The Algonquin Association Board of Directors Meeting January 20, 2015

Transcription

1 The Algonquin Association Board of Directors Meeting The meeting was called to order at 9:30 a.m. The following members were present: Glenda Greenhouse, President; Willcox Bill Ruffin, Vice President; Norman Goldwasser, Treasurer; Don Hammer, Secretary; and C.L. Sonny Wright, at-large. Staff present were Susan Rodriguez, manager, and Edward Rudy Barnes, maintenance supervisor. Unit owners present were: Mary Graham Andrews, Margaret Ayscue, Ida Becker Hersh, Therese Butterfield, Ann Felkins, Henry Gottlieb, Virginia and Bob Henderson, Gloria Ornoff, Bob Place, Sally Palmerton, Anne Ray, Sid and Llew Roberts, Lyn Tucci, and Meriel Wright. George Compo of Compo Construction gave an update on the status of: 1. Water Intrusion: The exterior wall outside 4J was opened up. End dams were installed. New weep holes were put in at the floor above, the floor below and the window head. New flashing was installed. Foam was removed from the cavity between the interior and exterior walls. The repairs were water tested. Water did come through the brick and flowed down the interior of the brick wall, as designed, but no water infiltrated Unit 4J. If the unit stays dry during the next Nor easter, George will do a similar investigation and possible repair on the Jacobs residence on the 11 th floor. He recommended that we include in the next budget the cost of re-caulking of the entire building, because the current caulking is starting to deteriorate. 2. Soil Subsidence: George has submitted a proposal to construct access hatches to the area below the building by cutting through the floor in the bathroom in the first floor laundry room and relocating the bathroom, and also cutting through

2 Page 2 the floor at the South first-floor stairwell. He would then fill the area under the building, using the sand in the pile in the parking lot. He will also excavate outside unit 1A and fill the void there. 3. Brick panels. George has also submitted a proposal to the Board to repair/replace the bowing brick panel outside unit 2E, and the crack in the brick in the area of the NW corner of the building. 4. George s list of pending/future/possible maintenance and repairs: a. correct the blocked fan-coil unit fresh air intakes b. periodic infrared testing of building c. increase the positive pressure inside the building d. investigate other possible voids under the sidewalks, the landscaping, and the portico e. Repair the block wall to the West of the main entry to the building f. Re-caulk the building g. Install new window gasket in the operable section of the window h. Periodically check landscaping to make sure that water is being directed away from the building i. Repair/replace the concrete slab to the North of unit 1A Glenda thanked George for his update, and the meeting returned to the regular agenda. On motion made by Wright, and seconded by Goldwasser, the minutes of the December 9, 2014 Board Meeting were approved as presented.

3 Page 3 Treasurer s Report: Norman Goldwasser reported that the December financial statement is not yet available. As of November 30, 2014, operating funds totaled $21, (including petty cash.) Reserve funds totaled $643, As of November 30, 2014, the Algonquin Association owed to the Reserve Fund two reserve payments (offset somewhat by the Association s payments of some reserve items.) Norman is projecting an approximate $11,000 loss for the year, before adjustments. Finance Committee: Virginia Henderson/Lyn Tucci submitted information on CD rates, and on a Schwab account to manage the CDs. The committee will be preparing a plan for laddering CDs (over either 24 months or months) to get a higher interest rate, and to have funds available at staggered maturities. Susan will get information on rates offered by the Community Association (CAI) Bank. Building Committee: Bob Henderson had no comments beyond those made by George Compo, though Bob said that he questioned the need to re-caulk the entire building. Covenants Committee: Mary Graham Andrews had nothing to report. Social: Barbara Romeo was not present, but Lyn Tucci reported that the Committee has sent out Save the Date cards to local politicians and dignitaries, for the May 2, th Anniversary Open House. Invitations will be sent March 27. Barbara is working on the menu. Susan will check on liability issues if we serve wine. The committee is also considering establishing a Welcoming Committee to welcome new residents to the building. Library: Ann Felkins reported that the library is functioning smoothly. Fire Safety: Pete Beller was not present and no report was made.

4 Page 4 Newsletter: Lyn Tucci had no report. Grounds: Meriel Wright reported on the Committee s proposal to fertilize and treat the trees in the parking lot. The Committee proposed the removal of 4 dead trees, the grinding of the stumps once the rocks are removed, and the pruning of the trees that are partially blocking the Algonquin House sign. On motion of Hammer, seconded by Ruffin, the Committee s proposal to have Bartlett Tree Experts do the work at a cost of $3,010 was approved (recognizing that the tree stumps cannot be ground down until the rocks are removed.) Susan will check with George Compo to see if he can arrange to have the rocks removed. Management Report: Susan Rodriguez reviewed her management report with the Board. Of note: 1. A Cox-Powell employee was on site in January for several days to familiarize himself with the building. 2. Stevens Roofing took three core samples in one of the areas highlighted by the infrared camera. They will return next week to do further testing. 3. The five-year elevator inspection by the City of Norfolk has been postponed to February Steve Klemstine will return January 21 to complete the repairs of two new leaks in the mechanical room Susan and Rudy are preparing a written list of Reserve items that were not completed in 2014 (and will estimate when those items are likely to have to be done), and Reserve items that will need to be done in Some of the items that will need to be done are: seal-coating of the South area of the parking lot, replacing three tables at the pool; purchasing new tables for the Algonquin Room; installing lay-in lighting in the halls; repairing or replacing domestic hot water holding

5 Page 5 tanks; and replacing the cinder block screen wall across the driveway from the main entrance. Rudy added that joints in the boiler room piping are starting to fail, and many shower valves (in individual units) need to be replaced (at a cost of approximately $500 each.) The maintenance report was submitted in writing: Board Action: 1. On motion made by Hammer, seconded by Goldwasser, the Algonquin website prepared by Bob Place was approved (subject to either removing the Minutes or making them password-protected.) Cost of website hosting is to be reimbursed to Bob Place. 2. On motion made by Goldwasser, seconded by Wright, the Proposal submitted by Compo Construction to create two access points to the area under the building, and to fill the voids in the crawl space and outside Unit 1A, at an estimated cost of $60,000, was approved. 3. On motion made by Goldwasser, and seconded by Wright, the Proposal of Compo Construction to replace two areas of brick panels, for up to $20,000, was approved. 4. On motion of Hammer, seconded by Goldwasser, the Maintenance Agreement dated September 24, 2014, submitted by Swimkare, was approved for $5752, (subject to having the agreement re-dated, and subject to confirmation that last year s contract was at a price in excess of $5000). As part of the motion, Swimkare s option to provide a second-year extension of the Agreement, at the same price, was also accepted.

6 Page 6 5. On motion of Hammer, seconded by Ruffin, the proposal of DesRoches & Company to conduct the annual audit for $4,650-4,850 and to prepare federal and state income tax returns for $545, was approved, subject to DesRoches being willing to meet with the Board, for up to one hour, to review the results of the audit, at no additional charge. Future business pending: 1. Consider revising/replacing Rule 25 regarding bicycles once the bicycle storage room has been cleaned and organized. 2. Next Board meetings: February 17 at 9:30; March 17 at 9: Bob Henderson reported briefly on the possibility of installing cell towers (disks and flat panels) on the roof. He has met with John Hitch, and thinks installation is structurally feasible. He believes that vibration issues, if any, can be resolved satisfactorily. The City of Norfolk will have to give approval (which could take months) before the project could proceed. The Navy would also have to approve. Glenda noted that in an Debbie Casey confirmed that the Board would have authority to approve such a proposal. Don Hammer, Secretary Glenda Greenhouse, President