May 13, 2013 City of Galesburg, IL Community Development Department

Transcription

1 May 13, 2013 City of Galesburg, IL Community Development Department

2 Promote a quality and supportive business and development environment. Improve customer service to the development community. Involve the public and City Council more in the process to review and adopt building codes.

3 Encourage investment and development by maintaining a quality built environment and providing for a development process that is efficient, fair, predictable and responsive.

4 Complexity Involves multiple departments and agencies Resources Manpower No control over state and federal rules Balance: Regulatory role and economic development role Thoroughness and speed Safety and Cost Not always a right answer need to tailor codes and policies to what is appropriate for community. Examples: Landscaping Signs and lighting Taxes and fees Cost to develop Differing values/goals of stakeholders

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6 Reviewed processes and policies to identify problem areas. Conducted survey of contractors and residents. Performed comparison to similar communities.

7 Improve utilization of web site Integration of Springbrook Providing materials to educate and guide Consideration of business license Feedback from stakeholders Need to budget for comprehensive plan update Evaluate new building codes Improve coordination and organization of departments/personnel Improve communication Use variance process when flexibility is needed Focus on customer service

8 Contractor registration/licensing Current construction codes Plan submittal requirements Processing of permits Plan review processes Zoning approval processes Subdivision approval processes Construction codes variance process

9 7 types of contractor registration/licensing 5 local registrations/licensing General contractor - registration Electrical contractor - licensing Heating contractor - registration Sign contractor registration Demolition contractor - registration 2 State registrations Roofing contractor - licensing Plumbing contractor - registration

10 Each registration or licensing regulations include: Description of work covered under the registration or licensing Types of activities exempted from the registration or licensing Depending upon type of contractor registration or licensing, exempt activities can include work performed by property owner, property owner s employees, occupant of residence

11 Depending upon type of registration or licensing contractor must provide certain documents to City to become registered or licensed. Documents can include: Annual registration fee Surety bond Certificate of insurance Proof of workers compensation insurance Unemployment insurance identification number

12 Community Development Department responsible for enforcing 7 construction codes 5 of construction codes adopted locally by City Council Council has opportunity to amend codes at any time 2 of construction codes adopted by State of Illinois City responsible for enforcing State codes

13 International Residential Code 2006 edition Covers construction of one and two-family residential dwellings and townhouses, additions and accessory buildings International Building Code 2006 edition Covers construction of commercial buildings, including multi-family residential, institutional, commercial and industrial facilities International Mechanical Code 2006 edition Covers installation of heating, air conditioning and other mechanical systems

14 International Fuel Gas Code 2006 edition Covers installation of natural gas, propane and other types of fuel piping and appliances National Electrical Code 2008 edition Covers installation of electrical wiring and electrical equipment, as well as communication systems

15 Illinois Plumbing Code as revised by State Illinois Dept. of Public Health maintains code Covers installation of plumbing systems including water supply lines, sanitary drain lines, vent lines and plumbing fixtures Illinois Accessibility Code as revised by State Capital Development Board maintains code Covers requirements for providing proper handicapped accessibility to buildings and building sites for environmentally limited persons

16 Various plans required depending upon situation Building plans drawings of actual building improvements (bldg., plbg., elect., mech.) Site plans drawings of improvements proposed on site (bldg. location, parking lot, utilities, etc.) Landscape plans drawings of proposed landscaping, fencing and screening Drainage plans drawings of proposed storm water improvements (storm sewer lines, retention or detention ponds, etc.)

17 Sealed building plans state requirement Plans prepared and sealed by Illinois licensed architect required for multi-family residential, institutional, commercial and industrial projects (city required to enforce state regulation) Projects exempt from sealed plans Detached single family residence on single lot Two-family residence of wood frame construction on single lot not over 2 stories Interior design services not involving life safety or structural changes Building used for farm purposes outside city limits

18 Site plans required local requirement New building or building addition for multi-family residential, institutional, commercial and industrial projects Changes in use of existing building or parking lot which results in exterior alteration or construction Additions to parking lots

19 Required site plan prepared by architect, land planner, engineer, surveyor or consulting firm Activities exempt from site plan review Normal maintenance Construction of single or two-family dwelling Uses devoted exclusively to agriculture, horticulture or floriculture Home occupations Government uses Schools

20 Landscape plans required local requirements Landscape plan required for any project requiring site plan review (e.g. multi-family residential, institutional, commercial and industrial) Required landscape plan prepared by landscape architect, certified nursery professional or master gardener

21 Drainage plan required local requirement Residential development - five or more acres Residential development - under five acres if impervious surface is greater than 50% of area Nonresidential development - two or more acres Nonresidential development under two acres if impervious surface is greater than 50% of area Plans prepared and sealed by Illinois registered professional engineer

22 Activities exempt from drainage plan review Construction of single or two-family dwelling Parking lot or additions to parking lots of less than 5,000 square feet Building additions of less than 2,000 square feet provided addition less than 15% of existing building and all additions within five year period considered in aggregate Existing developed sites redeveloped with new impervious surface area less than or equal to preexisting impervious surface

23 Use, building type and type of work determine what information is needed to process permit Application required for any building permit Building plans required for residences/additions, but not required to be sealed by architect Residential accessory structures require no plans unless metal carport or pole building (engineered sealed plans required first time building type constructed in city) Commercial structures require architect sealed building plans, site and landscape plan and drainage plan

24 Memo provides description of steps in process Staff attempts to complete plan reviews within one to two weeks from date plans submitted Plan reviews completed as soon as possible with some for smaller projects completed same day or within couple days of submittal Time frame to issue actual permit depends upon how quickly architect responds back with revised plans

25 Memo provides description of steps in process Review performed by Development Review Committee Development Ordinance requires submittal of site plan at least ten days prior to DRC meeting but have taken plans as late as five days prior to meeting Comments from DRC meeting forwarded to engineer or architect same day or next morning typically Have scheduled special DRC meetings to meet needs of developer

26 Memo provides description of steps in process Review performed by Development Review Committee Landscape plan typically run through at same time as site plan, but can be reviewed separately if developer wants Comments from DRC meeting forwarded to landscape designer same day or next morning As in case of site plan review have taken plans late and scheduled special meetings to meet needs of developer

27 City Engineer s office performs drainage plan review Typical time frame to perform review is from one to two weeks depending upon current workload and size of development Timing to approve plan once initially reviewed depends upon response time from developer s engineer to resubmit revised plan (can vary drastically by project) City Engineer s office review of revised plans typically one week unless large amount of revisions needed to be made

28 Some projects require some sort of zoning approval before development can occur Activities can include Zoning map amendment (i.e rezoning) Change of nonconforming use Special use permits Variances City Council has established procedures for each process Timing on publishing legal notices (15 days in advance of public hearing) cannot be reduced by City Council due to State Statutes

29 Zoning map amendment process and change of nonconforming use process utilize same steps Memo outlines specific steps in process Applications due 22 days prior to Planning and Zoning Commission meeting Accept applications up to 19 to 20 days prior provided can still get legal notice properly published Schedule special P & Z Commission meetings to address developer timing needs Process includes DRC review, public hearing at P & Z meeting and City Council consideration of ordinance (first/final reading) Process typically takes fifty days to complete

30 Special use permits and variances utilize similar process as rezoning but without City Council action Memo outlines specific steps in process Applications due 22 days prior to P & Z Commission meeting Accept applications up to 19 t0 20 days prior provided can still get legal notice properly published Schedule P & Z Commission special meetings to address developer timing needs Process includes DRC review and P & Z Commission public hearing Process typically takes 23 days to complete

31 Creation of a new lot or lots requires developer to pursue subdivision process Three types of subdivisions Plat of consolidation utilized when combining two or more lots into one lot Minor plat utilized when subdividing property into two or three lots and no public improvements are required other than sidewalks Subdivision plat utilized when subdividing property into four or more lots or public improvements besides sidewalks are required

32 Plat of consolidation process consists of recording deed with legal descriptions of lots to be combined with statement that lots cannot be sold separately Eliminates need to go through minor plat process Minor plat process includes review by DRC and P & Z Commission with City Council final approval Plats due twenty two days in advance of P & Z Commission but accept plats after deadline Have scheduled special P & Z Commission meetings to address developer needs

33 Subdivision plat process consists of two stages preliminary plat and final plat Preliminary plat shows general lot layout, street r.o.w., easements and public improvements (streets, sidewalks, storm sewers, water mains and sanitary sewers) Final plat is recorded and shows exact lot locations, easements and r.o.w. to be dedicated to city To meet developer timing needs accept plats late and schedule special P & Z Commission meetings Although Development Ordinance requires processing plats separately, Council has allowed preliminary and final plats to be processed at same time

34 Process utilized where owner/developer desires waiver of a specific construction code requirement Applicant has ability to request a waiver of any of the five local construction codes Local construction codes variance process cannot be utilized to request waivers of requirements in the two state construction codes Variance request is heard by Overall Code Review Commission who makes decision OCRC decision stands unless applicant appeals decision within fifteen days from date of Commission s action If applicant appeals, City Council reviews and makes final decision

35 Attachments to memo includes two listings of building permit issuance First listing is residential permits issued - shows address, permit type, date of application, date issued and any comments For projects shown on the list, time needed to issue permit averages 1.1 days Second listing is commercial permits issued Timing of permit issuance varies greatly due to size of project and what other plans are needed (e.g. site/landscape and/or drainage)

36 Other central Illinois communities contacted regarding their development regulations Eight communities returned completed surveys Rock Island, Quincy, East Peoria, Normal, Moline, Decatur, Champaign and East Moline Summary of information in surveys All communities issue permits for residences, commercial buildings, detached garages and swimming pools Seven communities issue permits for carports or utility sheds

37 Only three communities issue fence permits All communities require submittal of building plans for single family residences and commercial buildings Seven communities require electrical and plumbing plans for commercial projects Five communities require mechanical plans for commercial projects All communities require plans sealed by architect for commercial projects

38 Four communities require sealed plans for metal carports and pole building in residential uses Seven communities require sealed plans for commercial interior renovations Turnaround time for commercial plan reviews range from seven to twenty-eight days All communities require submittal of site plan prepared by architect/engineer for commercial projects Seven communities require site plan for parking lot addition

39 Seven communities have landscape requirements for commercial projects All communities require submittal of drainage plan prepared by professional engineer Galesburg only community that allows plumbing, mechanical and electrical contractors to call in permits and pay later Seven communities charge an extra fee for work begun without proper permit issued

40 Community Development Department sent out two types of surveys to determine quality of service being provided and to assist in developing ways to improve the permit and inspection processes First survey sent to residents who obtained permits to perform their own work (survey results broken down by building permits, electrical permits and plumbing/heating permits) Second survey sent to contractors who were registered as general contractors (building permits), were licensed as electrical contractors (electrical permits) and were registered as Illinois plumbing contractors or heating contractors (plumbing and heating permits) Had very favorable results on both surveys

41 Surveys did not provide much information regarding questions involving specific changes that could be made to improve permit and inspection process or specific suggested changes to reduce overly restrictive regulations Few items suggested Allow temporary ramps staff will research Lateral bracing on engineered truss roof building code does require trusses be braced to prevent rotation and the lateral bracing does that Not clear understanding on what requires a permit City has various brochures and applications on-line and will review and update to clarify

42 Whistleblower form if City Council desires to make this form available, staff can work with City Manager s office to add to City s website Place building permit applications on line the applications are on-line but hard to find/staff will ask City Manager s office to try to make application easier to find Grease trap requirement the requirement to install outdoor grease traps is a Galesburg Sanitary District requirement

43 Memo included list of possible code changes that a developer might recommend. Staff needs direction from City Council regarding what code changes to process. Does City Council want to require City Council approval of variances and special use permits? Does City Council want to allow ability to request greater setback variances above the current thirty percent maximum? Does City Council want to maintain the sixth month time frame for the expiration of vacant nonconforming uses or revert back to the two year time frame?

44 Does City Council want to maintain the restriction that prevents a nonconforming building from being expanded? Does City Council want to maintain the exterior lighting regulations or reduce the requirements? Does City Council want to maintain the requirements for storage of cargo containers on concrete or asphalt surfaces? Does City Council want to maintain site plan review requirements?

45 Does City Council want to maintain site plan review for parking lot construction? Does City Council want to allow parking in front yards for commercially zoned properties? Does City Council want to maintain paved parking lot requirement? Does City Council want to eliminate current landscape requirements? Does City Council want to reduce local contractor registration/licensing requirements?

46 Are there any specific local construction code requirements the City Council would like to consider reducing or eliminating? Are there other specific Development Ordinance requirements the City Council would like to consider reducing or eliminating?

47 Changes requested by City Council regarding local construction codes will be presented to Overall Code Review Commission for review and recommendation and then ordinance presented to City Council for final action. Changes requested by City Council regarding Development Ordinance needs to go through formal amendment process (publication of legal notice, Planning and Zoning Commission review and recommendation and then ordinance presented to City Council for final action)

48 Name Roy A. Parkin Title Director of Community Development Address 55 West Tompkins Street, Galesburg, IL Phone