Building & Grounds Committee Meeting Tuesday, 13 September Minutes

Transcription

1 Building & Grounds Committee Meeting Tuesday, 13 September 2016 Minutes Present: Johnson, Laverghetta (joined at 8:00 am) and McCarthy. Also present: Kettrich, Koch, Prior, Crolius, Marsenison. Mrs. Johnson called the meeting to order at 7:30 am. in the District Board Room Mr. Koch provided the financial update. He reported that the project is project is 6O.45 ~ expended with $20,169,153 in construction value in place as of the end of August. He noted that they team was reconciling allowance expenditures in order to do final change orders for Phase 1 in October. The final pay applications for Phase I are expected to be September s. Phase II is also nearing completion but is generally a month behind Phase I. The importance of this is timing for the borrowing necessary for completing the project. Sometime in November or December the district will need to borrow $20M in bond anticipation notes to fund the remainder of the project. Building aid will flow 18 months after submission of final cost reports so pennanent funding for the project will be timed to have the first bond interest payment no earlier than the first building aid receipts. He also noted that the goal was to have the permanent bonds issued by the Dormitory Authority of the State of New York (DASNY) as this minimizes the issue costs associated with a bond issue if the open market is used. DASNY bonds are only issued in June, so the first permanent bond issue would be June 2018 for Phase I in order to give the necessary start up time for the building aid. Temporary funding would be used until that time Mr. Marsenison reported the following for Phase I of the project: Antwerp: SF5 repair at rear of gymnasium and clean up. Calcium: Screen doors at kitchen due to ship today and be on site by Friday. Will install next week. The issue of the freezer frosting over by the door will be addressed Philadelphia: All work is complete. Maintenance Center: Vinyl base in front office and adjust door sweep.

2 Theresa: Concrete between retaining wall and building in lieu of the asphalt which was specified. This will make up for the oversight during paving. Transportation Center: All work is complete. In general some punch list items are being worked off at the individual building levels. All contractors need to turn over documentation including Operations Maintenance Manuals; As- Built Drawings; Warranties; Lien Releases and Final Applications for Payment before the project is officially closed Mr. Marsenison reported the following for Phase II of the project: Evans Mills I. Installation of Fire Windows in Rooms 127 and M-E-P punch list items received and issued to Prime Contractors on IRIS M-E-P punch list items received and issued to Prime Contractors on Solar Field: Testing has been completed by Kaman and results forwarded to National Grid last Tuesday. Waiting on date for witness testing by National Grid for completion of project and will be following up with National Grid by to determine date of final witness testing. Once that testing is accomplished and is deemed satisfactory, we will determine when the system can go on line. We also will receive training on the metering system to ensure that we can track the production and distribution and receive proper credit from National Grid. In general some punch list items are being worked off at the individual building levels. All contractors need to turn over documentation including Operations Maintenance Manuals; As- Built Drawings; Warranties; Lien Releases and Final Applications for Payment before the project is officially closed Mr. Marsenison reported the following for Phase III of the project: Athletic Complex/Support Building: The support building structure and roofing are complete. The bleachers and press box are complete and are being inspected by the firm prior to our team performing a punch list inspection. Turf installation is significantly underway and scheduled to complete Mr. Marsenison noted that there have been some ongoing issues with the turf installation. These specifically relate to some ripples in the turf as well as excessive amounts of glue on the seams

3 where the various markings are inset. Because of these, Mr. Marsenison asked that the contractor provide a different installation crew under different leadership and supervision. He walked the field yesterday with Mr. Osborne and Mr. Horst from Appel Osborne. They agree that, in their experience, this installation is not what they are accustomed to seeing. All agreed that a new crew with a focus on addressing these issues was required. No infill would be applied until this was corrected. This would likely set the delivery of the field back somewhat, but the committee agreed that doing it right was more important than receiving it in a shoddy condition. It is not at the point of needing a complete reinstallation. The track surfacing firm has been notified of this delay. The construction team will meet with the field supplier on Friday to go over the findings and the path forward. In the meantime, the new contractors are working to correct the issues and are confident that they can be adequately addressed to our satisfaction. Mr. Marsenison noted that there would be an allowance expenditure to expand the area that would be coated with the rubberized surface when the track is laid. Mr. Kuba noted that one area would have been left as blacktop under the specifications and asked for consideration of covering that whole area with the uniform surface of the running track. The committee looked at this area during its walk through after the meeting and agreed that this would be an appropriate use of allowances. Mr. Marsenison has the price around $4,460 and will try to refine that a bit lower, but he will give direction to add the additional space to the project. Middle School: Area A Turned over to school with various items remaining to complete to include some painting, final doors, base molding, floor transitions, and installation of sink at office area kitchenette. Other items will be addressed as identified. Cafeteria Kitchen complete and turned back over to owner. Area C Renovation Area turned back over to Owner for school. Any items that need correction will be handled as identified. Area C Addition Structural Steel erection is complete and inspected to include roof decking; Concrete masonry unit walls are complete; Mechanical Electrical, and Plumbing (MEP) installations have all started. Roofing was material delivered yesterday. Interior metal framing and door frame installation underway. Scheduled: Area A Correct any items as noted by Owner and/or Staff Replace doors with permanent ones. Working on resolution to security devices at the entry door in the new vestibule. Cafeteria No additional work will be scheduled until next summer. Area C Renovation Trim out main distribution panel (MDP) in chorus room and pull wire from MDP to Area C addition. No additional work will start until turnover of addition. Area C Addition MEP rough-ins are in place and roofing to complete week of 09 19; exterior split face block to start week of Continue interior work. We are approximately one week behind schedule due to the need to shift crews to working on interiors of schools in anticipation of opening day. The team believes it should be able to make up the lost time and has a scheduling meeting set for Wednesday at 10 AM. Once this is turned over, work will progress into the remaining rooms during the winter.

4 High School: Science classrooms and adjoining hallways returned as scheduled; cabinet unit heaters (CUR) at stairwells and bathrooms are complete. Additional rooms were also completed this summer to include computer lab and TV studio in Area D. These were in addition to the ones originally scheduled and should assist in the long term completion. Drilling of 84 wells and grouting completed along the Route 11 side of the building. SCHEDULED: Continue work in Area D crawlspace. Classrooms will have materials installed and then be turned over. Once turned over classes will be moved to occupy these spaces and new rooms will be freed up for work. Currently two rooms are in this process, but Mr. Decker is looking at whether he can make a third one available to speed up the process. The work takes four to five weeks to accomplish. The installation of heat recovery units (HRUs) will be accomplished upon delivery either after school hours or prior to school start. The intent is to have a crane on site to lift all of the units into place. The lateral piping at wells along Route 11 will be installed. The drillers continue borings on the Route 29 field but are encountering a significant amount of water at the 230 foot level. This creates unworkable conditions on the surface and must be addressed. The prime contractor reviewing solutions and this will likely end up with a change order. This problem was not encountered at the field on the Route 11 side of the building. NOTE: HRU-12 arrived on site; HRU s and 02 have shipped and are due to arrive on When these units all arrive we will coordinate installation on the roofs with Noah Prior and School Principals. Installation of units will need to be performed after school hours or prior to school start. Once units are set on roof final terminations will begin. Work will be coordinated with school for after hours. Mr. Marsenison and Mr. Prior discussed the necessary security while construction is occurring in occupied areas. Contractors have been issued temporary keys to lock off their areas to keep students out. Likewise, contractors are not to bring in materials or use the hallways during times when students are transiting the halls, and are, under no circumstances, to use bathroom facilities located within the buildings. Further, all have been warned not to communicate with students in the buildings even if they know them. All of this is aimed at providing a safe, secure working and educational environment The status of the solar field was discussed earlier in the meeting. 3. Mr. Prior noted that a new law requiring lead testing was recently enacted. The District conducted the testing over the summer, with several retests. All samples were below the established limits. This information will need to be transmitted to the community and all parents in the near future. Mr. Prior is working on the format for that transmittal to ensure it complies with the law.

5 4. Items for Board consideration Change Orders (when completed) There being no additional information or discussion, Mrs. Johnson adjourned the meeting at 8:32 a.m. and visited the Middle School and the athletic field sites. The committee was impressed with the progress that had been made in the Middle School since their last visit. They discussed the handover procedures with Mr. Prior and complemented his crews for the outstanding effort they all applied to getting the buildings open on time under some difficult circumstances and short time lines. The committee was impressed with the athletic complex and how it appears, especially from the stands and from the press box. On the field they noted the concern about excessive glue at the seams and watched the crews making the needed adjustments. The committee returned to the DO complex and the meeting ended at 9:05 am. The next regular meeting is scheduled for October 11, 2016, 7:30 a.m. Respectfully submitted, James R. Koch Recorder