CITY OF ANDOVER SITE PLAN REVIEW COMMITTEE September 4, 2018 MINUTES

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1 CITY OF ANDOVER SITE PLAN REVIEW COMMITTEE September 4, 2018 MINUTES The Site Plan Review Committee met for a regular meeting on Tuesday, September 4, 2018 at Central Park Lodge, located at 1607 E. Central Ave., Andover, Kansas. Doug Allison called the meeting to order at 6:00 p.m. Members present were Dennis Bush, Don Kimble, Todd Woolsoncroft, Brandon Wilson and Mike Warrington. Member Nate Hinson was absent. Staff in attendance: Les Mangus, Director of Public Works and Community Development; Mark Detter, City Administrator; Steve Anderson, City Engineer & Building Official; and Lance Onstott, Stormwater/GIS/Planning Technician. Review the minutes of the August 7, 2018 meeting. Todd Woolsoncroft made a motion, seconded by Dennis Bush, to approve the minutes of the August 7, 2018 meeting as presented. Motion carried 5/0/1. Doug Alison abstained. Communications. None. SP Review and approve the site plan for the Kansas Medical Center Ambulatory Surgery Center. Fred Britain and Allyson Wray Kuhn, GLMV Architecture, were in attendance to present the application. Fred Britain, GLMV Architecture, stated the proposed building will be connected to the northwest portion of the existing hospital, but will be considered a separate entity. All landscape requirements have been met and will match the existing landscape of the existing site only exception will be that no pine trees will be installed. Two options are presented for the exterior. The base bid of the project will be a modified stucco designed to look like precast concrete, and the alternate will be the precast concrete. Texture and colors will match existing hospital. The exterior also includes metal panels, which also match the existing hospital. City parking guidelines do not include surgery centers, so a combination of state guidelines and the City guidelines for hospitals were used resulting in 68 parking stalls, which exceeds each individual guideline. Brandon Wilson asked if the vacant area depicted on the site plan was for expansion. Mr. Britain confirmed that there is room for future expansion south of the proposed surgery center. Page 1 of 6

2 Mike Warrington asked the reasoning for such a long connecting corridor between the surgery center and existing hospital. Mr. Britain responded that the building needs to be a certain distance away from the lot line to comply with various fire codes. Additionally, the surgery center is at a higher elevation, so the length of the connecting corridor was also determined by ADA ramp requirements. This corridor will be behind the existing hospital, so it will be hard to see from the road. This corridor will also match the existing hospital and proposed structure with both metal panels and modified stucco/precast concrete. Dennis Bush asked if there is an overall master plan of this property. Mr. Britain responded there is not an overall master plan, but outside of the small vacant portion south of the proposed surgery center, there is not much more developable land around the hospital. Doug Allison asked if the Fire Department has reviewed the drawings. Mr. Britain responded that they will review during the building permit process, but that all requirements for fire lanes/access, setbacks and water suppression systems are/will be met. Todd Woolsoncroft asked if the proposed surgery center will have a different address. Mr. Britain confirmed it will have a separate address. Doug Allison asked to confirm if the plans called for two different colors of stucco. Allyson Wray Kuhn, GMLV Architecture, confirmed two colors are planned in order to break up the exterior and match the existing hospital bump outs. Mr. Britain stated that they are attempting to break up the long span of stucco/precast concrete. Todd Woolsoncroft asked whether a door was required within the corridor for fire separation. Mr. Britain stated that factors such as fire suppression and heating/cooling systems were significant in the placement design of the fire door, as the surgery center and existing hospital must remain separate entities. The existing door at the hospital will be replaced with a 45- minute door to ensure separation but to allow the surgery center and connecting corridor to all be served by the same systems. Brandon Wilson asked if the mechanical units will be on the roof. Mr. Britain confirmed they will be on the roof, and directed attention to the drawing details of the screening that will match the dark panels of the building. Page 2 of 6

3 Don Kimble made a motion, seconded by Brandon Wilson, to approve SP as presented. Motion passed 6/0. SP Review and approve the revised site plan for the residential units located at N. Main Street. Les Mangus stated that no applicant was present. He explained that the current revision is very similar to previous versions that the committee has reviewed under a different owner. Doug Allison asked if it was the owner s desire or the committee s requirement to move to all duplexes. Les Mangus confirmed it was the owner s choice. Included for tonight s meeting, the applicant has provided color photos from other units they have built for materials/color sampling, but that the elevations included are different than the photos. This owner intends to install lighting above the garages, but to also have two private street lights through Westar installed at locations identified on the drawings. Don Kimble stated that the previous plan approved did include landscaping. He noted that the photos submitted for this application do not include landscaping. Les Mangus confirmed that a landscape plan has been requested of the applicants, but nothing has been received. Don Kimble recommended that no action be taken for lack of a landscape plan. Mike Warrington agreed that landscape was needed, and asked about the drainage plans as it seems to be planned to drain into the road. Les Mangus indicated that the drainage plan has not been changed from previous versions. Mike Warrington asked if on-site detention was required. Steve Anderson stated that the street improvements completed approximately 10 years ago were designed to handle this amount of runoff. Requiring on-site detention on smaller sites like this can significantly impact the amount of developable land and thus the feasibility of infill development projects. Once additional stormwater regulations are in effect, additional requirements may be required on sites such as this in regards to discharge quality if not the requirement to detain water on-site. Mike Warrington would like to see on-site detention required for all site plans and subdivision plans. Steve Anderson stated that a series of small detention ponds scattered throughout a drainage basin do not carry a significant impact. The loss of developable land in exchange for minimal Page 3 of 6

4 impact downstream needs to be considered before requiring on-site detention. The City can require engineer calculations to aid in the decision of whether on-site detention is advisable. Dennis Bush made a motion, seconded by Don Kimble, to postpone SP Motion passed 6/0. Applicant arrived to the meeting at 6:28 p.m. after the previous motion. Dennis Bush made a motion to rescind his previous motion, seconded by Don Kimble. Motion passed 6/0. John Wuthnow and Gene Viterelli were in attendance to present the application. Mr. Wuthnow indicated the photos present the color schemes proposed. Elevations include three bi-level structures and three slab-on-grade structures. Don Kimble asked about the lack of a landscape plan. Mr. Viterelli indicated the landscape plan is forthcoming. Don Kimble asked about the lack of a photometric plan. Mr. Viterelli indicated the two proposed light poles are identified on the utility plan. Lights will be on every building as well. Don Kimble indicated that the previous applicant had a photometric plan that showed building light coverage into the yards/streets in order to keep the area lit at night. He would like to see the lighting enhanced, and displayed with a photometric plan. Mr. Viterelli indicated they can get a photometric plan complete. Doug Allison asked how many unit plans are included. Mr. Viterelli confirmed three unit plans. Todd Woolsoncroft asked to confirm if the exteriors will have brick or stone. The photos show it, but the elevation drawings do not. Mr. Wuthnow responded that brick or stone will be installed and agreed to have the elevation drawings revised to reflect the masonry. Don Kimble reiterated his concern regarding the proposed lighting. As proposed, he believes there will be a dark spot between the two poles. He stressed the need for a photometric plan to know for sure how the lighting will cover the area. Mr. Wuthnow indicated they would work on the photometric plan. Page 4 of 6

5 Don Kimble asked if delaying the project in response to the missing landscape and lighting plans would create a hardship for the applicant. Mr. Viterelli responded that no hardship would be created. They are attempting to take advantage of the Neighborhood Revitalization Program, which stipulates building permits must be secured before the end of the year. Les Mangus stated that the previous owner/applicant was granted conditional approval for footings and foundations only, contingent upon returning to the committee with revised elevations, landscape plan and a lighting plan. Dennis Bush made a motion, seconded by Brandon Wilson, to approve SP as presented with the following conditions: 1) masonry be added to the elevation drawings, 2) submission of a lighting plan meeting the one footcandle standard, 3) submission of a landscape plan that meets or exceeds the plan approved for the previous owner, and 4) submission of color and materials samples. Motion passed 4/2. Don Kimble and Mike Warrington opposed. Member items. Brandon Wilson commented on the storage of tires at Meyers Automotive that was specifically discussed during their site plan approval process. Specific discussion regarding the prohibition of this type of storage was included in the committee s review, and it would seem they are violating this prohibition. There is a substantial amount of tires stacked in the rear of the site. Les Mangus stated that the latest version of the UDM s Site Plan chapter was included for review. No substantial changes are included from the version reviewed earlier. Brandon Wilson asked if discussion of the northeast corner of 159 th St. E. and US 54/400 was merited. Mark Detter stated that conditions have been placed on the temporary use permit approval for the site. Additionally, more discussions will be had with the property owner regarding its use going forward. Brandon Wilson stated that concerns regarding the property have been voiced by the Site Plan Review Committee members for years -- on an almost monthly basis. He asked if anyone knew what was being stored in the units on site. Les Mangus indicated that nothing is stored in the units as far as he knows. Mike Warrington stated that the Governing Body is in agreement that the property is unsightly when seasonal events are not active. Brandon Wilson stated that he believes the site should be reviewed by the committee like any other commercial site stating the paving and fence installations. Page 5 of 6

6 Mike Warrington stated that the owner of the property has indicated they have no master plan for the property going forward. Les Mangus indicated he was promised a zoning application in February 2018, but has not received anything to date. A letter has been written and phone conversations have been had regarding the perpetual temporary uses of the property. Mike Warrington commented that the owner is contemplating adding more temporary uses, such as a Valentine s Day flower tent. Dennis Bush commented that the owner of that property has also recently purchased the old Equity Bank building on Central Avenue, and asked whether he has been cited for property maintenance violations at that property. Steve Anderson responded that property maintenance is generally enforced on a complaint basis. The location will be inspected following the meeting. Dennis Bush stated that the fireworks permit requires a security deposit that can be used to clean up sites. Les Mangus indicated that the deposit can be used to clean up the public park not private properties. Dennis Bush responded that he believes it used to be that one didn t get their security deposit back until their site was cleaned up. Mark Detter indicated the policy will be reviewed. Don Kimble stated that the roof on the commercial building located on the southwest corner of Andover Road and Central Avenue should also be looked at for potential property maintenance code violations. Steve Anderson responded that staff will look into it. Adjourn. Doug Allison adjourned the meeting at 7:05 p.m. Respectfully Submitted by Lance Onstott Stormwater/GIS/Planning Technician Approved this 2 nd day of October, 2018 by the Site Plan Review Committee, City of Andover. Page 6 of 6