April 23rd, 2014 Addendum # 1. RFP LU Elevator Maintenance Thunder Bay Campus

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1 Office of Financial Services (807) (807) April 23rd, 2014 Addendum # 1 RFP LU Elevator Maintenance Thunder Bay Campus NOTE: CLOSING DATE AND TIME AMENDED TO: WEDNESDAY, APRIL 30 3:00:00 PM Local Time

2 This addendum is issued to potential bidders to: 1) To provide updated instructions to bidders resulting from Lakehead University s consultant review. Attached are updated instructions dated April 22 nd from the consultant, and 2) To provide potential bidders with a revised Bid Form, and 3) To include a request for documentation to be included in the bid submission regarding potential bidder s ability and procedures to comply with the updated TSSA MCP requirements, and 4) To provide potential bidders with an updated Schedule One listing of elevators to be included in the service contract award, and 5) To Revise the criteria for evaluation to: 25% price 25% references 25% performance history 25% demonstrated ability to meet the tender documents 6) To amend the closing date to Wednesday, April 30 th, 3:00:00 PM local time. See attached documentation.

3 Lakehead University Physical Plant Reception - Physical Plant Offices Avila Centre, 960 Reaume Street Thunder Bay, Ontario P7B 5E1 Attention: Subject: Diane Michieli-Pedwysocki, Physical Plant Elevator Maintenance Tender Addendum #1 Please note the following revisions to the tender package; 1. Please find attached revised bid form and revised instructions to bidders. 2. In addition to the on-site documentation required by the Project Manual tender document, the contractor is to provide to the site on site documentation in accordance with of ED r1 as issued by the TSSA. Each elevator log book must also contain an attachment indicating the service providers name, the TSSA installation number, Contractors registration number, the printed name, signature, initials, and mechanic certification number of the person who performed maintenance on any piece of equipment. 3. Top of car guardrail and Apron guard requirements are not part of the scope of work of the Lakehead University maintenance contract. 4. We understand that each contractor has varying approaches for compliance to the MCP required by the TSSA, that includes automated systems for recordkeeping to meet MCP TSSA requirements. Include in the tender submission a detail of how compliance with MCP TSSA requirements will be met. Include details on recordkeeping, on site documentation, frequency of maintenance performance, on site documentation for procedures. Since each elevator is to have its' own MCP, include a sample MCP for a traction OTIS UMV overhead geared traction elevator (like one of the Library elevators) with the tender submission. It is not the intention of this tender call to require maintenance with duplication of recordkeeping activities so each contractor may use

4 their own MCP compliant recordkeeping systems in lieu of the recordkeeping system found in the tender documents. The submitted detail of how each contractor intends to comply with the TSSA MCP will be an integral component of bid consideration and award. 5. The TSSA has set out a fee guideline pursuant to compliance with the MCP. It is the intent of the maintenance tender that it is each contractors responsibility to provide a maintenance control program, including documentation as necessary, to meet the MCP. TSSA fines and / or penalties due to non compliance to the TSSA MCP constitute a breach of contract between the Contractor and Lakehead University, and will be back charged to the maintenance contract billing. Revised Schedule One follows:

5 SCHEDULE I This is a listing of elevators, lifts, and stair climbers on the Lakehead University Thunder Bay campus. It is the bidders responsibility to verify the accuracy of this information at the pre bid site meeting. C.B. Large Passenger Elevator This elevator is a current technology Kone Ecospace machine room less holeless traction passenger elevator, installation completed in September C.B. Single Passenger Elevator This elevator is a new technology Kone Ecospace passenger elevator. It is the same system as is installed in the ATAC building. This elevator was substantially completed and inspected by the TSSA in December of 2010, so it is now two years old. C.B. Small Passenger Elevator This elevator is a recent technology roped hydraulic elevator manufactured by Dover corporation. Kitchen Elevator This is a Dover "brake servo" control elevator. It uses a single speed A.C. motor and a brake to achieve motion control. This elevator is original and unchanged from the original installation in November of Student Centre Elevator This elevator is a microprocessor based Dover DMC passenger elevator. U. C. Link Elevator This elevator is an older technology Dover DMC hydraulic holeless microprocessor controlled passenger elevator Balmoral This elevator is a Dover DMC microprocessor controlled four stop hydraulic conventional cylinder in ground passenger elevator. ATAC Building North and South Elevators These elevators are current technology Kone Ecospace elevators. They use a permanent magnet gearless A.C. Variable Voltage Variable Frequency drive machine mounted outside the car rails at the top of the hoistway. They use 10mm hoisting ropes, allowing a particularly small drive sheave diameter, allowing the machine to fit

6 in the hoistway. The drive and control system for the elevators is located in a closet at the top landing of the hoistway. Avila Centre This elevator is an Otis two speed A.C. traction elevator with vertical axis pie plate selector, circa Bora Laskin Elevator This elevator is a Dover DMC microprocessor controlled two stop hydraulic holeless passenger elevator. Braun building Passenger Elevator This elevator is a new technology Kone Ecospace passenger elevator. It is the same system as is installed in the ATAC building, and in the C.B. building single elevator. This elevator was substantially completed and inspected by the TSSA in November of CNFER Elevator This is a two stop holeless Dover DMC-1 microprocessor control elevator. Library Staff Elevator This elevator is a Ward Leonard control variable voltage D.C. Otis overhead geared traction elevator with mechanical pie plate tape driven selector. The elevator equipment is circa 1965 without upgrades. Library Student Elevator This elevator is a Ward Leonard control variable voltage D.C. Otis overhead geared traction elevator with mechanical pie plate tape driven selector. The elevator equipment is circa 1965 without upgrades. Music building Elevator This elevator is an Otis LRV two stop hydraulic hole less passenger elevator. Residence North Elevator This elevator is a ThyssenKrupp TAC20 microprocessor controlled three stop conventional hydraulic passenger elevator, 900 kg, with 36 side opening doors at three front landings. Residence South Elevator This elevator is a ThyssenKrupp TAC20 microprocessor controlled three stop conventional hydraulic passenger elevator, 900 kg, with 36 side opening doors at three front landings.

7 Ryan Building Elevator This elevator is a Dover Brake Servo single speed A.C. controlled product. The elevator has upgraded door operator and door protection device (GAL MOVFR and Pana40 Plus), as well as escutcheons at all landings to facilitate trapped passenger access. School of Medicine Elevator This elevator is a recent technology Northern roped hydraulic holeless microprocessor controlled passenger elevator. The building is quite clean and this translates to a clean and "like new" hoistway, pit, and machine room. Sanders Field house This is a two stop, front and side opening handicap lift. It is designed and installed in compliance with the CSA B355 Standard for accessibility lifts. Balmoral Building This elevator is a Dover DMC-1 microprocessor based direct acting hydraulic passenger elevator. Two stops, two front openings at Main and Second. Braun Building This lift is a Type C vertical platform lift in compliance with CSA B355 code. Two stops, two front openings, manually operated swing landing doors, no car gate. School of Nursing This lift is a Garaventa platform type stair climber. Regional Centre Elevator This elevator is a Dover DMC-1microprocessor controlled conventional in ground cylinder hydraulic passenger elevator. Three stops, three openings at front, 2100 pound capacity, 36 wide single panel doors. Hydraulic cylinder is a double bulkhead type. PACI Building Elevator, 401 Red River Road This elevator is a four stop, front opening, basement machine, 2000 pound at 100 feet per minute geared traction elevator originally installed and engineered by Otis in It is currently being modernized with a Kone Resolve 20 ACVVVF control and will be on PACI Building Limited Use Limited Access (LULA) Elevator, 401 Red River Road This is a Limited Use Limited Access (LULA) lift. It is a three stop, three front opening, 36 wide left hand two speed power operated entrances. It is s roped hydraulic drive system and was manufactured by Garaventa, Circa 2013.

8 BID FORM (Revised) Project Title: LU Elevator Maintenance Contract Location: 955 Oliver Road, Thunder Bay, Ontario Owner Legal Name: Lakehead University Address for Service: 955 Oliver Road Thunder Bay, ON P7B 5E1 Bidder Legal Name: Address for Service: City Province Postal Code Bid Price

9 Having examined the bid documents as listed in Appendix A to this Stipulated Price Bid and Addenda No. to inclusive, all as issued by Lakehead University, and having visited the Place of the Work, we hereby offer to enter into a contract to perform the Work required by the bid documents for the stipulated price of: For year one (1) Dollars ($ ) in Canadian funds excluding the Harmonized Sales Tax, per month. For year two (2) Dollars ($ ) in Canadian funds excluding the Harmonized Sales Tax, per month. For year three (3) Dollars ($ ) in Canadian funds excluding the Harmonized Sales Tax, per month. For year four (4) Dollars ($ ) in Canadian funds excluding the Harmonized Sales Tax, per month. For year five (5) Dollars ($ ) in Canadian funds excluding the Harmonized Sales Tax, per month.

10 Interest Should either party fail to make payments as they become due under the terms of the Contract, interest at zero percent (0%) per annum on such unpaid amounts shall also become due and payable until payment; and Should either party fail to make payments as they become due in an award by arbitration or court, interest at prime plus zero percent (0%) per annum on such unpaid amounts shall also become due and payable until payment. Declarations We hereby declare that: (a) we agree to perform the Work in compliance with the required completion schedule stated in the bid documents or, if no schedule is stated, to attain Substantial Performance of the Work within weeks from commencement of the Work; (b) the earliest date for commencement of the Work is: ; (c) no person, firm, or corporation other than the undersigned has any interest in this bid or in the Work for which this bid is submitted; (d) this bid is open to acceptance for a period of sixty (60) days from bid closing. Signatures SIGNED AND SUBMITTED for and on behalf of:

11 Name of Bidder (please print) Signature Affix Seal Above Name and Title of Person Signing (please print) Witness Signature Signature Name and Title of Person Signing (please print) Signing (please print) Name and Title of Person Date: N.B. Where legal jurisdiction or Owner requirement calls for: (a) proof of authority to execute this bid, attach such proof of authority in the form of a certified copy of a resolution naming the representative(s) authorized to sign this bid for and on behalf of the Corporation of Partnership; or (b) the affixing of a corporate seal, this bid must be properly sealed.

12 APPENDIX A LIST OF BID DOCUMENTS Following is the list or description of the bid documents for the above-named project: Section No. Section Title Pages Instructions to Bidders 5 Drawing No. Drawing Title END OF ADDENDUM