Construction Closeout Review

Transcription

1 Construction Closeout Review Construction Start Thru Facility Start Up PLEASE TURN CELL PHONES OFF January 13,

2 OAR Challenge 1. Safely Complete and Occupy Their Project 2. Release Unused Funds 3. Ensure DSA Certification 2

3 Agenda Status/Progress Report Review Checklist Elements Answer Questions Solicit Suggestions Review Pending Changes Checklist Policies & Procedures 3

4 -- Update -- Project Closeout Status 07/04-41 Projects Reported Complete a. 1 - Complete b. 3 - Excess Funds Released (~$1.5 Million) c. 234 COs Still Incomplete d. 0 DSA Certified (2 Waiting DSA Final Fee Assessment) 1/05 29 New Projects Reported Complete a. 0 - Complete b. 0 - Excess Funds Released c. 808 COs Still Incomplete d. 0 DSA Certified 4

5 -- Analysis -- Project Closeout Status Our process to complete and close out projects (the Construction Closeout Checklist) has been in place for the 6 months but we have not closed any of the 29 projects completed during that time. Have we: Overlooked/under-estimated estimated some aspects or the time needed for some of the close-out out items? Provided tools/systems that are inadequate or unusable? Not provided the correct tools/systems? 5

6 -- Review/Improve -- Project Closeout Status Go over each task/item individually Answer questions Solicit OAR suggestions & recommendations 6

7 -- Review/Improve -- Project Closeout Status 7

8 A. Start of Construction A.1 Review Project Closeout Checklist (This One) 8

9 A. Start of Construction A.2 Prepare/Modify "Contractual Requirements for Substantial Completion" 9

10 A. Start of Construction 10

11 A. Start of Construction A.3 Set-Up Project Files/Binders for Receipt of Warranty Service Information, Required Reports & Certifications, Inspections, Tests, and Approvals as Listed in Project Specifications & Summarized in the "Contractual Requirements for Substantial Completion" Checklist (PnP & Exhibits A&B) 11

12 A. Start of Construction A.4 Set-Up Expedition for the Project 12

13 A. Start of Construction A.5 Review and Verify Project Information and Requirements Listing on DSA Web Site 13

14 A. Start of Construction Verify Adequate Time Is Provided and Milestones Set In Contractor's Schedule for Start-Up Activities (PnP & Start-Up Schedule Module) A.6 Start-Up (Equipment/Systems/Activities) A.7 Testing/Balancing A.8 Commissioning/Certification/Inspection 14

15 A. Start of Construction A.9 Verify (or Fund) Line Item for File Storage Boxes & Shipping Costs to Archives (PnP ) 15

16 A. Start of Construction A.10 Verify Availability of Central Maintenance & Operation Start-Up Inspection/Review Support 16

17 A. Start of Construction A.11 Verify or Fund Line Item for School Occupancy Transition Unit (SOTU) 17

18 A. Start of Construction Identify OFCI Items and Availability/Delivery Date(s) A.12 Door Hardware (Key Cylinders) (Spec C.1) A.13 Telephone Equipment (Spec B.1) Including Arrangements with ITD to Provide Service/Lines (PnP Ex. C) A.14 ITD/FTPMG (Routers, Switches, etc.) A.15 Other (Per Contract) 18

19 A. Start of Construction A.16 Verify Lock Shop Funding of Pre-Purchase of Cylinders, Coordination of Keying Requirements & Support/Administration Costs 19

20 A. Start of Construction A.17 Verify Coordination of All Required B-Permit/Off-Site Improvement Activities 20

21 A. Start of Construction Verify Coordination w/ All Utility Service Providers A.18 Verify Completion of Requests for Service, Payment of Associated Fees/Bills & Scheduling if Installations & Hook-Ups A.19 Obtain Clearance Letters from Utility Providers 21

22 A. Start of Construction A.20 Verify Completion of All Dedications/Quit Claim Processes, Receipt of Documents & Revisions to Plans/Maps 22

23 A. Start of Construction A.21 Verify Lock Shop Funding of Pre-Purchase of Cylinders, Coordination of Keying Requirements & Support/Administration Costs DUPLICATE OF A.16 23

24 B.1 Verify With Contractor That The Substantial Completion Date and Project Milestones Defined in Spec Have Been or Will Be Met -- Adjust the Scheduled Substantial Completion Date and This Checklist As Appropriate 24

25 B.2 Confirm (in Writing/ ) to School Occupancy Transition Unit (SOTU) Substantial Completion Date & Availability of Facility for F&E Deliveries 25

26 B.3 Contact School Management Services to Obtain "School Activity Schedule Template" 26

27 B.4 Verify/Coordinate the Opening Ceremonies/Ribbon Cutting Date With Community Outreach 27

28 B.5 Job Walk w/ CPM & Relocatable Housing to Coordinate Removal of Portable Housing. 28

29 B.6 Notify (in Writing/ ) Interested/Applicable Parties of Pending Start-Up & Schedule/Dates ( PnP & & Attached Contact List) 29

30 30

31 B.7 Prepare Files/Binders for Receipt of Warranty Service Information, Required Reports & Certifications, Inspections, Tests, and Approvals as Listed in Project Specifications & Summarized in "Contractual Requirements for Substantial Completion" Checklist (PnP & Exhibits A & B) 31

32 B.8 Verify/Provide Central M&O with Bid Set Drawings & Specs on CD or Hardcopy for Review & Familiarization 32

33 B.9 Obtain Job Ticket from CPM for Portable Housing Relocation & M&O Work. Provide M&O with Scope of Work. 33

34 B.10 Receive From Contractor 2 Copies of All Operating & Maintenance Manuals in Loose Leaf Binders (Spec G & PnP & ) 34

35 B.11 Verify ITD/FTPMG Has Retained Copies of Low Voltage Submittals/"As-Built" Drawings for Review, Familiarization & Final Inspection 35

36 Change Order Completion/Resolution B.12 Verify Status of All Change Orders B.13 Complete Negotiation and/or Process All Unresolved/Outstanding Change Orders B.14 Issue and Process Change Order(s) for Approved Items 36

37 B.15 Verify IOR Has Inventoried All Spare Parts & Attic Stock Received From Contractor (PnP & Spec ) 37

38 B.16 Deliver All Spare Parts & Attic Stock Received From Contractor to local CPM 38

39 Equipment & System Start-Up Requirements (Note: Training To Be Conducted Towards End Of Start-Up) B.17 Coordinate/Schedule Start-Up Activities w/ All Interested Parties and M&O Office/Staff (PnP & ) Witness and Certification (by Specified Parties) of Start-Up/Shut- Down/Control Sequences, Normal Operations, Emergency Operations, Adjustments (Noise, Vibration, Energy Economy/Efficiency), Safety Procedures, Maintenance Procedures, Review & Use of M&O Manuals for All Systems & Equipment Including: (PnP & ) 39

40 Equipment & System Start-Up Requirements (Note: Training To Be Conducted Towards End Of Start-Up) Witness and Certification (by Specified Parties) of Start-Up/Shut- Down/Control Sequences, Normal Operations, Emergency Operations, Adjustments (Noise, Vibration, Energy Economy/Efficiency), Safety Procedures, Maintenance Procedures, Review & Use of M&O Manuals for All Systems & Equipment Including: (PnP & ) B.18 Lighting Equipment & Systems (Spec & ) B.19 Electrical Equipment & Systems (Spec ) B.20 Mechanical Equipment & Systems (Spec & ) B.21 UPS Equipment & Systems (Spec ) B.22 Plumbing Equipment & Systems (Spec ) B.23 Elevator Equipment & Systems (Spec ) 40

41 Equipment & System Start-Up Requirements (Note: Training To Be Conducted Towards End Of Start-Up) Witness and Certification (by Specified Parties) of Start-Up/Shut- Down/Control Sequences, Normal Operations, Emergency Operations, Adjustments (Noise, Vibration, Energy Economy/Efficiency), Safety Procedures, Maintenance Procedures, Review & Use of M&O Manuals for All Systems & Equipment Including: (PnP & ) B.24 Fire Suppression Equipment & Systems (Spec & & PnP ) B.25 Kitchen Equipment & Systems (Spec ) B.26 Hardscape Equipment & Systems (Spec ) B.27 Landscape/Irrigation Equipment & Systems (Spec ) Low Voltage Equipment & Systems (See Attached ITD Checklists & PnP ) 41

42 Witness and Certification (by Specified Parties) of Start-Up/Shut- Down/Control Sequences, Normal Operations, Emergency Operations, Adjustments (Noise, Vibration, Energy Economy/Efficiency), Safety Procedures, Maintenance Procedures, Review & Use of M&O Manuals for All Systems & Equipment Including: (PnP & ) Low Voltage Equipment & Systems (REG 4 & M&O) B.28 Fire Alarm (Spec & 16815) B.32 Clocks (Spec 16730) 42

43 Witness and Certification (by Specified Parties) of Start-Up/Shut- Down/Control Sequences, Normal Operations, Emergency Operations, Adjustments (Noise, Vibration, Energy Economy/Efficiency), Safety Procedures, Maintenance Procedures, Review & Use of M&O Manuals for All Systems & Equipment Including: (PnP & ) Low Voltage Equipment & Systems (ITD/FTPMG) B.29 Intrusion Detection (Spec 16720) B.30 Telephone - OFCI (Spec 16723) B.31 CCTV/Audio Surveillance (Spec 16725) B.33 Intercom (Spec 16750) B.34 Computer Network/LAN/WAN - Partial OFCI (Spec Existing Facility/16806-New Facility) B.35 PA (Spec 16821, 16822, 16823, 1`6824, & As Applicable) B.36 Television (Spec 16850, 16852, & As Applicable) 43

44 LAUSD Facilities Technology Program Management Group Low Voltage Close-Out Requirements and OAR Responsibilities 44

45 FTPMG Role Interfaces between New Construction and Information Technology Division (ITD) regarding low voltage systems in new facilities. Is the OARs technical support for new school low voltage system design, installation, and testing. Reviews, comments on/generates deficiency notifications for low voltage contract drawings, shop drawings, product data submittals, construction, and close-out submittals for New Construction. Coordinates the Owner Furnished/Contractor Installed (OFCI) low voltage equipment order process for the project OARs 45

46 Systems Reviewed By FTPMG Main Low Voltage Systems Intrusion System Telephone System Close Circuit TV and Audio Surveillance System (CCTV) Intercommunications System Computer Network System Public Address System 16822/23/24/25 Autonomous Public Address System 16850/52 Community Access Television System (CATV) Related Electrical Systems Parking Control Equipment Basic Electrical Requirements Basic Electrical Materials and Methods Grounding and Bonding Raceways and Boxes Fitting and Supports Cable Tray Emergency Backup Power 46

47 OAR Low Voltage Close-Out Responsibilities Forward all Contractor s low voltage submittals to FTPMG for review and comment. Coordinate Architect (Engineer) of Record and/or Contractor s responses to all FTPMG contract drawing, shop drawing, product data submittal and close-out submittal review comments. Coordinate Contractors inspection requests with FTPMG staff for test observation. Coordinate Low Voltage project meetings with the FTPMG Network Engineer, Architect/Engineer, General Contractor, and Sub- Contractors to resolve open FTPMG comments. Coordinate Low Voltage close-out meeting with FTPMG Network Engineer and General Contractor to resolve open close-out deficiencies. 47

48 Recurring Issues & Solutions Close-out deficiencies not being resolved Schedule close-out meeting with FTPMG Network Engineer and General Contractor to assign responsibility and track outstanding close-out deficiencies. As-Built drawings are not being submitted by the sub-contractor OAR should ensure that the sub-contractors submits all require as-built drawings per the project specifications. Product Manuals are not being submitted or are incomplete OAR should ensure that the sub-contractor submits all required equipment manual submittals per the project specification. The Mylar copies of the contract drawings are not including a PE stamp OAR should ensure that the Architect (Engineer) of Record AOR--provides Mylar copies of the contract drawings per the project specification. All Required Test Results are Not Being Submitted OAR should ensure that all low voltage test results are submitted by the sub-contractor. Close-out Submittals are being submitted in piecemeal fashion OAR should request that a complete close-out submittal be provided and that Contractors refrain from submitting close-out items piecemeal. 48

49 Close-out Training Requirements Memo Submittal Requirements Memo Review Specification Contract Closeout Items Contacts: Mark Potochniak ~ Project Manager John Padilla Senior Construction Manager Stefan Brown Senior Network Engineer Lucy Gonzalez, S.L. Wilson, Art Reyes, Hank Isaacs Field Engineers Facilities Technology Program Management Group 1034 Mignonette Ave., ~ Los Angeles, CA t: ~ f:

50 Training - Operations & Maintenance Instruction B.37 Coordinate Scheduling of Training/Orientation Sessions Between Contractor, A/E, Inspection & M&O ( & Exhibit A) B.38 Assist M&O Central Office CPM Tech Unit and District CPM to Identify and Schedule/Coordinate Training Contacts/Participants B.39 Forward All Copies of Operating & Maintenance Manuals to Central M&O Office ( PnP ) B.40 On-Site Training/Orientation Sessions/Classes Conducted (PnP ) B.41 Receive Copy of All Training Completion Certificates Issued (as Stated in Various Specifications) 50

51 Test & Balance Requirements B.42 Test & Balance Systems as Identified in "Contractual Requirements for Substantial Completion" Checklist and listed in Specification Section B.43 All building systems & equipment run daily until testing, balancing, adjustments and training are completed (Spec A & PnP ). B.44 Final Fire Alarm Certification by Reg 4 Unit (PnP ) Test and/or Balance reports (as required by specifications) to be completed and submitted/received 10 days after completion of testing and balancing work (PnP ). 51

52 Test & Balance Requirements Test and/or Balance reports (as required by specifications) to be completed and submitted/received 10 days after completion of testing and balancing work (PnP ). B.45 Lighting Systems B.46 Electrical Systems B.47 Mechanical Systems B.48 UPS Systems B.49 Plumbing Systems B.50 Elevator Systems B.51 Fire Detection & Suppression Systems ( PnP ) B.52 Kitchen Systems (HVAC) B.53 Low Voltage Systems (ITD/FTPMG Checklist & PnP ?) Ensure coordination for Security & Fire Safety Alarms. 52

53 Test & Balance Requirements B.54 Submit Test and Balance reports to A/E for Approval (PnP ). B.55 Prior To Substantial Completion, Run Air Handling/Air Conditioning Systems Continuously In 100% Economizer Mode For 14 Days After Test And Balance Work Done. (PnP ) 53

54 B.56 Security System Zoning Map - Provide To ITD for System Programming 54

55 Cleaning Requirements (PnP & Spec B) B.57 Labels - Non-Permanent Labels Removed and/or Surfaces Free of Adhesives B.58 Mirrors/Glass - Free Of Vision-Obscuring Materials, Excess Glazing Compounds, Chipped Or Broken Items B.59 Surfaces - Removed and/or Free Of Dust, Stains, Foreign Objects, Concrete Floors Broom Cleaned, Carpets Vacuumed, Reflective Surfaces Shined B.60 Equipment - Removed and/or Free Of Dust, Excess Lubricants, Other Substances. Light Fixtures Clean, Plumbing Fixtures In Sanitary Condition. B.61 Site - Rubbish, Litter, Foreign Substances Removed. Paved Areas Swept & Free Of Stains, Spills, Foreign Substances. Unpaved areas raked smooth. 55

56 Demobilization Requirements (PnP c) B.62 Verify All Contractor/Sub-Contractor Equipment, Tools, and Machinery Removed From Site B.63 Verify All Surplus Materials Are Removed From Site B.64 Verify Contractor Temporary Facilities Removed From Site B.65 Verify All Waste Materials/Rubbish & Trash Containers Removed From Site 56

57 B.66 Commissioning Requirements - If Applicable 57

58 Questions 58