Project Description The consultant will perform a condition assessment of the Pump Station prior to commencement of design. A report based on the assessment will identify all electrical, HVAC, and other building upgrades necessary to meet applicable codes. The report should also identify any hazardous materials including (but not limited to) lead and asbestos-containing materials. The pump station will be open to consultants as part of the pre-proposal meeting. Page 1 of 5

3 Request for Proposals for Professional Engineering Services Front Street Pump Station Upgrade May 11, 2015 The Pump Station upgrade will generally include replacement of pumps, bar screens, screenings conveyance, controls and associated improvements to the electrical, HVAC, and building systems to meet applicable codes. CRW recently completed a Screening Study which included recommendations to replace the two existing bar screen units with new multi-rake bar screens and screenings conveyance equipment. The consultant will re-evaluate the existing pump station capacity and incorporate any changes into the design. The following is a preliminary list of major items to be addressed as part of the upgrade and will be modified based on recommendations by the consultant. Replace the four (4) solids handling pumps and motors Provide new VFDs for the pumps Replace discharge pipe and valves inside the Pump Station Replace the two (2) existing bar screen units and screenings handling equipment Replace the existing hydraulic (oil) system with new actuated valves Provide effluent flow meter(s) Replace the Motor Control Center (MCC) Replace the electric switch-gear / emergency power generation Upgrade the existing SCADA telemetry Replace HVAC equipment Miscellaneous building repairs including brick, tiles, handrails, toe plates, egress, etc. Upgrades necessary to meet OSHA, NFPA, or other code requirements Constructability of the proposed improvements is crucial for this project. The consultant must develop the least disruptive, most cost effective sequence of construction and include their proposed plan to maintain sewage flows through the Pump Station throughout the upgrade. CRW encourages an innovative design approach that will minimize bypass pumping during construction. CRW is committed to social, economic and environmental sustainability and wish to see that commitment reflected in the implementation of infrastructure improvements. As part of the assessment and summary report, the consultant shall prepare a practical evaluation of opportunities to incorporate industry recognized sustainable elements in the design and subsequent construction of the Pump Station improvements. The evaluation shall include identification of each potential opportunity along with an estimate of the cost comparison between various levels of incorporation (i.e., LEED Silver vs. Platinum; implementation vs. certification) as compared to a conventional approach. Proposal work plans shall include a narrative on the consultant s approach to evaluation and incorporation of sustainable elements into the project. Page 2 of 5

4 Request for Proposals for Professional Engineering Services Front Street Pump Station Upgrade May 11, 2015 Prepare, submit, and obtain approval for all permits required for the work. At a minimum, anticipated permits include a City of Harrisburg Building Permit and Pennsylvania Department of Environmental Protection Water Quality Management Permit. CRW will be responsible for any permit fees. Pre-Proposal Meeting A non-mandatory pre-proposal meeting will be held at 10:00 AM on May 20, 2015 in the 1 st Floor Conference Room at the Locust Court Building, 212 Locust Street, Harrisburg, PA Attendees should RSVP to Jeff Bowra, P.E. at jeff.bowra@capitalregionwater.com. The Pump Station, located at 830 South Front Street, Harrisburg, will be open to consultants immediately following the meeting. Scope of Work Provide a detailed scope with all tasks necessary to complete the work. At a minimum, include the following: Project kickoff meeting. Condition assessment and report recommending limit and justification for improvements. Report shall include cost-benefit analysis for incorporation of sustainable elements towards achieving various levels of certification. Preliminary Design including survey, permitting, drawings, specifications, and construction cost estimate. Final Design including permitting, construction cost estimate, and bid documents including drawings and specifications. Bidding services including public bidding via the PENNBID website, responding to bidder questions, issuing addenda as necessary, bid review, and recommendation of award. Construction phase services will not be included as part of this contract. construction phase services at a later date. CRW will acquire Proposal Requirements Proposal Summary Provide highlights and distinguishing points of the Proposal. Qualifications Provide a brief firm profile and describe relevant qualifications. Work Plan & Schedule Provide a well-articulated description of your approach. Describe major services and tasks to be performed including a project schedule through the bidding phase. Page 3 of 5

5 Request for Proposals for Professional Engineering Services Front Street Pump Station Upgrade May 11, 2015 Project Staffing Provide a project-specific organizational chart and include resumes for each team member. Include any external partners or sub-consultants and identify their scope of work. Project References Provide information for three similar projects; each with reference names and phone numbers. Exceptions Discuss any exceptions or requested changes that the consultant has to the conditions of the RFP. Cost Provide a time and materials not-to exceed fee for the proposed scope of work. Questions All questions regarding this Request for Proposals should be ed to Dave Stewart, P.E., BCEE at david.stewart@capitalregionwater.com. Questions should be submitted by 4:00 PM on June 4, Telephone inquiries will not be accepted. Submission of Proposals Proposals must be received by 4:00 PM on June 9, Submit two (2) hard copies and one (1) electronic copy of the Proposal. Hard copy Proposals should be submitted to: Mr. Dave Stewart, P.E., BCEE Director of Engineering Capital Region Water 212 Locust Street, Suite 302 Harrisburg, PA The electronic copy should be submitted via to david.stewart@capitalregionwater.com or on a disc accompanying the hard copies. Selection Criteria Evaluation and selection of Proposals will be based on responsiveness and content of all Proposal requirements. After Proposals are received, CRW may choose to interview certain firms prior to award. CRW reserves the right to negotiate the final contract, scope of services, and cost with the selected consultant. It is anticipated that award will be given at June 24, 2015 CRW Board Meeting. Page 4 of 5

6 Request for Proposals for Professional Engineering Services Front Street Pump Station Upgrade May 11, 2015 Schedule Pre-Proposal Meeting - 10:00 AM May 20, 2015 Questions Due - 4:00 PM June 4, 2015 Proposals Due - 4:00 PM June 9, 2015 Interviews (at CRW s discretion) June 15-19, 2015 Award to Consultant June 24, 2015 Attachments Attachment A Front Street Pump Station Site Plan Attachment B Sheets 31-70: City of Harrisburg Metropolitan Sewerage Project, Force Main & Pump Stations - Front Street Pump Station, Gannett Fleming Corddry & Carpenter, Inc., Attachment C Sheets , 286: Harrisburg Sewerage Authority - Advanced Wastewater Treatment Facilities, Gannett Fleming Corddry & Carpenter, Inc., Attachment D Sheets 1-9, E1-E5: Harrisburg Sewerage Authority - Screenings Conveyance Project Front Street & Spring Creeks Pump Stations, Brinjac-Chester, S:\AWTF - Pump Stations\FSPS Upgrade\ RFP - FSPS Upgrade - final.docx Page 1 of 5

7 Attachment A Front Street Pump Station Site Plan

8 RAMP Front Street Pump Station O FR NT! (! (! (! ( Front Street Interceptor Paxton Creek Interceptor! ( RA P M 83 0 Front Street Pump Station Feet! ( Sewer Manhole Sewer Pipe Property Parcels N May 6, 2015

9 Attachment B Sheets 31-70: City of Harrisburg Metropolitan Sewerage Project, Force Main & Pump Stations - Front Street Pump Station, Gannett Fleming Corddry & Carpenter, Inc., 1957.

50 Attachment C Sheets , 286: Harrisburg Sewerage Authority - Advanced Wastewater Treatment Facilities, Gannett Fleming Corddry & Carpenter, Inc., 1973.

55 Attachment D Sheets 1-9, E1-E5: Harrisburg Sewerage Authority - Screenings Conveyance Project Front Street & Spring Creeks Pump Stations, Brinjac-Chester, 1986.