Prebid Meeting Low Service 66 Steel Water Main IFB March 6, 2017, 10am

Transcription

1 Prebid Meeting Low Service 66 Steel Water Main IFB March 6, 2017, 10am District of Columbia Water and Sewer Authority Blue Plains Advanced Wastewater Treatment Plant

2 Meeting Agenda Introductions DC Water team Procurement Requirements Bid due dates, costs, schedule, documents Bid Security and ROCIP MBE/WBE Outreach documentation & Good Faith Effort Water Works Safety Bidder questions Construction Documents & Design Information 2

3 DC Water Team - Department of Engineering & Technical Services - Procurement - Safety Director Craig Fricke Water Services Department Department of Engineering and Technical Services Procurement Department Planning Design Construction Program Services Quality Assurance Getachew Melsew William Elledge Deidre Saunders Paul Guttridge Daniel Nguyen 3

4 Procurement Data This project was advertised: Bids are due, 2pm: RFI questions due by: 10 days prior to bid date Last addendum issued: 5 days prior to bid date Date 02/18/18 (Sun) Date 04/04/18 (Wed) Date 03/25/18 (Fri) Date 03/30/18 (Fri) Project Estimated cost range: Project duration from NTP date: $6-$8 million 365 calendar days Bid documents: - procurement office at COF building - Printed or CD 4

5 Contractor Bond Requirements Bid bond or security contract price - (General Conditions, Article 5) If awarded, payment and performance bond required 5

6 Successful bidder shall enroll in DC Water ROCIP program! Web based interface enrollment Specification Section ROCIP Form 1-W collected by DC Water Breakdown on your payroll costs & insurance costs attributable ROCIP 6

7 ROCIP Form 1W 7

8 DC Water Compliance District of Columbia Water and Sewer Authority Henderson Brown J. Brown IV, Interim CEO and General Manager Chief Procurement Officer Program Oversight and Monitoring Engineering Compliance Determine compliance with the Good Faith Efforts Determine MBE and WBE utilization to be achieved Review Contractors EPA form submittals Submit Annual EPA Reports Monitor MBE and WBE participation after award Monthly Progress Reports DC Water Governance Committee Reports Annual Procurement Reports 8

9 Bidding Processes MBE/DBE/WBE outreach DC Water: project goals 32% MBE, 6% WBE MBE/WBE as defined by the EPA EPA 40 CFR 33 part C what does it mean? a. Ensure subs aware of opportunities - bidders list? - Advertisement? b. Timeliness: 30 days c. Bid package plan for MBE/WBE d. How do you encourage MBE pool participation? e. Do you use DC Water or other outreach? Any contractor interested in additional training or feedback on outreach & DC Water programs, please contact us! 9

10 District of Columbia Water and Sewer Authority Henderson Brown J. Brown IV, Interim CEO and General Manager DC Water Compliance EPA Fair Share Objectives Good Faith Efforts Six (6) Affirmative Steps (or Six (6) Positive Steps), which are steps that must be undertaken by DC Water and contractors to inform MBEs/WBEs and encourage their participation. These steps include the following: A. Ensure DBEs were made aware of contracting opportunities to the fullest extent practicable through outreach and recruitment activities. B. Make information on forthcoming opportunities available to DBEs and arrange time frames for contracts and establish delivery schedules, where the requirements permit, in a way that encourages and facilitates participation by DBEs in the competitive process (including posting solicitation information for a minimum of 30 calendar days before the bid date). C. Consider in the contracting process whether firms competing for large contracts could subcontract with DBEs. This included dividing total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by DBEs in the competitive process. D. Encourage contracting with a consortium of DBEs when a contract is too large for one of these firms to handle individually. E. Use the services and assistance of the Small Business Administration (SBA) and the Minority Business Development Agency (MBDA) of the Department of Commerce. F. Require prime contractors, when subcontracts are being let, to undertake the affirmative steps A through E listed above. 10

11 District of Columbia Water and Sewer Authority Henderson Brown J. Brown IV, Interim CEO and General Manager Certifications Accepted By The EPA Any State DOT DBE Program SBA 8a Program 1. The entity must be owned and/or controlled by (1) a socially and economically disadvantaged individual 2. A citizen of the United States; and 3. The entity must be owned and/or controlled by an individual with an initial and continued personal net worth of less than $750,000. A Certification Program that meets the EPA Standards SBA SDB Program 11

12 District of Columbia Water and Sewer Authority Henderson Brown J. Brown IV, Interim CEO and General Manager DC Water Compliance EPA Fair Share Objectives On-going Requirements a. Payment of subcontractors: Within 30 days from the date the prime contractor is paid by DC Water, the prime contractor must pay its subcontractors for work adequately performed. b. DBE Termination: A prime contractor must notify DC Water (in writing) before terminating a DBE subcontractor for failure to complete work under a subcontract for whatever reason. c. Replacing a subcontractor: A prime contractor must implement the Six Good Faith Efforts when replacing a DBE subcontractor, even if the prime contractor has achieved the fair share objectives. 12

13 District of Columbia Water and Sewer Authority Henderson Brown J. Brown IV, Interim CEO and General Manager DC WaterWorks Program DC Water Works A Local Hiring Initiative As part of the DC Water Board of Directors Strategic Initiative, DC WaterWorks encourages and supports the development and employment of local residents as employees on DC Water construction and service projects. Program launched in October 2016 Multiple elements to the Program: o Contractor Workforce Utilization Goals o New Hire Goals o Job/Candidate Referral Process o Job Readiness and Training Program o Outreach o Comprehensive Monitoring and Reporting 13

14 DC WaterWorks Program District of Columbia Water and Sewer Authority Henderson Brown J. Brown IV, Interim CEO and General Manager Program Goals Fifty-One (51%) of the total contractor workforce will be local residents. Sixty percent (60%) of new jobs created by contracts or procurements entered into by DC Water with contractors will be filled by local residents. o New Jobs mean both union and non-union job openings, including vacancies created as a result of internal promotions, terminations or other separations, and expansions of the contractor s workforce. 14

15 DC WaterWorks Program District of Columbia Water and Sewer Authority Henderson Brown J. Brown IV, Interim CEO and General Manager How DC Water Works can Work for You DC Water works with a set of Strategic Partners to identify candidates with specific skills and expertise based on your expressed employment needs. Examples include: o Foreman o Laborers o Skilled Laborers o Operators o Technical Building Futures Earth Conservation Core LAYCDC DC Water Works UDC DOES MORCA Job Corps 15

16 DC WaterWorks Program District of Columbia Water and Sewer Authority Henderson Brown J. Brown IV, Interim CEO and General Manager Skilled Worker Ready to Employ Referral Process Contractor DC Water Works Strategic Partners 1) Contractors Submit New Employment Opportunity to DC Water 5) Contractor will review the candidates provided and determine which, if any should be considered for interview/hiring. 2) DC Water reviews opportunity, consults with its Strategic Partners to identify candidates. 4) DC Water will forward the screened resumes of candidates to the hiring Contractor. 3) Strategic Partners Submit Resumes to DC Water for review to be forwarded to Contractor for consideration 16

17 DC WaterWorks Program District of Columbia Water and Sewer Authority Henderson Brown J. Brown IV, Interim CEO and General Manager Benefits of DC Water Works High Job visibility: Contractor vacancies are placed on DC Water s website, and shared via a weekly job listing. Targeted Job Fairs: Coordinated by request. Follow up: DC Water Works provides wrap around services for 6 months. 17

18 DC WaterWorks Program Contractor Responsibilities District of Columbia Water and Sewer Authority Henderson Brown J. Brown IV, Interim CEO and General Manager Contractors Submit new employment opportunities with the Job Center (unless exempted) Allow three (3) Business Days to make referrals of candidates Work with the Skills Training Provider(s) to place graduates of training program Submit employment plans Participate in surveys, job fairs, additional outreach initiatives 18

19 Bid Submission PROCUREMENT DEPARTMENT : Blue Plains COF BUILDING until 2pm bid due date VISITOR CENTER 1pm bid deadline Sealed envelope, marked with bid event name, solicitation # Bid Submittal Checklist = see next page! Section ARTICLE 13 BIDDER S QUALIFICATION AND FINANCING DOCUMENTATION 13.1 Each Bidder shall submit a Contractor s Qualification Statement ; see Section This form must be notarized Each Bidder shall submit a Contractor s Qualification Statement (Section ) in a separate envelope marked with IFB Number, Bidder s name and with the notation BIDDER S QUALIFICATION STATEMENT ENCLOSED Each Bidder shall submit a current financial statement by a Certified Public Accountant in a separate envelope marked with IFB Number, Bidder s name and with the notation FINANCIAL STATEMENT ENCLOSED. Section Question #63 references Technical Spec Paragraph needing documentation to be provided. 19

20 BID SUBMITTAL CHECKLIST SECTION NUMBER BID FORM SCHEDULES OF PRICES BID BOND SUBMISSION REQUIREMENT DOCUMENT TITLE CERTIFICATION OF OUTREACH EFFORTS DC WATER GOOD FAITH EFFORTS CHECKLIST BID DOCUMENT CHECKLIST CONTRACTOR S QUALIFICATION STATEMENT (Notarized and in separate envelope) CONTRACTOR S INTENT TO SUBCONTRACT CIPP CONTRACTOR IDENTIFICATION NUMBER WELLS FARGO FORM 1W NON-COLLUSION AFFIDAVIT DC WATER CERTIFICATION REGARDING A DRUG FREE WORKPLACE DC WATER CONTRACTOR S INTENT TO SUBCONTRACT MBE OR WBE DC WATER WBE MBE INTENT TO SUBCONTRACT PAYMENT TO SUBCONTRACTORS AND SUPPLIERS CERTIFICATE DC WATER DEBARMENT STATUS STATEMENT CERTIFICATION REGARDING DEBARMENT SUSPENSION INELIGIBILITY & VOLUNTARY EXCLUSION LOWER TIER COVERED TRANSACTION ASSURANCE OF COMPLIANCE W/EEO GOALS ITEMS SUBMITTED (BIDDER S INITIALS) SECTION NUMBER SUBMISSION REQUIREMENT DOCUMENT TITLE EEO & NON-SEGREGATED FACILITIES CERTIFICATE DISCLOSURE OF LOBBYING ACTIVITIES DC WATER WORKS EMPLOYMENT PLAN (30 days after contract award) DC WATER WORKS PROGRAM DISCLOSURE STATMENT NOTICE TO LABOR UNIONS OR OTHER ORGANIZATIONS OF WORKERS NONDISCRIMINATION IN EMPLOYMENT(Use only if local funding) SUBCONTRACTING APPROVAL REQUEST (Dept. of Engineering) SUBCONTRACTING APPROVAL REQUEST (Clean River)_ D.C. TAX CERTIFICATION AFFIDAVIT EPA CERTIFICATION REGARDING LOBBYING DBE SUBCONTRACTOR PERFORMANCE FORM DBE SUBCONTRACTOR UTILIZATION FORM FR-W-9 FR-500 CLASS A BUSINESS LICENSE (See Section , Art. 18) CONTRACTOR S QUALIFICATION STATEMENT (See Section , Art. 13.1) CERTIFIED FINANCIAL STATEMENT (See Section , Art. 13.3) MBE & WBE OUTREACH PLAN (See Section , Art 31.3) APPENDICIES REQUEST FOR TAXPAYER ID. NUMBER & CERTIFICATION COMBINED BUSINESS TAX REGISTRATION APPLICATION MBE/WBE OUTREACH GOOD FAITH EFFORT BID SUBMITTAL CHECKLIST RESPONSES FROM CORRESPONDENCE OUTREACH CALL LOG ADS IN WASHINGTON POST, MINORITY NEWSPAPERS WEBSITE POSTINGS, I.E., SMALL BUSINESS ADMINISTRATION (SBA) AND THE MINORITY BUSINESS DEVELOPMENT AGENCY OF THE DEPARTMENT OF COMMERCE BLUEBOOK PROJECT REPORT MBE/WBE SUMMARY TO INCLUDE PERCENTAGES CURRENT MBE/WBE CERTIFICATIONS OF SELECTIONS 20 S

21 Safety SAFETY REQUIREMENTS & GUIDELINES Bidder responsibility analysis: will review your safety record with DC Water (ROCIP staff have past work safety reports) As a contractor in all venues Safety planning & execution No issues No injuries No work slowdowns or stoppages! 21

22 Safety Personal Protective Equipment 22

23 Safety Worker in an un-shored Excavation 23

24 Work performed inside of the shoring in an excavation Safety 24

25 Safety Traffic Control : inside the barriers too! 25

26 Utility locator marking before you dig Safety 26

27 Safety Use a marking kit to show utility damage and locator marking 27

28 Safety Section Confined Space Entry Permit Safety Program Lock Out/Tag Out, entry, operating, and emergency procedures DC Water Pump Station Operators shall be notified before and after each entry according to the approved lock out/tag out procedures. Contact personnel shall be established at the pre-construction meeting. Double shutdown required for manned entry of water main. Main requires a full shutdown to maintain a dry pipe interior condition for any work requiring manned entry into the pipe to perform work or inspect the pipe. Enhanced Confined Space is required at any location where the Contractor will cut a pressurized water main which is not protected by a double valve shut down. 28

29 Bidder Questions & Due Dates TIMELINES Bid due date: April 4, 2018 (Wed) Last DC Water addendum issue: Mar. 30 th (Fri) RFI questions deadline: Mar. 25 th (Fri) 29

30 DETS Project Managers: DETS Design PM: Yonas Kindanemariam OBG Design PM: Louis Ragozzino DETS Construction CM: Ignatius Ajemba Project Description This project includes the following work as shown on the plans: Shutdown and dewatering approximately 17,000 linear feet of 66 water main Construction of up to 9 access/entry ports to 66-inch steel water main Installation of a new 66-inch butterfly valve and section of new 66-inch steel pipe fitted with 24-inch access manways Installation of cathodic protection system at each access location Project duration is: 365 days Anticipated notice of intent to award: May

31 Project Description 8,000 feet of 66-inch steel main to be inspection Installation of 9 access manholes and 66- inch butterfly isolation valve installation Internal pipe inspection by visual, physical and electronic testing (by others) Documentation of observed conditions and repairs (by others) Minor joint and point repairs Internal coating system repair Cathodic protection system upgrade Disinfection and placing back into service (by others) 31

32 25 MG Brentwood Reservoir Project Description 66-inch Steel Main Twin 48-inch PCCP connect to the 66-inch Steel Main Brentwood Reservoir interconnection With 66-inch Main Project schedule coincides with reservoir shutdown scheduled for January

33 Project Description Double Shutdown required for manned entry, after January 1, Initial Single Shutdown for installation of 8 access manholes and 66 butterfly isolation valve. 33

34 Project Description Water Main Inspection (by others) Full digital survey footage of key joints, pipe shell spots and interior pipe surfaces Inch or mil gauge scale or instrument depth of all isolated pits, or range of pit depths Condition and type of all joints Visual inspection and nondestructive testing of the interior of the 66-inch steel pipe, including joints, coatings and interior pipe wall condition. A verification ovality Magnetic Flux Leak Detection (MFL) inspection 34

35 Project Description 35

36 Project Description Design of access ports into steel main 9 access locations 24-inch min. pipe access for equipment Reinforcement collar included for pipe stiffening Removal of asbestos felt coal tar coating 36

37 Project Description Design of access manhole support for traffic loading and keeping loads off pipe. Avoids excavation of material adjacent to 66-inch steel main. 37

38 Project Description Insertion of 66-inch butterfly isolation valve and access manways in cast in place concrete vault. 38

39 Permitting Section DC Water Provided Permits (Appendix B): NPS SUP for access to manholes on NPS property DDOT Manhole Access Permit Contractor Permit Responsibility: DCRA/ANC After Hours Permit (Night time work) DDOT Traffic Control Plans DDOT Occupancy Permits Construction Staging and Parking DDOT Public Space/Inconvenience Permits/Fees as applicable DC Water Fire Hydrant Use Permit DHS/AOC Notification/Coordination Any other permits as stated in Section

40 Production Constraints Milestone Section Brentwood Reservoir shutdown Project schedule coincides with reservoir shutdown scheduled for January Double shutdown cannot occur prior to reservoir coming off line. Single shutdown Only project section from Station to Station can accommodate single shutdown prior to January 2019, to allow for installation of 66-inch butterfly isolation valve and 7 additional access manholes. 40

41 Questions/Comments Questions or comments? We will distribute a copy of the sign in sheets to all attendees at the conclusion of the meeting 41