Project Update. Facilities Committee Meeting

Transcription

1 Lower Merion School District Project Update Close-Out Phase for Gladwyne Elementary School (Temp. CR s and Add ns/ Renov s) Penn Valley Elementary School (Add ns/ Renov s) Bala Cynwyd Middle Schools (Add ns/renov s/storage Add n) Welsh Valley Middle School (Temp. CR s and Add ns/ Renov s) Construction Phase for District Administrative Offices (Classroom Conversions) Penn Valley Elementary School (Modular Classroom Installation) Facilities Committee Meeting June 9, 2016

2 Enrollment Expansion Projects in Close-Out WVMS Modular Classrooms: Restoration by the general contractor for WVMS is complete. RC is working to gather all remaining information for final payment to WS and is expecting that no further claim will be made. Penn Valley ES Additions and Renovations: Final change order for WCC is being processed. Gladwyne ES Additions and Renovations: Close-out documentation is being evaluated and final pay applications are pending approval based on that review. Reynolds is working with GAI and LMSD to finalize receipt of all required close-out documents by LMSD as required.

3 Welsh Valley MS Project Additions and Renovations: Building Additions & Renovations (at WVMS and BCMS): Baver and MBR are completing a few final items as directed. RC final punch list walk-throughs are being scheduled. Air & water balancing non-conforming items and final report are being completed (MBR will have to correct any items remaining). Sitework/landscaping punch list walk-throughs are scheduled. The contingency exposure is unchanged and trending downward; negotiations for settlement of final claims and items is under way. MBR has threatened to make claim for delay impacts (from a letter in January 2015), but it is likely that this is being used for leverage to receive favorable treatment in final change order negotiation; MBR has not made further threats since our meeting in May and owes documentation for close-out. Continued close-out meetings with Baver and MBR are occurring.

4 Welsh Valley MS Project Additions and Renovations: Contingency Exposure (Current, Negotiated Reductions not Shown): WVMS BCMS Current $ 651,961 $ 22,514 RC is negotiating with Baver, MBR and PB to settle final change orders and claims. Reductions for Baver and PBE have occurred, but are not yet finalized for Board approval. MBR reductions are anticipated. Back-charges against Baver are also part of this final settlement approach. A Baver meeting is scheduled this week. These figures do not include MBR s projection of added costs due to schedule impacts ($256k) from January 2015.

5 Welsh Valley MS Project Additions and Renovations: Potential Claim Issues: Unsuitable Soils $97,356: A proposal has been submitted and rejected for the removal of unsuitable soils from the site. The soils are unclassified and are the responsibility of the contractor to remove. Update: some soils were out of contract and are under review as a potential part of settling these costs; negotiation is underway. Top soil Import $20,000: Several issues have created a 700 cy shortfall of top soil. The Contractor has been directed to import the required top soil at no additional cost to LMSD. Update: Baver is requesting the material price for the soil alone; negotiation is underway. Variable Frequency Drives $15,000: The HVAC Contractor has claimed the construction documents did not identify new VFDs for the Area C Mechanical Room. The Contractor provided the drives. This is not a part of MBR s current request list in the final settlement.

6 Welsh Valley MS Project Additions and Renovations: Potential Claim Issues: Unsuitable Soils at Sound Wall $27,041: A unit cost of $85/cy was received at the time of bid for the removal and replacement of unsuitable soils. The revised sound wall foundations identified the removal and replacement of 152 cy of material. Update: discussions are continuing on this item. Unsuitable Soils at the Loading Dock & Site Stairs $12,369: A unit cost of $85/cy was received at the time of bid for the removal and replacement of unsuitable soils. Update: a settlement at $11,070 is being recommended. Overtime Due to Schedule Delays $43,604.05: PBE has submitted a proposal requesting compensation for overtime expended on the project as a result of schedule delays. RC has requested that PBE provide additional documentation to substantiate these costs. Currently, PBE has offered to take $38,000 with an additional back-charge to Baver of at least $5,000 anticipated but not finalized.

7 Construction Contracts WVMS Mod. CR s PVES Addition GLES Addition WVMS Add n/ren. BCMS Storage Original Contracts Total 412,774 2,484,140 1,661,987 13,611, ,565 Approved Change Orders 55,355 31,251 71, ,561 17,114 Pending Change Orders 20,589 (2,746) 0 341,400 5,400 Projected Contract Total (including approved and pending CO's) Percent Change in Original Contracts Due to Approved and Pending CO's 488,718 2,512,646 1,733,335 14,263, , % 1.1% 4.3% 4.8% 3.9% Original Construction Contingency 45, , , ,000 60,000 Approved and Pending CO's 75,944 28,506 71, ,961 22,514 Remaining Contingency (30,944) 91,494 28, ,039 37,486 Percent of Contingency Exposed to Approved and Pending CO's 168.8% 23.8% 71.3% 84.1% 37.5%

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9 DAO Classroom Renovations Project Highlights Construction Schedule and Highlights: Work continues as planned in all areas available. The building permit has been received. Long-lead item shop drawings are approved with ongoing coordination occurring with ductwork/vav box shop drawings and via RFI s. HVAC equipment has been approved to ensure timely delivery (roof top units and fan coil units are scheduled for July 9, roof curbs are expected on site on June 20, casework is expected to begin to arrive on site on July 25) Contractors are providing information required to get badges as needed to get the work completed in time. Current Cost Issues: Add concrete barrier at propane tank location, Pump changes per LMSD (credit) Changes to toilet partitions and doors per LMSD

10 DAO Classroom Renovations 3 rd Floor Plan Science Room Locations

11 Penn Wynne ES Modular Classrooms Current Schedule Land Development and Procurement: Grading Permit will be provided following the approval of tree protection by the LMT arborist (about June 22-24). Building Permit has been submitted. The updated pricing, including the township s direction to move the units and the increase in the volume of the storm water basin due to low percolation of water has been submitted; a change order of $162,900 is proposed for work not related to the basin change in the current or parking lot location; $73,983 was proposed for changing the basin in the current location and is being carried to fund moving the basin to the parking lot location. Last month, we suggested a budget that includes at $270,000 contingency. This budget of $1,400,000 including two years of lease and removal will have $33,117 in remaining contingency if all of the $73,983 is required to move the basin to the parking lot location.

12 PW Basin Relocation Temporary Classrooms Suffolk Lane Alternate Stormwater Basin Location in Parking Lot (Green) Sized for Future Construction (Option 1 or 2) Access to Temp Classrooms Revised

13 Penn Wynne ES Modular Classrooms LMSD has Submitted Application for Conditional Use to Hold the 10 Additional Spaces in Reserve Spaces Held in Reserve will be Re-visited as Part of Approval Process for Any New Construction Conditional Use Hearing Scheduled for July 18, 6:30 PM at the Township Bldg.

14 Penn Wynne ES Modular Classrooms LMSD Will Hold a Meeting for Parents/Guardians/Neighbors to Review the Summer 2016 Construction Activities: Thursday, June 16, 7:00PM Penn Wynne Elementary School Cafeteria

15 Penn Wynne ES Modular Classrooms Item/Category Vendor Cost Installation/Removal/Parking* Mobilease $ 645,283 Lease Mobilease $ 164,904 Original Construction Contingency LMSD $ 100,000 Other Soft Costs Various $ 319,813 Total Project Costs with $130K Parking* $ 1,230,000 Added Costs Item/Category Vendor Cost Basin Added Costs or Change Location Contingency $ 73,983 Move Mods, LMT Changes, Parking (10) Contingency $ 162,900 Remaining Contingency Contingency $ 33,117 Added Project Costs $ 270,000 Credit from Original Contingency Contingency $ (100,000) TOTAL PROJECT COST BUDGET $ 1,400,000

16 Construction Contracts PWES Mod. CR s CR Renov s - DAO Original Contracts Total 810,187 4,692,828 Approved Change Orders 0 0 Pending Change Orders 236,883 40,000 Projected Contract Total (including approved and pending CO's) Percent Change in Original Contracts Due to Approved and Pending CO's 1,047,070 4,732, % 0.9 % Original Construction Contingency 270, ,000 Approved and Pending CO's 236,883 40,000 Remaining Contingency 33, ,000 Percent of Contingency Exposed to Approved and Pending CO's 87.7% 20.0% The Pending Change Orders for the PWES Mod. CR s include $236,883: $162,900 for Changes without Basin Modifications which is the change order submitted for approval $73,983 for Basin Changes at Existing Location due to Percolation Results which will be used to fund basin location under the parking lot location

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