Photovoltaic System Installation Request for Proposals. St. Mary s School, Boise, ID

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1 Photovoltaic System Installation Request for Proposals St. Mary s School, Boise, ID This Request for Proposals ( RFP ) is to solicit competitive quotes from photovoltaic (PV) system installers to design and install a solar energy generation system at the St. Mary s School ( Host Site ) owned by the St. Mary s School ( Facility Owner ), with the project located at 2620 W. State St., Boise, Idaho The system integrator/installer chosen ( Contractor ) will report directly to and contract with the Bonneville Environmental Foundation (BEF). Job site access and coordination will be provided through the Facility Owner. The desired system size will be between 2-4 kw and will utilize modules, racking, and inverters as specified within this RFP document. The contractor shall procure and install all equipment (except as noted below), provide racking design and any required engineering, submit for all permits and inspections, and assist in filing any incentive/rebate/net- metering paperwork if applicable. Bid evaluation will be discretionary and based on total cost, system size, and completeness. Please include all items requested. Questions will be answered on a rolling basis until 24 hours before the bid deadline. All questions should be addressed to the Project Manager. Evan Ramsey Senior Project Manager, Renewable Energy Group Bonneville Environmental Foundation 240 SW First Ave. Office: (503) eramsey@b- e- f.org Proposals due to Bonneville Environmental Foundation Project Manager by: Friday, January 13 th, 2017 by 5:00 pm Bonneville Environmental Foundation SW First Ave, Portland, OR 1

2 I. Contractor Requirements A. Licensed contractor in Idaho B. NABCEP or other certifications preferred C. Insured $1,000,000 per occurrence, $2,000,000 aggregate II. RFP Response shall include A. Background information on your company i. Contractor license number Proof of Insurance i Number of PV projects completed and descriptions of similar installations iv. References B. Proposed project budget with not- to- exceed cost estimate and details on materials pricing i. Company labor and material mark- up rates for potential change orders Detailed single- line diagram (SLD) identifying: 1. Make and model of all photovoltaic system components, including the production meter 2. Interconnection method i Specify racking manufacturer, type, and attachment method if custom racking is required submit design sketches (hand drawn OK) iv. Detailed site diagram showing: 1. Plan view of array location(s) or 3- D rendering 2. Plan or elevation of electrical equipment (inverter and disconnects) layout C. System Description i. Site location 1. St. Mary s School W. State St., Boise, ID Facility owner 1. St. Mary s School W. State St., Boise, ID i Total system size 1. Maximum system size with a budget of $20, Size range: 2-4kW iv. Site diagrams/documentation 1. Exhibit A Location information 2. Building plans and photos provided in dropbox folder: v. Interconnection 1. Type: Grid connected 2. Service type: The main electrical service is on the Northeast side of the building and the incoming service is 240/120V 3. Electrical Interconnection connection method TBD by contractor a. Location: electrical service drop b. Possible interconnection point: onto utility side of the service drop. Provide vertical raceway with weather head, and conductor leads for utilty to connect to. c. Per approval by Utility 4. PV Energy production meter and base provided by Contractor a. Location: main electrical room b. Alternate location: exterior of electrical room north wall c. Per approval by Utility Bonneville Environmental Foundation SW First Ave, Portland, OR 2

3 5. AC / DC Disconnect a. Contractor to use integrated inverter DC disconnect b. AC disconnect may need to be located on the exterior pending utility approval c. May require additional disconnects as required by Utility or authority having jurisdiction (AHJ) 6. Net meter existing or provided by Utility a. Location: At existing meter location D. System Components i. Mounting system provided by Contractor 1. Location: awning mount on concrete wall 2. Make and model: Sunmodo (or equivalent, subject to BEF approval) 3. Tilt: 20 deg 4. Orientation: 225, match building 5. Theft resistant fasteners: No PV Modules provided by Contractor 1. (2) Array of up to 6 PV modules each 2. Location: awning mount 3. Make and model: SolarWorld, 280 Mono black or equivalent i Inverter provided by Contractor 1. (1) SMA Inverter Preferred 2. Location: Main electrical meter 3. Make and model: TBD (Multiple options from SMA, such as SB 3000TL- US- 22) iv. Balance of Systems provided by Contractor 1. AC Disconnect (if required) 2. Meter base for utility production meter at interconnection location 3. UV- resistant DC wiring to junction box(es) or combiner(s) 4. Array grounding hardware, as required by NEC All array mounting hardware/fasteners to make the PV system code compliant, operational, and secure 6. DC wiring, conduit, and fittings from DC junction box(es) or combiner(s) to DC disconnect 7. DC wiring from DC disconnect to inverter (if applicable) 8. AC wiring, conduit, and fittings between disconnects and inverter 9. AC wiring, conduit, and fittings from inverter to electrical sub- panel 10. All electrical components, fittings, hardware, and fasteners required in order for system to be operational and compliant with NEC and local authority having jurisdiction (AHJ) 11. All necessary labeling according to NEC, AHJ, and utility. Contractor shall provide signage at the facility service meter showing the location of the PV disconnects, as required by the utility. v. Data monitoring installed by Contractor 1. Contractor to provide meter base 2. Locus Lgate 120 provided by BEF E. Service Requested from Contractor i. System design Contractor must submit (or confirm if already submitted as part of RFP package and unchanged) the following design documents prior to system installation 1. Detailed site diagram showing: a. Elevation of plan view of PV array location and/or 3- D rendering b. Elevation of electrical equipment (inverter and disconnects) layout Bonneville Environmental Foundation SW First Ave, Portland, OR 3

4 2. Electrical single- line diagram must include information about major system component specifications and ratings, conductor size and type, conduit size, ratings of combiner boxes and series OCPD s, and type and ratings facility electrical panel interconnection point. 3. Electrical calculations voltage drop and string sizing calculations 4. Mechanical/structural calculations - must include all racking load calculations for dead load, snow load, wind loading, etc., and specify racking attachment method. 5. As- builts Contractor must field verify all dimensions and prepare own as- builts, as required to ensure feasibility of bid installation plan and timeline. Procure materials 1. Contractor shall be responsible for procuring all system materials, as outlined in the system description, unless otherwise indicated above that it will be supplied by BEF or others i PV system installation 1. Contractor shall be responsible for installing a grid- tied photovoltaic installation at the host facility 2. Contractor is responsible for subcontracting with a licensed directional driller to be approved by the Facility Owner and BEF 3. Contractor is responsible for ensuring public and private locates are completed and all underground utilities are marked and potholed prior to starting drilling 4. Contractor is responsible for returning surfaces to original condition following potholing, excavation, and concrete/asphalt cutting 5. The PV installation must be compliant with the NEC and/or the local authority having jurisdiction (AHJ) and must be performed in a tidy and workmanlike manner 6. It is the installer s responsibility to ensure code compliance with the local authority 7. The installation shall be executed according to the system design documentation 8. The BEF Project Manager must approve any design changes made in the field iv. Interconnection 1. It will be the responsibility of the Contractor to ensure the net metering and interconnection agreement documents are submitted and paid prior to system installation 2. Contractor shall complete technical portions of these documents and send to the Facility Owner for signature and be available to answer questions 3. Contractor shall coordinate with the utility to confirm acceptable location for AC disconnect and production meter (if needed) 4. It will be the responsibility of the Contractor to ensure that any and all other documentation necessary to meet utility requirements is submitted 5. It shall be the responsibility of the Contractor to ensure that the production meter has been installed (or was pre- existing) and the system has passed any required utility inspection v. Electrical Permit 1. It will be the responsibility of the Contractor to obtain the electrical permit, schedule inspections, and pay associated fees vi. Building Permit 1. It is the responsibility of the Contractor to determine if a building permit is required for the installation 2. If necessary, it will be the responsibility of the Contractor to obtain a building permit, schedule inspections and pay associated fees Bonneville Environmental Foundation SW First Ave, Portland, OR 4

5 3. If necessary, it will be the responsibility of the Contractor to conduct mechanical/structural calculations needed to obtain a building permit, including, but not limited to: dead load, snow load, wind loading, and racking attachment method 4. It is the responsibility of the Contractor to determine if stamped structural engineering calculations are required and this fee should be included in the bid price 5. It is the responsibility of the Contractor to provide all information required to the structural engineer or other consultants v Data monitoring installation 1. Contractor will install the monitoring system 2. BEF will order the Locus Lgate vi System documentation Contractor must deliver all documentation to BEF and host facility as outlined in Exhibit B: Project Documentation Checklist ix. Final walk through Contractor shall schedule a tour of the completed system with the Teacher Champion, Principle, Facility Manager, IT Technician, and other interested school staff and/or parents x. System warranty at least 5 year workmanship warranty Bonneville Environmental Foundation SW First Ave, Portland, OR 5

6 st 240 SW 1 Avenue Exhibit A: Location Information Bonneville Environmental Foundation SW First Ave, Portland, OR 6

7 Exhibit B: Project Documentation Checklist The contractor will provide the following documentation to FACILITY and the Bonneville Environmental Foundation, as outlined below, before final payment will be issued. Please return this checklist to BEF with the final documentation. Please check the boxes to indicate which documents have been included. If a document is not required for the project or does not apply in the installation location, please initial in the space provided. Documentation to HOST SITE (One Binder) and BEF (Drop Box or Binder) Item Photovoltaic System Commissioning Checklist Lien Release Affidavit Signed Warranty Letter from GC and all subs (if applicable) Photos of completed system Site Diagrams Electrical Single Line Diagram Electrical Calculations Solar Module Warranty and Operators Manual Solar Module(s) Serial Numbers Inverter Manual Inverter Warranty and Registration Card Inverter Serial Number(s) DECK Monitoring Documentation Electrical Work Permit Approved and signed electrical inspection Building Permit (if necessary) Sealed approval from licensed PE of all mounting Or structural designs (if necessary) Any and all other documentation necessary to meet State/local or utility requirements Including: Net Metering Agreement Initials: Bonneville Environmental Foundation SW First Ave, Portland, OR 7