Request for Proposal Spaulding High School Stage Rigging Improvements Rochester School District

Transcription

1 Request for Proposal Spaulding High School Stage Rigging Improvements Rochester School District The Rochester School District is seeking proposals for improvements to the stage rigging at the Spaulding High School, 130 Wakefield Street, Rochester NH to be accepted until 12:00 noon EST on Friday, May 4, The bids will be opened publicly and read aloud at that time. A mandatory pre-bid conference will be held on Friday April 27, 2018 at 9:00 a.m. meeting at the Spaulding High School, 130 Wakefield Street, Rochester NH Prospective bidders are encouraged to familiarize themselves with the project and the project requirements prior to the conference. Proposals shall be submitted to Michael Hopkins, Superintendent of Schools, Rochester School Department, 150 Wakefield Street, Suite 8, Rochester, New Hampshire Proposals must be submitted on the attached bid proposal form in sealed envelopes plainly marked Proposal for Spaulding High School Stage Rigging Rochester School District. Failure to properly mark the envelope will result in disqualification of the bid if it is prematurely opened. Specifications with the required Proposal Form may be obtained at no cost from the Superintendent of Schools Office or on the District website at:

2 Spaulding High School Stage Rigging Specifications PART 1. GENERAL 1.01 SCOPE A. Intent: This specification covers the fabrication, furnishing, delivery, and installation of the stage rigging system. The form of contract, general conditions, and the project drawings are considered to be parts of these specifications. B. Complete System: The Rigging Contractor shall provide all items necessary for a complete, safe, fully functional system as described herein, including all tools, scaffolding, labor, and supervision, even though they may not be specifically enumerated. Any errors, omissions or ambiguities do not relieve the Contractor of this responsibility, but shall be brought to the attention of the Architect for clarification. C. Work Included: The work of this section shall include, but not necessarily be limited to the following: 1. The Theatrical Contractor, as part of the work of this section, shall provide, install and test a complete rigging system as specified herein for areas indicated on the drawings and circuit schedules. 2. The Theatrical Contractor shall coordinate all work described in this section with all other applicable plans and specifications, including but not limited to: a. General Conditions b. Wire and Cable D. Related Work: Related work which is not included in this section: 1. Gridiron, head and loft block beams, and all other structural steel and miscellaneous metals not specifically called out as part of this section. 2. Galleries, ladders and catwalks. 3. Stage flooring GENERAL REQUIREMENTS A. Field Conditions: All bidders shall fully inform themselves of the conditions under which the work is to be performed. No additional compensation shall be allowed for any labor or item the bidder could have been fully informed of prior to the bid date B. Safety: The systems shall conform to all applicable code requirements and shall be in conformance with industry standards of operation and practices. All materials, arrangements, and procedures shall comply with applicable code requirements, allowing the users to arrange and operate a safe assembly and working environment for audience and user personnel.

3 C. Insurance: The Rigging Contractor shall maintain injury and property liability insurance coverage throughout the project s scheduled timetable, including workmen s compensation coverage for Contractor s employees. 1. General Liability - $1 Million 2. Completed Operations - $1 Million 3. Workers Compensation Statutory Limit 1.03 CONTRACTOR QUALIFICATIONS A. Requirements: The Rigging Contractor shall be an approved rigging manufacturer or an authorized representative or dealer of an approved manufacturer. The contractor shall have been installing stage rigging systems for a period of five years or more, and shall have completed at least ten installations of this type and scope. The School District shall be the final judge of the suitability of experience. B. For projects with installation commencing after January 1, 2007, the Rigging Contractor shall employ an Entertainment Technician Certification Program (ETCP) Certified Theatre Rigger. The Certified Rigger shall be either the project manager or site foreman, and be responsible for the overall project including the layout, inspection, and training SUBMISSIONS A. Bill of Materials: Bidders shall supply a complete bill of materials with their bids, identifying equipment and quantities being offered. B. Catalog Cuts: In lieu of drawings, the Contractor may submit catalog cuts for standard equipment items. These must contain full information on dimensions, construction, applications, etc. to permit proper evaluation. In addition, they must be properly identified as to their intended use. Any options or variations must be clearly noted. C. Schedule: Prior to the commencement of the installation work, the Rigging Contractor shall submit an outline of the proposed schedule and requirements for approval INSTRUCTION: A. Upon completion of the work, the Rigging Contractor shall submit 3 copies of a comprehensive Operating and Maintenance Manual including as-built shop drawings, equipment descriptions, and parts lists. The Rigging Contractor shall go through the manual and provide a safety and instruction class with personnel designated by the owner to demonstrate and explain the operation and maintenance of the systems.

4 B. Signage with basic operating instructions and warnings shall be posted in the area where the equipment will be operated. Signage shall be in conformance with ANSI-Z535. PART 2. PRODUCTS 2.01 MANUFACTURERS A. Due to the highly specialized nature of theatrical rigging equipment, and the safety requirements of the equipment, the rigging products provided for this work shall be the products of a single rigging manufacturer for consistency and ease of integration. Accessory items such as wire rope, fittings, curtain tracks, and the like may be from other specialty manufacturers. B. The rigging manufacturer must have the following programs in place. Approval to bid does not release the manufacturer from meeting these requirements: 1. The manufacturer must have a product testing program, including determination of recommended working loads for products based on destructive testing by an independent laboratory and review by an independent licensed engineer. 2. The manufacturer of the stage equipment must have a quality management system registered to the ISO 9001:2000 standard. 3. The manufacturer must carry primary product and general liability insurance of $2,000,000 each, with excess liability coverage of $10,000,000 and a Contractors Professional Liability policy with $2,000,000 coverage. C. Rigging equipment shall be built by the following approved manufacturer: Electronic Theatre Controls PO Box Middleton, WI Phone: 608/ Fax 608/ JR Clancy 7041 Interstae Island Rd Syracuse, NY Fax Thern Stage Equipment 5712 Industrial Park Rd Winona, MN Fax

5 2.02 General D. Requirements for Approval: Other equipment manufacturers seeking approval must submit the following information at least 2 weeks prior to the bid opening date. Approval of manufacturers will be by addenda. Failure to submit any of the required information will automatically disqualify the manufacturers from consideration of approval. 1. Evidence that the manufacturer has been in business for a minimum of ten years manufacturing stage equipment. 2. A listing of 10 equivalent installations including: 3. Name, address and telephone number of Owner; 4. Name, address and telephone number of architect; 5. Scope of work. 6. A brief written description of the manufacturer s operation including facilities, financial capabilities, and experience of key personnel. 7. Written, third party evidence showing that the manufacturer has the testing, quality management and insurance programs required in paragraph B in place. A. Standards: 1. Materials shall conform to the following ASTM and ANSI standard specifications: a. A-36 - Specification for structural steel b. A-47 - Specification for malleable iron casting c. A-48 - Specification for gray iron casting d. A Specification for black and hot-dipped zinc-coated (galvanized) steel pipe for ordinary use e. B18.2.1&2 - Specification for square and hex bolts and nuts 2. In order to establish minimum standards of safety, the following factors shall be used: a. Cables and fittings 1) 8:1 Safety Factor b. Cable bending ratio

6 1) Sheave tread diameter is 30 times cable diameter c. Tread Pressures 1) 500lbs. for cast iron 2) 900 lbs. for Nylatron 3) 1000 lbs. for steel d. Maximum fleet angle e. Steel 1) 1-1/2 degrees 1) 1/5 of yield f. Bearings g. Bolts 1) Two times required load at full speed for 2000 hours 1) Minimum SAE J429 Grade 5 (ISO R898 Class 8.8), zinc plated h. Materials: All materials used in this project shall be new, unused and of the latest design. Re-furbished and obsolete materials are not permitted. i. Sheaves: 3. Fabrication: 1) Sheaves shall be of the following materials, as specified: a) ASTM A-48 Class 30 grey iron castings b) Nylatron or Polyamide Nylon (PA6-G) c) Steel 2) Groove depths shall be sufficient to encompass fully the cables and ropes. Grooves shall have sloped sides (8 degree minimum) and conform to rope and cable manufacturers standards for groove shape and tolerance. 3) Sheaves shall be supported by bearings and a machined steel shaft, which shall be keyed to one side plate to prevent rotation. Proper adjustment of the bearing shall be accomplished by means of a fine thread, self-locking nut on the opposite end of the shaft. Each sheave shall run plumb and true without rubbing its side plates when rotated.

7 a. The mechanical fabrication and workmanship shall incorporate best practices for good fit and finish. There shall be no burrs or sharp edges to cause a hazard nor shall there be any sharp corners accessible to personnel. b. All moving parts shall have specified tolerances. Sheaves shall run plumb and true and shall not scrape housings. c. All equipment shall be built and installed to facilitate future maintenance and replacement. d. Finishes: e. Paint shall be the manufacturer s standard finish and color except as noted. f. All turnbuckles, clips, tracks, chains and other items of incidental hardware shall be furnished plated or painted. 4. Recommended Working Load: This specification calls for minimum recommended working loads for many hardware items. This is the maximum load which the manufacturer recommends be applied to properly installed, maintained, and operated new equipment. Manufacturer s recommended working loads shall be determined by calculations by a Licensed Professional Engineer and destructive testing by an independent testing laboratory. These calculations and reports shall be available for review COUNTERWEIGHT SETS A. Floor Block: Adjustable Combination Floor Block 1. The sheave shall have a 10 inch (254 mm) outside diameter and shall be an iron casting with a machined groove for a 3/4 inch (19.1 mm) rope. The sheave shall be equipped with a 17 mm (0.67inch) diameter shaft and two sealed, precision ball bearings. The shaft shall be fitted with a locking handle, allowing the sheave to be moved to adjust rope tension. 2. Side plates shall be a minimum of 10-gauge (3.57 mm) steel, shall fully enclose the sheave, and shall have a slot allowing a minimum of 5 inch (1.52m) of sheave position adjustment. 3. The rope lock shall consist of an ASTM A536 ductile iron housing, cams and handle. The cams shall compress the rope, not bend it over tight radius corners that reduce its strength. The housing shall allow the use of a standard padlock to hold the handle in its closed position. There shall be a rubber bumper in the housing to silence the handle when it is opened. 4. Adjustment for rope shall be from 5/8 inch to 1 inch (15.87 mm to 25.4 mm) by means of a 1/2 inch (12.7 mm) nylon tipped, socket head adjustment screw with lock nut at the rear of the housing.

8 5. The handle shall be 9 inch (228.6 mm) long with a nylon powder or vinyl dip coating. The handle shall be installed so that it passes two degrees past vertical to lock the hand line. A coated, oval, welded steel ring shall be provided as a safety lock. The outer end of the handle shall be slotted to accommodate a safety padlock. 6. The rope lock and floor block shall be mounted to a 1/2 inch x 4 inch (12.7 mm x mm) formed steel frame, which incorporates tie off points for guide wires. 7. The handle shall be 9 inch (228.6 mm) long with a nylon powder, or vinyl dip, coating. The handle shall be installed so that it passes two degrees past vertical to lock the hand line. The cam at the lower end of the handle shall be equipped with a steel roller to eliminate sliding friction and promote ease of use. B. Cable Fittings: 1. Swaged sleeve fittings shall be copper Nicopress. Swaged fittings shall be installed per the fitting manufacturer s instructions, using the appropriate tools, and checked with the appropriate Nicopress Go - No go gauge. 2. Eyes shall be formed over galvanized wire rope thimbles of correct size. 3. Turnbuckles: Turnbuckles shall be drop forged and galvanized, and conform to ASTM F-1145 Type 1, Grade 1. Turnbuckles shall be moused after adjustment to prevent loosening. C. Turnbuckles and Pipe Clamp. 1. Turnbuckles: Turnbuckles. a. Turnbuckles shall be drop forged and galvanized, and conform to ASTM F-1145 Type 1, Grade 1 standard. Turnbuckles shall be moused after adjustment to prevent loosening. 2. Pipe Clamps: Pipe Clamps. a. Full Pipe Clamps: b. Pipe clamps shall be made of two strips of 12 Ga. (2.780 mm) by 2 inch (50.8 mm) hot rolled steel formed to encompass and clamp the pipe batten to prevent its rotation. Corners shall be rounded. c. There shall be a 3/8 inch x 1 inch (9.525 mm x 25.4 mm) hex bolt with lock nut above and below the batten. A 5/8 inch ( mm) hole in the top of each clamp half allows the attachment of cable, chain, or other fittings. d. Full pipe clamps shall have a manufacturer's recommended load rating of at least 750 lbs (340.2 KG).

9 D. Round Pin Shackle: 1. Drop forged anchor shackles meet the performance requirement of Federal Specification RR-C-271D type IVA. 2. Shackles have a hot galvanized finish E. Wire Rope Lifting Lines: 1. Lift Line: 1/4-inch 7x19 preformed small diameter (galvanized) specialty cord, impregnated with dry lubricant, conforming to ASTM A1023/A1023M. 2. All small diameter specialty cord must have Lot Testing Certificates, completed by an outside party, available from the manufacturer. 3. Damaged or deformed cables shall not be used. All wire rope rigging shall be installed so as to prevent abrasion of wire rope against any part of building construction or other equipment. 4. Finish cable termination points with HD galvanized cable thimbles and one (1) Nicopress oval sleeve installed per manufacturer s written instructions. F. Pipe Battens: 1. All battens shall be 1-1/2" nominal diameter, schedule 40 pipe in lengths as shown on the drawings or Bill of Materials. All joints shall be spliced with 18" long sleeves with 9" extending into each pipe and held by two 3/8" hex bolts and lock nuts on each side of the joint. 2. Each end shall be covered with a bright yellow, closed end, soft vinyl safety cap at least 4 inches in length. 3. Pipe battens shall be J.R. Clancy No R in length. G. SureGrip Hand Line 1. Hand line shall employ a 3-strand composite construction combining filament and staple/spun polyester wrapped around fibrillated polyolefin. 2. The hand line shall contain an identifying tape showing the manufacture s name, phone number, website, and year of manufacture. 3. The hand line shall contain a red safety/wear indicator that will become visible as the rope nears the end of its useful life. 4. The rope shall hold knots well, be easily spliced and be dense enough to allow it to be clamped in a rope lock without damage. Rope shall not be subject to rotting, mildew, or moisture damage nor shall its length be affected by changes in humidity.

10 5. Tape ends before cutting. Attach to arbor with two half hitches or bowline and tape end to standing line with electrical tape. 6. Hand lines shall be SureGrip rope as provided by J. R. Clancy. H. Equipment Schedule /2 pipe ¼ copper sleeves Shackles, ¼ round pin wire rope 7x19 GUC chain, ¼ internal batten splices, incl. hardware. 7. Floor Block, Adjustable combo with rope lock, 12 Dia, ¾ rope, Cast Iron Rope, Sure Grip, ¾, White (or equivalent) Turnbuckle, 3/8 X 6 Jaw & Eye Thimble, cable, ¼ PART 3. EXECUTION 3.01 INSTALLATION A. The Rigging Contractor shall be responsible for storage of stage equipment, tools, and equipment during the period of the installation. B. Extent: All specified equipment shall be installed by fully trained superintendents and workmen. Equipment shall be installed in a workman like manner, per plans and specifications. Equipment shall be aligned, adjusted, and trimmed for the most efficient operation, the greatest safety and for the best visual appearance. C. Standards: Installation practices shall be in accordance with OSHA Safety and Health Standards and all local codes. All welding must be performed in full compliance with the latest edition of the Structural Welding Code (ANSI/AWS D1.1). D. Alignment: Mule blocks, cable rollers and guides shall be installed, as required, to provide proper alignment, to maintain specified fleet angles, and to prevent contact with other surfaces. E. Attachments: All equipment shall be securely attached to the building structure using appropriately rated hardware. Under-hung blocks and mule blocks shall be welded in place unless otherwise directed. F. Finishes: 1. All finishes which are disturbed during shipping and installation shall be touched up to match the original.

11 3.02 CLEAN UP A. The Contractor shall be responsible for cleanup, including removal of packing materials etc. and the protection of surfaces or equipment provided by other contractors. B. Dumpster will be provided by Owner INSPECTION AND TESTING A. Inspection: During the installation of equipment the Rigging Contractor shall arrange for access as necessary for inspection of equipment by the Owner s representatives. B. System Inspection & Pre-Testing By Rigging Contractor: On completion of installation and testing the Rigging Contractor shall conduct a complete pre-test of the system to ensure it is working properly and in conformance with this specification. This shall include a complete test of all electrical systems and components. All tests shall be conducted as if the Architect or Consultant were present and appropriate corrections made before the final inspection. Inspection shall be done using the rigging equipment manufacturer s written inspection forms. C. Special Testing: If specifications, the Architect s instructions, laws, ordinances, or any public authority require any work to be specially tested or approved, the Rigging Contractor shall give the Architect timely notice of its readiness for inspection, and of dates of inspections to be made by other authorities. D. Completion Testing: Upon completing the installation of all equipment specified under this section, the Contractor shall notify the Architect, who will schedule an inspection. At the time of inspection, the Rigging Contractor shall furnish sufficient workers to operate all equipment and to perform such adjustments and tests as may be required by the Owner s representative. Any equipment, which fails to meet with approval, shall be repaired or replaced with suitable equipment and the inspection shall be re-scheduled under the same conditions as previously specified. At the time of these inspections, no other work shall be performed in the auditorium and stage areas. All temporary bracing, scaffolding, etc. shall be removed to permit full operation of, and access to, all equipment. Final approval will be withheld until all systems have been thoroughly tested and found to be in first class operating condition in every particular. E. Manuals and instruction in the operation of the equipment shall be provided in accordance with FOLLOW-UP INSPECTION A. One year after the completion of installation, the Rigging Contactor shall return to the site and provide the following services: 1. Complete inspection of the rigging system. 2. Make all required adjustments. 3. Correct all warranty items.

12 3.05 Completion 4. Provide written recommendations for necessary repairs or changes not included in the warranty. 5. Conduct a 1 hour rigging operation and safety class. 6. Provide a written proposal for the next year s maintenance visit. B. Provide a service agreement detailing annual rigging inspection to include a detailed inspection of all components of the installed systems, recommended interval between inspections, and provide a detailed report of the inspection upon completion to be put on file by the owner. A. All work must commence no sooner than July 2 nd 2018 and be completed no later than July 31 st 2018.

13 Bid Proposal Form Spaulding High School Stage Rigging Company Name: Phone Number: Address: Contact Name: E Mail: Proposed Equipment Manufacturer Total Bid $ All work must commence no sooner than July 2 nd 2018 and be completed no later than July 31 st Any questions or concerns can be addressed to: David G Totty Director of Facilities Rochester School District (603) ext. 1145