Ministry for Gozo Administration Centre, St Francis Square, Victoria, Gozo VCT1335, tel ; Fax

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1 FILE NUMBER: EGRD 04/2013 MG 12/2013 QUOTATION: Supply, lay and installation of vinyl flooring at the Governmental experimental farm, Xewkija Date Published: 15 th January 2013 Closing Date: 22 nd January 2013 at 10:00am CET This quotation is free of charge Clarifications shall be uploaded and will be available to view/download from Ministry for Gozo Administration Centre, St Francis Square, Victoria, Gozo VCT1335, tel ; Fax

2 The Eco Gozo Regional Development Directorate accepts quotations for the Supply, lay and installation of vinyl flooring at the Governmental experimental farm, Xewkija Instructions to Bidders Bidders shall: 1. Fill in the Details of Bidder Form and sign the declaration included therein. 2. Provide evidence attesting to: evidence of relevant experience in execution of works of a similar nature (vinyl works) over the past [4 years], including the nature and value of the relevant contracts, as well as works in hand and contractually committed. The minimum value of projects of a similar nature completed shall be not less than [ 15,000] over the 3 year period. The minimum number of projects of a similar scope/nature completed in the last 3 years must be at least 4 in number. In so listing the end clients, the tenderer is giving his consent to the Evaluation Committee, so that the latter may, if it deems necessary, contact the relevant clients, with a view to obtain from them an opinion on the works provided to them, by the tenderer. 3. Submit their bid in the tender box by the date indicated on the cover page above at the: Accounts Section Corporate Services Directorate Ministry for Gozo St Francis Square Victoria Gozo. 4. Execute the works subject of this quotation in accordance with the schedule of quantities and any specifications contained therein and in accordance with the best practices of the trade, to the satisfaction of the contracting authority. 5. Be bound by the Special Conditions and the General Conditions which are deemed to form an integral part of this quotation document. 6. Submit any queries to address ecogozo@gov.mt by not later than 4 working days prior to the closing date for the submission of the quotation. Bidders are hereby informed that: 7. Where the General Conditions are in contrast with the Special Conditions, the latter shall take precedence over the former. 8. The contracting authority reserves the right to reject any quotation. 9. The quotation shall be awarded to the cheapest technically compliant quotation. 10. In submitting this quotation, the bidder is declaring that all employees engaged on this contract shall enjoy working conditions such as wages, salaries, vacation and sick leave, maternity and parental leave as provided for in the relative Employment Legislation. Furthermore, s/he shall comply with Chapter 424 of the Laws of Malta (Occupational Health and Safety Authority Act) as well as any other national legislation, regulations, standards and/or codes of practice or any amendment thereto in effect during the execution of the contract. 2

3 The bidder is further declaring that s/he accepts without reserve that, in the event that it is proved otherwise during the execution of the contract, the contract shall be terminated with immediate effect and s/he shall raise no claims for damages or compensation. 11. Where the General Conditions are in conflict with these Special Conditions the Special conditions shall take precedence over the General Conditions. 12. Contracting Authority reserves the right to award this quotation in full or in part. 3

4 SPECIAL CONDITIONS 1. The performance period for works will be no more than 2 weeks from the issue of the Letter of Acceptance. 2. The Contractor shall be liable to a deduction of 200 per day, for every day of delay, including Sundays and public holidays, up to a maximum of 15% of the contracted amount. 4

5 GENERAL CONDITIONS The full set of General Conditions for Works Contracts (Version 1.01 dated 15 March 2010) can be viewed/downloaded from: It is hereby construed that the bidders have availed themselves of these general conditions, and have read and accepted in full and without reservation the conditions outlined therein, and are therefore waiving any standard terms and conditions which they may have. These general conditions will form an integral part of the contract that will be signed with the successful bidder. 5

6 DETAILS OF BIDDER Name & Surname: On behalf of (if applicable): Address: VAT Reg. No. Tel. No: Mobile No: Address: 6

7 Literature/ List of Samples 1. List of literature to be submitted with the tender: Item Description Reference in Technical Specifications 1.1 Homogeneous heavy duty vinyl sheeting including catalogue with types and ranges of vinyl material texture and colours available Volume 3 Technical Specifications 1.2 Cove former and capping strip system Volume 3 Technical Specifications 1.3 Welding Material Volume 3 Technical Specifications 1.4 Self Leveling Compound Volume 3 Technical Specifications 1.5 Method statement of vinyl installation procedure as recommended by the manufacturer Volume 3 Technical Specifications 2. List of samples to be submitted within 5 days of being notified to do so: Item Description Reference in Technical Specifications 2.1 Homogeneous heavy duty vinyl sheeting including samples of types and ranges of vinyl material texture and colours available Volume 3 Technical Specifications 2.2 Cove former and capping strip system Volume 3 Technical Specifications Signature:... (the person or persons authorised to sign on behalf of the tenderer) Date:... 7

8 Technical Specifications SUPPLY AND FITTING OF HEAVY DUTY VINYL SHEETING - SPECIFICATIONS Scope of Tender The scope of this tender includes the removal of the existing vinyl flooring and associated glue and related materials the provision and laying of a water and damp proofing system the supply and laying of floor homogeneous heavy duty vinyl sheeting and the installation of a cove former and capping strip system so that the floor covering shall be dressed up to the wall to form a skirting the supply and installation of wall vinyl covering which shall be washable and provide an impermeable finish to be installed on the gypsum wall panelling for a high standard at the LABORATORIES AT THE GOVERNMENT EXPERIMENTAL FARM, XEWKIJA as detailed further on in the specifications, drawings and schedule of quantities of this tender document. All items necessary to provide a complete functioning installation shall be included whether or not they are detailed within this specification FLOOR VINYL SHEETING - SPECIFICATIONS 1. The vinyl sheet shall be fully flexible homogeneous vinyl which shall meet the following standards: Quality Standard Specification General Specification EN649Up to specification Reaction to fire EN ISO Up to specification EN ISO EN ISO Use in hospital and health buildings HTM 61 Up to specification Abrasion resistance EN660 Up to specification Light Fastness EN ISO 105-B02 Minimum of 7 Chemical resistance A good resistance to chemical such as dilute acids and 8

9 alkalis. Contractor should provide information. It shall conform to EN 423 Slip resistant EN The vinyl sheet width shall be 1.5 to 2 metres by a minimum 2mm thickness. WALL COVERING VINYL SPECIFICATIONS The gypsum boards at the Laboratories at the Government Experimental Farm, Xewkija installed through a separate contract are to be covered with a vinyl covering which shall be washable and provide an impermeable finish on the gypsum boards. The colour of the vinyl covering shall be communicated to the contractor during the course of refurbishment works and prior ordering. The material shall also have a good resistance to chemicals such as dilute acids and alkalis and shall be washable. The Contractor shall provide full technical literature of the material that he is proposing. The wall covering vinyl shall be a homogeneous heavy duty wall covering to be installed on the gypsum wall paneling detailed in these specifications. It shall be installed either vertically or horizontally with heat welded seams and colour coordinated rods. It shall conform to the following standards Technical Data Standards Requirements Type Homogeneous vinyl wall covering Wear Layer thickness EN to 1.5 mm Surface treatment PU- shield Total thickness EN to 1.5 mm Total weight/m sqr. EN Kg approx Dimensional stability EN 434 Less or equal to 0.40% Wetroom test GBR Class VT approved Reaction to fire EN ISO Class Bs2d0 Light fastness EN ISO 105-B02 Less or equal to 6 Chemical resistant EN 423 Good resistance Funghi and bacteria DIN EN ISO 846-A/C Does not favour resistance growth Form of delivery EN 426 sheet rolls Approx 30m by 2m 9

10 The tenderer shall submit all relevant technical specifications and literature in connection with the offer. The literature shall include all types of necessary materials and preparations required before laying the above mentioned vinyl. The tenderer shall also submit literature for different types and colours of heavy duty vinyl sheets, and shall include details of skirting and welding reels to match with every colour of the vinyl offered and the adhesive required for laying of the above vinyl sheets. ADDITIONAL SPECIFICATIONS CLAUSES 1. The tenderer shall submit all relevant technical specifications and literature in connection with the offer. The literature shall include all types of necessary materials and preparations required before laying the above mentioned vinyl. 2. The tenderer shall also submit literature and prices for different types and colours of heavy duty vinyl sheets, and shall include prices for skirting and welding reels to match with every colour of the vinyl offered, plus the prices for the adhesive required for laying of the above vinyl sheets. 3. The contractor is obliged to supply and lay a quantity of vinyl flooring according to these specifications and according to the bill of quantities. 4. The vinyl procured and laid through this tender will be paid for according to the net measurements of the vinyl flooring as laid in place. Rates must hence account of cutting, overlaps etc. 5. The contractor shall submit at tendering stage a certificate of guarantee specifying a minimum 8 year guarantee period. 6. The vinyl flooring supplied and laid by the tenderer shall be a low maintenance flooring of a heavy duty, homogeneous, durable, commercial nature. It should be a type of vinyl that does not require maintenance, especially in terms of seasonal polishing. This means that marks and that dirt may be removed by normal cleaning. However the contractor will be responsible for polishing the floor after works are completed. 7. The floor primer shall be of a type which reduces the dusting properties of the sub-floor and which reduces substantially absorption by the sub-floor of the laying adhesive. It should also seal the surface of the sub-floor. 10

11 8. Cove former and capping strip system The floor coverings shall be dressed up to the wall to form a skirting using cove formers to provide a neat cove to form a skirting whilst supporting the floor coverings at the weakest point. The cove formers shall be manufactured from PVC and the height and depth of the cove former shall be approximately 38mm by 38mm. The cove former and capping strip system shall be used to provide a clean, neat solution for junctions where the floor meets the wall in terms of safety, performance and aesthetics. The capping seal shall be used to finish the raw edge of the floor covering. The cove former and capping strip system shall be provided and laid by the contractor and shall provide a continuous sealed surface. Tenderer is requested to provide literature and samples of all the skirting available including the colours available. 9. Tenderers are being requested to quote for providing and laying a water and damp proofing system before applying the vinyl flooring as detailed in the Schedule of Quantities. The water and damp proofing system shall be in conformity with the manufacturer s recommendations and shall be such that it does not in any way create any problems to the vinyl floor system. The Contractor is always fully responsible for the materials and labour employed in the project and he will still be giving a minimum of eight years guarantee period. The water and damp proofing system shall be inclusive of all detailing necessary for the full functionality of the system. The system shall not, in any way, create any problems to any part of the structure of the building and or its finishes. The Contractor is obliged to give full details supported by the manufacturer s specification and data sheets of the system he intends to apply at tendering stage. 10. The Employer may decide not to order any particular items and/or works listed in the bill of quantities and any items and/or works ordered may vary from the amounts shown. 11. With his offer, the contractor shall draw the attention with regards to any works and/or materials which he considers that should be an integral part of his proposal. He shall give full details including the rates, quantities and amounts involved in these works and/or materials. He shall also prove that these works and/or materials must form an integral part of his proposal and that, at the same time, they are not included in any part of the tender bill of quantities. 12. The contractor shall submit at tendering stage a list of all similar projects which he has carried out or in which he has been directly involved. He shall give details of where the project has been carried out, the materials he has used in the project, the way the works were carried out, the time frame within which the project was carried out, the number of employees involved in the project, and any sub-contractors (foreign or local) who have worked in the project and who have provided works and/or materials similar to the project governed by this tender. 11

12 Finincial Bid ITEM DESCRIPTION QTY Unit Rate Euro (inc. VAT) Total Euro (inc. VAT) The provision and laying a water and damp proofing system before applying the vinyl flooring The leveling of the site including any concrete/ subfloor required to make the ground ready to receive leveling compound. Care must be taken not to damage/alter existing doors. Supplying and laying 3mm thick leveling compound if so directed, for the provision of a smooth leveled base for the fixing of the new vinyl flooring. Providing and fitting on floor homogeneous heavy duty vinyl sheeting welding rods to be used must match the vinyl sheeting in colour and rate shall include use of suitable floor primer and adhesive according to the relevant British and EU standards, all as per specifications Providing and fitting on ward cove former and capping strip system so that the floor covering shall be dressed up to the wall to form a skirting. Rate shall include all the materials and labour including the use of suitable floor primer and adhesive according to the manufacturer s recommendations and relevant EU standards, all as per specifications for a fully functional system 120 M M M M M TOTAL EURO Signature:... (the person or persons authorised to sign on behalf of the tenderer) Date:... 12