County of Elko, Nevada Requirements, Specifications and Contract Documents. Mechanical System Upgrade, Project Manuel. Jackpot, Elko County, Nevada

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1 1 County of Elko, Nevada Requirements, Specifications and Contract Documents for Jackpot Recreation Center Mechanical System Upgrade 2016 Project in Jackpot, Elko County, Nevada Department of Community Development 540 Court Street, Elko, Nevada (775) (775) fax r6studio - Catherine Wines, Architect Mechanical System Upgrade, Project Manuel

2 TABLE OF CONTENTS JACKPOT RECREATION CENTER MECHANICAL SYSTEM UPGRADE Section # Section Name 2 DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS 1. Pre-bid Meeting Notice 2. Instructions to Bidders 3. Bid Form 4. General Conditions 5. Special Conditions 6. Bid Bond Form 7. Performance Bond Form 8. Payment Bond Form 9. Experience Qualifications 10. Designation of Subcontractors 11. Partnership Certificate 12. Corporate Certificate 13. Notice of Award 14. Contract 15. Bidder's Preference DIVISION 01 - GENERAL REQUIREMENTS Summary of Work Unit Prices Alternates Contract Modification Procedures Contractor's Requests for Information Request for Information - Form Payment Procedures Project Management and Coordination Construction Progress Documentation Submittal Procedures Quality Requirements References and Definitions Temporary Facilities and Controls Product and Material Requirements Substitution Request - Form (After the Bidding Phase) Execution Requirements Cutting and Patching Closeout Procedures Project Record Documents DIVISION 02 - EXISTING CONDITIONS Selective Demolition DIVISION 03 - DIVISION 14 Not used. Jackpot Recreation Center, Elko County, Nevada September 20, 2016

3 DIVISION 15 SEE MECHANICAL SHEETS 3 DIVISION 16 - DIVISION 49 Not used. END OF TABLE OF CONTENTS r6studio - Catherine Wines, Architect Mechanical System Upgrade, Project Manuel

4 4 SECTION SUMMARY OF WORK PART 1 - GENERAL 1.1 SUMMARY A. Section includes: Administrative and procedural requirements, including but not limited to: 1. Project information. 2. Work covered by Contract Documents. 3. Access to site. 4. Specification and drawing conventions. 5. Miscellaneous provisions. 1.2 PROJECT INFORMATION A. Project: Project consists of complete removal of existing roof system and roof insulation and reroofing with new roof insulation and new roofing membrane, including flashing and counterflashing of existing building. 1. Project Location: Jackpot, Nevada B. Owner: Elko County Community Development, 540 Court Street, Suite 104, Elko, NV Owner s Representative: Randy Brown, phone , rbrown@elkocountynv.net. C. Architect: The Architectural Contract Documents were prepared for Project by R6STUDIO Catherine Wines, Architect. D. Base Bid: The bid shall include labor, material, equipment, services and transportation necessary for the construction of the Project. 1.3 USE OF SITE A. General: Contractor shall have full use of Project site for construction operations during construction period. Limit use of premises to work in areas indicated. Do not disturb portions of site beyond areas in which the Work is indicated. 1.4 OWNER OCCUPANCY A. Owner Limited Occupancy of Completed Areas of Construction: Owner reserves the right to occupy and to place and install equipment in completed areas of building, before Substantial Completion, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and partial occupancy shall not constitute acceptance of the total Work. 1. Architect will prepare a Certificate of Substantial Completion for each specific portion of the Work to be occupied before Owner occupancy. 2. Obtain a Certificate of Occupancy from authorities having jurisdiction before Owner occupancy. 3. Before partial Owner occupancy, mechanical and electrical systems shall be fully operational, and required tests and inspections shall be successfully completed. On occupancy, Owner will provide, operate, and maintain mechanical and electrical systems serving occupied portions of building. 1.5 WORK RESTRICTIONS A. General: Contractor shall have full use of Project site for construction operations during construction period. Limit use of premises to work in areas indicated. Do not disturb portions of site beyond areas in which the Work is indicated. B. Nonsmoking Facility: Smoking is not permitted on the Owner s property, including roof area. 1.6 PERMITS, FEES AND NOTICES A. Plan check fees have been paid by the Owner. B. Permit fee has been waived by Elko County. The Contractor shall secure the re-roofing permit and other permits and licenses and inspections necessary for the proper execution and completion of the Work which are customarily secured after execution of the Contract and which Jackpot Recreation Center, Elko County, Nevada September 20, 2016

5 are legally required at the time the bids are received or negotiations concluded. C. The Contractor shall comply with and give notices required by laws, ordinances, rules, regulations and lawful orders of public authority bearing on the performance of the Work. 1.7 CODES AND REGULATIONS A. It is the intent of the Architect that the Contract Documents are in accordance with applicable laws, statutes, building codes and regulations. Contractor shall notify Architect and Owner immediately if Contractor observes that the Contract Documents are at variance with this intent in any respect. Architect will make any necessary changes. B. If the Contractor performs Work knowing it to be contrary to such laws, ordinances, rules and regulations, and without such notice to the Architect and Owner, the Contractor shall assume full responsibility therefore and shall bear attributable costs. 1.8 SPECIFICATION FORMATS AND CONVENTIONS A. Specification Format: The Specifications are organized into Divisions and Sections using CSI s MasterFormat division numbering system. B. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows: 1. Abbreviated Language: Language used in the Specifications and other Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate. Words implied, but not stated, shall be inferred as the sense requires. Singular words shall be interpreted as plural and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates. C. Imperative mood and streamlined language are generally used in the Specifications. Requirements expressed in the imperative mood are to be performed by Contractor. Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted. 1. The words shall, shall be, or shall comply with, depending on the context, are implied where a colon (:) is used within a sentence or phrase. 5 PART 2 - PRODUCTS Not used. PART 3 - EXECUTION Not used. END OF SECTION r6studio - Catherine Wines, Architect Mechanical System Upgrade, Project Manuel

6 SECTION UNIT PRICES PART 1 - GENERAL 1.1 SUMMARY A. Section Includes: Administrative and procedural requirements for unit prices. 1.2 DEFINITIONS A. Unit price is an amount incorporated in the Agreement, applicable during the duration of the Work as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, added to or deducted from the Contract Sum by appropriate modification, if the scope of Work or estimated quantities of Work required by the Contract Documents are increased or decreased. 1.3 PROCEDURES A. Unit prices include all necessary material, plus cost for delivery, installation, insurance, overhead, and profit. B. Measurement and Payment: See individual specification sections for work that requires establishment of unit prices. Methods of measurement and payment for unit prices are specified in those Sections. C. Owner reserves the right to reject Contractor s measurement of work-in-place that involves use of established unit prices and to have this work measured, at Owner s expense, by an independent surveyor acceptable to Contractor. 6 PART 2 - PRODUCTS Not Used. PART 3 - EXECUTION 3.1 SCHEDULE OF UNIT PRICES A. Unit Price 1: Removal of damaged roof insulation board replacement with new cover board and roof insulation material. 1. Description: Damaged roof insulation board removal and legal disposal off site and replacement with new cover board and roof insulation board, according to Section Single Ply Membrane Roofing. 2. Unit of Measurement: Per square (100 sq. ft.) of cover board and roof insulation, based on survey of material removed. END OF SECTION Jackpot Recreation Center, Elko County, Nevada September 20, 2016

7 SECTION ALTERNATES 7 PART 1 - GENERAL 1.1 SUMMARY A. Section includes: Administrative and procedural requirements for alternates. 1.2 DEFINITIONS A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the Bidding Requirements that may be added to or deducted from the Base Bid amount if Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents. 1. The cost or credit for each alternate is the net addition to or deduction from the Contract Sum to incorporate alternate into the Work. No other adjustments are made to the Contract Sum. 1.3 PROCEDURES A. Coordination: Modify or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project. 1. Include as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of alternate. B. Notification: Immediately following award of the Contract, notify parties involved, in writing, of the status of each alternate. Indicate if alternates have been accepted, rejected, or deferred for later consideration. Include a complete description of negotiated modifications to alternates. C. Execute accepted alternates under the same conditions as other work of the Contract. PART 2 - PRODUCTS Not used. PART 3 - EXECUTION 3.1 SCHEDULE OF ALTERNATES A. Alternate No. 1: State change to base bid to provide hose bib on the roof. B. Alternate No. 2: State change to base bid to recycle existing roofing, including metal accessories. END OF SECTION r6studio - Catherine Wines, Architect Mechanical System Upgrade, Project Manuel

8 SECTION CONTRACT MODIFICATION PROCEDURES 8 PART 1 - GENERAL 1.1 SUMMARY A. Section Includes: Administrative and procedural requirements for handling and processing Contract modifications. B. Related Sections: 1. Section Product and Material Requirements for administrative procedures for handling requests for substitutions made after Contract award. 1.2 MINOR CHANGES IN THE WORK A. Architect will issue supplemental instructions authorizing Minor Changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710, Architect s Supplemental Instructions. 1.3 PROPOSAL REQUESTS A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications. 1. Proposal Requests issued by Architect are for information only and shall not be considered instructions either to stop work in progress or to execute the proposed change. 2. Within 15 working days after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change. a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities. b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts. c. Include an updated Contractor s Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time. B. Contractor-Initiated Proposals: If latent or unforeseen conditions require modifications to the Contract, Contractor may propose changes by submitting a request for a change to Architect. 1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time. 2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities. 3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts. 4. Include an updated Contractor s Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time. 5. Comply with requirements in Section Product and Material Requirements if the proposed change requires substitution of one product or system for product or system Jackpot Recreation Center, Elko County, Nevada September 20, 2016

9 specified. C. Proposal Request Form: AIA Document G CHANGE ORDER PROCEDURES A. On Owner s approval of a Proposal Request, Architect will issue a Change Order for signatures of Owner and Contractor on AIA Document G CONSTRUCTION CHANGE DIRECTIVE A. Construction Change Directive: Architect or Owner may issue a Construction Change Directive on AIA Document G714. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order. 1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time. B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive. 1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract. 9 PART 2 - PRODUCTS Not used. PART 3 - EXECUTION Not used. END OF SECTION r6studio - Catherine Wines, Architect Mechanical System Upgrade, Project Manuel

10 SECTION CONTRACTOR S REQUEST FOR INFORMATION PART 1 - GENERAL 1.1 SUMMARY A. Section includes: Administrative requirements for Request for Information. 1.2 DEFINITIONS A. Request for Information: A document submitted by the Contractor requesting information or clarification of a portion of the Contract Documents that is required to properly perform the work, hereinafter referred to as an RFI. 1. Request shall clearly and concisely set forth the issue for which clarification or interpretation is sought and why a response is needed from the Architect. In the RFI form the Contractor shall set forth their own interpretation or understanding of the requirement along with reasons why they have reached such an understanding. The Architect will review all RFIs to determine whether the RFI is within the meaning of this term. B. Proper RFIs: 1. A properly prepared Request for Information shall include a detailed written statement that indicates the specific drawing or specification section in need of clarification and the nature of the clarification requested. a. Drawing(s) shall be identified by drawing number and location on the drawing sheet. b. Specification shall be identified by section number, page and paragraph. C. Improper RFIs: 1. RFIs that are not properly prepared and may be processed by the Architect at the Architect s standard hourly rate and the Architect may charge the Owner. Such costs will be deducted from monies still due the Contractor. The Contractor will be notified by the Architect prior to the processing of improper RFIs. D. Frivolous RFIs: 1. Frivolous RFIs are RFIs that request information that is clearly shown on the Contract Documents. 2. Frivolous RFIs may be returned unanswered or may be processed by the Architect at the Architect s standard hourly rate and the Architect may charge the Owner. Such costs will be deducted from monies still due the Contractor. The Contractor will be notified by the Architect prior to the processing of frivolous RFIs. 1.3 RFI LOG A. The Contractor shall prepare and maintain a log of RFIs. Upon request by the Owner or Architect, the Contractor shall furnish copies of the log showing outstanding RFIs. The Contractor shall note unanswered RFIs in the log. B. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log weekly: 1. Project name 2. Name and address of Contractor 3. Name and address of Architect 4. RFI number including RFIs that were dropped and not submitted 5. RFI description 6. Date the RFI was submitted 7. Date Architect s response was received 8. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal Request, as appropriate 10 Jackpot Recreation Center, Elko County, Nevada September 20, 2016

11 CONTRACTOR S REQUEST FOR INFORMATION A. When the Contractor is unable to determine from the Contract Documents the material, process or system to be installed, the Architect shall be requested to make a clarification of the indeterminate item. 1. Wherever possible, such clarification shall be requested at the next appropriate project meeting, with the response entered into the meeting minutes. When clarification at the meeting is not possible, either because of the urgency of the need, or the complexity of the item, Contractor shall prepare and submit an RFI to the Architect. 2. If clarification of an item is required of a document known to have been prepared by a consultant to the Architect, the Contractor shall not direct the RFI directly to the consultant. Each RFI shall be processed through the Architect. B. RFIs shall be originated by the Contractor. 1. RFIs from subcontractors or material suppliers shall be submitted through, reviewed by, and signed by the Contractor prior to submittal to the Architect. 2. RFIs sent by a subcontractor or material supplier directly to the Owner, Owner s Representative, Architect or the Architect s consultants shall not be accepted and will be returned unanswered. C. Format: 1. RFI s shall be submitted on Document included in the Project Manual. 2. Forms shall be completely filled in and shall be fully legible after transmission. 3. Each page of attachments to RFI s shall bear the RFI number and shall be consecutively numbered in chronological order. 4. Include Contractor s suggested solution(s). If Contractor s solution(s) impact the Contract Time or the Contract Sum, Contractor shall state impact in the RFI. 5. Include Contractor s signature. 6. Attachments: Include drawings, descriptions, measurements, photos, Product Data, Shop Drawings, and other information necessary to fully describe items D. RFI s may be submitted by Architect s address: catherine@r6studio.com. 2. An electronic version of Document will be provided upon request. E. Contractor shall endeavor to keep the number of RFI s to a minimum. In the event that the process becomes unwieldy, in the opinion of the Architect, because of the number and frequency of RFI s submitted, the Architect may require the Contractor to abandon the process and submit future requests as either submittals, substitutions or requests for change. F. Contractor shall endeavor to submit RFI s to Architect in a timely and regular manner and avoid submitting large quantities of RFI s on a single day. G. Contractor shall carefully study the Contract Documents to assure that the requested information is not available therein. RFIs which request information available in the Contract Documents will be deemed frivolous as defined herein. H. In cases where RFIs are issued to request clarification of coordination issues, for example, pipe and duct routing, clearances, specific locations of work shown diagrammatically and similar items the Contractor shall fully lay out a suggested solution using drawings or sketches drawn to scale and submit same with the RFI. RFIs which fail to include a suggested solution will be returned unanswered with a requirement that the Contractor submit a complete request. I. RFIs shall not be used for the following purposes and will be returned without action: 1. To request approval of submittals. 2. To request approval of substitutions. 3. To request changes which entail additional cost or credit. 4. To request methods of performing work different than those shown or specified. r6studio - Catherine Wines, Architect Mechanical System Upgrade, Project Manuel

12 5. To request coordination information already indicated in the Contract Documents. 6. Requests for adjustments in the Contract Time or the Contract Sum. 7. Requests for interpretation of Architect s actions on submittals. 8. Incomplete RFIs or RFIs with numerous errors shall be returned without action. 1.5 ARCHITECT S RESPONSE TO RFIs A. The Architect is the only entity authorized to respond to RFI s. An RFI response issued by any entity other than the Architect is invalid and any actions taken in response to an invalid RFI are unauthorized. B. Contractor shall allow 5 working days for the Architect s review and response time for RFIs, after receipt at Architects office, however, the Architect will endeavor to respond in less time. If additional time is required beyond the 5 working days allowed, the Architect shall notify the Contractor in writing. 1. RFI shall state requested date/time for response, however, this requested date/time for response is not a guarantee that the RFI will be answered by that date/time if that date/time is too expeditious. 2. If review is required by multiple consultants, review and response period shall be 7 working days. 3. RFIs received after 1:00 p.m. will be considered as received the following working day. C. Architect will respond to properly prepared RFIs on one of the following forms: 1. Directly upon the RFI Form 2. Notice of Clarification (NOC) 3. Request for Proposal form. D. At the Architect s discretion, Improper or frivolous RFIs may be returned with a notice that the information is already contained in the Construction Documents or it is not the responsibility of the Architect to provide. Improper or frivolous RFIs shall be subject to one of the following: 1. A Notification of Processing Fee(s). 2. Unanswered and returned with the notation: Not Reviewed. E. The Architect may opt to retain RFIs for discussion during regularly scheduled project meetings for inclusion of responses in meeting minutes in lieu of responding in written form. F. Responses from the Architect will not change any requirement of the Contract Documents unless so noted by the Architect in the response to the RFI. 1. In the event the Contractor believes that a response to a RFI will cause a change to the requirements of the Contract Documents, immediately give written notice to the Architect stating that the Contractor considers the response to be a Change Order. 2. Failure to give written notice within 10 working shall waive the Contractor s right to seek additional time or cost. 3. Answered RFIs shall not be construed as approval to perform extra work. G. On receipt of Architect s action, update the RFI log and immediately distribute the RFI response to affected parties. 12 PART 2 - PRODUCTS Not used. PART 3 - EXECUTION Not used. END OF SECTION Jackpot Recreation Center, Elko County, Nevada September 20, 2016

13 SECTION PAYMENT PROCEDURES 13 PART 1 - GENERAL 1.1 SUMMARY A. Section Includes: Administrative and procedural requirements necessary to prepare and process Applications for Payment. 1.2 DEFINITIONS A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor s Applications for Payment. 1.3 SCHEDULE OF VALUES A. Coordination: Coordinate preparation of the Schedule of Values with preparation of Contractor s Construction Schedule. 1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including Submittals Schedule and Application for Payment forms with Continuation Sheets (AIA Document G703 Continuation Sheet). 2. Submit the Schedule of Values to Architect at earliest possible date but no later than 7 days before the date scheduled for submittal of initial Applications for Payment. B. Format and Content: Indicate the scheduled value of major categories and subcontracts for the Work. 1. Identification: Include the following Project identification on the Schedule of Values: a. Project name and location. b. Name of Architect. c. Architect s project number. d. Contractor s name and address. e. Date of submittal. 2. Arrange the Schedule of Values in tabular form with separate columns to indicate the following for each item listed: a. Related Specification Section or Division. b. Description of the Work. c. Name of supplier. d. Change Orders (numbers) that affect value. 1) Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent. 2) Labor. 3) Materials. 4) Equipment. 3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with Project Manual table of contents. Provide several line items for principal subcontract amounts, where appropriate. 4. Round amounts to nearest whole dollar; total shall equal the Contract Sum. 5. Provide a separate line item in the Schedule of Values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed. 6. Schedule Updating: Update and resubmit the Schedule of Values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum. r6studio - Catherine Wines, Architect Mechanical System Upgrade, Project Manuel

14 1.4 APPLICATIONS FOR PAYMENT A. General: 1. Each Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner, except as otherwise required herein. 2. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor, or, if not indicated, the 15th day of each month. The period covered by each Application for Payment starts on the day following the end of the preceding period and ends 15 days before the date for each progress payment. 3. Payment Application Forms: AIA Document G702 and AIA Document G703 Continuation Sheets. 4. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action. a. Entries shall match data on the Schedule of Values and Contractor s Construction Schedule. Use updated schedules if revisions were made. b. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application. B. Transmittal: Submit 3 signed and notarized original copies of each Application for Payment to Architect. One copy shall include waivers of lien and similar attachments if required. 1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application. C. Waivers of Mechanic s Lien: With each Application for Payment, submit waivers of mechanic s lien from every entity who is lawfully entitled to file a mechanic s lien arising out of the Contract and related to the Work covered by the payment. 1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item. 2. When an application shows completion of an item, submit final or full waivers. 3. Owner reserves the right to designate which entities involved in the Work must submit waivers. 4. Submit final Application for Payment with or preceded by final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien. D. Initial Application for Payment: Include the following administrative actions and submittals prior to, or with, submittal of first Application for Payment: 1. Schedule of values. 2. Contractor s construction schedule (preliminary if not final). 3. Submittal schedule (preliminary if not final). 4. Copies of authorizations, permits and licenses from authorities having jurisdiction for performance of the Work. 5. Initial progress report. 6. Report of preconstruction conference. 7. Certificates of insurance and insurance policies. 8. Performance and payment bonds. 9. Data needed to acquire Owner s insurance. E. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete. 14 Jackpot Recreation Center, Elko County, Nevada September 20, 2016

15 1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum. 2. Application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work. F. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, the following: 1. Evidence of completion of Project closeout requirements. 2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid. 3. Updated final statement, accounting for final changes to the Contract Sum. 4. AIA Document G706, Contractor s Affidavit of Payment of Debts and Claims. 5. AIA Document G706A, Contractor s Affidavit of Release of Liens. 6. AIA Document G707, Consent of Surety to Final Payment. 7. Evidence that claims have been settled. 8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work. 15 PART 2 - PRODUCTS Not used. PART 3 - EXECUTION Not used. END OF SECTION r6studio - Catherine Wines, Architect Mechanical System Upgrade, Project Manuel

16 SECTION PROJECT MANAGEMENT AND COORDINATION PART 1 - GENERAL 1.1 SUMMARY A. Section includes: Administrative provisions for coordinating construction operations on Project including, but not limited to, the following: 1. General project coordination procedures. 2. Conservation. 3. Coordination Drawings. 4. Administrative and supervisory personnel. 5. Project meetings. 1.2 COORDINATION A. Coordination: Coordinate construction operations to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations that depend on each other for proper installation, connection, and operation. 1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation. 2. Coordinate installation of different components with other contractors to ensure maximum accessibility for required maintenance, service, and repair. 3. Make adequate provisions to accommodate items scheduled for later installation. B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings. 1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required. C. Administrative Procedures: Coordinate scheduling and timing of administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. E. Coordination Drawings: Prepare Coordination Drawings if limited space availability necessitates maximum utilization of space for efficient installation of different components or if coordination is required for installation of products and materials fabricated by separate entities. 1. Format: Verify desired format with Architect. 1.3 SUBMITTALS A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. 1.4 PROJECT MEETINGS A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated. 1. Notification: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times. 2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees. 3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Architect, within 3 working days of the meeting. Jackpot Recreation Center, Elko County, Nevada September 20,

17 B. Preconstruction Conference: Schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Architect, but no later than 10 working days after execution of the Agreement. Hold the conference at Project site or another convenient location. Conduct the meeting to review responsibilities and personnel assignments. 1. Attendees: a. Authorized representatives of Owner b. Construction Manager c. Architect, and their consultants d. Contractor and its superintendent e. Major subcontractors; manufacturers; suppliers; and other concerned parties. f. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work. 2. Agenda: Discuss items of significance that could affect progress. C. Preinstallation Conferences: Conduct a pre-installation conference at Project site before each construction activity that requires coordination with other construction. 1. Attendees: a. Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. b. Advise Architect of scheduled meeting dates. 2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration. a. Contract Documents. 3. Record significant conference discussions, agreements, and disagreements. 4. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date. D. Pre-Progress Meeting: If requested by Architect, conduct a pre-progress meeting prior to Progress Meeting. 1. Attendees: Owner, Architect, Contractor. E. Progress Meetings: Conduct progress meetings at bi-weekly intervals. Coordinate dates of meetings with preparation of payment requests. 1. Attendees: a. Representatives of Owner b. Architect c. Each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. d. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work. 2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project. 3. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present. Include a brief summary, in narrative form, of progress since the previous meeting and report. a. Schedule Updating: Revise Contractor s Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. 17 r6studio - Catherine Wines, Architect Mechanical System Upgrade, Project Manuel

18 Issue revised schedule concurrently with the report of each meeting. F. Project Closeout Conference: Schedule and conduct a project closeout conference, at a time convenient to Owner and Architect, but no later than 30 calendar days prior to the scheduled date of Substantial Completion. 1. Conduct the conference to review requirements and responsibilities related to Project closeout. 2. Attendees: Authorized representatives of Owner, Architect, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work. 3. Agenda: Discuss items of significance that could affect or delay Project closeout, including, but not limited to, the following: a. Preparation of record documents. b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance. c. Submittal of written warranties. d. Requirements for preparing operations and maintenance data. e. Requirements for delivery of material samples, attic stock, and spare parts. f. Requirements for demonstration and training. g. Preparation of Contractor s punch list. h. Procedures for processing Applications for Payment at Substantial Completion and for final payment. i. Submittal procedures. j. Coordination of separate contracts. k. Owner s partial occupancy requirements. l. Installation of Owner s furniture, fixtures, and equipment. m. Responsibility for removing temporary facilities and controls. 4. Minutes: Entity conducting meeting will record and distribute meeting minutes. 18 PART 2 - PRODUCTS Not used. PART 3 - EXECUTION Not used. END OF SECTION Jackpot Recreation Center, Elko County, Nevada September 20, 2016

19 SECTION CONSTRUCTION PROGRESS DOCUMENTATION PART 1 - GENERAL 1.1 SUMMARY A. Section includes: Administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following: 1. Contractor s Construction Schedule. 2. Daily construction reports. 3. Field condition reports. 4. Construction photographs. 1.2 SUBMITTALS A. Preliminary Network Diagram: Submit printed copy large enough to show entire network for entire construction period or PDF file. B. Contractor s Construction Schedule: Submit printed copy large enough to show entire network for entire construction period or PDF file. C. Construction Photographs: Submit photographs within 5 working days of taking photographs in the following format: 1. to catherine@r6studio.com. D. Daily Construction Reports: Submit 2 printed copies or a PDF file at weekly intervals. E. Field Condition Reports: Submit 2 printed copies or a PDF file at time of discovery of differing conditions. 1.3 COORDINATION A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate contractors. B. Coordinate Contractor s Construction Schedule with the Schedule of Values, list of subcontracts, Submittals Schedule, progress reports, payment requests, and other required schedules and reports. 1. Secure time commitments for performing critical elements of the Work from parties involved. 2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence. C. Coordinate access to Project site with photographer and provide auxiliary services requested, including use of temporary facilities including temporary lighting. 19 PART 2 - PRODUCTS 2.1 CONSTRUCTION SCHEDULE A. General: Submit Contractor s Construction Schedule within 10 working days of date established for the Notice to Proceed. Base schedule on the Preliminary Construction Schedule and whatever updating and feedback was received since the start of Project. Submit updated schedule with each application for payment. B. Time Frame: Extend schedule from date established for the Notice to Proceed to date of Final Completion. 1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order. C. Activities: Indicated separate activities, broken down by trade or material, including the following information: 1. Activity Duration: Define activities so no activity is longer than 20 calendar days, unless specifically allowed by Architect. 2. Procurement Activities: Include procurement process activities for long lead items and r6studio - Catherine Wines, Architect Mechanical System Upgrade, Project Manuel

20 major items, requiring a cycle of more than 60 calendar days, as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery. 3. Submittal Review Time: Include review and resubmittal time frames as indicated in Section Submittal Procedures. Coordinate submittal review times in Contractor s Construction Schedule with Submittals Schedule. 4. Fabrication and Installation: Include time frame for shop and field fabrication and installation. 5. Startup and Testing Time: Include time frame recommended by product and system manufacturers for startup and testing. 6. Substantial Completion: Indicate completion in advance of date established for Substantial Completion, and allow time for Architect s administrative procedures necessary for certification of Substantial Completion. D. Format: 1. Critical Path Method: Prepare Contractor s Construction Schedule using a CPM network analysis diagram. a. Preliminary Network Diagram: Submit diagram within 10 working days of date established for the Notice to Proceed. Outline significant construction activities for the first 60 calendar days of construction. Include skeleton diagram for the remainder of the Work and a cash requirement prediction based on indicated activities. b. Unit of Time: One workday. c. Schedule Preparation: Prepare a list of all activities required to complete the Work. Using the preliminary network diagram, prepare a skeleton network to identify probable critical paths. 2. Mark the critical path. Locate the critical path near center of network; locate paths with most float near the edges. E. Initial Issue of Schedule: Prepare initial network diagram from a sorted activity list indicating straight early start-total float. Identify critical activities. F. Contractor s Construction Schedule Updating: At monthly intervals, update schedule to reflect actual construction progress and activities. Issue schedule one week before each regularly scheduled progress meeting. 1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue updated schedule concurrently with the report of each such meeting. 2. Include a report with updated schedule that indicates significant changes. 3. As the Work progresses, indicate Actual Completion percentage for each activity. 4. Contract Modifications: Submit a revised schedule with each proposed contract modification that affects the schedule, demonstrating the effect of the proposed change on the overall project schedule. G. Distribution: Distribute copies of approved schedule to Architect, Owner, separate contractors, testing and inspecting agencies, and other parties identified by Contractor with a need-to-know schedule responsibility. 1. Post copies in Project meeting rooms and temporary field offices. 2. When revisions are made, distribute updated schedules to the same parties and post in the same locations. Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in performance of construction activities. H. Upcoming Work Summary: Prepare summary report indicating activities scheduled to occur or 20 Jackpot Recreation Center, Elko County, Nevada September 20, 2016

21 commence prior to submittal of next schedule update. Summarize the following issues: 1. Unresolved issues. 2. Unanswered Requests for Information. 3. Rejected or unreturned submittals. 4. Notations on returned submittals. 5. Pending modifications affecting the Work and Contract Time. 2.2 REPORTS A. Daily Construction Reports: Prepare a daily construction report recording events at Project site, including the following: 1. List of subcontractors and numbers of associated workers with each trade. 2. High and low temperatures and general weather conditions. 3. Accidents. 4. Stoppages, delays, shortages, and losses. 5. Meter readings and similar recordings. 6. Orders and requests of authorities having jurisdiction. 7. Services connected and disconnected. 8. Equipment or system tests and startups. B. Material Location Reports: At weekly intervals, prepare and submit a comprehensive list of materials delivered to and stored at Project site. List shall be cumulative, showing materials previously reported plus items recently delivered. Include with list a statement of progress on and delivery dates for materials or items of equipment fabricated or stored away from Project site. Indicate the following categories for stored materials: 1. Material stored prior to previous report and remaining in storage. 2. Material stored prior to previous report and since removed from storage and installed. 3. Material stored following previous report and remaining in storage. C. Field Condition Reports: Immediately on discovery of a difference between field conditions and the Contract Documents, prepare a detailed report. Submit with a request for information Section Request for Information - Form. Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents. D. Reporting Unusual Events: When an event of an unusual and significant nature occurs at Project site, whether or not related directly to the Work, prepare and submit a special report. List chain of events, persons participating, response by Contractor s personnel, evaluation of results or effects, and similar pertinent information. Advise Owner in advance when these events are known or predictable. 2.3 CONSTRUCTION PHOTOGRAPHS A. Digital Photographs: 1. Resolution: Minimum 4 megapixel resolution. 2. CD-Rom: Submit a CD-Rom containing photographs in JPEG format, with an index, as part of closeout documents B. Date Stamp: Date and time stamp each photograph as it is being taken so stamp is integral to photograph. C. Pre-construction Photographs: Take sufficient photographs prior to commencing work to indicate existing conditions, including, but not limited to, landscape, buildings, site features and furnishings. D. Periodic Construction Photographs: Coordinate frequency of construction photographs with Owner and Architect. Photographer shall select vantage points to best show status of construction and progress since last photographs were taken. 1. Field Office Prints: Retain one set of digital file of periodic photographs in field office at Project site, available at all times for reference. Identify photographs the same as for 21 r6studio - Catherine Wines, Architect Mechanical System Upgrade, Project Manuel

22 those submitted to Architect. 22 PART 3 - EXECUTION Not used. END OF SECTION Jackpot Recreation Center, Elko County, Nevada September 20, 2016

23 SECTION SUBMITTAL PROCEDURES 23 PART 1 - GENERAL 1.1 SUMMARY A. Section includes: Administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other miscellaneous submittals. 1.2 DEFINITIONS A. Action Submittals: Written and graphic information that requires Architect s responsive action. B. Informational Submittals: Written information that does not require Architect s approval. Submittals may be rejected for not complying with requirements. C. File Transfer Protocol (FTP): Communications protocol that enables transfer of files to and from another computer over a network and that serves as the basis for standard Internet protocols. An FTP site is a portion of a network located outside of network firewalls within which internal and external users are able to access files. D. Portable Document Format (PDF): An open standard file format used for representing documents in a device-independent and display resolution-independent fixed-layout document format. 1.3 SUBMITTAL PROCEDURES A. Architect s Digital Data Files: Electronic digital data files of the Contract Drawings will be provided by Architect for Contractor s use in preparing submittals. 1. Architect will furnish Contractor one set of digital data drawing files of the Contract Drawings for use in preparing Shop Drawings and Project record drawings. a. Architect makes no representations as to the accuracy or completeness of digital data drawing files as they relate to the Contract Drawings. 2. The use of Digital Data files prepared by the Architect in the preparation of Shop Drawings shall not in any way obviate the Contractor s responsibility for the proper checking and coordination of dimensions, details, member sizes and gauge, quantities of materials, and all other conditions as required to facilitate complete and accurate fabrication and erection. 3. Digital Drawing Software Program: The Contract Drawings are available in AutoCad format. 4. Contractor shall execute a data licensing agreement in the form of AIA Document C106, Digital Data Licensing Agreement or similar form provided by Architect. a. Transfer of Digital Data files from Architect to Contractor shall be subject to the Terms and Conditions of a Transfer Agreement at the time of such transfer. B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities. 1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity. 2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination. a. Architect reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received. C. Processing Time: Allow enough time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Architect s receipt of submittal. 1. Initial Review: Allow 15 days for initial review of each submittal. Allow additional time if processing must be delayed to permit coordination with subsequent submittals. Architect will advise Contractor when a submittal being processed must be delayed for r6studio - Catherine Wines, Architect Mechanical System Upgrade, Project Manuel