Request for Proposal. I. Background. Objectives. Summary Scope of Work. Park City Fire Service District Fiber Upgrade Duct Installation

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1 Request for Proposal Park City Fire Service District Fiber Upgrade Duct Installation I. Background The Park City Fire Service District (PCFSD) provides emergency services and prevention programs to protect lives and property in Park City, UT and the surrounding area. It operates a total of seven stations plus an administration building. To serve current and future data communication needs for training, incident reporting, coordination and administration, PCFSD has contracted with CenturyLink to provide fiber optic links to all stations. Five of these stations will require additional buried conduit and inner duct to be installed on PCFSD property to accommodate the fiber connections that Centurylink will install. II. Objectives This scope of work provides specifications for in-ground duct, HDPE innerduct, hand holes and building entry to support fiber optic cables which will be installed by CenturyLink, in the following fire stations located in Park City and the surrounding area: Station Holiday Ranch Loop Road Station Royal Street East Station West Kilby Road Station Canyons Resort Drive Station Deer Valley Drive North In addition to accommodating the present CenturyLink fiber cables, this plan will install PCFSD-owned handholes and empty innerduct to accommodate interconnections to possible future communications networks. III. Summary Scope of Work At two of these stations, 34 and 35, there is no existing duct in place. This will require excavation and installation of 4 SDR11 Schedule 40 conduit, along with appropriate hand holes and building entry boxes. At stations 31 and 36, existing 4 conduit will be modified as specified in the detailed SOW below, with hand holes to be connected to the existing conduit. At station 38, new excavation and 4 conduit will be installed and connected to the existing conduit, with a new hand hole approximately 75 feet away from the CenturyLink hand hole. The remaining distance will be covered by a single 1 smooth, plenum-rated, outdoor innerduct,. In stations 31, 34, 35 and 38, three corrugated 1 orange HDPE innerducts with pull strings will be installed within the empty 4 conduit. At station 36, where the only existing conduit is occupied by a 25- pair copper cable, two such innerducts will be installed. pcfsd-conduit-rfp_ docx 1

2 IV. Project Requirements 1. Distances indicated in this Statement of Work are approximate. Contractors are responsible for making their own determination of sufficient quantities of material and labor to make the necessary connections from the CenturyLink interconnection point to the network equipment board in each building. 2. Ducts, handholes and building entry boxes are to be planned and installed to prevent water incursion into the building. Handholes, ducts and entry boxes will meet CenturyLink standards for protection of the optical fiber from water, bending or other damage. The contractor will seal the outside end of all conduits after running the inner ducts and will insure that all building entry points meet existing building codes. 3. Where existing cabling is in place, it is not to be disrupted. 4. Although PCFSD crews are on duty 24 hours, due to emergency dispatches, training or other duties, it cannot be assumed that they will be present. Therefore, access to buildings must be scheduled with Dave Dorsey at least 2 hours in advance, by calling Contractor vehicles and equipment must not prevent emergency vehicles from exiting or entering stations. 6. Contractor may leave a reasonable amount of materials and equipment on site during construction, but will make every effort to keep it neat and out of the way. 7. All excavations related to the project will be filled, and pavement and landscaping restored as closely as possible to its original condition. Any debris will be hauled away by contractor. 8. Contractor will be responsible for obtaining any necessary permits and clearances, will request all necessary blue-stake services and will bear responsibility for remediating any damage to existing infrastructure. 9. Contractor will furnish as-built drawings or marked-up aerial views of each site, at least 11 x14 in size, showing all newly installed facilities as well as any existing conduit or other facilities that were used. pcfsd-conduit-rfp_ docx 2

3 V. Detailed Statement of Work, by Station A. Station Utilize empty one of two existing SCH40 4 conduits. 2. Install Type 2 hand hole at existing excavation. 3. Identify and sever empty conduit; connect to new hand hole. 4. Install 160 feet, including vertical run and length to traverse mechanical room, three corrugated orange HDPE inner ducts with pull strings, from the Type 2 hand hole to the network equipment board at south end of east wall of mechanical room on the mezzanine level. Mechanical room, terminate on east wall Existing 2 x SCH40 4 conduit, 115 feet, one empty Existing excavation; install Type 2 hand hole pcfsd-conduit-rfp_ docx 3

4 B. Station Install Type 2 hand hole adjacent to CenturyLink manhole 2. Install 47 feet Schedule 40 SDR11 PVC conduit buried 3. Install vertical 4 inch rigid conduit above ground at building 4. Install NEMA 3 box, 12 x 12 x 8 on side of building for building entry 5. Install 4-inch rigid conduit through east building wall directly into storage room under stairs on the first level. 6. Install 62 feet, including building entry and length to traverse the storage room, 3 x corrugated orange HDPE inner ducts with pull strings, from the Type 2 hand hole to the north wall of the storage room. Install building entry Install 4 SCH40 Conduit, 47 feet Install type 2 hand hole adjacent to Centurylink manhole pcfsd-conduit-rfp_ docx 4

5 C. Station Install Type 2 hand hole adjacent to CenturyLink manhole 2. Install 210 feet Schedule 40 SDR11 PVC conduit, buried 3. Install vertical 4 inch rigid conduit at building, water-tight connection to buried conduit 4. Install NEMA 3 box, 12 x 12 x 8 on side of building 5. Install 4-inch rigid conduit through east building wall directly into electrical room on first level. 6. Install 225 feet, including building entry and length to traverse the mechanical room, 3 x corrugated orange HDPE inner ducts with pull strings, from Type 2 hand hole to the north wall of the electrical room. Electrical room; Terminate innerduct on north wall Install building entry NEMA 3 box with rigid 4 vertical Install SCH40 conduit, 210 feet Install type 2 hand hole adjacent to existing CenturyLink manhole pcfsd-conduit-rfp_ docx 5

6 D. Station Utilize existing SCH 40 PVC conduit with one 25-pair cable 2. Install Type 2 hand hole at external end of existing conduit. Connect to conduit without disturbing existing cable. 3. Install 240 feet, including vertical run and length to traverse mechanical room, 2 x corrugated orange HDPE inner ducts with pull strings in occupied conduit, from Type 2 hand hole to the network equipment board on the south wall of the mechanical room on the mezzanine level. Install Type 2 hand hole at exposed end of conduit Existing occupied conduit, 215 feet Mechanical room; terminate on south end of east wall pcfsd-conduit-rfp_ docx 6

7 E. Station Utilize empty one of two existing SCH40 PVC conduits currently extending 70 feet from mechanical room building to existing excavation near transformer. 2. Determine empty conduit, cut and connect to following new conduit 3. Install 72 feet 4-inch SCH40 PVC conduit from junction with existing conduit to new hand hole 4. Install Type 2 hand hole at 1 st curb location. 5. Install 170 feet including vertical run and length to traverse the mechanical room, 3 x corrugated innerduct from the curbside Type 2 hand hole to the network equipment board on the northwest wall of the mechanical room on the mezzanine level. 6. Install 75 feet plenum-rated, rigid, smooth outdoor innerduct with pull string from the new Type 2 hand hole to the existing Century Link hand hole. Install Type 2 hand hole, connect to conduit Install one 4-inch SCH40 conduit, 72 feet CenturyLink hand hole Install one rigid, plenum rated innerduct, 75 feet Existing excavation, conduit exposed Existing conduit 2x SCH40, one empty, 70 feet Mechanical room pcfsd-conduit-rfp_ docx 7

8 VI. Proposal Qualification Requirements Interested contractors should include the following information in their proposal to perform the work in this RFP: 1. Profile of the contractor company, including organization size, geographic area of operations and location of office which will be overseeing the work. 2. A statement of the qualifications of the contractor s staff to perform the work specified. 3. A positive statement that the following criteria are satisfied: a. Contractor is a licensed, bonded and insured contractor in the state of Utah. b. Contractor carries liability insurance covering all activities under this proposal. 4. Information on at least two previous projects similar in type and scope that the contractor has completed, including customer contact name and phone number. 5. Contractor s approach to the project: submit a general work plan and proposed schedule for the completion of the project. The work plan should demonstrate that the contractor understands the project statement of work and has the capabilities to complete it. 6. Fees: supply the billing rates, estimated number of personnel, equipment and time required for the project. VII. Evaluation of Proposals The following criteria will be considered when making an evaluation of the proposals: 1. Technical factors: the responsiveness of the proposal in clearly stating an understanding of the project and work to be performed. 2. Reasonableness of time estimates and total hours. 3. Proposed completion schedule. 4. Technical experience and financial stability of the contractor. 5. Total project cost. Park City Fire Service District reserves the right to reject any and all proposals submitted and to request additional information from all contractors. In addition, we reserve the right to accept the proposal deemed most advantageous and in the best interest of the District even though it may not be the low bid. We reserved the right to negotiate changes to the project plan as needed. VIII. Submission of Proposals Three hard copies of your proposal must be submitted to David Dorsey, Technical Services Manager, Park City Fire Service District, no later than 5pm MDT, Thursday, July 18, Send proposals by U.S. pcfsd-conduit-rfp_ docx 8

9 Mail to PO Box , Park City, UT 84098, or drop them off at the PCFSD Administration Building, 736 West Bitner Road, Park City, UT IX. Sources of Information David Dorsey can be contacted at or for information necessary to complete the proposal. Contractors are encouraged to contact David to schedule a site visit. pcfsd-conduit-rfp_ docx 9