FY CAPITAL IMPROVEMENT PROGRAM MID-YEAR STATUS REPORT

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1 FY CAPITAL IMPROVEMENT PROGRAM MID-YEAR STATUS REPORT Department of Public Works Robert B. Boxer, Director

2 PROJECT MODEL PROFESSIONAL SERVICES STUDIES FEASIBILITY CLAIMS 1- PROJECT DEFINITION 2- CONCEPT 3- DESIGN & SPECIFICATIONS 4- ACQUISITION & UTILITIES 5- CONTRACT PACKAGE 6- ADVERTISE & AWARD 7- CONSTRUCTION ADMIN. 8- CLOSEOUT CONSTRUCTION CONTRACTORS 2 FY Capital Improvement Program Mid-Year Status Report

3 PROJECT MODEL CONCEPT DESIGN - CONSTRUCTION 1- PROJECT DEFINITION 2- CONCEPT 3- DESIGN & SPECIFICATIONS 4- ACQUISITION & UTILITIES 5- CONTRACT PACKAGE 6- ADVERTISE & AWARD 7- CONSTRUCTION ADMIN. 8- CLOSEOUT CONCEPT Planning Tasks Feasibility Constructability Budget Estimates Zoning Issues Schedule Public Information RFP Development DESIGN Design Efforts A/E Design Support Q/A-Q/C Analysis Cost Estimates Design Research User Requirements Life Cycle Analysis Maintenance Review Operating Cost Review Bid Package Prep Land Acquisition Public Information CONSTRUCTION Construction Management Contract Admin Change Orders RFIs Payment Applications Schedule Inspections External Agency Issues Safety Issues Quality Control Public Information 3 FY Capital Improvement Program Mid-Year Status Report

4 CAPITAL IMPROVEMENT PROGRAM FY PROJECTED STATUS AS OF Project Accomplishments January 2014 December 2014 CIP Projects W&OD Trail Lighting Sterling Road and Herndon Parkway Intersection Improvements Depot Siding Replacement, Restoration, and Painting Gateway Signs Underway Station Street Improvements Utility Undergrounding Sugarland Heights Storm Drainage Golf Course Stormwater Pond Retrofit Spring Street Utilities Park and Monroe Utility Relocations HMC Garage Emergency Lighting Hillwood Court Streetlights Design Park Avenue Streetlights 4 FY Capital Improvement Program Mid-Year Status Report

5 CAPITAL IMPROVEMENT PROGRAM FY PROJECTED STATUS AS OF Project Accomplishments January 2014 December 2014 (Continued ) CIP Projects Station Street Streetscape Underway Haley Smith Park Concession Building Sanitary Lateral Council Chambers VAV Upgrade Underway Paving Herndon Parkway (Elden Street (south) to Van Buren Street, inner and outer loop and turn lanes) Sterling Road (Herndon Parkway to Rock Hill Rd.) 5 FY Capital Improvement Program Mid-Year Status Report

6 CAPITAL IMPROVEMENT PROGRAM FY PROJECTED STATUS AS OF Project Accomplishments January 2014 December 2014 (Continued ) Non - CIP Projects HMC Minor Office Renovations HPD Access Control Renovations Paving Locust Street (Elden Street to Center Street) Ferndale Avenue (Park Ave. to Lopez Ln.) Third Street (Dranesville Rd. to Monroe St.) 6 FY Capital Improvement Program Mid-Year Status Report

7 CAPITAL IMPROVEMENT PROGRAM PROJECTED PERFORMANCE 7 FY Capital Improvement Program Mid-Year Status Report

8 FY CAPITAL IMPROVEMENT PROGRAM PROJECTED STATUS CIP# PROJECT DESCRIPTION CURRENT EFFORT FUNDING EST ENCUMBR CIP OBJECTIVE EXPECTED ACCOMPLISHMENT 1 Sports Field and Park Improvements Design and Construction $975,000 $50,000 Secure funding and complete design and construction of synthetic turf field Design of synthetic turf field to occur closer to construction funding, which is currently being pursued with Fairfax County. 3 Haley M. Smith Park Design and Construction $230,000 $230,000 Design and construct service facility for park Site plan design is complete and utility work is underway. Bldg. has been ordered with installation expected in spring. 7 Herndon Community Center Phase 5 Feasibility and Concept Phase $95,000 $95,000 Establish Phase 5 expansion feasibility and concept plan, to include cost estimate. 9 Trails to Herndon Metrorail Design $100,000 $100,000 Design of trail to Metro pavilion. Begin studies and establish budget for future expansion project. Design contract award for start of trail design from Worldgate Drive to Metro pavilion to be considered by TC in February. 10 Gateway Signs and Historic Markers Design and Construction 11 East Elden St. - Van Buren to Fairfax County Parkway 12 Vehicular and Pedestrian Access to Herndon Metrorail Station (Bus Bays) 13 Van Buren Street Improvements (Old Spring Street to South town line). $160,000 $160,000 Design and construction of town entrance signs Design $6,300,000 $1,200,000 (VDOT Administered) Design Seven gateway signs to be installed in January. Design consultant has begun work on project design. Survey complete. Project may be developed in phases. VDOT administered project. Public meeting expected this spring. Design $2,100,000 $500,000 Design Bus Bays Design bus bays and drop-off area on Herndon Parkway for future Metro station. RFP process complete and design contract to be considered by TC in February, after VDOT reviw and approval. Survey and Concept $150,000 $150,000 Survey and Concepts Survey work began this month with concept development to follow this summer. 8 FY Capital Improvement Program Mid-Year Status Report

9 FY CAPITAL IMPROVEMENT PROGRAM PROJECTED STATUS CIP# PROJECT DESCRIPTION CURRENT EFFORT FUNDING EST ENCUMBR CIP OBJECTIVE EXPECTED ACCOMPLISHMENT 14 Worldgate Drive Extension Survey and Concept 15 Downtown Streets Improvements ROW & Construction 16 Park-Monroe Intersection Improvements Utility Relocation and Construction $150,000 $150,000 Survey and Concept Develop concept for execution through private redevelopment. Project to be coordinated with the bus bays project. Design contract to be considered by TC in February. $1,145,000 $200,000 ROW and Construction of Phase II $1,600,000 $1,600,000 Utility relocation and construction ROW in progress for Phase II. Utility work in Spring Street completed in Phase II of streetscape construction bid anticipated in summer 2015, pending ROW completion. Utility relocations expected to be completed in February. Construction of intersection improvements is scheduled for bid in March. 17 Elden-Center Streets Intersection Improvements 18 GSA - Major Vehicle/Equip Replacement Design and ROW $1,180,000 $300,000 Design of improvements and ROW acquisition. Design of concepts is underway, with a public meeting expected in spring. Design to continue in 2015, to include initiation of ROW. Project construction to follow removal of temporary fire station, anticipated in Replacement $175,000 $175,000 Purchase two vehicles. Skid steer loader has been purchased. Small refuse packer is on order, expect February delivery. 19 Streetlights Design & Construct $150,000 $100,000 Complete three projects Hillwood Court (colonials) installation complete. Florida Ave project reprogrammed to later years. HPkwy near Cuttermill (cobras) in design, expect spring completion. 20 Storm Drainage Improvements Design $50,000 $50,000 Design one project. Design expected to begin later this fiscal year for Spring Street from Nash to Van Buren. 21 Buildings - Major Maintenance Design & Construct $960,000 $640,000 Design and construct Council chambers glass replacement and 397 HPkwy roof replacement. Council chambers glass replacement of only damaged or degraded panels complete. 397 HPkwy roof replacement contract awarded by TC on Jan. 13, construction expected to begin in March. 9 FY Capital Improvement Program Mid-Year Status Report

10 FY CAPITAL IMPROVEMENT PROGRAM PROJECTED STATUS CIP# PROJECT DESCRIPTION CURRENT EFFORT FUNDING EST ENCUMBR CIP OBJECTIVE EXPECTED ACCOMPLISHMENT 22 Sidewalk and Minor Trails Design & Construct $190,000 $190,000 Design and construct Locust St. sidewalk. Design complete. Land acquisition is underway. Construction to follow in Herndon Pkwy/Van Buren St Intersection Improvements 24 Herndon Pkwy/Sterling Rd Intersection Design & Construct Design & Construct 26 WO&D Trail Crossing Improvements Design & Construct 27 Downtown Utility Relocation Design & Construct $2,900,000 $450,000 Design improvements for Van Buren/HPkwy intersection. $500,000 $500,000 Design and Construct Improvements $245,000 $245,000 Design and Construct Improvements Concept developed and adopted by TC on Oct. 22, Design contract to be considered by TC in February. Design expected in 2015, ROW and utility relocation in 2016, and construction in Intersection improvements constructed in Aug Sidewalk in design for north side of Sterling Rd. Public meeting expected this spring. Construction could occur summer Construction award to be considered by TC on Jan 27 for spring construction. $400,000 $300,000 Construct duct bank Construction of duct bank on Spring Street has been completed. Project to construct duct bank on Station St. is next segment to be constructed. 28 Major Road Repaving Construct $345,000 $345,000 Repave arterial routes Herndon Parkway and Sterling Road paving complete. 29 Park Avenue Improvements Design $495,000 $55,000 Design Improvements Design is underway, with a public meeting expected this spring. ROW to follow, with construction anticipated in General Water Maintenance & Replacement Design & Construct $642,000 $425,000 Construct water mains and install new services. Center and Vine projects are out to bid for spring construction. Second Street reprogrammed to later years. 35 Metrorail Water System Study $158,000 $158,000 Evaluation Study to kickoff in late FY15. Improvements 36 Automated Meter Reading System Design & Construct $650,000 $650,000 Begin automation for commercial meters Anticipate procurement of AMR components through cooperative procurement in FY15 with installation in FY Metrorail - Sewer System Improvements Study $150,000 $150,000 Survey & Evaluation Study to kickoff in late FY FY Capital Improvement Program Mid-Year Status Report

11 FY CAPITAL IMPROVEMENT PROGRAM PROJECTED STATUS CIP# PROJECT DESCRIPTION CURRENT EFFORT FUNDING EST ENCUMBR CIP OBJECTIVE EXPECTED ACCOMPLISHMENT 39 Sewer Main Relining and Manhole Rehabilitation Program 40 Water Tanks and Booster Pump Stations Design & Construct Design & Construct $200,000 $200,000 Manhole rehabilitation and sewer relining for GC main Manhole rehabilitation underway. Main relining in golf course was partially completed and various relining locations. in the summer, and Dulles Place area completed this winter. Center Street and remainder of Golf Course to follow in the spring. $2,800,000 $1,000,000 Evaluate, Design and Construct Spring Knoll tank inspection complete. Bid package for repainting is underway; FY15 bid anticipated. Booster pump study is complete; options to be reviewed for FY16 design. 11 FY Capital Improvement Program Mid-Year Status Report

12 QUESTIONS? 12 FY Capital Improvement Program Mid-Year Status Report

13 Downtown Projects Department of Public Works Robert B. Boxer, Director

14 Downtown Projects Downtown Projects

15 2015 Downtown Projects Temp FS FS 15 Downtown Projects

16 2016 Downtown Projects Temporary Fire Station 16 Downtown Projects

17 2017 Downtown Projects 17 Downtown Projects

18 QUESTIONS? 18 January 21, 2014

19 Dry Utility Relocation Initiative Project Status Summary Town Council & Planning Work Session

20 Master Plan Analysis 20 Dry Utility Relocation Initiative

21 Master Plan Integration Power Infrastructure - Core Backbone (RED)

22 Master Plan Integration Preliminary Development Extensions (BLACK)

23 Additional External Factors VDOT Projects County Projects Utility Company System Enhancement Work Ongoing Private Development Plans 23 Dry Utility Relocation Initiative

24 Additional External Factors Broader Scope 24 Dry Utility Relocation Initiative

25 Additional External Factors VDOT East Elden Road Project

26 Additional External Factors Fairfax County Firehouse Renovation

27 Additional External Factors DVP Elden Street Overhead Circuit Overbuild

28 Additional External Factors Private Development Elden/Monroe Townhomes

29 QUESTIONS? 29 January 21, 2014

ENGINEERING DEPARTMENT

ENGINEERING DEPARTMENT Additional information about the Engineering Department may be obtained by calling Tim Bailey, P.E., Director of Engineering, at (919) 469-4030, through email at tim.bailey@townofcary.org