Centennial School District Business Office Extension: 11011

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1 Centennial School District Business Office Extension: INTEROFFICE MEMORANDUM TO: Board of Directors FROM: Christopher M. Berdnik DATE: March 5, 2014 RE: McDonald Change Orders Additional electrical work was required for the Elevator Inspection and Kitchen at McDonald, plus additional sidewalks, curbing and concrete pads were added to the scope of work. This item was review and approved by the Operations Committee on March 5, Should you have any questions, please do not hesitate to contact me. Public Education in Centennial Schools Inspiring Students Building Intellect Forging Partnerships A Diverse Learning Community Where Students Succeed Through Academics, Athletics, and The Arts An Equal Opportunity Employer

35 CENTENNIAL SCHOOL DISTRICT NEW REGION 2 ELEMENTARY SCHOOL Monthly Report #26 January 15, 2014 February 15, 2014

36 New Region 2 Elementary Table of Contents Monthly Progress Report #26 January 15, 2014 February 15, 2014 Executive Summary Section 1 Project Status Section 2 Requisition Summary Section 3 Change Management Log Section 4 Key Plan Section 5

37 EXECUTIVE SUMMARY

38 Region 2 Elementary School Monthly Progress Report No.26 Centennial School District January 15 February 15, 2014 SECTION 1 EXECUTIVE SUMMARY Reynolds Construction Management is pleased to submit the New Region 2 Elementary School Monthly Report for the period from January 15, 2014 to February 15, The Region 2 Elementary School Building has been completed and a Substantial Completion Date of April 5th, 2013 has been achieved. Please see Section 2 of this report for details on work completed this month. Reynolds approved applications for payment totaling $25,148, (construction value) through February 15, 2014 (completed and stored-to-date). The current, total construction contract amount (including approved change orders shown on payment applications) is $25,210, About 100% of the project is complete on a cost basis. $24,721, has been invoiced through this date and $426, is held for retainage. See Section 3 of this report for details of contractor applications for payment submitted this month and to date. Through February, 2013, the project shows a potential exposure of $382, against a $1,100, contingency. CSD has been reimbursed for the board approved CO of $30, for replacement of heat pumps, for a net exposure of $351,749.97, against a $1,100, contingency. This is a 32% exposure on the contingency. Please see Section 4 of this report for the log details that total the exposure on the contingency as noted. o Approved Change Orders: $357, o Change Orders for Board Approval $0 o Pending Cost Issues: $25, The following is a Summary of Change Issues: No. Approved by CSD School Board/Administration (previous meetings): 6 Issues Amount of Approved Change Orders (previous meetings): $300, Extension of Time Granted (Working Days: 0 Days No. Recommended to CSD Board/Approved in Field by Admin. (this month): 0 Issues Amount Recommended Cost Issues (this month) $0 Extension of Time Granted (Working Days): 0 Days Total Previous Cost Issues/Change Orders Executed/In Process of Execution: Total New Cost Issues/Changes in Process of Execution: Total Amount of Cost Issues/Change Orders Approved or in Process 57 Issues $357, Contingency Exposure Breakout by Causes of Change: o Owner Requested: $14, o Design: $175, o Unforeseen: $159, o Township/Code: $10,494.88

39 Region 2 Elementary School Monthly Progress Report No.26 Centennial School District January 15 February 15, 2014 Schedule (General Update) The bid documents intended for the Region 2 Elementary School project to begin on July 25, The Land Development Agreement & E&S Approval did not allow work to begin until August 29, This impact equated to Twenty Five (25) work days lost. Milestone/Impact Region 2 School Bid Schedule Start Date for E&SC July 25, 2011 Actual Start Date (E&S Approval) August 29, 2011 Work Days Lost 25 Days Calendar Days Lost 35 Days Bid Schedule Substantial Completion January 3, 2013 Current Plan Substantial Completion February 7, 2013 The project schedule update: The only remaining work is the paving of Street Road and a small sidewalk on Reeves Lane. This work will be completed when weather conditions are favorable for paving ie. around spring time. SUMMARY OF ISSUES: The approved site drawings show placing the sidewalk along Reeves Lane and would require cutting down the sycamore trees. The project team found this unacceptable and the landscape architect was contacted to submit a sketch to the township moving the sidewalk a few feet to bypass the trees. As of the time this report was written the sketch is in the townships possession for approval. All work in this area has been halted until approval is granted. Update: The revised sidewalk has been approved by the township and Gilmore on January 17, Vollers will finish the sidewalk once they remobilize to complete the paving on Street Road.

40 PROJECT STATUS

41 Region 2 Elementary School Monthly Progress Report No.26 Centennial School District January 15 February 15, 2014 SECTION 2 PROJECT STATUS Progress through January 15, 2014 CONTRACT # 1 GENERAL TRADES CONTRACTOR / Penn Builders, Inc. Contract is complete CONTRACT # 2 SITE WORK CONTRACTOR / Vollers Excavating, Inc. Will remobilize to finish the pave and sidewalk in spring CONTRACT # 3 ROOFING CONTRACTOR / CHM Contracting LLC Contract is complete CONTRACT # 4 FOOD SERVICE / Commercial Appliance Contracts, Inc. Contract is complete CONTRACT # 5 PLUMBING CONTRACTOR / Apex Plumbing & Heating, Inc. Contract is complete CONTRACT # 6 FIRE SPRINKLER CONTRACTOR / ABJ Sprinkler, Inc. Contract is complete CONTRACT # 7 HVAC CONTRACTOR / Myco Mechanical, Inc. Contract is complete CONTRACT # 8 ELECTRICAL CONTRACTOR / Philips Brothers, Inc. Contract is complete

42 REQUISITION SUMMARY

43 Requisition Summary Totals By Contract Region 2 Elementary School Job No: Project No: Date: Page: 2/24/14 1 of 1 Cont Num Contractor Name 1 Penn Builders, Inc. Period To 8/31/ Vollers Excavating & Construction 11/30/ CHM Contracting LLC 4 Commercial Appliance Contracts, 5 Apex Plumbing & Heating, Inc. 6 ABJ Sprinkler Company Inc. 7 Myco Mechanical, Inc 8 Philips Brothers Electrical 9 Sargent Enterprises, Inc. 8/31/2013 7/30/2013 Ttl Compl Balance To App Oringinal Net Change by Contract + Stored Total Earned Previous Current Finish Pct Num Contract Change Order Sum to Date To Date Retainage Less Retain. Applications Payment Due + Retain. Comp $10,891, $100, $10,991, $10,991, $10,991, $10,991, $3,995, $17, $4,012, $3,956, $395, $3,561, $3,561, $450, $1,224, $17, $1,242, $1,242, $1,242, $1,242, $466, $466, $466, $466, $466, /30/ $1,234, $5, $1,240, $1,240, $9, $1,230, $1,230, $9, /28/ $434, $434, $427, $21, $405, $405, $28, /31/ $3,133, $54, $3,187, $3,187, $3,187, $3,187, /31/2014 2/1/ $3,303, $9, $3,312, $3,312, $3,312, $3,225, $87, $178, $144, $323, $323, $323, $290, $32, Summary Totals: $24,861, $348, $25,210, $25,148, $426, $24,721, $24,602, $119, $488, % Report r_rq_01_rcm1_1g

44 CHANGE MANAGEMENT LOG

45 Reynolds Construction Management Project No: Change Management Log Region 2 Elementary School Date: 2/24/2014 Page: 1 of 4 Change Mgmt Number Description Contractor Status Cost Issue Initiation Date Estimated Amt Quoted Amt Negotiated Amt Final App'd Amt Add (8) Fire Alarm Devices Philips Brothers Electrical Approved 11/1/2011 $6, Increase Feeder Panel to 125 Amp Philips Brothers Electrical Approved 11/1/2011 $13, PR-03 Admin Reconfig Philips Brothers Electrical Approved 1/3/2012 $7, PR-03 Admin Reconfig Penn Builders, Inc. Approved 1/3/2012 $2, PR-04 Increase Light Size Philips Brothers Electrical Approved 1/3/2012 $ PR-05 Add Audio Visual Intercom Philips Brothers Electrical Approved 1/3/2012 $2, Add Panel / Transformer RFI Philips Brothers Electrical Approved 1/3/2012 $5, Increase size of elevator wire RFI Philips Brothers Electrical Closed 1/3/ Overtime to work on Area A Philips Brothers Electrical Approved 1/3/2012 $1, Vollers Premium Time due to rain Vollers Excavating & Construction Approved 1/17/2012 $1, Time Extension Myco Mechanical, Inc Approved 1/20/ Time Extension Penn Builders, Inc. Closed 1/20/ Time Extension Commercial Appliance Contracts, Inc. Approved 1/20/ Time Extension Philips Brothers Electrical Approved 1/20/ Time Extension ABJ Sprinkler Company Inc. Approved 1/20/ Time Extension CHM Contracting LLC Approved 1/20/ Time Extension Myco Mechanical, Inc Closed 1/20/ Time Extension Philips Brothers Electrical Closed 1/20/ Time Extension Commercial Appliance Contracts, Inc. Closed 1/20/ Time Extension ABJ Sprinkler Company Inc. Closed 1/20/ Time Extension CHM Contracting LLC Closed 1/20/ Time Extension Vollers Excavating & Construction Approved 1/20/ Time Extension Apex Plumbing & Heating, Inc. Approved 1/20/ Time Extension Penn Builders, Inc. Approved 1/20/ Time Extension Vollers Excavating & Construction Closed 1/20/ Time Extension Apex Plumbing & Heating, Inc. Closed 1/20/ Area C Grade Beam Penn Builders, Inc. Approved 2/21/2012 $8, PR-006 Add Exterior Stair & Ret Wal Penn Builders, Inc. Approved 2/21/2012 $35, C. O. Number r_1cost_issue_logc

46 Reynolds Construction Management Project No: Change Management Log Region 2 Elementary School Date: 2/24/2014 Page: 2 of 4 Change Mgmt Number Description Contractor Status Cost Issue Initiation Date Estimated Amt Quoted Amt Negotiated Amt Final App'd Amt PR-005 Add Intercom Philips Brothers Electrical Closed 2/21/ PR-010 Add ECH-8 & Duct Myco Mechanical, Inc Approved 3/14/2012 $6, PR-010 Add ECH-8 & Duct Philips Brothers Electrical Approved 3/14/2012 $1, PR-007Revise Exhaust Fan Myco Mechanical, Inc Approved 3/14/2012 $1, PR-008 Revise Outside Air Intake Myco Mechanical, Inc Approved 3/14/2012 $2, PR-009 Delete AV System Philips Brothers Electrical Approved 4/30/2012 ($113,883.81) PR-011 Add Duct for Kiln Philips Brothers Electrical Approved 6/11/2012 $2, PR-011 Add Duct for Kiln Myco Mechanical, Inc Approved 6/11/2012 $1, PR-012 Wire HP # 14 to Correct Size Philips Brothers Electrical Approved 6/11/2012 $35, PR-002 Add jacks for projectors Philips Brothers Electrical Approved 10/17/2012 $9, Provide power to school sign Philips Brothers Electrical Approved 10/17/2012 $5, Add data to room E 110 & C 113 Philips Brothers Electrical Approved 10/17/2012 $1, Replace Damaged HP's Myco Mechanical, Inc Approved 10/24/2012 $30, Add Lift for Trash Penn Builders, Inc. Approved 1/21/2013 $23, Modify EIFS Sill at D Section Penn Builders, Inc. Approved 1/21/2013 $ Change HM Frame to 90 min. Penn Builders, Inc. Approved 1/21/2013 $ Add Door Hardware fo EC100 Penn Builders, Inc. Approved 1/21/2013 $3, Add Carpet in Library Penn Builders, Inc. Approved 1/21/2013 $9, Relocate HP-10 Myco Mechanical, Inc Approved 1/21/2013 $3, Changes to the hot water flue Apex Plumbing & Heating, Inc. Approved 1/21/2013 ($3,178.91) Changes to the hot water flue Myco Mechanical, Inc Approved 1/21/2013 $3, Add Video Entry Station Philips Brothers Electrical Approved 1/21/2013 $2, Rework Feeders to the cooling tower Philips Brothers Electrical Approved 1/21/2013 $3, Change 46 grilles per ASI-10 Myco Mechanical, Inc Approved 1/21/2013 $3, Delete Wall in Admin and Relocate I Penn Builders, Inc. Approved 1/28/2013 $1, Add Steel Bridging in Caf. Myco Mechanical, Inc Approved 2/14/2013 $2, Add Booster Pumps for the Chemical Myco Mechanical, Inc Closed 2/14/ Backcharge for Heat Pumps Penn Builders, Inc. Closed 2/25/2013 C. O. Number r_1cost_issue_logc

47 Reynolds Construction Management Project No: Change Management Log Region 2 Elementary School Date: 2/24/2014 Page: 3 of 4 Change Mgmt Number Description Contractor Status Cost Issue Initiation Date Estimated Amt Quoted Amt Negotiated Amt Final App'd Amt Provide Power to Heat Trace Equipme Philips Brothers Electrical Closed 4/25/ Alterations to Admin Area Philips Brothers Electrical Approved 4/25/2013 $1, Rough-in for projector in Admin Are Philips Brothers Electrical Approved 4/25/2013 $5, Provide power feed changes in kitch Philips Brothers Electrical Approved 4/25/2013 $2, Add flow tamper switches not shown Philips Brothers Electrical Approved 4/25/2013 $9, Upgrade Mop basins Apex Plumbing & Heating, Inc. Approved 5/3/2013 $1, Cost to repair admin joists Penn Builders, Inc. Approved 5/9/2013 $6, Lower Hallway Lights Philips Brothers Electrical Approved 5/9/2013 $2, Add Sidewalks Per CSD Vollers Excavating & Construction Approved 5/9/2013 $7, Add Drains at area C & E Vollers Excavating & Construction Approved 5/9/2013 $9, Credit for CO already paid Vollers Excavating & Construction Approved 5/9/2013 ($1,545.41) Additional Asbestos Abatement Sargent Enterprises, Inc. Approved 5/30/2013 $125, BCCD Fine Vollers Excavating & Construction Approved 5/30/2013 ($6,012.00) BCCD Fine Penn Builders, Inc. Approved 5/30/2013 ($4,118.00) Cost to power Display Cases Philips Brothers Electrical Approved 6/4/2013 $ Seat Wall Footing Penn Builders, Inc. Approved 6/28/2013 $7, Removable Railing Penn Builders, Inc. Approved 6/28/2013 $1, Railing at loading dock Penn Builders, Inc. Approved 6/28/2013 $1, GYM Logo Penn Builders, Inc. Approved 6/28/2013 $1, Add Chase for fire cabinet ABJ Sprinkler Company Inc. Approved 6/28/2013 ($1,440.58) Add Chase for fire cabinet Penn Builders, Inc. Approved 6/28/2013 $1, Time Extension Philips Brothers Electrical Closed 7/9/ Time Extension Philips Brothers Electrical Approved 7/9/ Time Extension ABJ Sprinkler Company Inc. Approved 7/9/ Time Extension CHM Contracting LLC Approved 7/9/ Time Extension CHM Contracting LLC Closed 7/9/ Time Extension Myco Mechanical, Inc Closed 7/9/ Time Extension Penn Builders, Inc. Approved 7/9/ C. O. Number r_1cost_issue_logc

48 Reynolds Construction Management Project No: Change Management Log Region 2 Elementary School Date: 2/24/2014 Page: 4 of 4 Change Mgmt Number Description Contractor Status Cost Issue Initiation Date Estimated Amt Quoted Amt Negotiated Amt Final App'd Amt Time Extension Penn Builders, Inc. Closed 7/9/ Time Extension Commercial Appliance Contracts, Inc. Approved 7/9/ Time Extension Myco Mechanical, Inc Approved 7/9/ Time Extension Commercial Appliance Contracts, Inc. Closed 7/9/ Time Extension ABJ Sprinkler Company Inc. Closed 7/9/ Time Extension Apex Plumbing & Heating, Inc. Closed 7/9/ Time Extension Apex Plumbing & Heating, Inc. Approved 7/9/ Relocate Gas Meter Per PECO Apex Plumbing & Heating, Inc. Approved 7/24/2013 $8, Add Tapered Insulation on Roof CHM Contracting LLC Approved 8/20/2013 $17, Elevator Inspection Changes Philips Brothers Electrical Approved 10/22/2013 $ Add Trap Primers in Kitchen Philips Brothers Electrical Approved 10/22/2013 $1, Revised HOP Work Street Road Vollers Excavating & Construction Open 10/28/2013 $25, Asbestos Removal Sargent Enterprises, Inc. Approved 10/28/2013 $18, Undercut Unsuitable Soil with 3A MO Vollers Excavating & Construction Approved 12/9/2013 $9, Dig out Transite pipe Vollers Excavating & Construction Approved 12/9/2013 $4, Undercut Unsuitable Soil C Wing Vollers Excavating & Construction Approved 12/9/2013 $1, Credit for unused hours Apex Plumbing & Heating, Inc. Approved 12/16/2013 ($2,568.40) C. O. Number $25, $357, Total Quoted + Negotiated Total Quoted + Negotiated + Estimated Total Quoted + Negotiated + Estimated + Approved $25, $382, r_1cost_issue_logc

49 KEY PLAN