Bruce Powers, Park Analyst / Project Manager Parks & Recreation Department

Transcription

1 6.1 TO: FROM: SUBJECT: Kent Studebaker, Mayor Members of the City Council Bruce Powers, Park Analyst / Project Manager Parks & Recreation Department East Waluga Sports Fields Replacement Project DATE: September 18, 2018 SUGGESTED MOTION Award construction contracts for the East Waluga Sports Fields Replacement Project to: a. Hellas Construction, Inc., for $1,217, for - general development, and b. Shaw Sports Turf, for $501, for - synthetic turf installation, and authorize the City Manager to approve and sign the contracts. INTRODUCTION/BACKGROUND The East Waluga Parks Sports Fields Replacement Project meets the goals and vision of Parks Plan 2025, adopted July 31, 2012, to convert the natural turf fields, replace fence netting on both fields, remove hazard trees, and make ADA improvements for access. Goal 2: Investing in Existing Parks and Natural Areas, Objective: f. Maximize use of existing sports fields in the community, recognizing the limited opportunities to provide new fields. Goal 2: Action Steps: #5, Pursue opportunities to modify and develop additional athletic fields in order to address current and future youth and adult sport needs. The budget for the project was approved as part of the CIP 2017/18 and 2018/19. The amount budgeted for the project was $1,700, We anticipate contributing from our department contingency $18, to the project A Avenue PO BOX 369 Lake Oswego, OR

2 Page 2 DISCUSSION An engineering design process was initiated for the project in the fall of 2017 and completed in the summer of An engineer was hired to prepare engineering for the project and assist in the construction phase. Consulting engineer Mackenzie and Parks staff prepared solicitation documents to seek two contractors, one for site development and one for synthetic turf field installation. Construction documents for each element of the Project were also prepared as part of the solicitation. The two construction elements of the Project were put out for bids, and the following bids were received: A. General Site Improvements Hellas Construction, Inc.: $1,217, K&E Excavating: $1,299, B. Synthetic Turf Field Installation Shaw Sports Turf: $548, Field Turf: $607, Hellas Construction, Inc. $628, RECOMMENDATION The Parks and Recreation Department recommends the City Council award the following construction contracts: a. Hellas Contruction, Inc., for $1,217, for general site development; and b. Shaw Sports Turf, for $501,187.00, for synthetic turf installation, and authorize the City Manager to approve and sign the construction contracts. ATTACHMENT 1. Hellas Construction Inc. Bid 2. Shaw Sports Turf Bid 3. Overall Site Plan A Avenue PO BOX 369 Lake Oswego, OR

3 PROJECT NAME: East Waluga Park Field Improvements Estimate Level: BID City Project No: Prepared By: Date: ITEM NO. ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL EXTRA WORK CONTINGENCY 1 Miscellaneous Field Changes (As Authorized) AA AA 2 Miscellaneous Right-of-Way Commitments (As Authorized) AA AA Subtotal TEMPORARY FEATURES AND APPURTENANCES 3 Mobilization (00210) LS ALL $ 83, Traffic Control (00225) LS ALL $ 2, Erosion Control (00280) LS ALL $ 5, Subtotal $ 91, SITEWORK 6 Removal of Structures and Obstructions (00310) LS ALL $ 5, Clearing and Grubbing (00320) LS ALL $ 51, Excavation (00330) CY 5,300 $ $ 135, Embankment (00330) CY 10 $ $ Trench and Subgrade Stabilization (00331) TN 575 $ $ 28, Cement-Amended Subgrade Preparation (14" thick) (00344) SY 16,190 $ 5.00 $ 90, Adjustment of Incidental Structures to Grade EA 1 $ 1, $ 1, Surface Restoration LS 1 $ 8, $ 9, Subtotal $ 323, DRAINAGE AND SEWERS (STORM) 15 6 Inch Perforated Pipe (00430) FT 455 $ $ 25, Subtotal $ 25, DRAINAGE AND SEWERS (SANITARY) (00400) 16 12" AdvanEdge Drain Pipe FT 7,883 $ 2.50 $ 21, " Perforated Pipe FT 705 $ $ 27, " Storm Line FT 47 $ $ 2, Trapped Silt Catch Basin EA 2 $ 5, $ 11, Manhole - 60" EA 1 $ 7, $ 7, Filter Fabric SF 18,035 $ 1.05 $ 21, Subtotal $ 91, ELECTRICAL 22 2 inch Electrical Conduit (00583) FT 660 $ $ 13, Subtotal $ 13, BASES 23 3/4"-1/4" Aggregate Base (00641) CY 1,350 $ $ 127, /2"-1/2" Aggregate Base (00641) CY 2,626 $ $ 248, Sand Filter Drain Rock CY 7 $ $ 1, Subtotal $ 377, WEARING SURFACES 28 Concrete Curbs, Perimeter including Nailer LF 500 $ $ 14, Nailer Board LF 1,580 $ 7.00 $ 12, Subtotal $ 27, LANDSCAPE/IRRIGATION SYSTEMS 30 Irrigation System Revisions, Complete LS 1 $ 18, $ 20, Landscaping LS 1 $ 11, $ 12, Seed Establishment Period 12,400 SF Maximum LS 1 $ 36, $ 40, Subtotal $ 73, WATER QUALITY SYSTEMS 33 Water Quality facility - Sand Filter CY 4 $ 3, $ 12, Subtotal $ 12, TURF AND FIELD IMPROVEMENTS 34 Padded Backstop System, Installed EA 2 $ 2, $ 5, Base Systems, Set in Place (multiple per field) EA 2 $ 12, $ 25, Turf System, Complete SF 145,715 (Provided separately by City) Subtotal $ 34, MISCELLANEOUS 37 Construction Staking LS 1 $ 7, $ 7, Tree Protection LS 1 $ 5,000 $ 5,000 Subtotal $ 14, TOTAL $ 1,084,046.59

4 ALTERNATE #1 39 Fencing - Fencing fabric removal LF 1,915 $ 4.66 $ 8, Fencing - Paint and Finish Fence Posts, Poles, and Appurtenances LS ALL $ 10, Fencing - Fence Fabric, Black Vinyl Clad, height greater than 8' (01050) LF 588 $ $ 40, Fencing - Fence Fabric, Black Vinyl Clad, height 8' or less (01050) LF 1,327 $ $ 44, Sawcutting LF 25 $ $ 1, Level 2, MHAC Mixture, 1/2 inch Dense (00744) Ton 67 $ $ 21, "-0" Aggregate Base (00641) CY 15 $ $ 6, Subtotal $ 132, TOTAL $ 1,217,007.18

5 August 8, 2018 Proposal 1 Project: East Waluga Park Field Renovation City of Lake Oswego, Oregon Shaw Contract Flooring Services, Inc., dba Shaw Sports Turf is pleased to provide the following proposal for your upcoming project: Notes: This proposal was generated per drawings dated November, 2017 and Section from specifications Taxes are not included in the above pricing; Customer to provide proof of tax-exempt status/certificate Oregon CCB# NJPA Contract # SII Scope of Work Inclusions Supply and install Shaw Sports Turf Synthetic Turf System over base provided by others generally in accordance with manufacturer product specifications, warranty & installation methods (including turf, sundries & infill materials) Price based on standard Shaw Sports Turf colors for each product (custom yarns not included) Supply and install tufted & inlaid game field markings: o Baseball Tick marks for Soccer layout o Softball Supply and install turf system infill material option chosen by Owner per manufacturer s recommendations Three (3) Gmax test to be performed on each field: at completion, end of year one, end of year three All usable remnants of new material generated by Shaw Sports Turf shall become property of owner. Quote based upon use of Shaw Sports Turf standard adhesive; other adhesives may be at additional cost Pricing based on Prevailing wages Provide 8 year insured non-prorated warranty for our turf system; instructions in care and maintenance of turf Payment and Performance Bond Pricing based on one mobilization; additional mobilizations will incur additional cost per mobilization Shaw Contract Flooring Services, Inc., dba, Shaw Sports Turf 185 S. Ind. Blvd., Calhoun, GA shawsportsturf.com

6 Scope of Work Exclusions Any additional bonds, bonding fees, or insurance policies Any Private Wages or Union Wages/Requirements Any unit pricing for perimeter nailers; new or defective Synthetic turf in any areas not shown on renderings; i.e. bull pens, dug outs, etc. Any unit pricing for top gravel Any Shock Pad or E-layer Any grooming equipment Any field graphics Any Engineering and/or Design fees and/or survey work Any additional Independent Testing or testing of any kind Any sub grade or base testing of any kind Maintenance of field or other turf treatments Any materials, labor, equipment associated with: grading, hauling, over-excavating, soil treatment/remediation/stabilization, sub grade work, excavation of heavy rock, drainage or stone base work of any kind other than what is noted as in scope Any infiltration testing Rock is not included if required for field grading once existing turf is removed Any concrete curbing and/or nailer board materials and/or installation Any extra adhesive for glue down curbing design Locating, relocation, removal, supply, installation and/or repair of any existing or proposed utilities of any kind Contaminated soils, unsuitable soils, hazardous material removal & remediation Any additional lettering, logos and/or additional field markings than those noted above Provision of any additional sports equipment, score clocks, bases, home plates, pitching rubbers, foul poles, soccer nets, corner flags, netting, goal posts, etc. (no labor or supplies of any kind) Track and/or synthetic turf removal and/or replacement Crossing protection for asphalt, concrete, track, landscaping, etc. Site Security Anything not specifically stated in our above scope of work. Changes in the specifications and/or scope of work are subject to change orders and may require additional charges Conditions Adequate staging area to be provided by the client Executed Contract contingent upon site visit & approval by Shaw Sports Turf representative This proposal is valid for 90 days. Proposal amount is subject to the payment terms established upon credit review by Shaw Sports Turf Financial Services at project award or approval. Standard manufacturing lead times are 21 working days from signed contract/shop drawing approval Price(s) subject to increase. Items that may affect increase(s) include but are not limited to: raw material costs, freight costs, manufacturing costs, taxes, etc. Please contact me at with any questions regarding this proposal. Best regards, Kevin Senf, Territory Manager Shaw Contract Flooring Services, Inc., dba, Shaw Sports Turf 185 S. Ind. Blvd., Calhoun, GA shawsportsturf.com

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