JEFCO GYM HVAC ADDITIONS TO ARCHITECT'S NO AES, BES, CES, PGES, SRES B.C. NO

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1 JEFCO GYM HVAC ADDITIONS TO ARCHITECT'S NO AES, BES, CES, PGES, SRES B.C. NO DOCUMENT A - ADDENDUM NO. A 1.1 PROJECT INFORMATION A. Project Name: JEFCO Gym HVAC Additions to AES, BES, CES, PGES, SRES. B. Owner: Jefferson County Schools. C. Program Management: Volkert D. Architect: TURNERBATSON E. Architect Project Number: F. Building Commission Number: G. Date of Addendum: January 11, NOTICE TO BIDDERS A. This Addendum is issued to all registered plan holders pursuant to the Instructions to Bidders. This Addendum serves to clarify, revise, and supersede information in the Project Manual, Drawings, and previously issued Addenda. Portions of the Addendum affecting the Contract Documents will be incorporated into the Contract by enumeration of the Addendum in the Owner/Contractor Agreement. B. The Bidder shall acknowledge receipt of this Addendum in the appropriate space on the Bid Form. C. It is the contractor s responsibility to visit the site and gather any necessary information. D. Pre-bid meeting minutes and sign-in sheet have been attached to this narrative. E. All questions are due by Monday, January 28th at 2:00 p.m. F. Bid opening will be Thursday, January 31st, at 2:00 p.m. in the Executive Conference Room at the Jefferson County Board of Education central office. 1.3 ATTACHMENTS A. This Addendum includes the following attached Documents and Specification Sections: 1. Section "C-3 Proposal Form" (re-issued): ADDENDUM NO. A A - 1

2 JEFCO GYM HVAC ADDITIONS TO ARCHITECT'S NO AES, BES, CES, PGES, SRES B.C. NO a. Updated owner bid identification number. b. Added alternates 2. Section Alternates (re-issued): a. Added alternates. B. This Addendum includes the following attached Sheets: 1. See mechanical narrative (attached). 1.4 REVISIONS TO DIVISIONS SPECIFICATION SECTIONS 1. See mechanical narrative (attached). 1.5 REVISIONS TO DRAWING SHEETS 1. None this addendum. END OF DOCUMENT A ADDENDUM NO. A A - 2

3 ADDENDUM NO. A To: From: Prospective Bidders James Hogland Pinnacle Engineering, Inc. Date: January 11, 2019 Re: Addendum No. A Jefco Gym HVAC Additions to AES, BES, CES, PGES, & SRES Architect's No This Addendum forms a part of the Contract Documents and modifies the original Bidding Documents dated December 21, 2018 as noted below. The Bidder must acknowledge receipt of this Addendum by statement of receipt indicated on the Proposal Form. Failure to do so may subject bidder to disqualification. SPECIFICATIONS: Section Building System Controls: Add the following to 1.1 Description of Work, F. ALTERNATE: Provide stand-alone thermostat controls for Clay, Pleasant Grove, and Snow Rogers Elementary Schools. Refer to specifications Section Electric Temperature Controls and plan details for additional information. Refer to architectural for specific alternate numbers for each school. Section Electric Temperature Controls: Add the following to 1.1 Description of Work, C. ALTERNATE: Provide stand-alone thermostat controls for Clay, Pleasant Grove, and Snow Rogers Elementary Schools. Refer to plan details for additional information. Refer to architectural for specific alternate numbers for each school. Section Air Purification System: Phenomenal Aire is an approved manufacturer for Air Purification Systems. Section Packaged Air Conditioning Units: DRAWINGS: Bryant is an approved manufacturer for Packaged Air Conditioning Units. Sheet CES M3.01 Mechanical Details, revise as follows:

4 Add Detail #7 for stand-alone controls alternate. Sheet PGES M3.01 Mechanical Details, revise as follows: Add Detail #6 for stand-alone controls alternate. Sheet SRES M3.01 Mechanical Details, revise as follows: Add Detail #6 for stand-alone controls alternate. Enclosures: Full size sheets: CES M3.01, PGES M3.01, and SRES M3.01 END OF ADDENDUM cc: Wil Bradford (Turner Batson)

5 JEFCO GYMS HVAC ADDITIONS TO ADAMSVILLE, BRYAN, CLAY, PLEASANT GROVE, AND SNOW ROGERS ELEMENTARY SCHOOLS Jefferson County, Alabama Tuesday, January 8th, at 2:00 p.m. PREBID MEETING 1. Prime Bidders: Attendance at Prebid meeting is mandatory. a. Sign-in sheet BIDDING INFORMATION 1. Bids are by pre-qualified general contractors only. 2. Refer to Section "Instructions to Bidders" for specific bid requirements. 3. Project is tax-exempt per Sections and a. Include C-3A Accounting of Sales Tax Form. 4. Bid bond or cashier's check must be submitted with bid proposal. 5. Conform to Alabama Immigration Law. 6. Clarifications and approved substitutions will be issued by addendum. COMMUNICATION DURING BIDDING PERIOD: 1. Prime Contractors and Subcontractors may purchase Contract Documents from Alabama Graphics. a. Purchase of plans will register bidder with Digital Plan Room and permit notification of addenda postings. b. Addenda will be issued to Prime Contractors only via Alabama Graphics Digital Plan Room. 2. Bidder's Requests for Information. Send via to and All RFI s are to be sent prior to 3 business days of the bid date (January 28th at 2:00 pm). 3. Bidder's Substitution Request - refer to General Conditions.

6 BID OPENING 1. Sealed bids will be accepted up to Thursday, January 31st, at 2:00 JEFFCOED. Deliver proposals to the office of Ms. Tracie Busby. Immediately thereafter, bids will be opened and read. a. Bid Opening will be in the Executive Conference Room: th Street South Birmingham, Alabama b. Notify Wil Bradford and Keith Bridgham if bid will be mailed. 2. The owner reserves the right to reject any or all bids and to waive any irregularity therein. 3. If all addenda are not acknowledged by number (1,2,3,etc.), on the bid form or if the bid form is not signed, the bid will be considered non-responsive and will be returned to the bidder immediately without considering the bid amount. 4. The bid amount is to be listed in both written and numerical form. If there is a discrepancy between the two, the written amount will be used. 5. Notations on the outside of the envelope will be allowed. CONTRACTING REQUIREMENTS: 1. Drawings and Specifications dated December 10, 2018 and subsequent Addenda. CONSTRUCTION DOCUMENTS: 1. The project consists of the demolition of existing equipment and adding new HVAC units to the gymnasium of each school. There will be associated electrical and fire alarm raceways and equipment required as well as a new roof ladder for the schools that will receive new rooftop units. The schools that will receive new units on the ground will require a concrete pad. 1. Temporary Facilities. a. The General Contractor is responsible for providing all temporary facilities to the site. 2. Section "Allowances": a. Allowance No. 1: Contingency Allowance - $10,000 per school for use as determined by the owner.

7 3. Section "Unit Prices": a. N/A. 4. Section "Alternates": a. Alternate No. 1: Remov al of existing boiler and associated utilities for Clay Elementary School. 5. Separate Contracts: 6. Safety SCHEDULE: a. N/A. a. Safety is paramount b. Provide safety fencing for work separation. Safe pathways to be maintained. Layout and parking on job site. 1. Time is of the Essence. 2. Anticipated start date is May 28th, 2019 with a completion date of July 31, The Owner will issue a Letter of Intent, so that the Contractor may start the shop drawing process (Letter of Intent anticipated to be issued toward the end of February). 4. Alabama Building Commission permit fees must be paid prior to Pre-Construction Conference. Notice to proceed will commence on the date of the Pre-Construction Conference. 5. Liquidated Damages of 6% per annum will be assessed to Prime Contractor for work not Substantially Complete within the Contract Time. SITE/FACILITY VISIT OR WALKTHROUGH 1. Site visits to all schools prior to bid opening is required. 2. Each contractor may visit the project site on their own time. Each visitor shall check-in with the front office and receive a visitor's pass before entering the remaining campus/gym. Site visits to Adamsville and Pleasant Grove will be held on Wednesday, January 16 th. Start at Adamsville at 11:30 am. Site visits to Bryan, Clay, and Snow Rogers will be held on Thursday, January 17 th. Start at Bryan at 9:00 am.

8 ADDITIONAL QUESTIONS/NOTES: 1. All allowance items fall under the General Contractor s scope, not the subcontractor. 2. The following are the mechanical controls for the schools: a. AES programmable thermostats b. BES programmable thermostats c. CES Trane (will issue alternate to include programmable thermostat in lieu of building system controls) d. PGES Trane (will issue alternate to include programmable thermostat in lieu of building system controls) e. SRES Trane (will issue alternate to include programmable thermostat in lieu of building system controls) 3. Simplex is the fire protection contractor currently contracted with JEFCO at these schools with the only exception being that Notifier is at Bryan and Pleasant Grove Elementary. 4. There is an active 5 year warranty for a sealed roof at the Clay Elementary gym that was installed by Malone Roofing. PROJECT ADDRESSES ADAMSVILLE ELEMENTARY SCHOOL 4600 Hazelwood Road Adamsville, Alabama BRYAN ELEMENTARY SCHOOL 600 Kimberly Cut Off Road Morris, Alabama CLAY ELEMENTARY SCHOOL 6745 Old Springville Road Clay, Alabama PLEASANT GROVE ELEMENTARY SCHOOL 601 Park Road Pleasant Grove, Alabama SNOW ROGERS ELEMENTARY SCHOOL 2636 Snow Rogers Road Gardendale, Alabama *any contractor related personnel to check-in with the front office and receive a visitor's pass before entering the remaining campus/kitchen. Contact the architect for any further inquiries or permission to access concealed and/or locked spaces.

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11 JEFCO GYM HVAC ADDITIONS TO ARCHITECT'S NO AES, BES, CES, PGES, SRES B.C. NO PROPOSAL FORM To: Jefferson County Board of Education Bid # Date: (Awarding Authority) In compliance with your Advertisement for Bids and subject to all the conditions thereof, the undersigned (Legal Name of Bidder) hereby proposes to furnish all labor and materials and perform all work required for the construction of WORK: JEFCO Gym HVAC Additions to Adamsville, Bryan, Clay, Pleasant Grove, and Snow Rogers Elementary Schools, Architect s Project No in accordance with Drawings and Specifications, dated December 21, 2018, prepared by TURNERBATSON The Bidder, which is organized and existing under the laws of the State of, having its principal offices in the City of, is: a Corporation a Partnership an individual (other). LISTING OF PARTNERS OR OFFICERS: If Bidder is a Partnership, list all partners and their addresses; if Bidder is a Corporation, list the names, titles, and business addresses of its officers: BIDDER S REPRESENTATION: The Bidder declares that it has examined the site of the Work, having become fully informed regarding all pertinent conditions, and that it has examined the Drawings and Specifications (including all Addenda received) for the Work and the other Bid and Contract Documents relative thereto, and that it has satisfied itself relative to the Work to be performed. ADDENDA: The Bidder acknowledges receipt of Addenda Nos. through inclusively. BID No. 1: For ADAMSVILLE ELEMENTARY SCHOOL project complete as shown and specified, the sum of Dollars ($ ) ALLOWANCES: A. Allowance No. 1 - Contingency allowance of $10, PROPOSAL FORM

12 JEFCO GYM HVAC ADDITIONS TO ARCHITECT'S NO AES, BES, CES, PGES, SRES B.C. NO UNIT PRICES: N/A ALTERNATES: N/A BID No. 2: For BRYAN ELEMENTARY SCHOOL project complete as shown and specified, the sum of Dollars ($ ) ALLOWANCES: A. Allowance No. 1 - Contingency allowance of $10, UNIT PRICES: N/A ALTERNATES: N/A BID No. 3: For CLAY ELEMENTARY SCHOOL project complete as shown and specified, the sum of Dollars ($ ) ALLOWANCES: A. Allowance No. 1 - Contingency allowance of $10, UNIT PRICES: N/A ALTERNATES: A. Alternate No. 1 Remove existing boiler & Associated Equipment Dollars ($ ) B. Alternate No. 2 Provide and install new programmable thermostats at Clay Elementary Dollars ($ ) BID No. 4: For PLEASANT GROVE ELEMENTARY SCHOOL project complete as shown and specified, the sum of Dollars PROPOSAL FORM

13 JEFCO GYM HVAC ADDITIONS TO ARCHITECT'S NO AES, BES, CES, PGES, SRES B.C. NO ($ ) ALLOWANCES: A. Allowance No. 1 - Contingency allowance of $10, UNIT PRICES: N/A ALTERNATES: A. Alternate No. 3 Provide and install new programmable thermostats at Pleasant Grove Elementary Dollars ($ ) BID No. 5: For SNOW ROGERS ELEMENTARY SCHOOL project complete as shown and specified, the sum of Dollars ($ ) ALLOWANCES: A. Allowance No. 1 - Contingency allowance of $10, UNIT PRICES: N/A ALTERNATES: A. Alternate No. 4 Provide and install new programmable thermostats at Snow Rogers Elementary Dollars ($ ) BID No. 6: For BRYAN, CLAY, and SNOW ROGERS ELEMENTARY SCHOOLS (Package #1) project complete as shown and specified, the sum of Dollars ($ ) ALLOWANCES: A. Allowance No. 1 - PROPOSAL FORM

14 JEFCO GYM HVAC ADDITIONS TO ARCHITECT'S NO AES, BES, CES, PGES, SRES B.C. NO UNIT PRICES: N/A Contingency allowance of $10,000.00/school. ALTERNATES: A. Alternate No. 1 Remove existing boiler & Associated Equipment at Clay Elementary Dollars ($ ) B. Alternate No. 2 Provide and install new programmable thermostats at Clay Elementary Dollars ($ ) C. Alternate No. 4 Provide and install new programmable thermostats at Snow Rogers Elementary Dollars ($ ) BID No. 7: For ADAMSVILLE and PLEASANT GROVE ELEMENTARY SCHOOLS (Package #2) project complete as shown and specified, the sum of Dollars ($ ) ALLOWANCES: A. Allowance No. 1 - Contingency allowance of $10,000.00/school. UNIT PRICES: N/A ALTERNATES: A. Alternate No. 3 Provide and install new programmable thermostats at Pleasant Grove Elementary Dollars ($ ) BID No. 8: For ADAMSVILLE, BRYAN, CLAY, PLEASANT GROVE, and SNOW ROGERS ELEMENTARY SCHOOLS (Package #3) project complete as shown and specified, the sum of Dollars ($ ) ALLOWANCES: A. Allowance No. 1 - PROPOSAL FORM

15 JEFCO GYM HVAC ADDITIONS TO ARCHITECT'S NO AES, BES, CES, PGES, SRES B.C. NO UNIT PRICES: N/A Contingency allowance of $10,000.00/school. ALTERNATES: A. Alternate No. 1 Remove existing boiler & Associated Equipment Dollars ($ ) D. Alternate No. 2 Provide and install new programmable thermostats at Clay Elementary Dollars ($ ) E. Alternate No. 3 Provide and install new programmable thermostats at Pleasant Grove Elementary Dollars ($ ) F. Alternate No. 4 Provide and install new programmable thermostats at Snow Rogers Elementary Dollars ($ ) BID SECURITY: The undersigned agrees to enter into a Construction Contract and furnish the prescribed Performance and Payment Bonds and evidence of insurance within fifteen calendar days, or such other period stated in the Bid Documents, after the contract forms have been presented for signature, provided such presentation is made within 30 calendar days after the opening of bids, or such other period stated in the Bid Documents. As security for this condition, the undersigned further agrees that the funds represented by the Bid Bond (or cashier s check) attached hereto may be called and paid into the account of the Awarding Authority as liquidated damages for failure to so comply. Attached hereto is a: (Mark the appropriate box and provide the applicable information.) Surety, Bid Bond, executed by as a cashier s check on the Bank of, for the sum of Dollars ($ ) made payable to the Awarding Authority. BIDDER S ALABAMA LICENSE: State License for General Contracting: License Number Bid Limit Type(s) of Work CERTIFICATIONS: The undersigned certifies that he or she is authorized to execute contracts on behalf of the Bidder as legally named, that this proposal is submitted in good faith without fraud or collusion with any other bidder, that the information indicated in this document is true and complete, and that the bid is made in full accord with State law. Notice of acceptance may be sent to the undersigned at the address set forth below. PROPOSAL FORM

16 JEFCO GYM HVAC ADDITIONS TO ARCHITECT'S NO AES, BES, CES, PGES, SRES B.C. NO The Bidder also declares that a list of all proposed major subcontractors and suppliers will be submitted at a time subsequent to the receipt of bids as established by the Architect in the Bid Documents but in no event shall this time exceed twenty-four (24) hours after receipt of bids. Legal Name of Bidder Mailing Address * By (Legal Signature) * Name (type or print) (Seal) * Title Telephone Number * If other than the individual proprietor, or an above named member of the Partnership, or the above named president, vice-president, or secretary of the Corporation, attach written authority to bind the Bidder. Any modification to a bid shall be over the initials of the person signing the bid, or of an authorized representative. PROPOSAL FORM

17 JEFCO GYM HVAC ADDITIONS TO ARCHITECT'S NO AES, BES, CES, PGES, SRES B.C. NO SECTION ALTERNATES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section. 1.2 SUMMARY A. Section includes administrative and procedural requirements for alternates. 1.3 DEFINITIONS A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the bidding requirements that may be added to or deducted from the base bid amount if Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents. 1. Alternates described in this Section are part of the Work only if enumerated in the Agreement. 2. The cost or credit for each alternate is the net addition to or deduction from the Contract Sum to incorporate alternate into the Work. No other adjustments are made to the Contract Sum. 1.4 PROCEDURES A. Coordination: Revise or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project. 1. Include as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of alternate. B. Notification: Immediately following award of the Contract, notify each party involved, in writing, of the status of each alternate. Indicate if alternates have been accepted, rejected, or deferred for later consideration. Include a complete description of negotiated revisions to alternates. ALTERNATES

18 JEFCO GYM HVAC ADDITIONS TO ARCHITECT'S NO AES, BES, CES, PGES, SRES B.C. NO C. Execute accepted alternates under the same conditions as other work of the Contract. D. Schedule: A schedule of alternates is included at the end of this Section. Specification Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each alternate. PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION 3.1 SCHEDULE OF ALTERNATES A. Alternate No. One: Removal of existing boiler and associated for Clay Elementary School: 1. Base Bid: Existing boiler to remain. 2. Alternate: Demolition of existing boiler and associated equipment as defined in the drawings. B. Alternate No. Two: Utilize programmable thermostats in lieu of connecting to existing building system s control for Clay Elementary School: 1. Base Bid: Connect new equipment to existing controls. 2. Alternate: Connect new equipment to programmable thermostats as defined in the drawings. C. Alternate No. Three: Utilize programmable thermostats in lieu of connecting to existing building system s control for Pleasant Grove Elementary School: 1. Base Bid: Connect new equipment to existing controls. 2. Alternate: Connect new equipment to programmable thermostats as defined in the drawings. D. Alternate No. Four: Utilize programmable thermostats in lieu of connecting to existing building system s control for Snow Rogers Elementary School: 1. Base Bid: Connect new equipment to existing controls. 2. Alternate: Connect new equipment to programmable thermostats as defined in the drawings. END OF SECTION ALTERNATES

19 12/17/2018 3:07:10 PM D:\Revit - Local\Projects - Local\2825_CES Gym HVAC Addition_A18_Central_HMG_TBA.rvt Pinnacle ENGINEERING, INC Engineering & Design Consultants 2111 Parkway Office Circle, Suite 125 Birmingham, AL (205) FAX: (205) Job No.: File: D01 ISSUE FOR ID REVISIONS: No Date Description A 1/11/19 Addendum A SHEET TITLE: MECHANICAL DETAILS B.C. NUMBER: PROJECT NUMBER: CHECKED BY: ISSUE DATE: DRAWN BY: JMH 12/21/18 JWC/JMH CES M3.01 JEFCO GYM HVAC ADDTIONS TO CLAY ELEMENTARY SCHOOL 6745 OLD SPRINGVILLE ROAD / CLAY, ALABAMA 35048

20 12/17/2018 3:09:55 PM D:\Revit - Local\Projects - Local\2825_PGES Gym HVAC Addition_A18_Central_HMG_TBA.rvt Pinnacle ENGINEERING, INC Engineering & Design Consultants 2111 Parkway Office Circle, Suite 125 Birmingham, AL (205) FAX: (205) Job No.: File: D01 ISSUE FOR BID REVISIONS: No Date Description 1 12/21/18 ABC Response A 1/11/19 Addendum A SHEET TITLE: MECHANICAL DETAILS B.C. NUMBER: PROJECT NUMBER: CHECKED BY: ISSUE DATE: DRAWN BY: JMH 12/21/18 JWC/JMH PGES M3.01 JEFCO GYM HVAC ADDTIONS TO PLEASANT GROVE ELEMENTARY SCHOOL 601 PARK ROAD / PLEASANT GROVE, ALABAMA 35127

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22 12/17/2018 3:12:08 PM D:\Revit - Local\Projects - Local\2825_SRES Gym HVAC Addition_A18_Central_HMG_TBA.rvt Pinnacle ENGINEERING, INC Engineering & Design Consultants 2111 Parkway Office Circle, Suite 125 Birmingham, AL (205) FAX: (205) Job No.: File: D01 ISSUE FOR BID REVISIONS: No Date Description 1 12/21/18 ABC Response A 1/11/19 Addendum A SHEET TITLE: MECHANICAL DETAILS B.C. NUMBER: PROJECT NUMBER: CHECKED BY: ISSUE DATE: DRAWN BY: JMH 12/21/18 JWC/JMH SRES M3.01 JEFCO GYM HVAC ADDTIONS TO SNOW ROGERS ELEMENTARY SCHOOL 2636 SNOW ROGERS ROAD / GARDENDALE, ALABAMA 35071

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