Construction of Frederick- Firestone Fire Protection District Station 4 FESA- 467 Joshua Williams

Transcription

1 Construction of Frederick- Firestone Fire Protection District Station 4 FESA- 467 Joshua Williams

2 2 [CONSTRUCTION OF FREDERICK- FIRESTONE FIRE PROTECTION DISTRICT STATION 4] Executive Summary...3 Project Description...4 Problem Defined By...4 Problem Statement...4 Red Flag Issues...5 Project Team...6 Chief Williams...6 Fire Marshal Jones...7 Division of Life Safety Chief Price...8 Operations Chief Joseph...8 Administrative Lead Shawna...8 Stakeholder Involvement...0 Summary of Stakeholders...0 Internal Stakeholders... External Stakeholders...2 Project Management...3 Work Breakdown Structure...3 Project Schedule...5 Project Charter...6 Communications Strategy...7 Cost Estimate...8 Works Cited...9 Appendix A IBC Valuation Table...20 Appendix B Building Floor Plan...2 2

3 [CONSTRUCTION OF FREDERICK- FIRESTONE FIRE PROTECTION DISTRICT STATION 4] 3 Executive Summary The Frederick Fire Department was first organized around 95. At this time the roll call had 8 active members. The district operated as a full volunteer department till 988. This is when the department started to grow. Our district is approximately 30 square miles located in Weld County, and encompasses the Town of Fredrick, the Town of Firestone, and portions of unincorporated Weld County. Growth is a factor that is affecting the Fredrick- Firestone Fire Protection District. According to the 200 Census over the last ten years the Town of Firestone has experienced a 43.8% change in population, and the town of Frederick has experienced a 25.8% change. This ranks the Town of Firestone as the fastest growing municipality in Colorado, and ranks the Town of Frederick the third fastest. As a district we currently have an agreement with our board of directors to maintain a strict response time to all parts of out district. If our response goes over 5 minutes, we as a district have to explain to the board why our response time exceeded the expectations of our board and our plans to mitigate this problem in the future. There are areas that we are not able to maintain that response time. This is an issue and requires the immediate need for the building of station 4. 3

4 4 [CONSTRUCTION OF FREDERICK- FIRESTONE FIRE PROTECTION DISTRICT STATION 4] Problem Defined By Our board of directors, our district, and the individuals in the communities in which we serve defines this problem. ISO mandates the response requirements for all jurisdictions. We currently are breaching those mandates. Problem Statement The Frederick- Firestone Fire Protection District needs to build an additional station in order to maintain appropriate response times. This Section Intentionally Left Blank 4

5 [CONSTRUCTION OF FREDERICK- FIRESTONE FIRE PROTECTION DISTRICT STATION 4] 5 Red Flag Issues One major red flag issue is our budget. Building a new station is very expensive and approximately 32% of our overall budget is from the gas and oil production within our district. If the gas and oil slows down or our budget sees a general decrease we will run into large red flag issues. Another large red flag area is the legal implementations that may affect our district. We are a special district and are not considered a city department. We do however have contracts set up to provide fire suppression and medical services to our two anchor communities, Firestone and Frederick. As these areas grow and annex land into their town limits we are under contract to move with them. The issue is that these newly added properties are protected by our neighboring jurisdictions. This can often lead into problems between the two fire districts. This Section Intentionally Left Blank 5

6 6 [CONSTRUCTION OF FREDERICK- FIRESTONE FIRE PROTECTION DISTRICT STATION 4] Project Team While developing my project team for Fredrick- Firestone Fire Protection District s new station 4, I selected individuals who are able to add a certain piece of expertise to the project. Each of these individuals is needed for this project to become successful. Adding a new station to a fire district is a very large task and every member in the district will play a role in one way or another. Building a skillful project team is a vital key to the overall success and completion of any project. In our reading Taylor defines a project team as a team of individuals that is composed of experienced people who represent the various functional groups. (Taylor, 2006) As the project manager I focused on and determined exactly what needs to be accomplished and whom I can use for the subject matter experts. While selecting my team I decided to include the following individuals: Chief Williams as project manager, Fire Marshal Jones, Division of Life Safety Chief Price, Operations Battalion Chief Joseph, and Shawna who is our head of administrations. Chief Williams My role in this overall project will be the role of project manager. With being the project manager I will have my hands full. It will be my job to over see the project and ensure the project is a success. I will determine the time- line, budget, objectives, and project team. I will report directly to our fire chief. Our fire chief is also our senior budget officer and has final say on all projects before they are 6

7 [CONSTRUCTION OF FREDERICK- FIRESTONE FIRE PROTECTION DISTRICT STATION 4] 7 presented to the Board of Directors for final approval. Part of my job will be to know what is going on and be able to oversee the project from a management point of view. This is the first time I have been assigned as project manager for a task of this size. Due to this being my first large- scale project I see this being one of the largest disadvantages to the overall construction of station 4. I will work directly with my functional managers and core officers of each division. I will require each to provide me with budget information and an operational plan on what is needed for the overall success and implementation of station 4 into the Fredrick- Firestone Fire Protection District. Fire Marshal Jones Fire Marshal Jones has a specific role on the project team. He will ensure that all of our building plans and outlines are up to code with the International Fire Code that is adopted by our city. He will develop a specific summary of what is needed for the building of station 4 to be not only safe but also up to code. Before the opening of station 4 he will do the final inspection to see that all of the plans were followed and there is no Fire Code related issues. This Section Intentionally Left Blank 7

8 8 [CONSTRUCTION OF FREDERICK- FIRESTONE FIRE PROTECTION DISTRICT STATION 4] Division of Life Safety Chief Price Chief Price is our Division of Life Safety Chief. His role will be to outline what is needed in order for the overall success of station 4 housing a first due medical response unit. We will include a fully staffed ambulance and engine company out of station 4. The ambulance will be staffed with a paramedic firefighter and an EMT firefighter. Chief Price and I will work together to see that this will be operationally a success. Operations Chief Joseph Operations Chief Joseph will be responsibly for gathering all information that is need to make the new station function on the operations level. He will adjust the run cards and decide what the new jurisdictional boundaries will be. Chief Jones will also work as a liaison between the line personnel and the chief staff. He will compile all input and concerns from the operations line and present it to the rest of the project team for review. His dedication to the district and the community we serve will help with the overall success of the project. Administrative Lead Shawna Shawna is in charge of all of the administration personnel. This is a very important role. Shawna is the only admin staff that is on my project team, she will work with the other three ladies in the admin department to help make sure that all of the paperwork and admin responsibilities are taken care of throughout the process of adding our fourth fire station. These admin personnel mainly work behind the scenes. Our project would not be a success without these individuals. One area that 8

9 [CONSTRUCTION OF FREDERICK- FIRESTONE FIRE PROTECTION DISTRICT STATION 4] 9 is a disadvantage of having them as part of our project team is the fact that none of them are certified firefighters or have any extensive knowledge in the fire service. This can cause issues with our command staff and can make for difficult meetings. My project team is constructed of individuals who have specific working specializations. These individuals will aid in the development of our project and lead to the overall success of adding station 4 to the Fredrick- Firestone Fire Protection District. This Section Intentionally Left Blank 9

10 0 [CONSTRUCTION OF FREDERICK- FIRESTONE FIRE PROTECTION DISTRICT STATION 4] Summary of Stakeholders A stakeholder is any person or organization that may be affected by the project. Stakeholders are very important to the overall success of any project. Project managers must identify all stakeholders and figure out their position on the project. If a stakeholder is against the project the project manager must figure out why there are negative feelings and if this will affect the overall success of the project. There are many reasons why a stakeholder analysis is necessary. One of the most important ones is to decide who needs reports. Keeping certain stakeholders informed is a must. If the stakeholders are not kept informed then the project may fail. Stakeholders are usually divided into internal and external stakeholders. Internal stakeholders often include employees from the department, board of directors and city council members. External stakeholders include citizens of the community, business owners, dispatchers, and other fire departments This Section Intentionally Left Blank 0

11 [CONSTRUCTION OF FREDERICK- FIRESTONE FIRE PROTECTION DISTRICT STATION 4] INTERNAL POSITION STAKEHOLDERS FOR NEUTURAL AGAINST REASON FOR POSITION STRATEGY TO CHANGE District Chiefs X Growth and expansion of the district District Firefighters X Growth and expansion of the district District Admin Staff X Added work load Trainings and easy to layout to new procedures Board of Directors X See this as a necessity to maintain ISO requirements and response times Local Union X Strengthen the union. More jobs for career firefighters. This Section Intentionally Left Blank

12 2 [CONSTRUCTION OF FREDERICK- FIRESTONE FIRE PROTECTION DISTRICT STATION 4] EXTERNAL POSITION STAKEHOLDERS FOR NEUTURAL AGAINST REASON FOR POSITION Citizens X Raise of taxes and unsure if the new station is necessary Business Owners X Save money due to ISO Surrounding area fire departments X Worried about losing properties due to annexation. Dispatchers X Increased work load and change in call response matrix STRATEGY TO CHANGE Teach the public the importance of response times. Inform them it is needed for ISO and show them how ISO will save them money Propose profit sharing for new annexed properties This Section Intentionally Left Blank 2

13 [CONSTRUCTION OF FREDERICK- FIRESTONE FIRE PROTECTION DISTRICT STATION 4] 3 Work Breakdown Structure.0 Fredrick-Firestone Fire Protection District Station 4. Plan Station 4 (Chief Price, Chief Joseph, Chief Williams, Shawna Smith, Matt Long, Captain Jones, 40 weeks).. Create Operations Plan... Determine administration functions..2 Determine District Needs..2. Determine what apparatuses are needed..2.2 Determine staffing and personnel issues..3 Perform Facilities Assessment..3. Consider construction measures and development ideas..4 Outline Location Options..4. Determine ISO needs..4.2 Determine areas of long response times..4.3 Plan for future growth options..4.4 Determine acreage needs..5 Determine Financial Assessment..5. Measure financial capability of reserve fund and current budget..5.2 Research grant funding..6 Assess Funding Strategy..6. Apply for grants..6.2 Develop future budget..6.3 Prepare Station 4 monthly and annual budget...7 Determine Costs for New Apparatuses..7. Consider new or old apparatuses..7.2 Research funding options for equipment.2 Design Station 4 (Chief Joseph, Chief Williams, Shawna Smith, Captain Jones, Matt Long, 8 weeks).2. Research Existing Buildings.2.. Asses the ability to utilize a previously standing building.2..2 Determine a cost analysis of not building new.2.2 Determine Size of Building.2.2. Determine number of rooms and areas throughout station Determine size of bay.2.3 Outline Related Issues/Needs From District Members.2.3. Address issues regarding sleeping quarters Accept all recommendations and thoughts from current members. 3

14 4 [CONSTRUCTION OF FREDERICK- FIRESTONE FIRE PROTECTION DISTRICT STATION 4].2.4 Select Location Site.2.4. Readdress Location Options earlier stated.2.5 Integrate Consultants and Architects.2.5. Employ architect firm and engineer to design station.2.6 Approve Building Plans.2.6. Obtain final approval of plans from fire chief Present plans to Board of Directors for approval.3 Construct Station 4 (Chief Joseph, Chief Williams, Shawna Smith and other admin personnel, Captain Jones, appropriate vendors, 36 weeks).3. Publish Call to Professional Construction Service Previously Used.3.. Create a request for proposals contract.3.2 Select/Identify Construction Service.3.2. Finalize vender approval Board of Directors and project team..3.3 Break Ground.3.3. Once the vendor proposal contract is signed break ground within 90 days..4 Completion of station 4 (Chief Price, Chief Joseph, Chief Williams, Captain Jones, 4 weeks).4.. Furnish Station.4... Furnisher, bedding, tables, etc.4..2 Major Utilities Stove, refrigerators, washer/dryer, etc.4..3 Communications Radios and notification systems.5 Prepare to Staff and Open (Chief Price, Chief Joseph, Chief Williams, Shawna, Matt Long, Captain Jones, 8 weeks).5. Hire/Promote Personnel as Needed.5.2 Ensure Appropriate Apparatuses are Available.5.3 Press Release and Opening Ceremony This Section Intentionally Left Blank 4

15 [CONSTRUCTION OF FREDERICK- FIRESTONE FIRE PROTECTION DISTRICT STATION 4] 5 Project Schedule This Section Intentionally Left Blank 5

16 6 [CONSTRUCTION OF FREDERICK- FIRESTONE FIRE PROTECTION DISTRICT STATION 4] Project Charter Summary The construction of Frederick- Firestone Fire Protection District station 4 will allow the district to provide faster response times to specific areas within our jurisdiction. Below is a list of current services that we provided to our community and are available to neighboring jurisdictions through mutual aid response: Fire suppression Code enforcement Public education Fire investigation Specialized rescue Water and ice rescue Hazardous material response Emergency medical with ambulance transport services. The decision to build and fully staff the new station is a decision that was based on reaction to growth within our jurisdiction and proactive planning on future expansion. The services listed above will be will be better provided to our community with the construction of station 4. 6

17 [CONSTRUCTION OF FREDERICK- FIRESTONE FIRE PROTECTION DISTRICT STATION 4] 7 Communication Strategy Daily The project manager is responsible for communicating with the project members and stakeholders. He will give an update to all vital personnel on a daily basis; he will give this update face to face or by using and telephone communication. If a problem arises, all team members understand they can contact the project manager at any time of the day to discuss the issue. Weekly Upon completion of each week the project manager will expect a brief summary of the projects progress. The project team members will present this summary to him. The summary will include task progress, status on timeline, expected completion dates, and any hindrances. Monthly At the end of each month the project manager will compile all information from the team managers and create a project update. This update will contain necessary details on the progress of tasks and their sub- levels. The project manager will present this project update to the board of directors face to face in an oral report. 7

18 8 [CONSTRUCTION OF FREDERICK- FIRESTONE FIRE PROTECTION DISTRICT STATION 4] Cost Estimate The building of the Frederick- Firestone Fire Protection District s station 4 will be classified as a S2 for the truck bay, R- 2 for the sleeping and eating areas, and B for admin areas. The reason for the classification designation of R- 2 in lieu of R- is due to the fact that we believe a fire station is not used as a transient occupancy but rather a live/work facility. Building Breakdown S- Classification Area 4,05 sq. ft. $350,936 B Classification Area 2,39 sq. ft. $368,025 R- 2 Classification Area,22 sq. ft. $59.9 Total Building 7,636 sq. ft. $79,20 Final Budget Permit Fee $20,000 Legal Fee $30,000 Station Needs Furniture, Computers, Appliances, etc. $00,000 Admin/Staff $00,000 Design and Drafting $40,000 Sampling $2,000 Total Building 7,636 sq. ft. $79,20 Land Acquisition $250,000 New Engine $500,000 New Ambulance $75,000 Total $,934,20 8

19 [CONSTRUCTION OF FREDERICK- FIRESTONE FIRE PROTECTION DISTRICT STATION 4] 9 Works Cited Poszywak, T. (202, December 0). 203 budget message. Retrieved from Smith, R., & Lynch, T. (2004). Public budgeting in america. (5th ed.). Prentice Hall. International Code Council. (204). Building valuation data. Retrieved from Taylor, J. (2006). A survival guide for project managers. New York: AMACOM. Theil, A. K., & Jennings, C. (202). Managing fire and emergency services.icma Preece. 9

20 2 0 [CONSTRUCTION OF FREDERICK- FIRESTONE FIRE PROTECTION DISTRICT STATION 4] Appendix A IBC Valuation Table!"#$%&'()*(&+,-.",/0#,/&2$343,5&6# A- Assembly, theaters, with stage A- Assembly, theaters, without stage A-2 Assembly, nightclubs A-2 Assembly, restaurants, bars, banquet halls A-3 Assembly, churches A-3 Assembly, general, community halls, libraries, museums A-4 Assembly, arenas B Business E Educational F- Factory and industrial, moderate hazard F-2 Factory and industrial, low hazard H- High Hazard, explosives N.P. H234 High Hazard H-5 HPM I- Institutional, supervised environment I-2 Institutional, hospitals N.P N.P. I-2 Institutional, nursing homes N.P N.P. I-3 Institutional, restrained I-4 Institutional, day care facilities M Mercantile R- Residential, hotels R-2 Residential, multiple family R-3 Residential, one- and two-family R-4 Residential, care/assisted living facilities S- Storage, moderate hazard S-2 Storage, low hazard U Utility, miscellaneous

21 [CONSTRUCTION OF FREDERICK- FIRESTONE FIRE PROTECTION DISTRICT STATION 4] 2 Appendix B Building Floor Plan 2