Northridge High School Remodel

Transcription

1 CONSTRUCTION DOCUMENTS general construction volume divisions 0 thru 48 1 Northridge High School Remodel N H I L L F I E L D R O A D I L A Y T O N, U T A H OWNER D a v i s S c h o o l D i s t r i c t 4 5 E S t a t e S t r e e t F a r m i n g t o n, U t a h DATE 17 February PROJECT MANUAL 524 South 600 East Salt Lake City, UT t f vcbo.com

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3 TABLE OF CONTENTS DIVISION AND SECTION TITLE DIVISION 0 Section Section Section Section BIDDING AND CONTRACT REQUIREMENTS Exemption Certificate Tax Exempt Certificate General Conditions - AIA A201 (incorporated by reference) Supplementary General Conditions DIVISION 1 Section Section Section Section Section Section Section Section Section Section Section GENERAL REQUIREMENTS Summary of Work Definitions and Standards Alternates Contract Modification Procedures Payment Procedures Project Management and Coordination Submittals Temporary Facilities and Controls Product Requirements Execution Requirements Closeout Procedures DIVISION 2 Section Section EXISTING CONDITIONS Cutting and Patching Selective Demolition DIVISION 3 CONCRETE Not Used DIVISION 4 Section MASONRY Brick Veneer DIVISION 5 Section METALS Metal Fabrications DIVISION 6 Section Section Section WOOD, PLASTICS, AND COMPOSITES Miscellaneous Carpentry Finish Carpentry Plastic Laminate Cabinets and Casework. DSD - NORTHRIDGE HIGH SCHOOL REMODEL FEB JAN VCBO TABLE OF CONTENT PAGE 1

4 DIVISION 7 Section THERMAL AND MOISTURE PROTECTION Joint Sealants DIVISION 8 Section Section Section Section OPENINGS Steel Doors and Frames Aluminum Entrances and Storefronts Door Hardware Glazing DIVISION 9 Section Section Section Section Section Section Section FINISHES Finish Schedule Non-Load-Bearing Steel Framing Gypsum Board Acoustical Ceilings Fabric-Wrapped Acoustic Panels Decorative Metal Wall Panels Painting DIVISION 10 Section SPECIALTIES Signs DIVISION 11 EQUIPMENT Not Used DIVISION 12 Section FURNISHINGS Roller Shades DIVISIONS 13 thru 25 Not Used - Refer to Drawings for specifications related to mechanical systems. DIVISION 26 Section Section Section Section Section Section Section Section ELECTRICAL Electrical General Provisions Electrical Connections for Equipment Conductors and Cables (600V and Below) Grounding Supporting Devices Conduit Raceway Electrical Boxes and Fittings Wiring Devices DIVISION 27 Section COMMUNICATIONS Telephone Data Systems DSD - NORTHRIDGE HIGH SCHOOL REMODEL FEB JAN VCBO TABLE OF CONTENT PAGE 2

5 DIVISION 28 Section ELECTRONIC SAFETEY AND SECURITY Fire Alarm Detection Systems DIVISIONS 29 thru 48 Not Used - Refer to Drawings for specifications related to mechanical systems. END OF TABLE OF CONTENTS DSD - NORTHRIDGE HIGH SCHOOL REMODEL FEB JAN VCBO TABLE OF CONTENT PAGE 3

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7 SECTION EXEMPTION CERTIFICATE PART 1 - GENERAL 1.1 SUMMARY A. Construction materials purchased by or on behalf of the Davis School District may be exempt from Utah Sales and Use Tax Act. Tax Exempt Form TC-721G must be used by the vendor when purchasing construction materials for all School District projects. Attached is a copy of Form TC-721G which must be completed and signed by the School District s Director of Building and Grounds or designee at the time of bid award. DSD NORTHRIDGE HIGH SCHOOL REMODEL 30 JAN VCBO EXEMPTION CERTIFICATE SECTION PAGE 1

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11 SECTION GENERAL CONDITIONS PART 1 - GENERAL 1.1 SUMMARY A. AIA Document A201 - General Conditions of the Contract for Construction is incorporated by reference. Copies may be obtained from the Architect for the cost of reproduction. DSD NORTHRIDGE HIGH SCHOOL REMODEL 30 JAN VCBO GENERAL CONDITIONS SECTION PAGE 1

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13 SECTION SUPPLEMENTARY GENERAL CONDITIONS A. The Supplementary Conditions herein described, contain changes and additions to Section AIA Document A201, 2007 edition, General Conditions of the Contract for Construction. Where any part of the General Conditions is modified by these Supplementary Conditions, the unaltered provisions shall remain in effect. ARTICLE 1 CONTRACT DOCUMENTS Add the following to 1.1.1: Section Proposal shall be part of the Contract Documents. Add the following to 1.2.1: more Where a conflict exists in the contract documents, the greater quantity, higher quality, or restrictive requirement shall apply. Add the following to 1.6: Ownership and Use of Architects Drawings, Specifications and Other Documents: Release of Electronic Media Drawing Files: An agreement titled Agreement Concerning Drawing Files on Electronic Media must be signed and returned to VCBO Architecture prior to release of any documents. A copy of the release is attached at the end of this Section. ARTICLE 3 CONTRACTOR Add the following Prior to award of contract, Contractor shall submit name and credentials of proposed superintendent for review and approval by Owner and Architect. Contractor shall not change superintendent, prior to Substantial Completion, without notification and approval of Architect and Owner Contractor's Construction Schedule Delete in the first sentence "... promptly..." and substitute "... within 24 hours..." Add at the end of "This schedule shall be prepared in accordance with the requirements outlined in Section 01300, Submittals (1.3)." ARTICLE 5 SUBCONTRACTORS 5.2 Award of Subcontracts Delete in the first sentence "... as soon as practicable..." and substitute "... within 24 DSD NORTHRIDGE HIGH SCHOOL REMODEL 30 JAN VCBO SUPPLEMENTARY GENERAL CONDITIONS SECTION PAGE 1

14 hours...". Delete and Add "The Contractor shall not change a Subcontractor, person or entity previously selected without written notification and approval of the Owner and Architect." ARTICLE 7 CHANGES IN THE WORK Add the following Overhead and profit shall be limited to 10 percent of the net increase of a change order or construction change directive on cost of material and labor. Overhead and profit on pass-thru costs from subcontractors shall be limited to 5 percent. ARTICLE 9 PAYMENTS AND COMPLETION 9.3 APPLICATIONS FOR PAYMENT Add Payments made shall be 95 percent of scheduled values requested by each application for payment. Retainage shall be 5 percent and shall be retained until application for final payment is made at the completion of work. Amounts withheld as retainage will be held in an interest bearing account. ARTICLE 11 INSURANCE AND BONDS Add Add Insurance limits may be obtained from the Owner. The Owner and Architect shall be named as additional insured in the policies required by the Contract Documents. DSD NORTHRIDGE HIGH SCHOOL REMODEL 30 JAN VCBO SUPPLEMENTARY GENERAL CONDITIONS SECTION PAGE 2

15 ARTICLE 13 MISCELLANEOUS PROVISIONS Add 13.8: 13.8 INDEMNIFICATION To the fullest extend permitted by law, Contractor shall indemnify, defend, and hold harmless Owner and Architect and their agents, affiliates, and employees from and against all claims, liabilities, damages, losses, and expenses, including but not limited to attorneys' fees, arising out of or resulting from the performance of the work, provided that any such claim, liability, damage, loss or expense (1) is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the Work itself) including the loss of use resulting therefrom (other than the Work itself or Owner's property), and (2) is caused by whole or in part by an negligent act or omission of Contractor, any Subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this Paragraph 4.18 or in Article 17 hereof In any and all claims against Owner or Architect or any of their agents or employees by any employee of Contractor, any Subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the indemnification obligation under this Paragraph 4.18 shall not be limited in any way by an limitation on the amount or type of damages, compensation, or benefits payable by or for Contractor or any Subcontractor under workers' compensation acts, disability benefit acts, or other employee benefit acts. END OF SECTION DSD NORTHRIDGE HIGH SCHOOL REMODEL 30 JAN VCBO SUPPLEMENTARY GENERAL CONDITIONS SECTION PAGE 3

16 AGREEMENT CONCERNING DRAWING FILES ON ELECTRONIC MEDIA Valentiner Crane Brunjes Onyon Architects, L.L.C. (the Architect) does not assume any responsibility for the accuracy of the information contained in these drawing files. Any and all users are aware that differences may exist between the electronic files delivered and the printed hard-copy construction documents. In the event of a conflict between the signed and sealed hard-copy construction documents prepared by the Architect and the electronic files, the signed or sealed hard-copy construction documents shall govern. Drawing files will be furnished by the Architect to the Construction Manager/General Contractor (CMGC) ONLY. Other parties must obtain electronic drawing files through the CMGC. Any and all users who may obtain these drawings from the General Contractor under this agreement, including but not limited to; subcontractors, vendors, suppliers etc., agree to indemnify and hold harmless the Architect, its officers, directors, employees and sub-consultants against all damages, liabilities or costs, including reasonable attorneys fees and defense costs, arising from any changes made by anyone other than the Architect or from any transfer or reuse of the electronic files without the prior written consent of the Architect. Under no circumstances shall delivery of the electronic files be deemed a sale by the Architect, and the Architect makes no warranties, either express or implied, of merchantability and fitness for any particular purpose. In no event shall the Architect be liable for any loss of profit or any consequential damages as a result of the use or reuse of the electronic files. The drawing files provided will contain information as provided on construction documents. The user shall remove all notes, text, detail cuts and member designations from the electronic file prior to use. If used as submittal documents, submittals will be rejected if non-compliant. The drawing files provided by VCBO may not be reproduced or distributed to individuals outside the company or collective organization signing this agreement. LIST OF DRAWINGS: Project Name: VCBO Project # List of Drawings: Floor Plans, Reflected Ceiling Plans, Building Sections. ACCEPTANCE OF TERMS, CONDITIONS & LIMITATIONS: Name of Company/Contractor Printed Name of Individual Signing Signature of Company/Contractor Representative Position/Title Date This agreement must be signed and returned to VCBO prior to release of any electronic document. DSD NORTHRIDGE HIGH SCHOOL REMODEL 30 JAN VCBO SUPPLEMENTARY GENERAL CONDITIONS SECTION PAGE 4

17 DIVISION 1 - GENERAL REQUIREMENTS Section Section Section Section Section Section Section Section Section Section Section Summary of Work Definitions and Standards Alternates Contract Modification Procedures Payment Procedures Project Management and Coordination Submittals Temporary Facilities and Controls Product Requirements Execution Requirements Closeout Procedures

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19 SECTION SUMMARY OF WORK PART 1 - GENERAL 1.1 SUMMARY A. Requirements of Division 0 - Procurement and Contracting Requirements and Division 1 - General Requirements apply to every section contained in the Project Manual, and shall govern the execution of Work required by the Contract Documents. B. Provide everything necessary for and incidental to proper and satisfactory completion of all Work specified and indicated or shown in the Contract Documents. 1.2 PROJECT LOCATION A. Project Site: Northridge High School, 2430 North Hill Field Road, Layton, UT. 1.3 WORK COVERED BY CONTRACT DOCUMENTS 1.4 CODES A. The Work of Project is defined by the Contract Documents and consists of the following: 1. Finishes upgrade and administrative and locker room area renovations at Northridge High School facility for the Davis School District. A. Law of place of building governs. Conform to applicable requirements of the latest editions, including but not limited to the International Building Code, International Building Code Standards, International Mechanical Code, International Plumbing Code, National Electrical Code, National Fire Protection Association requirements, local ordinances, OSHA, and all other applicable code requirements, unless a higher standard is called for, without additional cost to the Owner. B. Comply with CABO/ANSI A117.1, American National Standard, "Accessible and Usable Buildings and Facilities" latest edition which is in force for the project location, for handicapped accessibility. 1.5 CONTRACTOR USE OF PREMISES A. General: During the construction period the Contractor shall have limited use of the premises for construction operations, including: 1. The Contractor's use of the premises is limited by the Owner's right to conduct business as usual in occupied portions of the building, perform work or to retain other contractors on portions of the Project. SUMMARY OF WORK SECTION PAGE 1

20 B. Use of the Site: Limit use of the premises to work in areas indicated. Confine operations to areas within contract limits indicated. Do not disturb portions of the site beyond the areas in which the Work is indicated. 1. Driveways and Entrances: Keep driveways and entrances serving the premises clear and available to the Owner and Owner's employees and emergency vehicles at all times. Do not use these areas for parking or storage of materials. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site. 2. Do not unreasonably encumber the site with materials or equipment. Confine stockpiling of materials and location of storage sheds to the areas indicated. If additional storage is necessary obtain and pay for such storage off-site. 3. Lock automotive type vehicles such as passenger cars and trucks and other types of mechanized and motorized construction equipment, when parked and unattended, so as to prevent unauthorized use. Do not leave such vehicles or equipment unattended with the motor running or the ignition key in place. B. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations. C. Construction Access: 1. Access to areas of renovation shall be limited to the existing service elevator. 2. Construction materials and construction waste shall be moved through the existing building dock only. Construction trailers, dumpsters, material staging must occur at the dock area. 1.6 OWNER'S OCCUPANCY REQUIREMENTS A. Full Owner Occupancy: Owner will occupy the premises during entire construction period, with the exception of areas under construction. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's operations. Maintain existing exits, unless otherwise indicated. 1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and authorities having jurisdiction. 2. Provide not less than 72 hours notice to Owner of activities that will affect Owner's operations. B. Owner Access to Completed Areas of Construction: Owner reserves the right to place and install equipment in completed areas of building, before Substantial Completion, provided such placement does not interfere with completion of the Work. Such placement of equipment shall not constitute acceptance of the total Work. 1. On occupancy, Owner will assume responsibility for maintenance and custodial service for occupied portions of building. SUMMARY OF WORK SECTION PAGE 2

21 1.7 WORK RESTRICTIONS A. On-Site Work Hours: Work shall be generally performed inside the existing building during normal business working hours of 7:30 a.m. to 5:00 p.m., Monday through Friday, and 9:00 a.m. to 6:00 p.m. Saturday, except otherwise indicated. 1. Weekend Hours: Contractor shall not work on Sundays. 2. Hours for Utility Shutdowns: Shall not occur during Owner's business hours. B. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated: 1. Notify Architect and Owner not less than two days in advance of proposed utility interruptions. 2. Do not proceed with utility interruptions without Architect's written permission. C. Controlled Substances: Use of tobacco products and other controlled substances within the existing building or anywhere on Project site is not permitted. 1.8 INCIDENTAL WORK A. Any work, materials or equipment that may reasonably be inferred from the Contract Documents as being required to produce the intended result shall be supplied by the Contractor at no additional cost to the owner whether or not specifically called for in the Contract Documents. PART 2 - PRODUCTS - NOT USED PART 3 - EXECUTION - NOT USED END OF SECTION SUMMARY OF WORK SECTION PAGE 3

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23 SECTION DEFINITIONS AND STANDARDS PART 1 - GENERAL 1.1 SUMMARY A. Definitions: Basic Contract definitions are included in the General Conditions. 1. Directed: Terms such as "directed", "requested", "authorized", "selected", "approved", "required", and "permitted" mean "directed by the Architect", "requested by the Architect", and similar phrases. However, no implied meaning shall be interpreted to extend the Architect's responsibility into the Contractor's area of construction supervision. 2. Approve: The term "approved," where used in conjunction with the Architect's action on the Contractor's submittals, applications, and requests, is limited to the duties and responsibilities of the Architect as stated in General and Supplementary Conditions. Such approval shall not release the Contractor from responsibility to fulfill Contract requirements unless otherwise provided in the Contract Documents. 3. Furnish: The term "furnish" is used to mean "supply and deliver to the Project site, ready for unloading, unpacking, assembly, installation, and similar operations." 4. Install: The term "install" is used to describe operations at project site including the actual "unloading, unpacking, assembly, erection, placing, anchoring, applying, working to dimension, finishing, curing, protecting, cleaning, and similar operations." 5. Provide: The term "provide" means "to furnish and install, complete and ready for the intended use." 6. Protect: Except as otherwise defined in greater detail, the term "protect" is used to describe the process of shielding from harm existing fixtures, elements or materials. B. Specification Format and Conventions: 1. Specification Format: The Specifications are organized into Divisions and Sections using the 50 division format and CSI/CSC s MasterFormat numbering system. a. Section Identification: The Specifications use section numbers and titles to help cross-referencing in the Contract Documents. Sections in the Project Manual are in numeric sequence; however, the sequence is incomplete. Consult the table of contents at the beginning of the Project Manual to determine numbers and names of sections in the Contract Documents. 2. Specification Content: The Specifications use certain conventions for style of language and the intended meaning of terms, words, and phrases when used in particular situations. These conventions are as follows. a. Abbreviated Language: Language used in the Specifications and other Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate. Words implied, but not stated shall be inferred as the sense requires. Singular words shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates. DEFINITIONS AND STANDARDS SECTION PAGE 1

24 b. Imperative mood and streamlined language are generally used in the Specifications. Requirements expressed in the imperative mood are to be performed by Contractor. Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted. 1) The words shall, shall be, or shall comply with, depending on the context, are implied where a colon (:) is used within a sentence or phrase. C. Drawing Symbols: 1. Graphic symbols: Where not otherwise noted, symbols are defined by "Architectural Graphic Standards", published by John Wiley & Sons, Inc., latest edition. a. Mechanical/Electrical Drawings: Graphic symbols used on mechanical and electrical Drawings are generally aligned with symbols recommended by ASHRAE. Where appropriate, they are supplemented by more specific symbols recommended by technical associations including ASME, ASPE, IEEE, and similar organizations. Refer instances of uncertainty to the Architect for clarification before proceeding. D. Industry Standards: 1. Applicability of Standards: Except where the Contract Documents include more stringent requirements, applicable construction industry standards have the same force and effect as if bound or copied directly into the Contract Documents. Such standards are made a part of the Contract Documents by reference. Individual Sections indicate which codes and standards the Contractor must keep available at the Project Site for reference. 2. Publication Dates: Where the date of issue of a referenced standard is not specified, comply with the standard in effect as of date of Contract Documents. 3. Conflicting Requirements: Where compliance with two or more standards is specified, and they establish different or conflicting requirements for minimum quantities or quality levels, the most stringent requirement will be enforced, unless the Contract Documents indicate otherwise. Refer requirements that are different, but apparently equal, and uncertainties as to which quality level is more stringent to the Architect for a decision before proceeding. 4. Copies of Standards: Each entity engaged in construction on the Project is required to be familiar with industry standards applicable to that entity's construction activity. Copies of applicable standards are not bound with the Contract Documents. a. Where copies of standards are needed for performance of a required construction activity, the Contractor shall obtain copies directly from the publication source. b. Although copies of standards needed for enforcement of requirements also may, be included as part of required submittals, the Architect reserves the right to require the Contractor to submit additional copies as necessary for enforcement of requirements. E. Abbreviations and Names: Trade association names and titles of general standards are frequently abbreviated. Where such acronyms or abbreviations are used in the Specifications or other Contract Documents, they mean the recognized name of the trade association, standards generating organization, authority having jurisdiction, or other entity applicable to the context of the text provision. END OF SECTION DEFINITIONS AND STANDARDS SECTION PAGE 2

25 SECTION ALTERNATES PART 1- GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section includes administrative and procedural requirements for alternates. 1.3 DEFINITIONS A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the Bidding Requirements that may be added to or deducted from the Base Bid amount if Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents. B. The cost or credit for each alternate is the net addition to or deduction from the Contract Sum to incorporate alternate into the Work. No other adjustments are made to the Contract Sum. 1.4 PROCEDURES A. Coordination: Modify or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project. B. Include as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of alternate. C. Notification: Immediately following award of the Contract, notify each party involved, in writing, of the status of each alternate. Indicate if alternates have been accepted, rejected, or deferred for later consideration. Include a complete description of negotiated modifications to alternates. D. Execution of Work: Execute accepted alternates under the same conditions as other work of the Contract. E. Schedule: A Schedule of Alternates is included at the end of this Section. Specification Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each alternate. PART 2 - PRODUCTS - NOT USED ALTERNATES SECTION PAGE 1

26 PART 3 - EXECUTION 3.1 SCHEDULE OF ALTERNATES A. ALTERNATE NO. 1 - REMOVAL OF WALL COVERINGS IN SECONDARY CORRIDORS 1. Base Bid: Remove wall coverings, repair walls and paint corridors as indicated on Drawings. 2. Alternate: Deduct wall covering demolition in secondary corridors, as indicated on Drawings, from Project Amount. END OF SECTION ALTERNATES SECTION PAGE 2

27 SECTION CONTRACT MODIFICATION PROCEDURES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section specifies administrative and procedural requirements for handling and processing Contract modifications. B. Related Sections include the following: 1. Section "Product Requirements" for administrative procedures for handling requests for substitutions made after Contract award. 1.3 MINOR CHANGES IN THE WORK A. Architect will issue supplemental instructions authorizing Minor Changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on forms issued by the Architect or the Owner. 1.4 PROPOSAL REQUESTS A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications. 1. Proposal Requests issued by Architect are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change. 2. Within time specified in Proposal Request after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change. a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities. b. Indicate delivery charges, equipment rental, and amounts of trade discounts. c. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time. CONTRACT MODIFICATION PROCEDURES SECTION PAGE 1

28 B. Contractor-Initiated Proposals: If latent or unforeseen conditions require modifications to the Contract, Contractor may propose changes by submitting a request for a change to the Architect. 1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time. 2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities. 3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts. 4. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time. 5. Comply with requirements in Division 1 Section "Product Requirements" if the proposed change requires substitution of one product or system for product or system specified. C. Proposal Request Form: Use forms issued by the Architect or the Owner. 1.5 CHANGE ORDER PROCEDURES A. On Owner's approval of a Proposal Request, Contractor shall generate Change Orders on a monthly basis. 1.6 CONSTRUCTION CHANGE DIRECTIVE A. Construction Change Directive: Architect may issue a Construction Change Directive on AIA Document G714. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order. 1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time. B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive. 1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract. PART 2 PRODUCTS - NOT USED PART 3 EXECUTION - NOT USED END OF SECTION CONTRACT MODIFICATION PROCEDURES SECTION PAGE 2

29 SECTION PAYMENT PROCEDURES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment. B. Related Sections include the following: 1. Section "Contract Modification Procedures" for administrative procedures for handling changes to the Contract. 1.3 DEFINITIONS A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment. 1.4 SCHEDULE OF VALUES A. Coordination: Coordinate preparation of the Schedule of Values with preparation of Contractor's Construction Schedule. 1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including the following: 2. Application for Payment forms with Continuation Sheets. 3. Submittals Schedule. 4. Submit the Schedule of Values to Architect at earliest possible date but no later than seven days before the date scheduled for submittal of initial Applications for Payment. 5. Sub-schedules: Where the Work is separated into phases requiring separately phased payments, provide sub-schedules showing values correlated with each phase of payment. B. Format and Content: Use the Project Manual table of contents as a guide to establish line items for the Schedule of Values. Provide at least one line item for each Specification Section. 1. Identification: Include the following Project identification on the Schedule of Values: a. Project name and location. b. Name of Architect. c. Architect's project number. d. Contractor's name and address. e. Date of submittal. PAYMENT PROCEDURES SECTION PAGE 1

30 2. Arrange the Schedule of Values in tabular form with separate columns to indicate the following for each item listed: a. Related Specification Section or Division. b. Description of the Work. c. Name of subcontractor. d. Name of manufacturer or fabricator. e. Name of supplier. f. Change Orders (numbers) that affect value. g. Dollar value. 1) Percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent. 3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project Manual table of contents. Provide several line items for principal subcontract amounts, where appropriate. a. Include line items for Commissioning under principal subcontract amounts, where appropriate. 4. Round amounts to nearest whole dollar; total shall equal the Contract Sum. 5. Provide a separate line item in the Schedule of Values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed. a. Differentiate between items stored on-site and items stored off-site. Include evidence of insurance or bonded warehousing if required. 6. Provide separate line items in the Schedule of Values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work. 7. Each item in the Schedule of Values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item. a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the Schedule of Values or distributed as general overhead expense, at Contractor's option. 8. Schedule Updating: Update and resubmit the Schedule of Values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum. 1.5 APPLICATIONS FOR PAYMENT A. General: Each Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner. 1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements. B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction Work covered by each Application for Payment is the period indicated in the Agreement. C. Payment Application Forms: Use AIA Document G702 and AIA Document G703 Continuation Sheets as form for Applications for Payment. PAYMENT PROCEDURES SECTION PAGE 2

31 D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action. 1. Entries shall match data on the Schedule of Values and Contractor's Construction Schedule. Use updated schedules if revisions were made. 2. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application. E. Transmittal: Submit one signed and notarized original copy of each Application for Payment to Architect by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required. 1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application. F. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete. 1. Include documentation supporting claim that the Work is substantially complete, including commissioning and a statement showing an accounting of changes to the Contract Sum. 2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work. PART 2 PRODUCTS - NOT USED PART 3 EXECUTION - NOT USED END OF SECTION PAYMENT PROCEDURES SECTION PAGE 3

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33 SECTION PROJECT MANAGEMENT AND COORDINATION PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following: 1. General project coordination procedures. 2. Conservation. 3. Coordination Drawings. 4. File Transfer. 5. Administrative and supervisory personnel. 6. Project meetings. B. The Contractor shall participate in coordination requirements. C. Related Sections: The following Sections contain requirements that relate to this Section: 1. Section "Execution Requirements" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points. 2. Section "Closeout Procedures" for coordinating Contract closeout. 1.3 COORDINATION A. Coordination: Coordinate construction operations included in various Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation. 1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation. 2. Coordinate installation of different components with other contractors to ensure maximum accessibility for required maintenance, service, and repair. 3. Make adequate provisions to accommodate items scheduled for later installation. B. Memoranda: If necessary, prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings. 1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required. PROJECT MANAGEMENT AND COORDINATION SECTION PAGE 1

34 C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following: 1. Preparation of Contractor's Construction Schedule. 2. Preparation of the Schedule of Values. 3. Installation and removal of temporary facilities and controls. 4. Delivery and processing of submittals. 5. Progress meetings. 6. Preinstallation conferences. 7. Project closeout activities. D. Administrative Requirements: Contractor shall submit all project related information (i.e. submittals, RFI's, ASI's, addenda, construction documents, project logs, field reports, and meeting minutes) using the Owner s Submittal Exchange. Architect will provide access information to the Contractor at the pre-construction meeting or as appropriate to the schedule of the project. 1. Contractor shall employ a PDF review software system such as Blue Beam ( or another similar system for producing, formatting, and marking-up project related documents. Contractor shall review all the documents and add their stamp and comments directly to the PDF prior to posting for the Architect to review. 2. Contractor shall provide to the Architect and Owner an electronic archive of all data at the end of the project via DVD(s) for final project records. E. Contractor is to keep a printed record of all Construction Documents including all clarifications, RFI's and approved changes to the Contract on site. F. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. 1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. 1.4 SUBMITTALS A. Staff Names: Within 5 business days of starting construction operations, submit a list of principal staff assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home and office telephone numbers. Provide names, addresses, and telephone numbers of individuals assigned as standbys in the absence of individuals assigned to Project. 1. Post copies of list in Project meeting room, in temporary field office, and by each temporary telephone. B. Submittal Log: See section 'Submittals' for electronic delivery and record keeping. C. Coordination Drawings: Provide complete coordination drawings as specified in "Coordination Meetings and Submittals". PROJECT MANAGEMENT AND COORDINATION SECTION PAGE 2

35 1.5 ADMINISTRATIVE AND SUPERVISORY PERSONNEL A. General: In addition to Project superintendent, provide other administrative and supervisory personnel as required for proper performance of the Work. 1.6 CONSTRUCTION PROGRESS DOCUMENTATION A. Progress Photographs: 1. Photographically document site conditions prior to start of construction operations. 2. Take weekly photographs throughout the entire project. Photographs shall be provided for unrestricted use by Owner. 1.7 PROJECT MEETINGS A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated. 1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times. 2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees. 3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Architect, within 3 days of the meeting. B. Preconstruction Conference: Schedule a preconstruction conference before starting construction, at a time convenient to Owner and Architect, but no later than 15 days after execution of the Agreement. Hold the conference at Project site or another convenient location. Conduct the meeting to review responsibilities and personnel assignments. 1. Attendees: Authorized representatives of Owner, Architect, and their consultants; Contractor and its superintendent; major subcontractors; manufacturers; suppliers; and other concerned parties shall attend the conference. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work. 2. Agenda: Discuss items of significance that could affect progress, including the following: a. Tentative construction schedule. b. Phasing. c. Critical work sequencing. d. Designation of responsible personnel. e. Procedures for processing field decisions and Change Orders. f. Procedures for processing Applications for Payment. g. Distribution of the Contract Documents. h. Submittal procedures. i. Preparation of Record Documents. j. Use of the premises. k. Responsibility for temporary facilities and controls. l. Parking availability. m. Office, work, and storage areas. n. Equipment deliveries and priorities. PROJECT MANAGEMENT AND COORDINATION SECTION PAGE 3

36 o. First aid. p. Security. q. Progress cleaning. r. Working hours. 3. Documentation: Furnish Architect certificate of insurance naming VCBO as an additional insured. C. Progress Meetings: Conduct progress meetings at intervals as agreed by Owner, Contractor and Design Professionals. Coordinate dates of meetings with preparation of payment requests. 1. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present. Include a brief summary, in narrative form, of progress since the previous meeting and report. a. Schedule Updating: Revise Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting. 1.8 REQUESTS FOR INFORMATION (RFI) A. Procedure: Immediately on discovery of the need for interpretation of Contract Document, and if not possible to request interpretation at Project meeting, prepare and submit an RFI in the form specified. 1. RFIs shall be submitted by the Contractor. RFIs submitted by entities other than Contractor will be returned with no response. 2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors. 3. Contractor is to keep a printed record of all RFI's and post them on the 'Record Drawings' kept on site. B. Content of the RFI: Include a detailed, legible description of item needing interpretation and the following: 1. Project name. 2. Date. 3. Name of Contractor. 4. Name of Architect and Owner. 5. RFI number, numbered sequentially. 6. Specification Section number and title and related paragraphs, as appropriate. 7. Drawing number and detail references, as appropriate. 8. Field dimensions and conditions, as appropriate. 9. Contractor's suggested solution(s). If Contractor's solution(s) impact the Contractor Time or the Contract Sum, Contractor shall state impact in the RFI. 10. Contractor's signature. 11. Attachments: Include drawings, descriptions, measurements, photos, Product Data, Shop Drawings, and other information necessary to fully describe items needing interpretation. a. Supplementary drawings prepared by Contractor shall include dimensions, thickness, structural grid references, and details of affected materials, assemblies, and attachments. PROJECT MANAGEMENT AND COORDINATION SECTION PAGE 4

37 C. Electronic RFI's: 1. RFI's shall be processed and delivered electronically through web-based RFI processing software (via Owner s Submittal Exchange). 2. Identify each page of attachments with the General Contractors RFI number and sequential page number. 3. Attachments shall be electronic files in PDF format. D. Architect's Action: Architect will review each RFI, determine action required, and return it. Allow seven working days for Architect's response for each RFI. RFI's received afer 1:00 p.m. will be considered as received the following working day. 1. The following RFIs will be returned without action: a. Requests for approval of submittals. b. Request for approval of substitutions. c. Requests for coordination information already indicated in the Contract Documents. d. Request for adjustments in the Contract Time or Contract Sum. e. Requests for interpretation of Architect's actions on submittals. f. Incomplete RFIs or RFI with numerous errors. 2. Architect's action may include a request for additional information, in which case Architect's Time for response will start again. 3. Architect's action on RFI that may result a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Division 01 Section "Contract Modification Procedures." a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Architect and Owner in writing within 10 calendar days of receipt of the RFI response. E. On receipt of Architect's Owner's action, update the RFI log and immediately distribute the RFI response to the affected parties. Review response and notify Architect and Owner within seven calendar days if Contractor disagrees with response. F. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by RFI number. Submit log monthly. 1. Project name. 2. Name and address of Contractor. 3. Name and address of Architect and Owner. 4. RFI number including RFIs that were dropped and not submitted. 5. RFI description. 6. Date the RFI was submitted. 7. Date Architect's and Owner's response was received. 8. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal Request, as appropriate. 9. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate. PART 2 - PRODUCTS - NOT USED PART 3 - EXECUTION - NOT USED END OF SECTION PROJECT MANAGEMENT AND COORDINATION SECTION PAGE 5