NATIONAL INSTITUTE OF HEALTH AND FAMILY WELFARE Munirka, New Delhi NOTICE INVITING TENDER

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1 NATIONAL INSTITUTE OF HEALTH AND FAMILY WELFARE Munirka, New Delhi NOTICE INVITING TENDER Sealed Item rate tenders on two bid system are invited on behalf of the Director, National Institute of Health & Family Welfare from concerned field agencies, having similar work experience. Sl. No 1 Tender Number Name of work Earnest Money F.No. NIHFW/WS/07-02/2018 Eligibility Repair & Maintenance of Office Furniture, Roller Blinds, Locks etc., at NIHFW, Munirka, New Delhi. Period for completion Date of Sale of Tender Rs.10,000/- AMC to up to 4.00 PM Last date of receipt of tender up to 3:00 P.M. Date & time of opening of technical Bid at 3.30 P.M.. From eligible agencies working in the field Repair and Maintenance work of Office Furniture, Roller blinds etc. and having experience of similar work. Experience certificate of similar works along with Work-order of the same work. Copy of GST registration. Copy of PAN No. of the agency. Director

2 F.No. NIHFW/WS/07-02/2018 NATIONAL INSTITUTE OF HEALTH AND FAMILY WELFARE Munirka, New Delhi TENDER DOCUMENT Subject:- Repair & Maintenance of Office Furniture, Roller Blinds, Locks etc., at NIHFW, Munirka, New Delhi. Earnest Money Deposit: - Rs. 10,000/- (Rupees ten thousand only) {The EMD must be enclosed with the Tender in form of Demand Draft or Banker s cheque of any Scheduled Bank payable at New Delhi in favour of Director, NIHFW} Cost of Tender Document: Rs.500/- By cash/dd, if tender is purchased from the Institute. In case the tender document is downloaded from the Institute s website, a DD of Rs. 500/- & Rs. 10,000/- in favor of Director, NIHFW should also be submitted along with the bid. Amount (Rs.) DD No. Date Name of the Bank NAME OF THE AGENCY / CONTRACTOR: - ADDRESS OF THE AGENCY & PHONE :- DATE & TIME FOR SALE OF TENDER : to up to 4.00 PM LAST DATE & TIME FOR SUBMISSION OF TENDER: up to 3:00 P.M. DATE & TIME FOR OPENING OF TECHNICAL BID: at 3.30 P.M. (S.P. SINGH) WORKSHOP & MAINTENANCE OFFICER

3 F.No.NIHFW/WS/07-02/2018 NATIONAL INSTITUTE OF HEALTH AND FAMILY WELFARE Munirka, New Delhi NOTICE INVITING TENDER Two bid tenders (Technical Bid + Price Bid) are invited on item rate basis for Repair & Maintenance of Office Furniture, Roller blinds, Locks etc., at NIHFW, Munirka, New Delhi on behalf of the Director, NIHFW from concerned eligible experienced agencies/contractors. SCOPE OF WORK: Maintenance/Repairing of furniture items/articles, polishing of various furniture items, change of upholstery of sofa sets and chairs, providing of Door and handles Keys, Repair of Roller Blind etc. The eligible agencies have to provide 01 experienced skilled manpower from 9:00 AM to 05:00 PM on regular workdays basis, who will attend the arise complaints (As mentioned in Bill of Quantity- BoQ) on day to day basis. In case of any compliant, required specialization then agency has to arrange the same or attend the compliant in next 24 working Hrs. ELIGIBILITY 1. The Complete tender addressed to the Director, shall be submitted at Reception of Administration Block latest by 3:00 pm on Tender has to be dropped in the Tender box kept at reception of Administrative Block of The NIHFW, Munirka, New Delhi-67. Tender has to be submitted in a sealed envelope super scribed as "Tender for Repair & Maintenance of Office Furniture, Roller Blinds, Locks etc., at NIHFW, Munirka, New Delhi." No tender will be allowed after the above date and time. The tender document duly signed on page should be submitted in one envelope marked as Technical bid and another envelop marked as Price bid and third envelope marked as EMD & tender fee. The price bid and technical bid shall be submitted in third envelope (large size) marked on envelope as "Tender for Annual Maintenance Contract of Sewage Water Treatment Plant. 2. Certified Copy of GST registration. 3. Copy of PAN No. of the agency. 4. Income TAX Return for last 3 financial year's. 5. The agency have to enclosed similar work experience/completion certificate along with work order having 80% of one (01) work, 60% of two (02) work and 40% of three (03) work during the last 3 financial year. 6. The Tenderer has to submit EMD of Rs. 10,000/- (Rupees Ten Thousand Only) in favor of "Director NIHFW" in the form of Demand draft.

4 EVALUATION CRITERIA 7. The successful vendor(s) will finalize on the Lowest Quoted Rates in the Totality of all items as mentioned in the BOQ. TERMS & CONDITIONS 8. The successful vendor (s) will be required to do work for a period of one year. The contract may be renewed on year to year basis up to maximum period of 3 years subject to the conditions if the services provided found to be satisfactory. The Institute shall however have the right to terminate the contract at any time without assigning any reason thereof. 9. The firm/company will have to attend the complaints received on telephone from the concerned officials of the Institute and execute the day-to-day works on urgent basis. b. Urgent work to be attended 24 hour of complaint itself. c. Routine repair to be completed within a week of the date of complaint. 10. The firm/company shall have to deposit an earnest money (EMD) of Rs. 10,000/- along with the Performa, through a Bank Draft in favour of Director, NIHFW, failing which the tender will not be considered for acceptance and will be out rightly rejected. 11. The earnest money of the firm/company whose quotations are not accepted will be refunded, after a period of one month from the date of opening of the quotations. 12. The Tender document may also be downloaded from the Institute s website. 13. Deployment of worker/staff Sr. No. Staff Specialization Deployment Timing Days A Experienced Worker 09:00 AM to 05:30 PM Week-Days (Monday to (Carpenter) Friday) B Key maker 10:00 AM to 05:30 PM Wednesday & Friday C Painter / As per expertise requirement 09:00 AM to 05:30 PM On Call - As per requirement NOTE: - If the contractor fails to do the required work, the work will be got done by the Department through alternate sources and at the risk/cost of the contractor and the contractor shall be obliged to pay additional expenditure made in this regard. Experienced Worker- Carpenter The agency will deploy a trained worker/carpenter having a expertise in immediate solution or replacement like replacement of chair wheels, fixing of window glass, repair of roller blinds, fixing of window glass etc. 14. The unrealistic rates viz. free of cost/complementary/rs. 1/-, 2/- etc. shall not be entertained and reasonability of rates shall be ascertained according to the item of works. (As required Institute may ask the justification of the quoted rates)

5 15. The contractor will have to deposit the following items in the Institute store:- a. 05 Nos of security locks, b. 05 Nos. of Mortise Lock of approved brand. c. 05 Nos. of Mortis Lock handle d. 05 Nos. of Lock of Aluminum Door, e. 05 Nos. of Steel Almirah Lock, f. 05 No. of big Size Floor Spring g. 05 No. of Small Size Floor Spring h. 05 No. of Door Closer i. 12 Nos of Door stopper j. 12 No. of Key Board Channel k. 12 No. of Door Seal l. 12 Nos of all Repairing parts of Roller blinds m. Agency may stock the required items as per BoQ, for day to day attending of the raised compliant PAYMENT TERMS TO THE CONTRACTOR 16. The payment of the contract will be made quarterly after completion the quarter for which the firm/company shall have produce a bill in duplicate duly pre-receipted for arranging the payment firm/company. 17. The successful bidder (s) will be required to submit a security deposit of Rs.20,000/- which will be refunded after successful completion of the contract. The security deposit will be forfeited if the services of agency are found to be unsatisfactory in any respect. 18. Along with the Bill, following supporting documents is requires:- a. Deployed workers attendance Sheet b. ESIC & EPF deposition slip on the name of deployed worker. c. Compliant Attended / Record sheet (Job sheet with user signature), through-out the billing period. d. If required, the agency have to produce the bills of materials consume during the period. 19. Daily attendance of Deployed worker on all working days during 9.00 AM to 5.30 PM is essential, failing which a Rs. 200/- per day may be deducted from the bill payment. In case of requirement of specialized staff for attending any arises-compliant on Non-working Hrs/days and beyond office hours, agency will bear the same at his own cost. 20. The antecedents of persons deployed should be properly verified and their details (names, addresses, telephone nos., photograph) will have to be provided by the contractor to the University.

6 21. In case of any deficiency in service related to the workmen ship, material etc., a penalty of 5% of the contract value from the raised bill will be imposed on the firm. The decision of the Department in this regard shall be final and binding. 22. The Department reserves the right to award the contractor to more than one contractor or split the same. The contract shall normally be awarded to the bidder who emerges L1 in majority of the items. 23. The vendors should quote their rates for all items otherwise their tender shall not be considered. In case any item is left blank by the vendor in price bid, the bid will be summarily rejected. Evaluation of bids will be done on the basis of overall total of the rates quoted. 24. Incomplete Bids in any respect shall be liable to be rejected. 25. No advance payment shall be made in any case. 26. Any items of work not listed under the contract will be undertaken only after the rates have been approved by the competent authority. 27. Rates mentioned in the quotations once accepted shall not be allowed to be enhanced during the currency/subsistence of contract period. 28. The payment shall be made on quarterly basis and only if the work is performed to the satisfaction of the Department. The Department shall not pay for any other incidentals like transportation etc. and the contracted price shall be firm/fixed during the currency of the contract. There shall also be no advance payment for any jobs assigned in terms of the contract. The contractor shall have to get user certificates from the offices of concerned officers. 29. The Institute will recover TDS and other applicable taxes etc. as per rule from the payment made to the firm/company. 30. The vendor should have adequate experience of painting/polishing/repairing work in Govt./semi Govt./Institutions. List of clients may be attached with the bid. 31. Bids incomplete in any respect shall be liable to be rejected. 32. The office reserves the right to cancel the contract at any time without assigning any reason whatsoever. 33. The tender document should be signed by the tenderers on page. The above terms & Conditions laid down in the tender document are acceptable to us and will be binding on us and countersigned the same. 34. The bidder has option to seek information, clarification regarding the bidding conditions at least 03 working days before the closing date of bid. The clarification should r at least 3 days before the last date and the bidder can also seek reasons/feedback about rejection of submitted bid, later on. Before the closing date of the tender no bidder turned out to seek any information/clarification.

7 35. Rate should be quoted by the agency inclusive of all taxes. No other taxes will be borne by the Institute. 36. Director, NIHFW reserves the rights to accept or reject any or all quotations without assigning any reasons and will not be found to accept lowest quotations. Name & Signature of Authorized Personal

8 F.No.NIHFW/WS/07-02/2018 NATIONAL INSTITUTE OF HEALTH AND FAMILY WELFARE Munirka, New Delhi SCHEDULED OF QUANTITY S.No. Item Detail Unit Unit Rate A. STEEL ALMIRAH / GLASS BOOK SELF 1 Replacement of Handle 2 Providing and Fixing of 5 MM glass pans of Book Case sqft. 3 Spray Painting & Scarping applying primer etc. complete as per direction of sqft. engineer-in-charge 4 Providing & Fixing of Almira Lock 5 Repairing and make workable of the almira including fixing of inside separators etc. complete B. STEEL TABLE 6 Providing of key including adjustment of Drawer, adjustment of locking system 7 Opening of Drawer 8 Providing & Fixing of Sun Mica Top on Officer Table sqft. 9 Providing & Fixing of Nova pan Top on Officer Table sqft. 10 Replacement of drawer Lock 11 Providing & Fixing of Drawer channel C. REVOLVING CHAIR & AUDITORIUM CHAIRS 12 Replacement of Spring 13 Replacement of Wheel of chair of good quality 14 Repairing / Replacement of Handels of Chairs 15 Providing and fixing of Steel Base of revolving wheel chairs 16 Providing and Fixing of Hydraulic System of Revolving Chairs 17 Replacement of seat/back of revolving chair 18 Replacement of PVC Bush/Hand Rest

9 19 Welding Per Point per point 20 Replacement of Fabric 21 Replacement of Fabric with form 22 Providing of Cover of Chairs 23 Providing of Cover for Auditorium Chairs D. BED/STUDY TABLE/ SIDE TABLE (WOODEN/STEEL) 24 Repairing as well as Replacement of plywood 6 x3 x12 mm (Or required size) including polishing/painting etc. complete 25 Repairing as well as Replacement of plywood of required size for STUDY TABLE including polishing/painting etc. complete 26 Repairing as well as Replacement of teak wood with board (Or of required size) for side table including polishing/painting etc. complete E. UPHOLSTERY WORKS 27 Complete Renovation Of Sofa Set/Chairs, Including P/F. Of Tat, Cotton, Jute, per seat Markin Dori, Spring, Niwar, Etc. Including Change of Cloth, Rubber Cushion (ISI)/Foam Wherever Required. All the material should be good quality like cloths & Rubber Cushion/Foam etc. with polishing. 28 Providing & Fixing of Sofa Cover per cover 29 P/F. of Sofa Cushions (ISI) make of size 21 x22 x4 30 P/F. of Sofa Cushions (ISI) make of size 18 x18 x2 31 Providing Making Cushions cover of good quality cloths 32 Complete Renovation of Cushioned Officer Chair per chair 33 Complete Renovation of Executive Revolving Chair per chair 34 Complete Renovation of Computer Chair per chair 35 Providing and Fixing of Dunlop Seat in Sofa Set, ISI Mark size 21'x22'x4 Per Sofa Set 36 Providing and Fixing of Dunlop Seat with visitor Chairs ISI Mark size 18"x18"x3 Per Sofa Set 37 Dry-cleaning of Sofa-set, as per the satisfactory of user department per seat 38 Providing of revolving executive chair of approved make (For Time being & Rent basis) 39 Providing of executive chair of approved make (For Time being & Rent basis) F. RECANNING OF CHAIRS WITHOUT FRAME

10 40 Office Chair/ Revolving Chair (Seat) 41 Office Chair (Back) G. PROVIDING & FIXING OF NEW CHAIR FRAMES WITH CANNING OF GOOD QUALITY 42 Replacement of Seat with Canning (including Painting and polishing of frame of Chair) 43 Replacement of Back support with Canning (Including Painting and polishing of frame of Chair) 44 Replacement of Chair Handle H. REPAIRING OF ALUMINIUM/WODDEN DOOR/WINDOW 45 Repair of Floor Spring 46 Replacement of Floor Spring of approved make by engineer-in-charge 47 Replacement of floor spring Pivots of upper part of Door 48 Repair of Lock of Aluminum Door 49 Replacement of Lock of Aluminum Door 50 Repair of Door closer 51 P/F of Door stopper 52 Replacement of Door Closer of approved make or As per direction of engineer in-charge I. Lock and Key 53 Replacement of Lock of Aluminum Door, Steel Almirah, Steel Table, Book Selves etc. 54 Replacement of Mortis Lock. 55 Replacement of Mortis Lock with Handel etc. complete 56 Repair of Lock of Aluminum Door, Steel Almirah, Steel Table, Book Selves etc. 57 Providing of Key of Lock for Aluminum Door, Steel Almirah, Steel Table, Book Selves etc. 58 Providing the key of godrej Padlock of outsider door 59 Providing and fixing of Channel Set for Key Board

11 60 Providing and Making of key cupboard of required size as directed by the engineer-in-charge sqft. J. ROLLER BLIND 61 Repair of Roller Blind, along with the replacement of necessary parts like roller, fabric, support rail, clamps, rope etc. complete to make it working up to the satisfactory of user. 62 Providing & Fixing of New Roller Blind of approved make (Vista/Mac) of required shape, size, pattern etc. as per the direction of Engineer-in-charge. K. MISCELENOUS WORK 63 Providing & fixing of window glass of 5 mm, in the windows of Institute as well as residential buildings, along with the necessary fittings like providing of rubber gasket, silicon filling, glass putty etc. 64 Making of the S.S.Sign Board of Grade SS-304 of Required size and approved matter engraved in black paint by the Institute. 65 Signage s- Making & fixing of Brass made letter's of required size & shape on the top of Granite Stone base with the durable adhesive. 66 engraving of letters in the granite stone and painting with golden or approved color sqmt Sqmt Sqmt Sqinch Sqinch L. POLISHING & PAINTING WORK 67 Polishing of Wooden Partitions sqft. 68 Polishing of Sofa Set of seat Each seat 69 Polishing of Wooden Chairs 70 Polishing of Stage Dias with podium sqft. 71 Painting with enamel paint after making base like scrapping, applying primer etc. Sqmt 72 Letter Writing work with enamel paint of required size & shape & approved colour in the institute premises SqInch M. OTHER ESSENTIAL ITEMS (MISCELLANEOUS WORK) 73 P/F. of Sliding Bolt/Tower Bolt/Locking Bolt/Door Stopper/Hinges Nos. 74 P/F. of 2 mm wooden Ply for left area after fixing of window water coolers sqft. 75 P/F. of 4 mm wooden Ply sqft. 76 P/F. of 6 mm wooden Ply sqft.

12 77 P/F. of 10 mm wooden Ply sqft. 78 P/F. of 4 mm Teak wooden Ply sqft. 79 P/F. of 6 mm Teak wooden Ply sqft. 80 P/F. of 10 mm Teak wooden Ply sqft. 81 Providing and Fixing of 19 MM Board sqft. 82 Providing and Fixing of 2 mm Sun Mika sqft. 83 Providing of 18 MM Glase for Table of required size & shape sqft. 84 Repairing of Workstation seat 85 Providing & replacement of side drawer lock & key of approved make/brand 86 Making of key for all type of locks like steel almira, book self almira, door look, 87 Making of computerized key for all type of locks like side drawer unit / Mortise door lock etc, 88 Dry/Chemical wash of Roller blinds sqft Note: - Rate should be included all taxes. I/We offer the rates for Repair & Maintenance Work of Office Furniture & Locks etc. and hereby accept all terms and conditions stipulated in the Tender Document. Signature: Name: Address of the Contractor PAN NO.