APPROVE USE OF DESIGN-BUILD CONTRACTING DELIVERY APPROACH FOR METRO RAIL CAPITAL PROJECTS

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1 One Gateway Plaza Los Angeles, CA oo Tel metro. net SYSTEM SAFETY AND OPERATIONS COMMITTEE APRIL 17, 2014 SUBJECT: ACTION: CAPITAL IMPROVEMENT PROJECTS FOR METRO RAIL APPROVE USE OF DESIGN-BUILD CONTRACTING DELIVERY APPROACH FOR METRO RAIL CAPITAL PROJECTS RECOMMENDATION The Board finds that awarding design-build contracts pursuant to Public Utilities Code Section (a) will achieve private sector efficiencies in the integration of the design, project work, and components for the Metro transit systems and facilities identified within Attachment A. (Requires Two-Thirds Vote) ISSUE Metro is authorized to enter into design-build contracts pursuant to Public Utilities Code Section This section requires that the Board make the finding set forth in the Recommendation. DISCUSSION Rail Operations, as well as other departments, have successfully utilized the Design Build Contracting Delivery Approach to minimize agency risks, achieve schedule efficiency and significant time savings to reduce administrative and construction costs. Staff is seeking authorization to continue the use of this delivery system for the three Rail Capital Projects identified in Attachment A. The Board has previously authorized this contracting strategy for many other capital projects, listed in Attachment B. The projects were selected for the Design-Build Contracting Delivery Approach based on the following considerations: A single point of responsibility for design and construction will decrease the time and improve the management efficiency on the implementation of the projects;

2 Metro will have the benefit of an integrated team that provides engineering, construction management and administrative resources, resulting in cost savings; Staff project development resources are limited, so more budgeted projects can be accomplished by adding design-build capability; Metro's design risks are shifted to Design-Builder, while changes related to design are minimized; Projects requiring standard or minimal design effort were chosen for designbuild, as they are more conducive to being implemented by design-build contractors with general engineering and contracting capacity. Utilization of a design-build process is allowed under Public Utilities Code Section , which provides for award of a design-build contract to the lowest responsive and responsible bidder or to a contractor chosen by a competitive bidding process that employs objective selection criteria in addition to price. The primary benefit of the design-build process is a shortened project schedule where the design-builder is able to start construction while the design is being completed. This approach delivers the project ahead of a traditional design-bid-build approach and therefore, should result in a lower total project cost. Other possible benefits include a reduction in the number of changes and claims from multiple prime contractors, additional efficiencies in contractor's innovation, project management, administration and coordination, design features not achievable through the design-bid-build method. Prior to award of a design-build contract pursuant to Section , the Board is required to make the findings set forth in the Recommendation. Approval of this action would allow staff to proceed with a solicitation utilizing the Design-Build Contracting Delivery Approach pursuant to Public Utilities Code Section DETERMINATION OF SAFETY IMPACT The recommended action has no impact on safety. FINANCIAL IMPACT There is no financial impact resulting from this action. Funds for the selected projects are included in the FY 14 budget under the respective project numbers. The approved Life-of-Project (LOP) budget for each project is identified within Attachment A. Since these are multi-year projects, the respective project managers and the Executive Officer of Wayside Systems will be accountable to budget the cost in future years. Capital Improvement Projects for Metro Rail Page 2

3 Impact to Budget The funding for these projects will come from Local Funds such as Measure R 2 percent or Proposition A 35 percent Rail Funds. These funds are eligible to be used for rail capital projects for this action. No other sources of funds were considered because the Long Range Transportation Plan has designated Prop A 35 percent for rail capital projects. This action will not impact on-going operating expenses. ALTERNATIVES CONSIDERED This work could be accomplished utilizing consultants to prepare separate designs or with designs prepared by staff for bid and construction. Staff does not recommend this approach. Staff believes that there are distinct and clear advantages to having a single contractor responsible for both design and construction work, primarily in the avoidance of certain project management, staff, administration and coordination costs, as well as reductions in contract cost and overall project schedule. The scope and size of the listed projects lend themselves to the more streamlined design-build project delivery method. NEXT STEPS Design-Build contract solicitation and award for the selected projects will be pursued in FY 14. Pursuant to the Board adopted Metro Acquisition Policy Statement, staff will return to the Board for award of low bid contracts of $1 million or greater, and all other contracts greater than $500,000. ATTACHMENTS A. Approval of Design-Build Approach for Rail Capital Projects B. Previously Approved Capital Projects Using Design Build Approach Prepared by: Questions: Michael Harris-Gifford, Executive Officer, Wayside Systems Martin Batistelli, Supervising Engineer Christopher Reyes, Senior Administrative Analyst (213) Capital Improvement Projects for Metro Rail Page 3

4 Capital Improvement Projects for Metro Rail Page4

5 ATTACHMENT A Approval of Design-Build Approach for Rail Capital Projects Project No. Project Title Project Description Life-of-Project Budget CP MBL OCS Rehabilitation Replace existing Metro Blue Line OCS system in Los Angeles and Long $ 13,000,000 Beach street running areas as well as improvements in the mid corridor section. CP MBL Signal System Replacement of the entire Blue Line signal system and the addition of 4 $ 64,000,000 Rehabilitation new crossovers. CP MBL Communication and Rehabilitate the Metro Blue Line Communications and Signal (C&S) $ 1,800,000 Signal Building Rehab buildings and upgrade communication power systems. -- Capital Improvement Projects for Metro Rail Page 5

6 ATTACHMENT B Previously Approved Capital Projects Using Design-Build Approach Project No. Project Title Project Description Life-of-Project Budget CP In-ground Bus Hoist MTA bus operating divisions use in-ground hoists for maintaining buses. $4,372,000 Replacement-- Phase II Priority hoists for replacement are at Divisions 1, 8, 9, 15, and RRC (total of 39). CP ATMS Upgrade Provide operational enhancements to the ATMS system. The project $12,107,000 provides software and hardware upgrades, hardware upgrades for VO's, FET's and RF sites, and facility improvements at bus divisions. CP Bauchet Street Storage Construct a new Materiel Warehouse and Facilities Maintenance shop and $ 17,355,000 and Facilities Maintenance administrative space to be integrated into MTA's existing RRC campus. Structure CP Division 3 Master Plan Implementation of Division 3 Master Plan (maintenance annex, $ 13,200,000 Phases II-IV refurbishment of maintenance building, construction of warehouse, transportation building improvements, and employee parking). CP El Monte Busway Congestion Reduction Demonstration Initiative: Construction $ 60,106,000 Improvements and Transit Improvements to the El Monte Busway, Patsaouras Plaza and El Monte Center Expansion (CROP) Transit Center. CP Harbor Transitway Congestion Reduction Demonstration Initiative: Construction $3,850,000 Improvements (CROP) Improvements to the Harbor Transitway facilities. CP Electrify Compression of Replace gas powered engines with electric motors for the compression of $ 28,000,000 Natural Gas at CNG natural gas used to fuel buses. Fueling Stations CP Bus Deferred Maintenance Improve, modernize, expand, and enhance the capacity and operations of $ 21,231,400 Improvements (BOS) the maintenance and transportation functions for all Metro bus divisions (except for Divisions 2 & 3) and the Metro Support Services Center. Differed maintenance issues will be addressed as part of this effort. Similar efforts for bus divisions 2 and 3 are handled through their respective master plan projects. CP Metro Subway Station Furnish and install 5 entrance canopies at MRL stations. $7,224,000 Entrance Canopies Capital Improvement Projects for Metro Rail Page 6

7 Project No. Project Title Project Description Life-of-Project Budget CP Division 22 Improvements Design and install a single crossover track into the west loop from bumping $4,895,000 -Phase II post #2; install a wheel truing machining and pit; install a tire press machine and pit. CP Division 20 Carwash & Replacement of existing carwash equipment, including installation of air $ 15,400,000 Cleaning Platform blowers and sound-insulated equipment enclosure. Expansion of existing two car cleaning platforms to 6-car train length, construction of additional platform of the same length, including overhead canopies, toilet, office, storage and equipment space on platforms. CP Division 21 Improvements Rebuild existing Division 21 storage building into body shop and install $ 14,000,000 -Phase II additional approach track with overhead wire. Construct replacement storage building at Division 20. CP Rail Station Refurbish Metro Green Line station canopies at Marine, Douglas, El $4,500,000 Refurbishments Segundo, Mariposa and Aviation stations. Refurbish Metro Blue Line stations by performing major rehabilitation of all stations and extending existing canopies. Refurbish mezzanine and platform flooring/tile work at Metro Red Line Pershing Square and Civic Center stations. CP MOL to MRL North Construct an underground pedestrian passage from the mezzanine level of $ 22,000,000 Hollywood Station West the existing Metro Red Line North Hollywood subway station to platform of Entrance existing BRT Orange Line station across Lankershim Blvd. CP Division 11 Body Shop Install a ventilation system inside the Blue Line body shop to exhaust $550,000 Ventilation chemical fumes to the outside and replace with fresh air in accordance with EPA standards. CP Division 11 Water Construct a new drainage system to mitigate drainage problem at Division $2,000,000 Mitigation Issue 11. CP Fire Control Panel Upgrade fire control panels on rail station facilities for the Blue, Green, Red $3,600,000 Upgrade and Purple Lines. Fire strobes will be added to the Red and Purple Line traction power sub-station fan rooms. Capital Improvement Projects for Metro Rail Page 7

8 Project No. Project Title Project Description Life-of-Project Budget CP Light Rail Train Tracking Design and Installation of new wayside equipment for monitoring additional $ 955,801 Improvements points in the signal system and SCADA software to add train tracking capabilities on the Metro Blue Line and Metro Gold Line in both street running and signaled territory. CP MRL Seg-1 Remote Replace aging MRL Segment 1 Remote Terminal Units and related $2,645,000 Terminal Unit (RTU) equipment. Upgrade CP System-Wide Corrosion Replace existing Metro Rail Corrosion Protection systems with new system $ 13,000,000 Protection to comply with local, state, federal regulations and Metro Fire-Life-Safety criteria. CP P2000 Vehicle Signaling Design and Install upgraded signaling package to allow Gold line LRV's $3,364,000 Package Upgrade (Light Rail Vehicles) to operate on ATP (Automatic Train Protection/Automatic Train Operation) mode on the Green line. CP MBL Traction Power Sub- Removal of existing 20 Metro Blue Line traction power substations and $ 82,200,000 Stations Rehabilitation replace with 20 new energy-efficient traction power substations. Capital Improvement Projects for Metro Rail Page 8