MANAGING THE CONSTRUCTION OF A NEW TXDOT FACILITY

Transcription

1 MANAGING THE CONSTRUCTION OF A NEW TXDOT FACILITY Byron Hicks, P,E. Support Services Division Byron Heath Tibbets Support Services Division October 17, 2018

2 Presentation Topics Facilities Planning and Management (FPM) Organizational Structure Lifecycle of a Building Construction Project Initiating Planning Execution Monitoring and Controlling Closing Example Projects Currently Under Construction Questions 2

3 Facilities Planning and Management Organizational Structure Business Units Statewide Facilities Management: Construction Project Managers, Regionally Located. Project Development: Architectural and Engineering Support, Building Inspectors, and Space Planning. Business Operations: Contracting, Budgeting, and Scheduling Maintenance and Operations: State Headquarters, Standards, and Technical Support Statewide Security: Security standardization statewide All are key stakeholders providing support to the project manager in completing a new facilities project for the client (District) 3

4 Facilities Planning and Management Organizational Structure 4

5 Lifecycle of a Building Construction Project Utilizing the five Process Groups as identified by the Project Management Body of Knowledge (PMBOK) Initiating Planning Executing Monitoring and Controlling Closing Balancing project constraints including scope, quality, schedule, budget, resources, and risks. 5

6 Lifecycle of a Building Construction Project - Initiating Establish communications with the Customer (District) Determine stakeholders roles and responsibilities The FPM Construction Project Manager (CPM) is typically the Project Manager on a new TxDOT facility project. Initiate the work authorization with the design consultant or identify the in-house design team. Utilize FPM s facilities condition database (VFA) to assist the CPM and District in developing a scope of work. All stakeholder s sign off on the scope of work. 6

7 Lifecycle of a Building Construction Project - Planning Work Breakdown Structure developed and scheduled with FPM s scheduling team, identifying key milestones. Information and file sharing utilizing BIM 360 Docs, a cloud based document management software. Quality Assurance and Quality Control with multiple construction document reviews of the consultant s work utilizing FPM s technical subject matter experts. Risk Assessment to include review of estimate vs. budget, evaluate bidding climate, material and equipment availability, etc. Bid the project, evaluate bids, and award the contract. 7

8 Lifecycle of a Building Construction Project - Executing Notice to Proceed and initial contact with the awarded contractor. Pre-Construction meeting to establish stakeholders, contractor expectations, processes for payments, submittals, requests for information, scheduling, and identify key milestones for inspection. Timely review and response times established to ensure the contract stays on track. Consistent and constant communication between the CPM, the contractor, FPM inspectors and architectural/engineering team, and the District. 8

9 Lifecycle of a Building Construction Project Monitoring and Controlling Consistent and constant communication between the CPM, the contractor, FPM inspectors and architectural/engineering team, and the District. Regular progress meetings to review progress. Usually monthly to coincide with the contractor s application for payment. Routine inspections at key milestones (concrete placement, wall or ceiling coverup, roofing, etc.) by the CPM, building inspector, design consultant, or architectural/engineering team, utilizing BIM 360 Field. Weekly construction observation by the CPM, building inspectors, and the District. Timely, yet complete reviews of requests for information, submittals, change order proposals, and pay applications. Vendor performance reviews completed monthly for consultant and contractor. 9

10 Lifecycle of a Building Construction Project - Closing Substantial Completion the owner may occupy the building, but there are minor punch list items left to be completed by the contractor. Final Completion final payment is issued to the contractor when all obligations are met: Punch list completed, all paperwork is completed and notarized by the contractor, all operation and maintenance materials received and proper personnel trained, warranties received. Final vendor performance review for contractor and consultant. 10

11 Example Projects Currently Under Construction Kaufman Area Engineer and Maintenance Facility (DAL District) 11

12 Example Projects Currently Under Construction Angleton Area Engineer and Maintenance Facility (HOU District) 12

13 Example Projects Currently Under Construction Kingsville Maintenance Office (CRP District) 13

14 Questions Questions? 14