This addendum consists of: 10 Sheets CHANGES TO SPECIFICATIONS (8 1/2 x 11) 04 Sheets PRE-BID CONFERENCE MEETING NOTES (8 1/2 x 11)

Transcription

1 January 18, 2019 ADDENDUM NO. 1 PROJECT: DPS SECURITY VESTIBULES PHASE 2 DURHAM PUBLIC SCHOOLS FROM: TO: DTW ARCHITECTS & PLANNERS, LTD. 229 NORTH GREGSON STREET DURHAM, NC FAX: PRIME BIDDERS This addendum becomes a part of the Construction Documents and modifies the original Contract Documents dated December 21, 2018, as noted below. Acknowledge receipt of this Addendum in the space provided on the Bid Form. Failure to do so will disqualify the bid. This addendum consists of: 10 Sheets CHANGES TO SPECIFICATIONS (8 1/2 x 11) 04 Sheets PRE-BID CONFERENCE MEETING NOTES (8 1/2 x 11) I. CHANGES TO SPECIFICATIONS 1. Section : Advertisement For Bids: Change Bid Date from Thursday, February 7, 2019 to Tuesday, February 5, Note: Time and place unchanged. II. PRE-BID CONFERENCE MEETING NOTES See attached Pre-Bid Conference Meeting Notes. ADD1-1

2 Project: Project No: DURHAM PUBLIC SCHOOLS PHASE 2 SECURITY VESTIBULES Meeting Date: TUESDAY, JANUARY 8, 2019 Time: Pre-Bid Conference - 9:00 am Preferred Brands Meeting Immediately following Pre-Bid Conference Location: File: W.G. PEARSON ELEMENTARY SCHOOL 3501 Fayetteville Street, Durham, NC at the Main Office PREFERRED BRANDS MEETING PRE- BID CONFERENCE PRESENT: Name Company/Organization Phone Bernard Hall, Project Manager Durham Public Schools C&CP bernard.hall@dpsnc.net Karl Davis Right Build International kdavis@rightbuildint.com Paul Young, AIA DTW Architects & Planners, Ltd pyoung@dtwarch.com Miles Smith Edmondson Engineers, P.A miles.smith@edmpa.com Eric Lockard DPS W.G. Pearson eric.lockard@dpsnc.net Charles Keller Harrod & Associates Constructors, Inc estimating@harrodandassoc.com Bert Long H.G. Reynolds Co., Inc blong@hgreynolds.net Aly Allen Riggs-Harrod Builders, Inc aallen@riggsharrod.com Brian Tessler Bar Construction Co., Inc lsmith@barconstruction.com Scott Wolynec Romeo Guest Associates, Inc swolynec@romeoguest.com Korey Merritt C.T. Wilson Construction Co., Inc korey.merritt@ctwilson.com Caleb Pendergraph Central Builders of Mebane, Inc caleb@centralbuildersinc.com Josh Hyler H.M. Kern Corporation jhyler@hmkern.com Alex Herndon Bordeaux Construction Co., Inc estimating@bordeauxconstruction.com Ryan Ryman United Solar Film ryman9815@gmail.com Additional Distribution: Name Company/Organization Phone Dennis Hayes, PE Edmondson Engineers, P.A dennis.hayes@edmpa.com Charles Crowl, PE Edmondson Engineers, P.A charles.crowl@edmpa.com Renato Sanchez Edmondson Engineers, P.A renato.sanchez@edmpa.com Preferred Brands Meeting Discussion of Durham Public Schools Preferred Brands Pre-Bid Conference I. INTRODUCTION A. Distributed sign-in sheet and Project Team and Contractor introductions. B. Project Location: Various Sites (14 sites total) C. Form of Bid: Single Prime D. Key project personnel and roles: Owner s Representatives: Durham Public Schools Construction & Capital Planning Bernard Hall, Project Manager, Durham Public Schools C&CP 1 of 4

3 Design Team Architects: MEP Engineers: DTW Architects & Planners, Ltd. Paul Young, AIA Edmondson Engineers, P.A. Dennis Hayes, PE, Electrical Engineer / Project Manager Charles Crowl, PE, Mechanical Engineer / Project Manager Miles Smith, Electrical Designer Renato Sanchez, Mechanical Designer II. INSTRUCTIONS TO BIDDERS A. Bids and Contract Award Process: Bid Date: Tuesday, February 5, 2019 at 2:00 p.m. (NOTE CHANGE OF BID DATE) Place: Durham Public Schools Construction & Capital Planning office located at 2011 Hamlin Road, Durham, NC Anticipated construction schedule: Notice of Intent to Award 03/07/2019 Issuance of Notice to Proceed Letter 03/08/2019 Start Construction 06/14/2019 Substantial Completion (Rogers-Herr Middle School) 07/15/2019 Substantial Completion (J.D. Clement Early College) 07/26/2019 Substantial Completion (All Other Sites) 08/09/2019 Final Completion 08/16/2019 B. Overview of General Requirements a. Bid Bond 5%. b. RightBuild - MWBE Participation Goals and requirements: See Specifications and Bid Packet Summary page Read and follow closely. All questions regarding MBE Forms to be directed to the Owner s representative, Mr. Bernard Hall. Percentages for construction subcontracts shown in Instructions to Bidders are the Durham County goals for the project. See attached MWBE form distributed by RightBuild. c. Liquidated damages are included, see Section 8.5 and Article 9 of the General Conditions of the Contract for Construction. C. Communications during the bid period All questions shall be directed to the Architect (Paul Young, AIA) via (pyoung@dtwarch.com), with Bernard Hall copied (Bernard.hall@dpsnc.net), and not to the consultants. This eliminates miscommunication. D. Bid Proposal Form List Subs for: 1. Mechanical Subcontractor 2. Electrical Subcontractor E. Unit Pricing A B Section : Unit Prices refer to bid form F. Allowances Section : Allowances refer to bid form 1. Shatter Resistant Film Allowance = 400 sq.ft. 2. Access Doors (18 x18 ) = 14 units 3. Rubber Base Allowance = 600 ln.ft. (4 tall in multiple colors) G. Alternates Section : Alternates refer to bid form 2 of 4

4 III. Alternate No. 1: Preferred Brand Alternate: ADD for preferred brand door hardware. Alternate No. 2: ADD to provide additional security vestibules and/or measures at entrances for the following DPS site: Bacon Street Building. Alternate No. 3: ADD to provide additional security vestibules and/or measures at entrances for the following DPS site: J.D. Clement Early College. H. DTW Architects requested eight (8) day prior approval on all proposed substitutions. The last day to receive questions is Tuesday, January 29, 2019 at 12:00 p.m. I. Plans and specifications are now available for review at the Architect s office and at the following plan rooms: Dodge Data and Analytics Website at Construct Connect (formally ISQFT, Carolinas AGC, HCAC, CDC News, Construction Market Data, Reed Construction Data and Bid Clerk) Website at Construction Journal Online Plan Room at N.C. Institute of Minority Economic Development in Durham, NC City of Durham Equal Opportunity and Equal Assurance Office in Durham, NC J. The following forms must be submitted with bid: Form of Proposal Single Prime Contract Non-Collusion Affidavit Bid Bond Power of Attorney Vendor Application/W-9 Form (Page 1 only) Statement of Qualifications Statement of Ability to Staff Project M/WBE Forms: Identification of Minority Business Participation and - Affidavit A Listing of Good Faith Efforts or - Affidavit B Intent to Perform Contract with Own Workforce Affidavit C is to be submitted only by the apparent lowest responsible, responsive bidder, within seventy-two (72) hours after bid closing date if goals are met or exceeded. Affidavit D is to be submitted only by the apparent lowest responsible, responsive bidder within seventy-two (72) hours after bid closing date if goals have not been achieved. DESIGN TEAM OVERVIEW: A. Review scope of work Architectural Electrical Mechanical B. Testing to be by the Owner (see General Conditions, Article 7, Section 7.6.3). Any third party inspections required will be by the Owner. C. Contact Bernard Hall at DPS Construction & Capital Planning to check the availability of access to the various buildings other than during the pre-bid conference. 3 of 4

5 D. Permits, fees and notices requirements are outlined in General Conditions starting with 4.8. Note Owner shall pay for water and sewer impact fees, frontage fees and street impact fees if required. General Contractor shall pay for all other permits and fees. Please note that each site will require a separate permit for each trade working at each site. Each site will require a County Fire Marshal permit. Each fire alarm permit will require a drawing submittal to the Fire Marshal. E. The addendum(s) will clarify questions raised during or after the pre-bid meeting. Only answers/clarifications made by addendum(s) will become part of the contract documents. F. Tour of all sites following the pre-bid conference. Questions: 1) Would the owner entertain changing the bid day for the Phase 2 vestibules so that 2 & 3 are not on the same day? Answer: Yes, The owner can move the bid for Phase 2 up to February 5 th at 2:00 PM. Location to remain the same. 2) How are the school alarms managed for off hours and weekend work? Answer: DPS will wok with the contractor to have the alarms deactivated during times that the contractor needs to be in the building. END OF PRE-BID CONFERENCE MEETING NOTES 4 of 4

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