KODIAK ISLAND BOROUGH INVITATION FOR BIDS KIB FIRE DEPARTMENTS Personal Protective Equipment

Transcription

1 KODIAK ISLAND BOROUGH INVITATION FOR BIDS KIB FIRE DEPARTMENTS Kodiak Island Borough 710 Mill Bay Road Kodiak, AK (907) April 2017

2 Office of the Borough Manager 710 Mill Bay Road Kodiak, Alaska Phone (907) Fax (907) April 11, 2017 The Kodiak Island Borough (KIB) is soliciting proposals from qualified vendors to purchase firefighting personal protective equipment for the KIB Fire Departments. Sealed bids will be accepted at the office of the Borough Manager, 710 Mill Bay Road, Kodiak, Alaska until 2:00 PM on April 26, Bid packages should be labeled as follows: Company Name Address Structural Firefighter Protective Clothing Detailed information and specifications are available at the KIB s website: or from the Engineering and Facilities Office, 710 Mill Bay Road, Kodiak, Alaska during the hours of 8:00 AM to 5:00 PM (closed for lunch from 12 PM 1 PM daily). The Kodiak Island Borough does not discriminate in its employment or any other programs or activities based on sex, race, color, age, height, weight, marital status, national origin, religion, arrest record, or disability. We provide reasonable accommodation for qualified individuals with disability, if requested. The KIB reserves the right to accept or reject any and all bids and to waive any formal defects or irregularities in the bids, when deemed to be in the best interest of the KIB. The right is further reserved to accept a bid higher than the low bid, when in the opinion of the Borough Assembly: the public interest will be better served. Michael Powers Borough Manager

3 IMPORTANT BIDDER REGISTRATION FORM Upon receipt of these bid documents, the contractor shall fill out the information below and return to the Kodiak Island Borough in order to provide contact information to receive notification about additional information, addendum and any other information which may impact bid time or quantities. Only registered bidders will receive notifications. Contractor s Contact Information Name of Company: Contact Name: Address: Phone Number: Fax Number: Return this form via fax, , regular mail, or hand delivered to the following location: Dave Conrad/Howard Rue KIB Fire Departments Kodiak Island Borough 710 Mill Bay Road Kodiak, Alaska Phone: (907) Fax: (907) dconrad@kodiakak.us or hrue@kodiakak.us END OF BIDDER REGISTRATION FORM KIB FIRE DEPARTMENTS: BIDDER REGISTRATION FORM

4 OVERVIEW The Kodiak Island Borough (KIB) is soliciting proposals from qualified vendors to purchase structural firefighting personal protective equipment for the Kodiak Island Borough Fire Departments to include structural firefighting turnout pants and coats. The initial purchase will include at least 25 sets of gear with an annual replacement of 3-5 sets per year. The KIB requires a vendor guarantee that the bid product will remain available for a minimum of three years. SCOPE OF SERVICES The scope of this product specification encompasses design, construction, materials and performance criteria deemed necessary for NFPA 1971 compliant firefighter personal protective equipment utilized in structural firefighting. GENERAL All proposed equipment must be manufactured in accordance with this specification and are designed to meet the requirements of 2013 edition of the NFPA 1971 standard. TURNOUT GEAR SPECIFICATIONS Standard: All garments shall meet or exceed the requirements of NFPA 1971, Standard on Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting 2013 Edition. Stitching and seams Unless specified otherwise, all Major A seams (outer shell body seams) shall be at least double-needle stitched, using one or a combination of the following stitch types: 301, 401, 504, and 516. All Major B seams (moisture barrier and thermal liner seams) shall be stitched using stitch type 516. In addition, moisture barrier seams shall be heat and pressure sealed with a 1 wide sealing tape for protection against liquid penetration. All stress points such as pockets, flaps, zippers, storm flap, and tabs shall be bar-tacked for reinforcement using no more than 28 stitches over 5/8 to prevent damage to the material. All seams shall use Nomex thread only. There shall not be any skipped stitches, broken threads or visible tucks. If there are any broken threads, they are to be repaired from the same needle holes. Thread tension shall be constant throughout. The seam shall be taught and without balls of thread. Stitches per inch shall be as follows so that the needle perforations do not affect the more susceptible materials: 6 ± 1 for liner topstitching and padding; 7 ± 1 for trim; and 8 ± 1 for other stitches include feed-off and over lock. Back tacks shall be used on all lock stitches and shall have a minimum of 3 and a maximum of 4 stitches. All pockets and reflective trim shall be a box and cross stitch pattern to the body of the garment. All hook and loop fasteners shall be lock stitched. Hook and loop fastener strips of 4 and less in length (pocket closures, throat tab) shall be attached with a box and cross stitch pattern. 1

5 Quality Assurance program The turnout gear manufacturer must have a quality system in place that is in compliance with ISO The manufacturer must supply, with his bid, a copy of a Certificate of Registration showing proof of compliance. Packaging Each garment shall be packed in an individual bag. This bag shall offer UV protection on one side to protect stored garments and a clear, see through side, to permit quick visual review of the content. The FEMSA Official User Guide shall be included in all the individual bags so the firefighter assigned the new gear can read all relative information on the protective apparel. NFPA 1851 compliance program The turnout gear manufacturer must have a program in place to help the department comply with NFPA 1851, Standard on Selection, Care and Maintenance. This program shall be web-based, to allow authorized users to log on from any computer with internet access. Level of access to information shall be determined by secured passwords given by officers of the fire department. This program shall be used to keep up-to-date records on all items covered by NFPA 1851, including but not limited to coats, pants, helmets, hoods, gloves and boots. As well, this program shall include a task schedule for upcoming mandatory cleanings and inspections in compliance to NFPA The task schedule shall have filtering capabilities to allow users to view only the information they need. The program shall have the capability to upload internal documents pertaining to maintenance, cleanings, and inspections, to share within the fire department. The program shall have a discussion forum available to submit inquiries and to discuss firefighting topics with firefighters from other departments. The program shall also have the possibility of placing online orders for the duration of the contract period. COAT CONSTRUCTION Coat shall be Black in color Note: All the dimensions in the specification are based on a regular coat, size 46 chest; they may vary for other sizes according to grading. Body The body of the coat shell shall be constructed of three separate body panels consisting of two front panels and one back panel. This design applies to all layers of the garment. The coat shall be available in both men's and women's patterns. The coat shall be available in four different lengths to ensure sufficient overlap of coat and pant depending on height of the firefighters. 2

6 Short, which is 30" in length (men's) or 28" in length (women's) when measuring from collar seam to hem (for firefighter 5'6'' and less). Regular, which is 32" in length (men's) or 30" in length (women's) when measuring from collar seam to hem (for firefighter 5'7'' to 6'). Tall, which is 34" in length (men's) or 32" in length (women's) when measuring from collar seam to hem (for firefighter 6'1'' to 6'3''). X-Tall, which is 36" in length (men's) when measuring from collar seam to hem (for firefighters over 6'4'' to 6'7''). The coats shall be available in 2" chest increments from 34" through 74" (woman's coat available in 32" to 58"). Sleeve length shall be available in multiple lengths from extra short to extra-long and graded according to size. Front Closure The storm flap shall be secured in the closed position with 1-½" wide hook fastener on the left side of the coat body matching a 1-½" wide loop fastener on the underside of the storm flap. Positive coat closure shall be by means of a heavy-duty #10 brass zipper on Nomex tape, 23" long, covered by the storm flap. The zipper shall be double needle lock stitched to the left and right coat front panels. Storm Flap The front closure shall consist of a storm flap measuring 5-½" by 23-¾" (for regular length) and constructed of two plies of outer shell material sandwiching a center ply of moisture barrier material. The ply of moisture barrier shall not be pre-cut and shall be of the same type of moisture barrier as the rest of the coat for continuous protection throughout. The throat tab shall consist of two layers of outer shell fabric sandwiching a layer of moisture barrier. The 4" by 10" throat tab shall be doublestitched to the right side of the under collar and secured when not in use by matching 2" by 1-½" hook and pile fasteners on the throat tab and on the right side of the under collar. Throat tab closure and 3

7 Collar Kodiak Island Borough adjustment shall be effected by means of 3" by 1-½" hook and pile fastener sewn on the throat tab and by a 1-½" by 3" hook and pile fastener strip sewn on the left side of the under collar. An insert of moisture barrier, shall be located under the outer shell 3-¼" wide on the left side, 2-½" wide on the right side of the front closure to ensure overall liquid penetration resistance. A facing made of moisture barrier and outer shell, 2-½" wide shall be on the left side of the front closure. A separate facing made of moisture barrier and outer shell, 2" wide, shall be on right side of the front closure supporting the system for liner attachment. The collar shall consist of two layers of outer shell fabric sandwiching layers of moisture barrier and thermal barrier material. The collar shall be a minimum 4" high. The plies of moisture barrier and thermal liner shall not be pre-cut and shall be of the same type of fabrics as the rest of the coat for continuous protection throughout. The moisture barrier shall continue ¾" below the neck line. Drag Rescue Device All coats shall be equipped with a deployable Drag Rescue Device that is built within the outer shell and liner, to help in various rescue situations such as dragging or moving incapacitated firefighters to safety. The device shall consist of 1-1/2 " Kevlar webbing strap appropriately placed between the liner and the outer shell. The webbing strap shall be longer than 100" and graded to size. The webbing strap shall form a loop around the shoulders and exit the coat above the collar seam, so as to not interfere with SCBA straps or units. The handle of the harness shall be located outside of the garment, and shall remain hidden under a tapered flap of outer shell material when not in use. The letters DRD shall be applied and lock stitched to the flap using stitch type 301 to allow easy identification in low light conditions. The stitched overlapped ends of the Kevlar webbing shall be tested for 2500 lbf strength, per ASTM D This device is not intended for a vertical or suspended rescue. Back and Shoulders To increase ease of movement the coat back and shoulder shall include a 1-¼" deep inverted pleats on the outer shell, running from the front shoulder seam to the bottom of the coat. The coat liner shall have a ¾" deep inverted pleats incorporated at the center back to support the outer shell s design. 4

8 There shall be a contoured padding of one layer of nine ounce Aramid, sewn between the moisture barrier and the thermal liner at the top of the shoulder to enhance thermal insulation, protect against compression of materials. The stitching shall not penetrate the moisture barrier fabric. Liner assembly All moisture barrier seams shall be stitched with a safety stitch # 516 and sealed on the breathable membrane side of the moisture barrier with a minimum 1" wide seam-sealing tape to prevent moisture penetration. The tape shall be applied under pressure by a hot air seam-sealing machine designed for that purpose. All thermal liner seams shall be sewn with a safety stitch # 516. The moisture barrier shall be sewn to the thermal liner at its perimeter with the use of fire resistant neoprene coated fabric tape to prevent wicking. No raw edges shall be visible. Liner Attachment The moisture barrier and thermal liner shall extend to the front facings of the outer shell and shall be secured there to with a # 5 brass zipper on Nomex tape, approximately 70" long and graded according to size. The zipper shall start from the bottom of the right body panel and end at the bottom of the left body panel. A flap made of the specified moisture barrier and outer shell fabric shall cover the zipper. The plies of moisture barrier and thermal liner shall not be pre-cut and shall be of the same type of moisture barrier as the rest of the coat for continuous protection throughout. The use of multiple zippers, snaps or Hook and Loop fastener to secure the liner to the outer shell left and right body panels shall not be acceptable. Hang Up Loop A hang-up loop constructed of outer shell material measuring approximately ½" by 3" shall be sewn inside the collar, approximately one inch from the top. 5

9 Sleeves and Cuffs The sleeves shall be constructed of a 2-piece, set-in design with curved arm. In addition, there shall have a 5" by 17" underarm gussets in all three layers of the coat s outer shell, moisture barrier and thermal liner. The elbow area shall have a layer of fire resistant neoprene coated fabric sewn between the thermal liner and the moisture barrier for additional protection against steam burns. The sleeve ends shall be reinforced at the cuffs with a 2" wide band (1" finished) of polymer coated Kevlar material, double lock-stitched to the cuff. The color of the reinforcement shall be coordinated to the color of the outer shell. Wrists and Waterwells The inside of the sleeve ends shall terminate in a double thickness knit wristlet. These wristlets shall be sewn to a water well approximately 4-¾" in length forming a water barrier between the wristlet and the sleeve. This water barrier shall be lock-stitched to the outer shell fabric and lock-stitched at the cuff. The wristlets and water wells configuration shall prevent water and debris from entering between the outer shell and the liner when the arms are raised. The wristlet shall be made of double thickness of natural Nomex knit, finished length of approximately 3-1/4", sewn to a fire resistant neoprene coated fabric water well. Pockets There shall be two full bellow pockets, 9" x 9" with a 2" deep bellow and a 5" x 9-⅞" flap. The flap shall be secured by two 1-½" x 3" hook fastener locked-stitched horizontally on the pocket and a 1-½" x 3" loop fastener locked-stitched vertically on the flap for adjustment. Each pocket shall be equipped with two drainage grommets. Each pocket shall be bar tacked for added strength. The bottom of the pockets shall be no more than 1" from the bottom hem of the coat to reduce abrasion loss from wear. This pocket placement will provide easier access to pockets when wearing an equipment belt or breathing apparatus. Retro-reflective Fluorescent Trim 3" trim The trim shall be lock-stitched to the coat using stitch type 301 at the edge of the trim. The Trim shall be double-stitched with Kevlar thread only. A laser alignment system shall be used to insure the 6

10 reflective trim is consistently positioned and that both ends of the trim are aligned when sewn around the sleeves and coat body. For additional abrasion protection at wristlet, the back trim is covered by a sewn on strip of polymer coated Kevlar material laid on top of the Major A seam. The trim type shall consist of Scotchlite plain trim, 3 inch wide, lime-yellow. The trim shall be configured in the following manner. NFPA pattern consisting of: - 1 band around forearm of each coat sleeve - 1 horizontal across upper back - 1 around entire circumference of the coat hem - 1 horizontal band across chest Labeling All pants shall bear a label stating the following: Name and address of the manufacturer Date of manufacture Size Care instructions Materials used in the construction of the garment Proof of certification to the latest edition of the applicable standard FEMSA warning Unique serial number Bar coded unique serial number Order number Coat Options The standard coat design shall be 6-inches longer at the rear hem than at the front hem and provide continuous and unbroken moisture barrier and thermal liner protection from the collar seam to the hem at the bottom of the coat tail. A single 3 Nomex tabbing shall be located in the center of the back at the hem to insure the bottom of the liner does not retract. 7

11 Stormflap The front closure shall consist of a storm flap measuring 5-¾" by 21" (for regular length) and a 4" by 12-½" throat tab. The storm flap shall consist of two layers of outer shell fabric sandwiching a layer of moisture barrier. The ply of moisture barrier shall not be pre-cut and shall be of the same type of moisture barrier as the rest of the coat for continuous protection throughout. The throat tab shall be double-stitched to the right side of the under collar and secured when not in use by matching 2" by 1-½" hook and pile fasteners on the throat tab and on the right side of the under collar. Throat tab closure and adjustment shall be effected by means of 2-½" by 1-½" hook and pile fastener sewn on the throat tab and by a 1-½" by 3" hook and pile fastener strip sewn on the left side of the under collar. The chinstrap shall also incorporate a knit insert for comfort which shall measure 5-½ W x 3-½ H. The top edge shall incorporate this extra knit material in the shape of a crescent to insure full interface closure of the collar, chinstrap and coat front closure/storm flap in order to pass the whole garment water tight integrity test. The throat tab shall consist of two layers of outer shell fabric sandwiching a layer of thermal and moisture barrier. The ply of thermal and moisture barrier shall not be pre-cut and shall be of the same type of fabrics as the rest of the coat for continuous protection throughout. Articulating Drag Device (DRD) Manufacturer shall supply an NFPA required and certified Drag Rescue Device with each coat. Each strap will be properly labeled with the chest size(s) the Rescue Strap is designed to fit. Rescue Strap shall be designed in a fashion that it functionally provides a dynamic and articulated action and to eliminate excess strapping material hanging down the back when installed between the garment s liner and outer shell. The device shall be constructed using two components: a 1.75 (4.45 cm) Kevlar webbing grab handle; and a free-floating loop of Kevlar rope to go around each of the wearer s arms/shoulder. The grab loop shall extend upward and pass through a tunnel of outer shell and pass out through a reinforced slot in the coat outer shell just below the center rear of the collar seam. The protruding grab loop shall then fold back down and be stored by hook and loop fastener. The end of the garb loop shall be covered with an outer shell flap sewn below the held in place with hook & loop fastener to reduce the chances of snagging the grab loop by accident. 8

12 The Grab Handle shall be constructed of soft and pliable Kevlar webbing meeting the following specifications: Description Width Thickness Tensile 100% Kevlar Double Plain Weave 1.75 (4.45 dm) 0.064" ± 0.010" (.163 cm ±.0254 cm) 5,000 lb minimum (22.24 kn) To facilitate comfort and safety the free-floating loop shall be constructed of soft and pliable Kevlar rope meeting the following specifications: Description Width Thickness Tensile 100% Kevlar Tubular Plain Weave - Natural.038 (.097 cm) 0.144" ± 0.005" (.366 cm ±.013 cm) 3500 lb minimum (15.57 kn) POCKETS Rescue Strap shall be sewn with Kevlar thread Radio Pocket - The radio pocket shall be sewn to the left chest The radio pocket shall be rectangular measuring 9" x 4-½" x 2". It shall have a flap measuring 4-¾" x 4- ¾" wide with a 1-½" x 3" hook fastener locked-stitched horizontally on the pocket and a 1-½" x 3" loop fastener locked-stitched vertically on the flap for adjustment. The top of the flap shall be fixed by hook and loop fastener and bar tacked at the center, approximately 1" above the radio pocket. The radio pocket shall be equipped with one grommet for drainage. The lower 5" of the radio pocket shall be reinforced with an extra layer of outer shell fabric. Each pocket shall be bar tacked for added strength. Hand Warmer Pockets There shall be two body pockets 9" x 9", each with a 2" deep wide bellow of the pocket and a 5" x 9-⅞" wide flap. The flap shall be secured by two 1-½" x 3" hook fastener locked-stitched horizontally on the pocket and a 1-½" x 3" loop fastener locked-stitched vertically on the flap for adjustment. There shall be a 7" vertical opening at the rear of each pocket to provide access to the hand warmer 9

13 compartment. Each pocket shall be equipped with three grommets for drainage. Each pocket shall be bar tacked for added strength. The bottom of the pockets shall be no more than 1" from the bottom hem of the coat to reduce abrasion loss from wear. This pocket placement will provide easier access to pockets when wearing an equipment belt or air pack. SCBA Face Mask Pouch (detachable) The SCBA mask pouch shall be made of outer shell fabric 14" high x 12-¼" wide. It shall be hang from the coat on a hook and dee ring, where the dee ring is riveted through a rectangular patch of Polymer coated Kevlar material sewn to the coat and the hook is riveted through a corner of the pouch. One side of the pouch shall have an opening of 12-¾". The opening shall be kept closed by a continuous strip of hook and loop fastener. An additional piece of hook and loop fastener shall be strategically placed to allow one of the bottom corners to fold and reduce bulk. The SCBA face mask pouch shall be installed on the right chest ACCESSORIES Microphone Loop Loops The microphone loop shall be 1" x 2-½" long band of Nomex webbing and shall be installed with bar tacks. The microphone loop shall be sewn to the upper right chest The flashlight loop shall be made of double layer of outer shell fabric 2" by 2" wide sandwiching a layer of polymer coated Kevlar material. There shall also be an extra layer of polymer coated Kevlar material on the inside of the outer shell. The flashlight loop shall be sewn to the right chest 10

14 Inspection port Strap The coat shall have an inspection port to permit visual inspection of the moisture barrier film and thermal liner substrate without the need to undo seams. The inspection port shall consist of an opening in the back thermal liner, closed with hook and loop fastener and two snaps. The opening shall be approximately 20" long. The coats shall have a glove holder strap made of Nomex webbing 1" x 12". The glove holder shall be sewn in the middle and have 4" strips of hook and loop at the end to form a circle around the gloves and secure them in place. The glove holder strap shall be installed on the right chest Dead air panels The coat s composite shall have additional thermal enhancement in the shoulders, upper back (4 down from crest of shoulders), upper chest (4 down from crest of shoulder) and extending down the outside of the upper arm. The CCHR rating in this area shall not be less than 35 wet and 43 dry. When requested the manufacturer must provide ISO certified lab results and samples of designs they intend to submit. Design shall use three layers of one-inch wide, nine ounce Aramid attached side-byside and spaced 2-¼" on-dead-center. Design shall not inhibit moisture vapor transmission. Flag The US flag made of Nomex shall be placed on the left shoulder. Collar The collar shall consist of two layers of outer shell fabric sandwiching layers of moisture barrier and thermal barrier material. The collar shall be a minimum 3" high. The moisture barrier shall continue ¾" below the neck line. 11

15 Removable name patch The removable hanging name patch shall be made of 2 layers of outer shell fabric 4" X 19" long attached with hook fastener of the same size matching a loop fastener at the back hem of the coat. The four female snaps shall engage their four male counterparts at bottom of coat. The name patch shall have a capacity for fifteen 2" letters or eleven 3" letters on one line. The name patch shall be located on the edge of the back. PANT CONSTRUCTION - BLACK Note: All the dimensions in the specification are based on a regular pant, size 36" waist; they may vary for other sizes according to grading. Body The construction of the pant shall consist of two full length back panels, two upper front leg panels and two lower front leg panels joined by out seams and inseams. The front panels are shaped in such a manner that an extra 1-½" wide curve is added at the knee area for superior flexibility. This design applies to all layers of the garment. To avoid excessive stitching, the pant liner has a 1-½" pleat incorporated at the knee bent to support the outer shell s design. The pant shall be a bunker pant design with approximately a 14" rise (crotch seam to waist) in the front and a 21" rise in the back. The pants shall be available in 2" waist increments from 28" through 80" (26" through 58" in woman's pants). The pants shall be available in 2" inseam increments from 26" through 38" (24" through 34" in woman's pants). Fly front and liner attachment The primary closure shall consist of a #10 brass zipper on Nomex tape. The secondary closure shall consist of a 1-½" wide by 8" long hook and loop fastener to secure the fly flap over the zipper. To prevent accidentally detaching the liner when donning the pants the liner shall be positively attached to the outer shell at the waist by means of a #5 brass zipper on Nomex tape. This zipper shall be covered by a 2-½" wide flap of thermal barrier, double-needle lock stitched to the waist of the pants. A minimum of five snaps shall secure the waistband to the liner. The use of multiple snaps as the only positive attachment of the liner to the outer shell shall not be acceptable. 12

16 The moisture barrier and thermal liner shall be completely detachable from the outer shell for ease of cleaning. Side Pull Tabs Waist adjustment shall be assured by means of side-pull-tabs constructed of a 1" by 11" long strap of Nomex webbing with a 1" self-locking NFPA compliant buckle on each side of the waist. These side pull-tabs shall be box & cross stitched to the outer shell. Waist Support The waist of the pant shall be provided with a removable elasticized band of material between the outer shell and the liner. The elasticized band shall be 2" wide and be graded according to size. The elasticized band shall be attached to the inside of the outer shell. It shall provide a snug fit without adding bulk to the front of the pant. Liner assembly All moisture barrier seams shall be stitched with a safety stitch # 516 and sealed on the breathable membrane side of the moisture barrier with a minimum 1" wide seam-sealing tape to prevent moisture penetration. The tape shall be applied under pressure by a hot air seam-sealing machine designed for that purpose. All thermal liner seams shall be sewn with a safety stitch # 516. There shall also be two extra layers of nine ounce Aramid sewn between the thermal barrier and moisture barrier at the knee area, to enhance thermal insulation, to guard against compression of materials, as well as to reduce steam burns due to heat transfer. The stitching shall not penetrate the moisture barrier fabric. The moisture barrier shall be sewn to the thermal liner at its perimeter with the use of fire resistant neoprene coated fabric tape to prevent wicking. No raw edges shall be visible. 13

17 Pockets There shall be two full bellow pockets, 10" x 10" with a 2" deep bellow and a 5" x 10-⅞" flap. The pant pockets shall be sewn over the side seams at the thighs. The flap shall be secured by two 1-½" x 3" hook fastener locked-stitched horizontally on the pocket and a 1-½" x 3" loop fastener locked-stitched vertically on the flap for adjustment. Each pocket shall be equipped with two drainage grommets. Each pocket shall be bar tacked for added strength. Legs and Cuffs Two aramid tabs with female snap fasteners shall be stitched to the inside of the outer shell near the cuffs as attachment of the liner. The outer shell shall be reinforced at the cuffs with a 2" wide band (1" finished) of polymer coated Kevlar material double lock-stitched to the cuff. The color of the reinforcement shall be coordinated to the color of the outer shell. Retro-reflective fluorescent trim The trim shall consist of a single band of retro-reflective trim lock-stitched using stitch type 301 around the lower pant leg. The trim shall be lock-stitched to the pant at the edge of the trim. All stitches shall use Kevlar thread only. A laser alignment system shall be used to insure the reflective trim is consistently positioned and that both ends of the trim are aligned when sewn around the pant leg. For additional abrasion protection, the trim on inseam, is covered by a sewn on strip of polymer coated Kevlar material laid on top of the Major A seam. The trim type shall consist of Scotchlite plain trim, 2 inch wide, lime-yellow. 14

18 Labeling All pants shall bear a label stating the following: Name and address of the manufacturer Date of manufacture Size Care instructions Materials used in the construction of the garment Proof of certification to the latest edition of the applicable standard FEMSA warning Unique serial number Bar coded unique serial number Order number PANT OPTIONS Suspenders The pants shall be equipped with super-heavy-duty removable suspenders. These suspenders shall consist of 2" wide red cotton webbing in the front and upper back and 2" wide by 9" long elastic straps at the lower back. A 2" wide by 5" long piece of elastic strapping shall form an "H" at the back of the suspenders. The suspenders shall be attached to the pants at 4 points in the front, and 4 at the back (2 for back bib pant) by means of leather tabs. Adjustment of the suspenders shall be made with a 2" wide slider buckle. Metal buttons to accept the suspender tabs shall be affixed to the pant waist. Advanced Foam Technology Padding for Suspenders The suspenders shall have one layers of foam padding sewn underneath the suspender strap at the shoulder area. The foam padding shall be lock stitched with Nomex thread. 15

19 Extra Knee Padding The knees shall be padded with one layer of polymer padding. A pouch shall be sewn underneath the outershell and closed by hook and loop fastener. The polymer padding shall be removable. ACCESSORIES Boot cut The bottom of the pants' leg shall be 1" shorter in the back in order to improve the fit over the firefighter's boots. Inspection port The pant shall have an inspection port to permit visual inspection of the moisture barrier film and thermal liner substrate without the need to undo seams. The inspection port shall consist of an opening in the thermal liner of the right upper leg, closed with hook and loop fastener and one snap. The opening shall be approximately 10" long. Reinforcement Knee Reinforcement The knee reinforcements shall be constructed of a rectangular piece of polymer coated Kevlar material measuring 13" high by 9" wide, and sewn onto the knee area of the outer shell. Pockets Full Bellow Pockets There shall be two full bellow pockets, 9" x 9" with a 2" deep bellow and a 5" x 9-⅞" flap. The pant pockets shall be sewn over the side seams at the thighs. The flap shall be secured by two 1-½" x 3" hook fastener locked-stitched horizontally on the pocket and a 1-½" x 3" loop fastener locked-stitched vertically on the flap for adjustment. Each pocket shall be equipped with two drainage grommets. Each pocket shall be bar tacked for added strength. 16

20 Question or other concerns regarding this RFP should be submitted in writing to: Asst. Chief David Conrad or Chief Howard Rue Kodiak Island Borough 710 Mill Bay Road Kodiak, Alaska

21 PROPOSED SCHEDULE Bid responses due: April 28, 2017 at 2:00 P.M. Presented to Borough Assembly: May 18, 2017 Firefighters to be sized and measured within 30 days of bid approval. SELECTION CRITERIA Only those bidders that provide all the information requested will be considered. CONTRACTUAL REQUIREMENTS The selected company will be required to enter into a formal contract with the Kodiak Island Borough. CONTRACT TERM The term on the contract shall commence upon approval of the Borough Assembly. TERMINATION The Kodiak Island Borough reserves the right to terminate the contract immediately, should the individual or firm fail to provide services to the satisfaction of the Borough as outlined in this request for proposal. VENDOR RESPONSIBILITIES 1. All work shall be performed in a professional, courteous manner using quality equipment and materials, all of which must be maintained and operated with the highest standards as well as meeting all OSHA and AKDOSH safety standards. 2. The VENDOR guarantees the reimbursement, or repair of, any area damaged by careless or accidental use of equipment. 3. The VENDOR shall not sublet, assign or transfer the contract or any portion or any payment due thereunder, without the written consent of the Borough. 4. All invoices must be received within 30 days of the date items are received. VENDOR QUALIFICATIONS: 1. EXPERIENCE No award will be made to a company that is in violation of any State laws or local ordinances. Bids will be accepted from vendors that have been in business for a minimum of 5 years. 2. LICENSE TO DO BUSINESS IN Alaska At the time of awarding the contract, successful vendor must provide proof to the Kodiak Island Borough that the firm/company is licensed to do business within the State of Alaska. The Kodiak Island Borough does not discriminate in its employment or any other programs or activities on the basis of sex, race, color, age, height, weight, marital status, national origin, religion, arrest record, or disability. 18

22 PROPOSAL CONTENT REQUIREMENTS: Proposals must include the following information and forms contained in this RFP package: 1. The Authorized Representative (or the primary contact person) must be clearly identified for business purposes. The name, title, mailing address, phone number and address for this individual must be provided. 2. Signature of the employee or agent authorized to bind the company contractually. 3. A list of three (3) references the VENDOR has served in the same capacity as this proposal including the name, address and phone number of the primary contact person. 4. A completed Non-collusive Affidavit (attached). 5. A final, fixed price bid for this contact. This contract will be with the understanding that this price will not be exceeded unless the scope of the project significantly changes and both parties agree. 6. Disclose all existing and potential conflicts of interest you may have with the Borough, its elected officials, employees or other representatives using the attached Conflict of Interest Form. 7. A certification that the bidder is not an Iran linked business as defined in the Iran Economic Sanctions Act, 2012 PA 517. OTHER REQUIREMENTS: Submit three (3) copies of the proposal on 8 ½ X 11 paper. Each copy must contain all information and attachments as requested. Proposal documents must be submitted on or before April 26, 2017 by 2:00 PM, in a sealed envelope addressed to the Borough Manager; Kodiak Island Borough, 710 Mill Bay Road, Kodiak, Alaska and labeled Kodiak Island Borough, Bid for Structural Firefighting Protective Clothing Proposals received after the specified time and date will not be considered. Faxed and ed responses will not be accepted. Bids will be valid for at least ninety (90) days after the open date. The proposal may be withdrawn by respondents in writing only; signed by the individual or authorized party of the responding firm. The Kodiak Island Borough reserves the right to reject any and all proposals received as a result of this request for proposal. The Borough reserves the right to re-bid this service if deemed necessary. The right is further reserved to accept a bid higher than the low bid, when in the opinion of the Borough, the public interest will be better served. The Kodiak Island Borough reserves the right to request any additional information, which might be deemed necessary after the proposal has been received. The Borough may interview firms/individuals as part of the selection process. 19

23 STRUCTURAL FIREFIGHTING PROTECTIVE CLOTHING Authorized Representative The Kodiak Island Borough is seeking a qualified vendor that is conscientious, has integrity and is able to complete the work in a timely manner. Representatives of the selected firm must conduct themselves in an appropriate manner while on Borough premises. Using the form included, provide the names, and contact information for three references, preferably government agencies, for whom similar services have been provided in the past five years. Failure to provide qualified references may be grounds for disqualification of your bid. AUTHORIZED SIGNATURE PRINT NAME & TITLE COMPANY NAME ADDRESS PHONE NUMBER ADDRESS 20

24 NON-COLLUSION AFFIDAVIT (To be executed prior to award) UNITED STATES OF AMERICA ) )ss STATE OF ALASKA ) I, of (Firm Name) being duly sworn, do depose and state: I, or the firm, association or corporation of which I am a member, a Proposer, on the contract to be awarded, by the Kodiak Island Borough, for the construction of that certain construction project designated as: KIB Fire Departments located at Kodiak, in the State of Alaska, have not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding a connection with such contract. Contractor Subscribed and sworn to this day of, Notary Public My Commission Expires: Page 1 of 1

25 Appendix E CORPORATE ACKNOWLEDGEMENT (To be filled in when Documents are executed in behalf of a Corporation) UNITED STATES OF AMERICA ) ) ss: STATE OF ALASKA ) The foregoing instrument was acknowledged before me this day of, 2017 by of (Name of Officer) (Name of Corporation) (Title of Officer), Corporation, on behalf of said Corporation. Notary Public My Commission Expires Page 1 of 1

26 ACKNOWLEDGEMENT FORM FOR LLC (To be filled in when Documents are executed in behalf of an LLC) UNITED STATES OF AMERICA ) ) ss: STATE OF ALASKA ) The foregoing instrument was acknowledged before me this day of, 2017 by whose name as manager of, L.L.C., (Name) (Name of LLC) is signed to the foregoing instrument and who is known to me, acknowledged before me on this day that, being informed of the contents of the instrument, he or she, as such officer and with full authority, executed the same voluntarily for and as the act of said limited liability com[any. Given under my hand seal the day of, 20. Notary Public My Commission Expires Page 1 of 1