GUILDERLAND PUBLIC LIBRARY PLAN - PROPOSED FLOOR PLAN 1 NOT TO SCALE

Transcription

1 IV. Master Plan

2 60' - 0" BENCH PPS TREASURER LOUNGE 1285 SF ASSIST. DIR. DROP-IN PLAY AREA 647 SF ACS & TECH SERVICES ADMIN. PROGRAM DIR. OFFICE 1080 SF BREAST FEEDING AREA STAFF IT CHILDREN'S HELP JANITOR YA 577 SF S. CLERK OFFICE CHILDREN'S 545 SF MECHANICAL 11,084 SF PERFORMER'S ENTRANCE BULL CIRC. STAFF CIRC. DESK ELEC. MEETING ROOM (C) DEPART. HEAD ADULT COLLECTION 4182 SF HELP BOOK DROP MOBILE KIOSK MEETING ROOM (A) 1,585 SF BOOK SALE STUDY ROOM CAFE LOCAL HISTORY MEETING ROOM (D) /STUDY ROOM 317 SQ FT ADULT COLLECTION KEY (A) (B) (C) (D) LOBBY STAFF ENTRANCE MEETING ROOM (B) / MAKERSPACE KITCHEN STORAGE 701 SF HIGH SHELVING UNITS LOW SHELVING UNITS CAFE PLAZA GUILDERLAND PUBLIC LIBRARY PLAN - PROPOSED FLOOR PLAN 1 NOT TO SCALE SEPTEMBER 11, 2018 BUTLER ROWLAND MAYS ARCHITECTS, LLP

3 Master Plan Program Inventory BRMA has reviewed and created tables displaying the inventory and space allocation of both the existing and proposed. The tables show percentage increase to compare how the proposed design has impacted the library. This data supports the desired building program (spaces and features) and individual required/recommended space sizes (square footage) for an improved. As the project develops, these tables may be refined to reflect building design changes. Nevertheless, for purposes of a Master Planning Document, the enclosed Program Inventory establishes an overview of prioritized functions and space needs indicated by both the staff and the public. : Comparison of Existing and Proposed Library COLLECTION LINEAR FOOTAGE PERCENT INCREASE EXISTING PROPOSED ADULT COLLECTION 8,751 9, % CHILDREN S COLLECTION 2,313 2, % YA COLLECTION % TOTAL 11,480 12, % SEATING LINEAR FOOTAGE PERCENT INCREASE EXISTING PROPOSED SOFT SEATING % WORK STATION % TABLE SEATING % TOTAL % MEETING SPACE SQUARE FOOTAGE SQUARE FOOTAGE EXISTING PROPOSED MEETING ROOM (A) 1,585 MEETING ROOM (A) 1,585 MEETING ROOM (B) 701 MEETING ROOM (B) 701 MEETING ROOM (C) 458 MEETING ROOM (C) 545 MEETING ROOM (D) 281 MEETING ROOM (D) 280 STUDY ROOM (A) 110 STUDY ROOM (A) 98 STUDY ROOM (B) 174 STUDY ROOM (B) STUDY ROOM (C) STUDY ROOM (D) 107 CAFÉ 721 TOTAL 3,309 4,251 Program Inventory Master Planning Report Page 1 of 2

4 GUILDERLAND PUBLIC LIBRARY SQUARE FOOTAGE EXISTING BUILDING 27,380 RENOVATED 20,370 PROPOSED ADDITION 6,359 TOTAL SQUARE FOOTAGE 33,739 (23% INCREASE) LIBRARY SPACES PERCENT SQUARE FOOTAGE INCREASE EXISTING PROPOSED ADULT COLLECTION 8,760 11, % CHILDREN S COLLECTION 3,029 4, % YOUNG ADULT S COLLECTION % PROGRAM % DROP-IN PLAY AREA STUDY ROOMS % MEETING ROOMS 3,025 3,111 3 % LOCAL HISTORY % PPS WORKSPACE/OFFICES 501 1, % CIRC. STAFF/CIRC. OFFICES 1,030 1, % DIRECTOR S OFFICE % ASSITANT DIRECTOR S OFFICE % TREASURER S OFFICE % ADMINISTRATION % IT OFFICE % ACS & TECH SERVICES % LOUNGE % CAFE Program Inventory Master Planning Report Page 2 of 2

5 ADDITION EXISTING BUILDING BOOK DROP BOOK DROP 70 PARKING SPACES MERCY CARE LN ELECTRIC RECHARGE STATION OVERFLOW/STAFF 57 PARKING SPACES EXISTING SIGN WESTERN AVENUE GUILDERLAND PUBLIC LIBRARY PLAN - PROPOSED SITE PLAN 1 NOT TO SCALE SEPTEMBER 11, 2018 EXISTING SPACES: 90 PROPOSED SPACES: MAIN: OVERFLOW: BUTLER ROWLAND MAYS ARCHITECTS, LLP

6 FEATURE AREA 1 FEATURE AREA 2 1 GUILDERLAND PUBLIC LIBRARY - INTERIOR 3D VIEWS SEPTEMBER 11, 2018 BUTLER ROWLAND MAYS ARCHITECTS, LLP

7 Preliminary Opinion of Probable Construction Costs Additions and Renovations to the Master Plan Conceptual Scheme - Dated 09/11/2018 Existing Building: Addition (1 Story): Renovated Areas: Total Building Work Area: Total Proposed Building Area: 27,380 sf 6,359 sf 20,370 sf 26,729 sf 33,739 sf DRAFT CONSTRUCTION HARD COSTS SITE PREPARATION & DEVELOPMENT COSTS Allowance for grading & demolition, removal of minor subsurface obstacles to construction, etc. Hardscape (walkways, curbs, etc), softscape (landscaping, plantings, etc), sanitary and site structures (drainage, utilties, etc). COST /SF ls $650,000 BUILDING ENVELOPE IMPROVEMENTS / REPAIRS Reseal and Repair Skylight ls $85,000 Masonry Cleaning and Repair ls $45,000 Exterior Wood Repair and Refinishing ls $38,000 Window Repair, Restoration and Refinishing ls $48,000 Main and Secondary Door Repairs/Replacement ls $35,000 Toilet Room Improvements ls $65,000 Interior Finish Improvements and Upgrades Allowance $60 20,370 $1,222,200 $1,538,200 BUILDING CONSTRUCTION General Construction - New Construction (Addition) $ ,359 $1,208,210 General Construction - Renovations $ ,370 $305,550 Plumbing - New Construction $ ,359 $89,026 Plumbing - Renovations $ ,370 $122,220 Mechanical - New Construction $ ,359 $279,796 Mechanical - Renovations 5 $ ,370 $0 Electrical - New Construction $ ,359 $241,642 Electrical - Renovations $ ,370 $488,880 Fire Protection $ ,359 $76,308 SUBTOTAL: $2,811,632 DRAFT SUBTOTAL CONSTRUCTION HARD COSTS: $4,999,832

8 DRAFT CONSTRUCTION SOFT COSTS CONTINGENCIES: Inflation 6% $299,990 Development of Concept 5% $249,992 Construction 5% $249,992 SUBTOTAL: $799,973 FURNISHINGS - Allowance ls $520,000 (Shelving, library furniture, workstations, window treatments, etc.) 6,359 sf * $37/sf = $235,000 plus $285,000 in existing building HAZARDOUS MATERIALS REMEDIATION 3 ls $0 DRAFT SUBTOTAL: $6,319,805 SOFT COSTS - Design Fees, Testing, Special Inspections, etc. SOFT COSTS - Legal Fees, Bonding, IT/Security/Data, Collection Relocation, etc. PROJECT DELIVERY SYSTEM / CONSTRUCTION MANAGEMENT 4 14% $884, % $379, NIC DRAFT TOTAL PROJECT COSTS: $7,583, Opinions of Probable Construction Cost are based upon the Design Team's experience with similar project types, and best judgement as Design Professionals. However, the Design Team has no control over the cost of labor, materials, or equipment, or over competitive bidding or market conditions, now or at such time that the project may be bid. Therefore, the Design Team cannot guarantee that the actual proposals, bids, or construction costs will not vary from the Opinion of Probable Construction Costs. 2. Figures do include some sustainable design concepts in construction and systems. However, the additional costs for LEED documentation and certification are not included. 3. Hazardous materials remediation costs, if necessary, will be based upon testing and analysis performed by a qualified Building Sciences firm. 4. Owner may choose to provide construction supervision through different options, including a Construction Manager or Clerk of the Works. The fee should be adjusted accordingly. CM fees are not included herein, and such fees may be shared with the School District. 5. Fire Protection, Mechanical and HVAC systems upgrades to the existing building are being pursued under a separate project and funding mechanism. Therefore, these specific costs are not included herein. 6. The lump sum for furnishings costs includes $37/sf for new spaces, and an allowance of $240,000 to upgrades seating, tables, workstations, etc. in the existing spaces, along with supplemental stacks. The existing stacks are presumed to be reused.

9 Master Plan Phasing Narrative The project or projects discussed within this report, a building addition and interior renovations, would be likely implemented in a single phase of construction, approved by voters in a referendum. The order in which the project is constructed (sequence of construction) may be dependent on grant availability and other sources of nonreferendum funding (fundraising, bullet-aid, etc.). Phasing will also be dependent on community convenience (and minimizing facility shut-down). This flexibility must be weighed against the efficiency (in cost, contractor mobilization, and overall construction time period) which will be gained in a single construction/renovation project, over a set period of time, in a more traditional project delivery system. Potential NYS Division of Library Development (DLD) Construction Grants sequence: 1. Site Preparation parking accessibility and patron service, stormwater management, construction preparation, and utility routing 2. Addition improved patron service, programming, accessibility 3. Renovations improved patron service, staff efficiency, programming, accessibility 4. Generator or other Accessory Items building safety and enhancement The above sequence would also allow for the following sequence of construction: 1. Site Preparation allows for layout areas, deliveries, contractor prep 2. Addition construct the addition, enclose, and finish before breaking through to the original building 3. Move the Children s Area and some collection into the newly constructed Addition 4. Renovate former Children s Area 5. Move next renovation space into former Children s Area 6. Follow this sequence of renovations around the building If a referendum is successful in Spring of 2019, production of construction documents would likely be pursued during the Summer and Autumn of 2019, with submission to the State Education Department (SED) in early Currently, there is an approximate backlog of months at SED for approvals. Unless expedited (potentially an option for an additional fee), this would indicate approvals around early 2021, in time to bid and break ground with the construction season of The addition could be constructed over the Summer of 2021, with interior work beginning in the Winter of 2021/2022, which coincides with a beneficial indoor construction season for contractors keeping crews employed (and when school work, a competing market for crews, is not being advanced). Eventual Substantial Completion, based on the above schedule, would be approximately Autumn Phasing Narrative Master Planning Report Page 1 of 1

10 Master Plan Overall Recommendations and Conclusions The materials and documents contained within this report outline several strategies for addressing programmatic, building systems, and library design issues in the existing Guilderland Public Library building and site. Deference has been paid to the Library Building Program, current and projected staffing levels, desired patron services, and not insignificantly, the role of the Library in the community, in terms of services and programs offered, and as an anchor to the overall Community of Guilderland. All recommended improvements are intended to continually upgrade the comfort and productivity of staff, engagement of patrons and community, and stewardship of collection and building. It is our belief that the conceptual scheme presented in the enclosed document would represent an improvement to the current ability of the Library to provide services and access to patrons. The overall design can easily be developed into a (series of) smaller capital project(s) that reflects the community s sense of context, architecture, and civic pride, with or without the Addition. However, any decision must be weighed against the responsibility of the Board of Trustees to provide the best library services possible, at the most reasonable cost. The realities of existing building and site constraints and palatable budget have steered the conceptual design to a building arrangement which includes reallocation of collections, renovations within the existing footprint to both patron and staff spaces, and an addition necessary to provide patrons with adequate collection space and life safety. This design provides realistic projections for maintenance of collection size (10% increase) with improved program and meeting spaces, efficient staffing, comfortable and intuitive patron usage, and some variety of intimate spaces so important to establishing the character of suburban libraries in New York. The completion of the anticipated project will accomplish the Library s stated goals of: 1. Improving the efficiency and sustainability of building systems, minimizing operating costs. 2. Addressing existing safety and accessibility issues. 3. Increasing non-collection program and meeting spaces and flexibility for children and adult populations. 4. Improving recognition of the community through additional meeting spaces and program opportunities. 5. Acknowledging the importance of the teen population with an appropriate space. 6. Improving staff efficiency in the pursuit of patron services. 7. Increasing patron access to technology. The next step in this overall process involves the Library s efforts to secure funding in adequate measure to meet the design and construction costs, through fundraising, grants, and referendum, or some combination thereof. As funds become available, through whatever strategy, construction can be implemented. While there is some flexibility in moving certain specific tasks forward or back, the overall breakdown of work scopes has been studied to maximize construction efficiency and address issues in a prioritized manner. Overall Recommendations and Conclusions Master Planning Report Page 1 of 2

11 If funding of the project as conceptually described is achievable, the following sequence of events is necessary to commence the project: 1. Establish a timeline for the fundraising and or referendum campaign and determine what, if any, measures may be taken to expedite the process and meet milestones. 2. Determine grant cycles for potential supplemental project funding, and lay out strategies for breaking out fundable scopes for application to various niche grants (eg.: Division of Library Development Construction Grants). 3. Approach local governmental representatives (State Senators and Assemblypersons) regarding funding resources. 4. Sections of this report may be used to aid the Library s grant writer in pursuing other funds for this project. BRMA may provide assistance in the grant process with technical information, graphics, and narrative review. 5. BRMA may be commissioned to provide additional renderings and/or other presentation graphics to aid in the campaign efforts, as well as design review processes by various agencies. 6. BRMA may be commissioned to assist the Library in conducting additional Public Information Workshops to engage the community in the design and help communicate the benefits to the library patronage and overall community. 7. BRMA may be commissioned to commence schematic design/design development, along with construction document preparation, bidding administration, and construction administration. Note that the Library may opt to authorize these services one phase at a time in order to pace these fees and costs with the fundraising /referendum efforts. Further refinements to the conceptual design should be aimed at adjusting the scope and budget of specific phases to reflect what is known regarding project parameters after fundraising. The more detailed design phases (schematic design/design development) will allow for better grant planning and more accurate cost estimating. 8. BRMA may assist with meeting with local officials and community leaders on a more intimate basis, to discuss the project goals and details. 9. BRMA may provide assistance with the selection of a Public Relations/Campaign consultant, to assist the Library in fundraising/referendum preparations. 10. BRMA may assist the Library in decisions regarding the appropriateness of a Clerk of the Works, or Construction Manager, to administer the budgeting, scheduling, and construction phase of the project when appropriate. This project is the community s project, reflecting both their past AND their future. BRMA and the entire design team are pleased to assist the in laying claim to that very important and worthy charge. Respectfully Submitted, Paul K Mays, RA Principal Architect Butler Rowland Mays Architects, LLP Rebecca L Elder Architect I Butler Rowland Mays Architects, LLP Overall Recommendations and Conclusions Master Planning Report Page 2 of 2