PROJECT BRIEF AND INITIATION DOCUMENT

Transcription

1 PROJECT BRIEF AND INITIATION DOCUMENT Minor Gateway Process Projects Project Number Project Title C2175 Pocklington, George Street Access Arrangements Issue Date 12 February 2016 Project Brief Background Area strategy integrated transport proposal Project Information To improve road safety for pedestrians and cyclists Scheme budget 20,000 All works to be completed by end of March 2017 Project Objectives Corporate priorities Maximising our potential Valuing our environment Supporting vulnerable people, reducing inequalities Promoting health, wellbeing and independence Reducing costs, raising performance Constraints Consultation with the area engineer, emergency services, ward members, parish/town council, public transport and local businesses Works to be contained within the overall budget for this particular area strategy including works, fees and staff time, etc. for 2016/17 Interfaces / Overarching Strategy None known at this time Page 1 of 7

2 Acceptance Criteria 1. Project delivery to be within 5% of the overall budget 2. All objectives to be met Approval Process Gateway approvals for this scheme are to be issued by: Group Manager Major Scheme Board Other Richard Lewis xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxx Page 2 of 7

3 Project Initiation Document To be completed by Project Manager Project Scope Consultation will be carried out with the area engineer, emergency services, ward members, parish/town councils, public transport, passenger services and local businesses. The schemes will be designed using internal resources. Statutory undertakers will be contacted regarding the locations of their apparatus. 1. Develop the brief and submit to the Group Manager for approval before proceeding 2. Project manager to develop PID, feasibility and option appraisal for each scheme and submit to Gateway A 3. Project manager to develop the preferred option for each scheme and request procurement decision and submit to Gateway B 4. Project manager to develop tender report and submit to Gateway C 5. Project manager to compile a beneficial completion and evaluation for all schemes within the area strategy Potential Benefits of the Project (Feasibility and Option Appraisal) To improve road safety for pedestrians and cyclists Consequences if the Project is Delayed (Feasibility) Funding may be lost Land Requirements (Feasibility) Planning Requirements (Feasibility) Procurement Strategy (Feasibility and Option Appraisal) To improve the access arrangements at George Street/The Pavement, Pocklington Estimates (Option Appraisal) To improve the access arrangements at George Street/The Pavement, Pocklington Page 3 of 7

4 Environmental / Corporate Objectives Minimise traffic congestion, particularly in urban areas and inter urban connections. Support a low carbon transport system and more sustainable travel behaviour. Improve road safety to make travel safer for all users, and increase personal and community safety for everyone. Support and encourage healthy lifestyles. Protect and enhance the quality of the environment. Risk Management Project Related Risks Budget levels at risk of being re-evaluated and directed elsewhere Non-acceptance by interested parties including parish/town council, emergency services, ward members Project Specific Environmental Risks Environmental Risk (add additional lines as required) Highway project management and design (Major > 100K) - Involvement of Various Contractors and Consultants including Environmental Specialists, Geologists, Archaeologists, Environment Agency Highway project management and design (Minor/typical < 100K) Road Lighting Design, Maintenance and Replacement Adoption of roads constructed by developers into the existing Highway Network Repair work resulting from routine bridge inspection Bridge scheme project management (feasibility, design & construction) (Minor/typical < 100K) Bridge scheme project management (feasibility, design & construction). (Major > 100K) - Involvement of Various Contractors and Consultants including Environmental Specialists, Geologists, Archaeologists, Environment Agency Design and supervision of new traffic signal/controlled crossing installations, cycle stands, footway works, vehicle activated message signs, travel information boards/signs, various traffic signs etc Land drainage/blockage clearance to protect people and property Regular maintenance of land drainage sites Regular maintenance of sewage treatment facilities - Septic Tanks Regular maintenance of sewage treatment facilities - Sewage Treatment Plants Designing new sewage treatment facilities and managing specialist projects Field surface drainage Macadam seeping Microasphalt/slurry sealing Coastal Management - Monitoring Coastal Management - Construction & Maintenance of Coastal Defence System Page 4 of 7 Relevant Y/N Y Y

5 Managing school crossing patrols Distribution of road safety training equipment and leaflets to the schools Working with schools to develop school travel plans including walking buses and park & stride initiatives Managing speed indicator devices (SIDs) Developing road safety engineering including school safety zones and safer routes to school solutions Promoting cycling, sustainable travel and healthy lifestyles and managing pedestrian and cycling skills training for schools Raising road safety awareness - publicity campaigns and promotional activities Partnering the National Driver Improvement Programme; Partnering in the Humberside Safety Camera Partnership; Producing Best Value Performance Indicators for central government Reviewing, preparing, developing, planning, co-ordinating and implementing key gateway and operational processes, capital bids, planned maintenance programme, Environmental Management, e-services and key skills affecting the service delivery Issuing and delivering briefs, LTP; and producing service planning Application of Value management principles to deliver best whole-of life value Add lines for additional risks here Y Considerate Constructors Scheme Minority Group Impacts The project is likely to impact on minority groups as indicated below: Minority Group Impacts Minority Group Positive Impact Negative Impact No Impact Age Religion Race Gender (including gender reassignment) Disability Sexual orientation Pregnancy or maternity Detail proposals for consultation and action in relation to minority groups (where known). Various stakeholder groups address details are available on the CES Management System under Advisory Information or at \\prometheus\osd_qms\prototype Web System\stakeholders.htm Page 5 of 7

6 Estimated Dates Stage (Refer to Diagram MSM 07a, OGC Gateway Minor Procedures Flowchart) Project Initiation (to Gateway A Approval of combined PID, Feasibility and Option Appraisal* Report) Option Appraisal / Procurement Decision (to Gateway B Option Appraisal* and Procurement Decision) Project Development (to Gateway C Approval of Tender Report OR Target Cost) Project Implementation (to Gateway D Beneficial Completion and Benefits Evaluation) No of days Start Date February 2016 March 2016 June 2016 End Date March 2017 * Option Appraisal may be carried out at EITHER Gateway A or Gateway B Expenditure Profile Source LTP Code XX1A42 Totals February March June ,000 March ,000 Retention payment Date (where applicable) Grants / Contributions Source Code Add rows as required Totals Page 6 of 7

7 Project Bank Account (PBA) Retention No, using Streetscene for projects Streetworks Notification An initial (3 month minimum advance notice) Streetworks Notice including any traffic diversion routes was issued to the Streetworks Team when works are ordered and subsequent updates will follow as the project progresses. Project Organisation Structure Project Manager and staff required to carry out the brief including, as required: The Project Manager for this project is Jenny Crabb The Team Manager for this project is insert name (Delegated authority/responsibility to manage an area of a project - Optional role) The Project Assurance role for this project will be undertaken by insert name (Independent monitoring of project performance and products) The Project Support role for this project will be undertaken by Emma Phillips Detail any other internal or external resources required to deliver the project. Health and Safety The Client for this project is Richard Lewis The Principal Designer for this project is Alistair Martin (A Principal Designer is appointed where more than one Designer exists on a project). The Designer(s) for this project is Jenny Crabb (where only one designer is required a Principal Designer is not required) The CES CDM Steering Group will be notified of this scheme following Gateway C approval Notification to the Health and Safety Executive (HSE) The estimated works programme does not exceed 30 working days and require more than 20 workers simultaneously or at any one point OR exceed 500 person days therefore the project is not notifiable to the HSE. Page 7 of 7