Official Contractor Manual & Forms

Transcription

1 SECTION 9: OFFICIAL CONTRACTOR INFORMATION & FORMS Official Contractor Manual & Forms AD Target Exhibition Services Limited Tel: (852) / (852) Fax: (852) Attn: Ms.Yandy Wen/Mr.Calvin Lam afe2017@artelec.com Postal address: Unit 1002, 10/F, Well Tech Centre, 9 Pat Tat Street, San Po Kong, Kowloon, Hong Kong 34

2 Notice to Shell Scheme Exhibitors 35

3 Notice to Upgraded booth - Urns Exhibitors 36

4 Notice to Upgraded booth - Interview Exhibitors 37

5 Notice to Premium booth - AV Series Exhibitors 38

6 Notice to Premium booth Showcase Series Exhibitors 39

7 Notice to Premium booth Rack Series Exhibitors 40

8 Notice to Exhibitors 1. Shell Scheme Booth a. Larger booths (e.g. 9m 2 ) will have the standard furniture provided for 6m 2. Only booths double in size of 9m 2 (i.e. 18m 2 ) will receive the double amount of furniture. b. Corner booth will be assumed to open two sides with two fascia boards carrying company name and island booths will open three sides. c. Unless requested by the exhibitor, the Organizer shall assume that exhibitors occupying 2 or more adjoining standard booths will choose to delete the partitioning panels in between. d. All shell booths shall be constructed by the official contractor. No additional booth-fitting or display may be attached to the shell booth structure. The fascia, panel and its fixing structure must not be removed. e. Height limit of shell scheme booth is 2.5m. No free standing fitment may extend beyond the boundaries of the booth area. f. Any drilling/nailing to the shell scheme panels is strictly prohibited. g. Any stickers applied to the shell scheme panels have to be removed at the end of the fair. Official Contractor reserves the right to claim the cleaning and damage cost if stickers are not removed. 2. GENERAL REGULATIONS a. All DECORATION FORMS must be returned before the DEADLINE: 13 April, b. Provision of facilities and services not indicated on the forms are subjected to quotation on individual job basis. c. All items are on rental basis only and exhibitors must make good any damage/loss during the period of rental. d. All electrical works are to be carried out by the official contractor except those exhibitors using Form 7. Exhibitors who would like to order extra spotlights and power points can order these directly from the official contractor by completing and returning the DECORATION FORM 3 e. If exhibitors or non-official contractors bring their own spotlights / fluorescent tubes for booth decoration, they must submit all lighting distribution details and pay the lighting connection charges or lighting power socket to the official contractor. f. NO MULTIPLUGS ARE ALLOWED TO BE USED WITHIN THE VENUE. g. Main switch and distribution board may be required to install within booth area at Official Contractor's discretion. h. All orders must be accompanied by full remittance made payable to the Official Contractor. Orders without remittance will not be entertained. i. Electrical items: The location of electrical items will be installed according to the specified LOCATION PLAN (Decoration Form 5). Any on-site changes requested by the exhibitors will be subjected to surcharges and the availability of time and manpower. If no instruction is received on the location of electrical items, the Official Contractor will install them according to the standard shell scheme position. Any on-site changes will be subjected to surcharge. j. There is NO REFUND OR EXCHANGE OF ITEMS ORDERED ON-SITE. k. All items are not transferable among exhibitors 41

9 Notice to Shell Scheme Exhibitors l. A 30% surcharge will be imposed on all late orders (after 13 April, 2017) and 50% surcharge will be imposed on all orders made after 5 May, m. Cancellation of orders will only be accepted in writing before the stipulated deadline for placing orders. All cancelled orders will be subject to a 30% cancellation charge. n. If any booth which differs from the approved specification or does not conform to the Organizer s rules and regulations, the Organizer reserves the right to alter or remove without prior notice and at the exhibitor's own expense. 42

10 Notice to Raw Space Exhibitors 1. APPOINTING NON-OFFICIAL CONTRACTOR Exhibitors using NON-OFFICIAL CONTRACTORS must inform and obtain consent from the Official Contractor before any of their own contractors are permitted to work on site. Exhibitors may appoint any competent local stand contractor to design and construct their booths. The Official Contractor reserves the right to reject any contractor and design they deem inappropriate. 2. Construction Drawing and Risk Assessment Report a. Exhibitors should submit the details of their contractors and construction drawing with full dimensions and material to be used (including 3 dimension BOOTH DESIGN PLAN with width, length and height, construction material, LIGHTING DISTRIBUTION PLAN and ELECTRICAL SCHEMATIC DIAGRAM) to the Official Contractor for approval before deadline. b. Risk assessment report needed to be submitted together with construction drawing. c. No alternation is allowed after the booth design is approved, unless prior written approval is obtained by the Official Contractor. d. Exhibitors who opt for RAW SPACE will be given exhibition floor space only, without carpeting, wall partitions, basic furniture and other facilities...etc. They have to design and construct their own booths. Please inform the Official Contractor before 13 April, 2017, if any of the above items are required to hire. 3. Site-Work Deposit a. All non-official contractors or exhibitors who construct their own booths must submit NON-OFFICIAL INFORMATION (Decoration form 6) ACCOMPANYING SITE-WORK DEPOSIT to the Official Contractor before 13 April, b. The site-work deposit for raw space and shell scheme booth is HK$250 per sqm. Maximum levy of HK$30,000 per exhibitor (not applicable to pavilion). Contractors can pay the deposit either by bank draft or deposit into "AD Target Exhibition Services Ltd." Or bank-in or pay by telegraphic transfer in full amount to Bank : Standard Chartered Bank (Hong Kong) Ltd. A/C Name : AD Target Exhibition Services Ltd. HKD A/C No. : USD A/C No. : Swift Code : SCBLHKHH Bank Address : 828 Cheung Sha Wan Road, Kowloon, Hong Kong c. The site-work deposit will be refunded 45 days after the end of the fair PROVIDED THAT the clearance of the site by the non-official contractors, no damage being recorded by the Exhibition Centre management and no violation of rules and regulation set by the Organizer. d. Exhibitors who use the Official Contractor for special design need to return the NON-OFFICIAL CONTRACTOR INFORMATION (Decoration Form 3) but no need to submit site-work deposit. 4. Construction Constraints and Regulations a. Height limit is 4 meters inside exhibition hall. Height limit for all shell scheme booth is 2.5m. b. For raw space booth, company name, booth number and country of the Exhibitors must be prominently displayed at the booth and faced to aisle. This information must be complied with the information in the application form. Any violations of this rule, the Organizer reserve the right to affix them as consider appropriate and to charge the cost incurred. c. No part of any structure may extend beyond the boundaries of the booth area. d. The maximum travel distance on the ground floor from any part of the stand to an open side, or exit, or to a gangway, must not exceed 18m. For those stands which exceed 18m long should have more than one exit. The exit door should set back with swing open and does not swing open into the aisle. e. Signage and visual at height over 2500mm facing to adjacent booth must be set back from 500mm of booth boundary. f. All lighting fixtures should be installed at least 2200mm above ground. If not, they should be well protected so as not to cause danger to the general public. 43

11 Notice to Raw Space Exhibitors g. If work is carried out 2 meters or more above the floor, need to use a suitable scaffold/ working platform. The Organizer or Center's staff reserves the right to stop exhibitors or contractors if they are found working on "A ladder" higher than 2 meters in any area within the fairground. h. All stands and temporary structures exceeding 2.5m in height must be constructed under the supervision of an Authorized Person (Surveyor) / Registered Structural Engineer (AP / RSE). The AP / RSE shall verify the stability of the stands or temporary structures. All stands and temporary structures with 4.5m or above in height must be verified by a Registered Structural Engineer (RSE) for the stability of their design. The verification documents should be submitted on the exhibitor s move-in day. i. At least one approved type fire extinguisher must be provided: j. All materials and fittings used in construction and decoration of the booth must be properly flame retardant and be in accordance with all applicable fire prevention and building regulations. For all construction with wooden materials involved, one functional fire extinguisher at a conspicuous spot within booth area is required during the construction period for safety reason. k. Other than banner, no suspensions or any other structures are to be made from the ceiling of the exhibition hall. Hanging structures are not allowed. All structure built from ground must be able to stand alone without the absolute use of hanging points. l. All constructions, including banners, archways, carpet placing and etc can only proceed within the exact area which stated at the contract between the exhibitors and the organizer. No special construction and promotional installment exceed their booth area is allowed. Ceiling of booth cannot be covered. m. Raw space non-official contractors can apply for power supply either by Form 3 or Form 6. Contractors CANNOT apply both at the same time. All electrical fitting and wiring must be installed in compliance with Electricity [Wiring] Regulations of Hong Kong Electricity Ordinance. All electrical installations must be carried out by a qualified electrician with a valid certificate of registration of electrical worker. n. All electrical works are to be carried out by the official contractor at exhibitors' expense for exhibitors using Form 3 o. Paint spraying, welding and the use of electrical saw are strictly prohibited in the fairground. p. There is no storage space for empty crates, boxes or packing material in the exhibition halls. Non-official contractors are responsible for removing them. Any goods or packing material left at the corridor may be disposed without prior notice and extra removal charges will be incurred. q. No construction material and equipment can be placed at the loading area during the fair period. Any material left at the loading area may be disposed without prior notice and extra removal charges will be deducted from the deposit. r. If any booth which differs from the approved specification or does not conform to the Organizer rules and regulations, the Organizer reserves the right to alter or remove without prior notice and at the exhibitor's own expense. s. Non-official contractors have to follow any instructions given by the Organizer, venue management and Official Contractor 44

12 Terms and Conditions for Exhibitors Decoration Form 1 Please send back to: : AD Target Exhibition Services Limited afe2017@artelec.com Contact person: Ms. Yandy Wen / Mr. Calvin Lam Tel.: (852) / (852) Fax.: (852) DEADLINE: 13 April, 2017 (Compulsory) 1) All orders must be accompanied with full payment. (Please refer Decoration Form 8 for the detail of payment method) 2) All items ordered are on rental basis. 3) Exhibitor has to make good any damage or loss incurred. 4) Any complaint regarding rental furniture / installation must be lodged the day before the Exhibition commences using the Official Contractor complaint form. Otherwise all items are deemed to have been received in good order. 5) Exhibitors with very sensitive equipment are advised to bring their own stabilizer to cater for voltage fluctuation. 6) Exhibitors are not permitted to fix their own spotlights or fluorescent lights. Special lighting supplied by Exhibitor can be handed over to Official Contractor for installation at a price to be quoted upon request. 7) Cancellation of orders will only be accepted in writing on or before 13 April, Cancellation of orders after 14 April, 2017 or on-site will NOT be accepted. All cancelled orders will be subject to a 30% cancellation charge. 8) On-site relocation of rental items will be subject to a 50% relocation charge of order price. Exhibitor Information Exhibiting Company: Booth no.: Contact Person: Title: Date: Tel: Mobile: Fax: Signature & Company Chop: 45

13 Fascia Lettering Form for Exhibitors Decoration Form 2 Please send back to: : AD Target Exhibition Services Limited afe2017@artelec.com Contact person: Ms. Yandy Wen / Mr. Calvin Lam Tel.: (852) / (852) Fax.: (852) DEADLINE: 13 April, 2017 (Compulsory) Please fill in the exhibiting company name for the fascia production. In English, no more than 40 letters. In Chinese, no more than 20 words. English (No more than 40 letters) Chinese (No more than 20 words) If we do not receive any correspondence(s) on or before the order deadline, the company fascia name will be based on information given by Organiser. Service charges will be applied to exhibitor who requests to change after the deadline. Exhibitor Information Exhibiting Company: Booth no.: Contact Person: Title: Date: Tel: Mobile: Fax: Signature & Company Chop: 46

14 Electrical and AV Item Rental for Standard booth Exhibitors Decoration Form 3 Please send back to: : AD Target Exhibition Services Limited afe2017@artelec.com Contact person: Ms. Yandy Wen / Mr. Calvin Lam Tel.: (852) / (852) Fax.: (852) DEADLINE: 13 April, 2017 CODE ITEM Rental / Unit (HK$) ME01 23W Energy Saving Bulb Longarm Spotlight 370 ME02 40W Fluorescent Tube 370 ME03 23W Energy Saving Bulb Spotlight 340 ME04(70) 70W HQI 350 ME04(150) 150W HQI 480 ME05 150W Gilbert Lamp 450 ME06 300W Floodlight 400 ME07 50W Halogen Downlight (For Tall Showcase) 320 ME08 50W Eye-ball Halogen Downlight (For Tall Showcase) 320 ME09(500) 500W 13A/220V Socket (Not appliance for lighting equipment) 500 ME09(1000) 1000W 13A/220V Socket (Not appliance for lighting equipment) 700 ME W 13A/220V Socket (24 hours) 850 ME11(100) Lighting Connection (100W per connection point) 190 ME11(200) Lighting Connection (200W per connection point) 240 ME12 42 LED TV with DVD Media Player 5,000 Quantity Sub-Total: Amount 30% late surcharge will be imposed on order being received after 13 April, % surcharge 50% late surcharge will be imposed on order being received after 5 May, % surcharge Grand Total: Remarks - Please indicate the location of these items on the Location Plan on Decoration Form 5. - Any abuse of power usage will cause immediate termination of electricity supply. - For payment method, Please refer to the Payment Method on Decoration Form 8 - Any rental is out of the above listed, please order from the Official Contractor directly. Exhibitor Information Exhibiting Company: Booth no.: Contact Person: Title: Date: Tel: Mobile: Fax: Signature & Company Chop: 47

15 Electrical and AV Item Rental for Standard booth Exhibitors Decoration Form 3 ME01 23W Energy Saving Bulb Longarm Spotlight ME02 40W Fluorescent Tube ME03 23W Energy Saving Bulb ME04(70)/(150) 70W/150W HQI ME05 150W Gilbert Lamp ME06 300W Floodlight ME07 50W Halogen Downlight (For Tall Showcase) ME08 50W Eye-ball Halogen Downlight (For Tall Showcase) ME09(500)/(1000) 500W/1000W 13A/220V Socket 48

16 Furniture Rental for Standard booth Exhibitors Decoration Form 4 Please send back to: : AD Target Exhibition Services Limited afe2017@artelec.com Contact person: Ms. Yandy Wen / Mr. Calvin Lam Tel.: (852) / (852) Fax.: (852) DEADLINE: 13 April, 2017 CODE ITEM Rental / Unit (HK$) Quantity Amount MT01 Information Counter (1000L x 500W x750hmm) 200 MT02 Lockable Cabinet (1000L x 500W x 750Hmm 260 MT03 Table Showcase (1000L x 500W x 1000Hmm) 800 MT04 Tall Showcase with 2nos of 50W halogen downlight (1000L x 500W x 2000Hmm) 1,700 MT05 Wooden Display Shelf (1000L x 300Wmm ) (Slope) 160 MT06 Wooden Display Shelf (1000L x 300Wmm ) (Flat) 160 MT07 Glass Display Shelf (1000L x 300Wmm ) 200 MT08 Square Table (720L x 720W x 750Hmm) 200 MT09 Round Table (750φ x 750Hmm) 200 MT10 Folding Chair (510W x 470D x 720Hmm) 90 MT11 Black Leather Armchair (570W x 440D x 760Hmm) 210 MT12 Bar Table (600φ x 1000Hmm) 350 MT13 Bar Stool (400φ x 800Hmm) 180 MT14 Pegboard with 20 hooks (Max. loading 10kg) 450 MT15 Folding Door (1000W x 2000Hmm) 410 MT16 Wooden Swing Door (1000W x 2000Hmm) 550 MT17 Partition Panel (1000W x 2500Hmm) 300 MT18 Hanging Rack(820L x 350W x 1500Hmm) 180 MT19 Barrier Stand (400φ x 1000Hmm) 150 MT20 Clothes Rod (1000Wmm) 90 MT21 Plant (700Hmm) 450 MT22 Ceiling Beam (per meter) 150 MT23 75Litre Refrigerator 2,200 Sub-Total: 30% late surcharge will be imposed on order being received after 13 April, % surcharge 50% late surcharge will be imposed on order being received after 5 May, % surcharge Grand Total: Remarks - Please indicate the location of these items on the Location Plan on Decoration Form 5 - For payment method, Please refer to the Payment Method on Decoration Form 8 - Any rental is out of the above listed; please order from the Official Contractor directly. Exhibitor Information Exhibiting Company: Booth no.: Contact Person: Title: Date: Tel: Mobile: Fax: Signature & Company Chop: 49

17 Furniture Rental for Standard booth Exhibitors Decoration Form 4 MT01 MT02 MT03 MT04 Information Counter Lockable Cabinet Table Showcase Tall Showcase MT05 MT06 MT07 MT08 Wooden Display Shelf Wooden Display Shelf Glass Display Shelf Square Table MT09 MT10 MT11 MT12 Round Table Folding Chair Black Leather Armchair Bar Table MT13 MT14 MT15 MT16 Bar Stool Pegboard with 20 hooks Folding Door Wooden Swing Door MT17 MT18 MT19 MT20 Partition Panel Hanging Rack Barrier Stand Clothes Rod MT21 MT23 Plant 75Litre Refrigerator 50

18 Location Plan for Exhibitors Decoration Form 5 Please send back to: : AD Target Exhibition Services Limited afe2017@artelec.com Contact person: Ms. Yandy Wen / Mr. Calvin Lam Tel.: (852) / (852) Fax.: (852) DEADLINE: 13 April, 2017 Please indicate the position of spotlights, electricity orders on the plan below including both the standard provision and any extra items you have ordered. If you have booked a corner booth, please indicate on diagram below if side wall(s) are required. If the location plan of any service is not submitted, services will be placed at the discretion of the Official Contractor. On-site change will be charged extra. Exhibitor Information Exhibiting Company: Booth no.: Contact Person: Title: Date: Tel: Mobile: Fax: Signature & Company Chop: 51

19 Non-official Contractor Information Decoration Form 6 Please send back to: : AD Target Exhibition Services Limited afe2017@artelec.com Contact person: Ms. Yandy Wen / Mr. Calvin Lam Tel.: (852) / (852) Fax.: (852) DEADLINE: 13 April, 2017 (Compulsory) Exhibitor using non-official contractors to decorate their booths, please read the detail on Construction Regulation for Raw Space Exhibitor and MUST submit the following document and deposit: 1. The plans of special design (with height indicated) for approval. Once the booth design is approved, no alternation may be made without the prior written consent of the Official Contractor. 2. Full payment (For method of payment, please refer to Payment Method on Decoration Form 8) for Site-Work Deposit must accompany this form Please complete the following information: 1. Exhibitor Detail Company Name: Booth no.: Booth Area: Size: m x m Contact Person: Position: Date: Address Tel.: Mobile: Fax. Exhibitor Company Stamp & Signature: 2. Contactor Detail Company name: Booth no.: On-site supervisor Name: Position: Electrical Worker Name: Registration No.: Date: Address: Tel.: Mobile: Fax.: Contractor Company Stamp & Signature: ; 52

20 Raw Space Electrical Rental Decoration Form 7 Please send back to: : AD Target Exhibition Services Limited afe2017@artelec.com Contact person: Ms. Yandy Wen / Mr. Calvin Lam Tel.: (852) / (852) Fax.: (852) DEADLINE: 13 April 2017 (Compulsory) ITEM 15Amp Single Phase (220V) for lighting connections AND power supply to electrical appliances Rental / Unit HK$ 5,000 Quantity Amount 30Amp Single Phase (220V) for lighting connections AND power supply to electrical appliances 9,500 15Amp Three Phase (380V) for lighting connections AND power supply to electrical appliances 14,200 30Amp Three Phase (380V) for lighting connections AND power supply to electrical appliances 28,300 Remarks: 1. The above items are only available for raw space exhibitors. 2. For Exhibitors order the above items must have their own licensed electrician for installation and maintenance. The official Contractor will not provide any installation and connection services for these items. Total power consumption shall not exceed the current specified. All electricians working in the exhibition hall must be registered and they must comply with Hong Kong Government Electricity Ordinance. The employer of the electrician shall be liable for any damages caused if the electrician fails to comply with above requirement. The license of the electrician must be submitted to the official contractor accompanied with this form. 3. For payment method, Please refer to the Payment Method on Decoration Form % Surcharge will be imposed on all late order after 13 April, 2017 & 50% Surcharge for all order made after 14 April, Exhibitor Information Exhibiting Company: Booth no.: Contact Person: Title: Date: Tel: Mobile: Fax: Signature & Company Chop: 53

21 Payment Method Decoration Form 8 Please send back to: : AD Target Exhibition Services Limited afe2017@artelec.com Contact person: Ms. Yandy Wen / Mr. Calvin Lam Tel.: (852) / (852) Fax.: (852) Payment Method a. Cheque Payment (To : AD Target Exhibition Services Limited) Cheque no. : Bank Name : Amount : Please mark Exhibition Name, Company Name &Booth No, Hong Kong, please send: Unit 1002, 10/F, Well Tech Centre, 9 Pat Tat Street, San Po Kong, Kowloon, Hong Kong b. Credit Card Payment VISA MASTER CARD Card Holder Name: Card no.: / / / Amount : HK$ Valid: Month Year Signature: c. Bank-in or pay by telegraphic transfer in full amount to (HKD/USD) "AD Target Exhibition Services Ltd." Bank : Standard Chartered Bank (Hong Kong) Ltd. A/C Name : AD Target Exhibition Services Ltd. HKD A/C No. : USD A/C No. : Swift Code : SCBLHKHH Bank Address : 828 Cheung Sha Wan Road, Kowloon, Hong Kong Remark : (Applicable to Remit or T/T Payment) 1. All banking charges, if any, are to be borne by the applicant. 2. Please fax pay-in slip or remittance copy to us. 54