OPS WIFI UPGRADE REQUEST FOR PROPOSAL: ADDENDUM - 1

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1 OPS WIFI UPGRADE RFP ADDENDUM 1 1 OPS WIFI UPGRADE REQUEST FOR PROPOSAL: ADDENDUM - 1 The following information is being provided to promote as equal, fair, and competitive bidding process as possible and represents a clarification of the requirements as set forth in the OPS WIFI Upgrade RFP henceforth known as the WIFI Project. This addendum will NOT change any of the cardinal aspects or the projects scope set forth in the original Request For Proposal. It will simply clarify the expectations of the Owosso Public Schools(OPS) Technology Department concerning the work being performed by the successful bidder. ALL bids must reflect an understanding of both the original RFP and this Addendum. This Addendum will be posted to the OPS website Owosso.k12.mi.us as well as added to the 470. REMINDER: A pre-bid meeting will be held January 12, 2017 at 1 pm. Bidders are strongly encouraged to attend in order to have as clear of an understanding of the Project as possible. See OPS WIFI Upgrade RFP or contact Joe Watson for location. Deadline for Technical Questions: All technical questions MUST be submitted by January 20, pm. All questions and answers will be added to the RFP FAQs document located on the OPS website no later than January 24, No technical questions will be entertained after the January 20 th deadline. Scaled site plans and building diagrams (to the extent available to the District) will be made available at the pre-bid meeting. Bidders may request digital copies on or after January 12, Please Joe Watson at watson@owosso.k12.mi.us for further information.

2 OPS WIFI UPGRADE RFP ADDENDUM 1 2 SCOPE OF WORK The general description for the scope of work (SOW) for the WIFI Project is to provide each of the Seven (7) District s Schools access to faster, more reliable, easier to manage, and more secure wireless connections. This will be accomplished by the bidder supplying and installing new Ruckus R710 AP s in every room and running new fully installed, tested, and certified Cat 6 ethernet cables (2 cables per AP) to each AP. As per the original RFP bidder will also be responsible for removing the current wireless solution. LOCATION The OPS WIFI Upgrade Project work will take place across all seven (7) schools in the OPS District. The addresses are as follows: Bentley Bright Beginnings: 1375 W. North St Owosso, MI Bryant Elementary: 925 Hampton St. Owosso, MI Emerson Elementary: 515 E. Oliver St. Owosso, MI Central Elementary: 600 W. Oliver St Owosso, MI Owosso Middle School: 219 N. Water St. Owosso, MI Owosso High School: 765 E. North St. Owosso, MI Washington Admin/Lincoln High School: 645 Alger St. Owosso, MI BIDDER RESPONSIBILITY The awarded Bidder shall: Meet jointly with representatives of the District to exchange information and agree on details of equipment arrangements and installation interfaces for both the structured cabling portion of the project as well as the Wireless Access Point(WAP) ceiling mounting and connection. Have sufficient resources to complete the SOW within the allotted timeframe and shall, upon request, demonstrate that they have the resources necessary to complete the SOW within the specified timeframe. Furnish all labor, supervision, tooling, and miscellaneous mounting hardware and consumables for the structured cabling system installed at the District. Furnish, install, and terminate all Cat 6 ends at each location per the Product and Services Specifications. MDF Locations can be found on the scaled floor plans which are available by request, exact device end locations to be determined by Bidder and OPS District Staff. Install all cables in accordance with the Product and Services Specifications and/or manufacturer s recommendations and best industry practices.

3 OPS WIFI UPGRADE RFP ADDENDUM 1 3 Meet with District Technology personnel to discuss, plan, and agree upon a labeling system and required documentation of work being done. Fully test, and certify all installed cables, and terminations for defects in hardware or installation. All cables must be certified fully operational once installed. Power on test will be performed to each WAP, at installation. An OPS District employee will have final say as to whether the installation passes as fully operational. Unless otherwise directed by OPS TECH DEPT staff all WAPs and its supporting Cat 6 Structured cabling is to be installed to the Ceiling if feasible. OPS reserve the right to change to Vertically Mounted Raceway installation at its discretion. The Bidder must provide fully operational installations. Meaning fully covered and secured cabling, as well as installation of appropriate junction boxes/wall plates where applicable, terminated with Purple jacks on the device end. As per the Original RFP the Bidder assumes all costs to complete such an installation, as well as to fully install and connect each WAP to said device endpoint using the appropriate mount. Provide installation, administration, testing, and As-Built documentation required from and/or maintained by the selected vendor/contractor throughout the entire OPS WIFI Upgrade project. This documentation shall be delivered to OPS personnel upon the completion of the Project. Provide a written guarantee/warranty covering the installed cabling system against defects in workmanship, components, and performance, and follow-on support after project completion for a period of ten (10) years. INTRODUCTION PRODUCTS AND SERVICES SPECIFICATIONS STRUCTURED ETHERNET CABLING SPECIFICATIONS These Product and Services Specifications provide the Bidder with clarification for the requirements of the structured cabling portion of the project. The intent of the structured cabling specifications is to provide relevant information that allows the Bidder to bid the labor, supervision, tooling, materials, and miscellaneous mounting hardware and consumables to install a complete structured cabling system. CABLING INFRASTRUCTURE REQUIREMENTS Each of the drops will consist of two (2) purple Category-6 cables which meet or exceed all Category-6 specifications of TIA-568-C.2. All cable installed in an air plenum environment must be plenum rated and have low smoke properties in accordance with Article 800-3(d) of the National Electric Codes. Vendor shall ensure that plenum type cable is installed where required.

4 OPS WIFI UPGRADE RFP ADDENDUM 1 4 CABLE INSTALLATIONS All cable shall be installed in accordance with manufacturer s recommendations and best industry practices. Cables need to be properly dressed and secured. All cables and faceplates must be labeled with a machine-generated label per Industry Standards. Cabling system within MDFs and IDFs should include CAT 6: patch panels, modular jacks, patch cords, cables, and couplers to replace current CAT 5 solution. Racks are currently installed in these locations. Installation includes all terminating required to both ends of Cable, and from room endpoint to WAP. Cables shall be installed in continuous lengths from origin to destination with no splices unless specifically approved by a member of the OPS Technology Staff. Origin (Which MDF/IDF) and Destination (Which WAP installation point and where) of all cable drops will be determined by OPS Technology Department in conjunction with winning bidder. Bidder will be responsible for all termination and connections for both the Structured Cabling and the WAP. The cable s minimum bend radius and maximum pulling tension shall not be exceeded. If cables are to be run horizontally (even if only in part) in crawlspace, tunnel or the like, it must be on a cable tray or J hook (Maximum 4 between J hooks, cables cannot sag more than 8 inches). Maximum cables per tray as stated by the manufacture of tray must be adhered to. Where plausible bidders may utilize existing cable raceways and other cable support system if installed. If no such infrastructure is already in production or said cable raceways are full, it will be the bidder s sole responsibility to furnish, and install, at no additional cost to the District As possible all drops will be installed to appropriate junction boxes or WAP compatible solution approved by OPS staff to the ceiling of each room. OPS Tech staff reserve the right to change WAP installation from ceiling to wall any time up to start of installation All vertical trunk cabling needs to be in OPS approved vertical installation pathways, including wire trays, ladder rack, or conduit. These are to be provided by the Bidder at no additional cost to the District. Depending on the construction material of each room the routing of the drop may change. If the ceiling and walls are incapable of pulling the Cat 6 through than appropriate raceways, shall be installed to secure, cover and protect the cabling. These are to be provided by the Bidder at no additional cost to the District. If cables are to be run through drop ceiling, it must be placed in a conduit or other appropriate cable tray that can NOT be attached to the drop ceiling itself or its supporting infrastructure.

5 OPS WIFI UPGRADE RFP ADDENDUM 1 5 All horizontal cabling needs to be in OPS approved horizontal installation pathways, including raceways and wire molding. These are to be provided by the Bidder at no additional cost to the District. All Cat 6 runs must have a ten (10) foot service loop on the MDF/IDF end of the cable and a three (3) foot service loop at the device(wap) end of cable. Properly stored in cable management or ceiling to insure against harm or damage. Cable shall be installed above fire-sprinklers and/or systems and shall not be attached to the fire sprinkler system and/or any ancillary equipment or hardware of same. The cabling system and support hardware shall be installed so that it does not obscure any valves, fire alarm conduit, boxes, or other control devices. WARRANTY DOCUMENTATION The selected vendor(s) must furnish the District written warranty documentation. The warranty documentation shall include cable and connectivity components and have one (1) point of contact person for any/all structured cabling system issues, where applicable. The warranty shall cover the installed structured cabling system against defects in workmanship, components, and performance, and follow-on support after project completion for a period of ten (10) years from the date of the system installation acceptance by the District. The warranty shall cover all labor and materials necessary to correct any/all failed portion(s) of the structured cabling system and to demonstrate performance within the original installation specifications after repairs are accomplished. The selected vendor/contractor shall provide said structured cabling system warranty at no additional cost to the District. Warranty information for concerning all other components included in this RFP can be found on the original RFP.