Capital Projects Progress Report. September Presented by

Transcription

1 Capital Projects Progress Report September 2018 Presented by

2 October 5, 2018 Loretta Orologio District Superintendent Churchville-Chili Central School District 139 Fairbanks Road Churchville, New York Re: Churchville-Chili Central School District Capital Projects Update September 2018 Monthly Report Dear Ms. Orologio, Enclosed is our September 2018 Monthly Report for the District Capital Projects. This progress report is for your review and records. Within this report you will find detailed information related to Progress, Budget, and Schedule. If there are any questions or comments regarding this information please do not hesitate to contact me to discuss. This progress report will be distributed monthly and provide periodic updates of the past months progress and financial information. Very truly yours, Kevin Arilotta Project Manager Campus Construction Management Group Inc. CC: Mr. Frank Nardone, Churchville-Chili CSD Mr. Gian-Paul Piane, SEI Design Group, Inc.

3 CHURCHVILLE-CHILI CENTRAL SCHOOL DISTRICT CAPITAL PROJECTS MONTHLY PROGRESS REPORT TABLE OF CONTENTS EXECUTIVE SUMMARY SECTION 1 CONTRACTOR STATUS SECTION 2 BUDGET SUMMARY SECTION 3 CHANGE ORDERS, ALLOWANCES, SECTION 4 CHANGES & REQUESTS PROJECT PHASING SCHEDULE SECTION 5 PROJECT PHOTOS SECTION 6

4 Section 1 Executive Summary

5 Phase V Capital Project Executive Summary Progress and Schedule Overview With the school year now underway, the work scheduled for the stadium is in the closing stages. Construction at the High School is continuing and progressing very well. At the High School and Middle School site, the site contractor has completed installation of the D-zone track logos and is continuing to compile all close out documentation. At the pool, the general contractor has completed removal of all demolition materials and has hauled offsite. The general contractor has begun excavating for the new pool footers and foundations. The general contractor has also begun installation of the helical piles on the North end of the pool and will be working their way to the South end. At door 7, the general contractor is continuing the masonry block work and is coordinating with the other trades on penetrations through the block walls for new mechanical equipment that is located in the basement. The general contractor has also completed building out the generator, boiler, and electrical room in the basement. Also at door 7, the general contractor has completed installation of the temporary ramp that will serve as emergency exiting. In the Gym B locker rooms, the general contractor has completed all framing, drywall, and ceiling grid work. They are currently installing finishes around the space that include, floor and wall tile, painting, lockers, benches and bathroom accessories. The electrical contractor has completed installation of the new light fixtures and plumbing contractor is continuing installation of bathroom fixtures. The mechanical contractor has continued to install new gas lines that will serve the roof top units installed. They are preparing for a gas shutdown on October 8 (Columbus Day) for the tie in work. The HVAC contractor has also completed installation of housekeeping pads for the mechanical equipment in the basement. The site contractor has completed removal of the existing pool tanks and is preparing to install the new underground storm line.

6 Budget Summary Included in Section 3 are the budget summary spreadsheets detailing where the project stands with each prime contractor for the Capital Project. This budget summary is a total project amount of $29,059,962. Through the month of September, Phase V project is approximately 28.6 % complete, based on the contractor s pay applications, stored materials and work completed. The Project Construction Contingency is $695,685 and of that value, the District has approved 10,057 in project change orders to date. Also built into the prime contractor s contract values are specific and contingency allowances, with the values different for each contract. The total project allowance value for Phase V is $245,000, with $49,764 allowance draw-downs allocated at this time. Currently the project team is tracking issues with an approximate value of $24,116 for the ongoing construction work. This information can be reviewed in Section 4 of this report under the Issue Log.

7 Section 2 Contractor Status

8 Phase V-1 Capital Project Contractor Status Summary Contract #501 General Trades Contractor Window Specialist Inc. The General Trades Contractor, Window Specialist, Continued to work on the following areas of the Project during the month of September: High School / Middle School - Completed punch-list items & submission of close out documentation Contract #502 Site Contract DiFiore Construction Inc. The Site Contractor, DiFiore Construction Inc. Continued to work on the following areas of the Project during the month of September: Track Stadium - Completed installation track logos - Continuing submission of close out documents Contract #503 Electrical Contractor Hewitt Young Electric, LLC. The Electrical Contractor Hewitt Young Electric, LLC. Continued to work on the following areas of the Project during the month of September: Track Stadium - Completed submission of close out documentation

9 Phase V-2 Capital Project Contractor Status Summary Contract #504 Site Contract DiFiore Construction Inc. The Site Contractor, DiFiore Construction, Continued to work on the following areas of the Project during the month of September: High School - Preparing for storm excavation - Completed removal of existing storm structure - Completed removal of existing tanks Contract #505 General Trades Contractor FAHS Construction Group. The General Trades Contractor, FAHS Construction Group. Continued to work on the following areas of the Project during the month of September: High School - Completed removal of demolition materials - Completed footings and foundations at door 7 - Continuing masonry block work at door 7 - Completed installation of temporary ramp - Continuing excavation of pool area - Completed boiler, electrical, and generator room masonry work - Continuing installation of helical piles - Completed framing and drywall work in gym B locker rooms - Continuing finishes in Gym B locker room

10 Contract #506 Plumbing Contractor T. Bell Construction Corp. The Plumbing Contractor T. Bell Construction Corp. Continued to work on the following areas of the Project during the month of September: High School - Continuing installation of bathroom fixtures in gym B locker rooms - Preparing to install water storage tanks, booster pumps, and expansion tank Contract #507 HVAC Contractor T. Bell Construction Corp. The HVAC Contractor T. Bell Construction Corp. Continued to work on the following areas of the Project during the month of September: High School - Completed installation of roof top units - Continuing installation of gas piping - Preparing for installation of basement equipment Contract #508 Electrical Contractor Hewitt Young Electric, LLC The Electrical Contractor Hewitt Young Electrical, LLC. Continued to work on the following areas of the Project during the month of September: High School - Completed installation of light fixtures in gym B locker rooms - Completed installation of site lights - Completed all basement conduit installations - Preparing for basement generator installation - Completed electrical connections for roof top unit controls

11 Section 3 Budget Summary

12 Churchville-Chili Central School District October-18 Capital Projects Budget Summary Approved 2015 Project Bond Referendum Authorization $22,678,000 Approved 2017 Project Bond Referendum Authorization - Athletic Entrance Portion Only (No Transportation Facility Included) $5,522,815 Approved 2008 Project Bond Referendum Authorization $859,147 Total Capital Project Funds Available $29,059,962 Current Total Capital Project Value Less Incidental Budget * $29,059,962 $3,527,500 Less Interest Capitalization $1,097,777 Less DASNY Borrowing $610,000 **Original Contract Change Current Allowance Allowance Allowance Amount Orders (CO) Contract Amount Allocated Remaining (Inc.Allowance) To Date Amount Less Construction Contract Cost $23,129,000 Contract #501 Window Specialists $816,000 ($5,232) $810,768 $20,000 $20,000 $0 Phase V - 1 Contract #502 DiFiore Construction $2,775,500 $5,613 $2,781,113 $50,000 $4,537 $45,463 Contract #503 Hewitt Young Electric $58,800 $9,676 $68,476 $5,000 $5,000 $0 Contract #504 DiFiore Constructio $757,500 $0 $757,500 $30,000 $1,436 $28,564 Contract #505 FAHS Construction $14,712,000 $0 $14,712,000 $50,000 $8,794 $41,206 Phase V-2 Contract #506 TBell Construction $1,031,600 $0 $1,031,600 $30,000 $0 $30,000 Contract #507 TBell Construction $1,942,600 $0 $1,942,600 $30,000 $6,300 $23,700 Contract t #508 Hewitt Young Electric $1,035, $0 $1,035, $30, $3,697 $26,303 Totals $23,129,000 $10,057 $23,139,057 $245,000 $49,764 $195,236 Less Construction Contingency Budget $695,685 Project Contingency Amount Approved Change Orders To Date Pending Estimates, RFPs and CORs Projected Remaining Contingency $695,685 $10,057 $24,116 $661,512 * - Denotes that the Incidental Budget Figure is provided by the District ** - Denotes the orignal contract amount less the work associated with CES scope of work that was funded by Phase III and GF-8 Total Capital Project Funds Available $29,059,962 Current Total Capital Project Value $29,059,962 KEY Variance Available $0 - Total sum of Change Order amounts calculated from the Issue Summary Log - Total sum of Allowance allocated amounts calculated from the Issue Summary Log - Total sum of RFP/COR amounts calculated from the Issue Summary Log Phase V Project - Financial Report Summary

13 Section 4 Change Orders, Allowances, Changes & Requests

14 PHASE V CAPITAL PROJECT ISSUE LOG Issue Number Description Contractor Location Status Reason Pending Estimates / RFP Pending Proposal Allowance Contingency Change Order Notes/Remarks 001 CES - Windows East & West Elevation Window Specialists CES Approved District Request $77,587 Credit to Ph III 002 Stadium Asphalt Reduction DiFiore Stadium Approved District Request ($6,388) CO Stadium Bleacher Credit DiFiore Stadium Approved District Request ($26,521) CO New Concession Stand Water Line DiFiore Stadium Closed Field Condition See Issue Stadium Waterline to Concession Stand DiFiore Stadium Approved Field Condition $27,327 CO Stadium Conduit Revisions Hewitt Young Stadium Closed District Request No Cost Change 006 Middle School Window Frame Paint Color Window Specialists MS Approved Omission - - $4,703 - Switch From Anodized to Painted Finish 007 CES Cafeteria Sidewalk Drain DiFiore CES Approved Field Condition $2,115 DWG JDL Added Area Drain - Ph III 008 CES Window Grid Credit Window Specialists CES Approved Error $21,540 Window Credit for Grid Error - Ph III 009 MS & CES Window Hardware Window Specialists MS Approved Omission - - $7,053 - Sash Lifts (2) Per Window 010 Stadium Additional Excavation For Future Conduits DiFiore Stadium Approved Field Condition - - $2,169 - Allowance Draw #1 011 Stadium Additional Conduit Hewitt Young Stadium Approved Field Condition - - $2,560 - Terminated Conduits at Maintenace Room 012 MS Door Contacts Window Specialists MS Approved Omission - - $1,403 - (16) Door Contacts 013 MS Add 3 Louvers at W-1 windows Window Specialists MS Approved Omission - - $1,609 - (3) Louvers Not Shown 014 Stadium North Sidewalk DiFiore Stadium Approved District Request $11,195 CO Sidewalk North of Pressbox 015 Stadium Grading Modifications at Track Event Areas & Brick Pavers DiFiore Stadium Closed District Request Modifying Grades North of Concession Stand 016 Stadium Camera Installation Hewitt Young Stadium Approved District Request $12,116 CO Installation of (12) Cameras 017 HS Existing Storm Structure Repairs DiFiore HS Pending District Request $3,000 RFP Window Specialist Allowance Window Specialists MS Approved Close Out - - $5,232 ($5,232) Unused Allowance 019 HS Breaker Size Increase Hewitt Young HS Pending Field Condition $1,797 SIB-001 Increasing RTU Breaker Size 020 HS Stadium Light Pole - New Bulb & Repositioning DiFiore HS Approved Field Condition - - $2,368 - NE Light Pole & SW Light Pole 021 HS Stadium Existing Panel Relocation Hewitt Young HS Closed Field Condition Panel to Remain In Current Location 022 HS Wall changes per RFI Fahs HS Pending Field Condition $2, MS Door 38 Damaged Break Metal Window Specialists MS Approved District Request $974 Approximately 12' Section of Break Metal 023 HS - Spandrel Glass Window Specialists HS Pending District Request $ HS Remove existing mastic located at Door 5 Fahs HS Approved Field Condition $2,500 RFP 00011/SIB Stadium Electrical Allowance Hewitt Young Stadium Approved Close Out - - $2,440 ($2,440) Unused Alllowance 026 HS Stair 2 MJP Fitting Removal Fahs HS Pending Unforeseen $1,500 RFP HS Roof Deck Support Tubes at Gym A Fahs HS Pending Field Condition $6,764 SIB Allowance #1 028 HS Replace existing manhole DiFiore HS Pending Unforeseen $1,436 Existing Basin Structurally Unsound 029 HS Revisions at Door 7 Fahs HS Pending Unforeseen $500 RFP HS Skylights at Gym B Locker Room Fahs HS Pending Unforeseen $1,000 RFP HS Gym B Locker Room Conduits Hewitt Young HS Pending Unforeseen $1,000 Unforeseen Existing Conduits 032 HS SIB #008 - West Wall Spectator Seating Fahs HS Pending Unforeseen $1,000 RFP HS Gym B Locker Room Ceilings Fahs HS Pending Unforeseen $500 Soffits Around Unforeseen Duct Work 034 HS Credit for transite roofing removals Fahs HS Pending Unforeseen ($3,000) RFP HS Roof Ladder Relocation Fahs HS Pending Omission $500 RFP HS Gym B Masonry Wall Changes Fahs HS Pending Unforeseen $3,000 Existing Wall Structurally Unsound 037 HS Skylight Asbestos Lining Removal Fahs HS Pending Unforeseen $1,000 Unforeseen existing conditions 038 HS Gym A Modified Ductwork Tbell HS Pending Unforeseen $7,116 Unit Relocated Due to Structural Requirements 039 HS Gym B Existing Duct Work Modifications Tbell HS Pending Unforeseen $6,300 Unforeseen existing conditions 040 HS Pool Demo North Wall Fahs HS Pending Field Condition $1,000 Existing Wall Structurally Unsound 041 HS Clean and Inspect Main Distribution Panel Hewitt Young HS Pending District Request $1,900 Allowance #2 042 HS - Expansion Joints per SIB #014 Fahs HS Pending Unforeseen $2,000 Totals Phase V Capital Project Subtotals $22,616 $1,500 $49,764 $10,057 $24,116 CCCSD 2015 Referendum Project - Issue Log

15 Section 5 Project Phasing Schedule

16 Phase V-1 Capital Project Schedule Summary Progress and Schedule Overview Looking ahead at the next month of construction, the following activities will be taking place: Phase V High School, Middle School, & Stadium - Complete submission of close out documentation - Complete submission of final pay applications

17 CCCSD Phase V Stadium Schedule ID Task Name Duration Start Finish Predecessors 1 Stadium 0 days Mon 6/5/17 Mon 6/5/17 2 UFPO 1 day Mon 6/5/17 Mon 6/5/ Survey/Stakeout 2 days Tue 6/6/17 Wed 6/7/ Mobilization 2 days Thu 6/8/17 Fri 6/9/ Erosion Control 70 days Mon 6/5/17 Fri 9/8/17 6 Temp Facilities 3 days Mon 6/12/17 Wed 6/14/ Demo Removals 6 days Thu 6/15/17 Thu 6/22/ Strip Track 2 days Fri 6/23/17 Mon 6/26/ Earthwork/Boxout 15 days Tue 8/1/17 Mon 8/21/ Mill Track 2 days Tue 6/27/17 Wed 6/28/ Storm Sewer Outside 7 days Wed 9/27/17 Thu 10/5/17 10 ay 2017 June 2017 July 2017 August 2017 September 2017October 2017 November 2017 December 2017 January 2018 February 2018 March 2018 April 2018 May 2018 June 2018 July 2018 August 2018 September 2018October /5 12 Storm Sewer Inside 12 days Mon 10/2/17 Tue 10/17/17 11FS 4 edays 13 Trench Drain 10 days Mon 10/9/17 Fri 10/20/17 14 Water 23 days Wed 9/13/17 Fri 10/13/17 15 Concrete Work 6 days Mon 10/16/17 Mon 10/23/ Base Stone 4 days Mon 10/23/17 Thu 10/26/ Finish Stone 4 days Fri 10/27/17 Wed 11/1/ Asphalt Paving 5 days Mon 5/7/18 Fri 5/11/18 19 Turf Field 10 days Mon 5/14/18 Fri 5/25/18 20 Concrete Walks/Pads 4 days Mon 5/21/18 Thu 5/24/18 21 Athletic Equipment 5 days Mon 5/28/18 Fri 6/1/18 22 Fences Posts 10 days Mon 4/2/18 Fri 4/13/18 23 Fencing and Gates 5 days Mon 5/21/18 Fri 5/25/18 24 Track Surfacing 25 days Thu 7/5/18 Wed 8/8/18 25 Top Soil/Seed 5 days Fri 7/13/18 Thu 7/19/18 26 Landscape 3 days Fri 7/20/18 Tue 7/24/ De Mobilization 1 day Wed 7/25/18 Wed 7/25/ Track Logos & Markers 2 days Tue 9/11/18 Wed 9/12/18 29 Punchlist 36 days Mon 7/30/18 Mon 9/17/18 30 Close Out Documentation 10 days Mon 10/1/18 Fri 10/12/18 31 Elementary 0 days Fri 6/23/17 Fri 6/23/17 32 UFPO 1 day Fri 6/23/17 Fri 6/23/ Survey/Stakeout 2 days Mon 6/26/17 Tue 6/27/ Mobilization 2 days Wed 6/28/17 Thu 6/29/ Erosion Control 47 days Thu 7/6/17 Fri 9/8/17 36 Ashalt Milling 2 days Fri 6/30/17 Mon 7/3/ Demo Removals 3 days Tue 7/4/17 Thu 7/6/ Storm Sewer 6 days Fri 7/7/17 Fri 7/14/ Boxout/Subbase 5 days Mon 7/17/17 Fri 7/21/ Concrete Walks Box Out 4 days Mon 7/24/17 Thu 7/27/ /23 41 Granite Curb 2 days Fri 7/28/17 Mon 7/31/ Concrete Walks 5 days Tue 8/1/17 Mon 8/7/ Asphalt Paving 4 days Tue 8/8/17 Fri 8/11/ Signs/Fence 2 days Mon 8/14/17 Tue 8/15/ Top Soil/Seed 2 days Wed 8/16/17 Thu 8/17/ De Mobilization 2 days Fri 8/18/17 Mon 8/21/17 45 Task Summary Inactive Milestone Duration-only Start-only External Milestone Manual Progress Split Project Summary Inactive Summary Manual Summary Rollup Finish-only Deadline Milestone Inactive Task Manual Task Manual Summary External Tasks Progress Thu 10/4/18 Page 1

18 Phase V-2 Capital Project Schedule Summary Progress and Schedule Overview Looking ahead at the next month of construction, the following activities will be taking place: Phase V High School Pool - Complete pool excavation work - Continue pool footers and foundations - Begin backfilling foundations - Complete installation of helical piles - Continue masonry work for door 7 corridor - Continue installation of fire wall - Complete installation of basement MEP equipment - Complete roof top unit gas tie in work - Complete storm line installation

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21 Section 6 Project Photos

22 Stadium Track Stencil Stadium Track Stencil 1

23 Stadium Aerial HS Pool Demolition & Excavation 2

24 HS Pool Excavation HS Pool Excavation 3

25 HS Pool Helical Piles HS Door 7 Temporary Egress Ramp 4

26 HS Gas Piping HS Basement Equipment Pads 5

27 HS Basement Equipment Rooms HS Gym B Locker Room 6

28 HS Gym B Locker Room Office HS Gym B Locker Rooms Shower Wall Tile 7

29 HS Aerial 8

30 Phase V Capital Project Progress Report Presented by