COUNTY OF SAN JOAQUIN

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1 August 1, 2012 COUNTY OF SAN JOAQUIN General Services Department 44 North San Joaquin Street, Suite 590 Stockton, California (209) , Fax (209) GABRIEL E. KARAM Director Capital Projects Facilities Management Office of Emergency Services Parks and Recreation M E M O R A N D U M TO: FROM: All Plan Holders of Record David Castagna, Facilities & Construction Planner SUBJECT: Bid B Addendum No. 1 San Joaquin General Hospital Utility Vault Lid Replacement Project This Addendum No. 1 forms a part of the Contract Documents and shall supersede the original Specifications and the original Drawings of the above-entitled project wherein it contradicts same. All other conditions remain the same. Acknowledge receipt of this Addendum in the space provided on the Bid Form. Failure to do so may subject Bidder to disqualification. The following clarifications are being made to the Bid Documents: 1. The contractor is not responsible for the removal of the steel plates. San Joaquin County General Hospital will be responsible for the plate removal. A notice of 48 hours is to be given to the Hospital. The owner anticipates the steel plates to be removed from the top of the vault for the following activities: contractor field measurement, installation of cross struts, and the placement of the permanent prefabricated vault lids. 2. At the 4 inch vertical drainage line on the north side of the tunnel, cut square and provide a permanent cap. Do not raise to grade. Provide triangulated as built location to above ground permanent structures. 3. Saw cut the current AC pavement and remove the base material underneath. This should be done so there is 10 inches of lid bearing on each particular tunnel wall. 4. All concrete tunnel saw cuts must be sealed with mastic. This ensures a watertight seal. 5. See Attachment A for the Mandatory Pre-Bid Conference Agenda and Attendee list. It is the interested prospective bidder s responsibility to check the County Purchasing website, at for any other addenda prior to the Bid Submittal due date and time which is Friday, August 17, 2012, at 1:00 pm SHARP. Page 1

2 END OF ADDENDUM NO. 1 Page 2

3 Attachment A SAN JOAQUIN GENERAL HOSPITAL UTILITY VAULT LID REPLACEMENT PROJECT MANDATORY PRE-BID CONFERENCE AGENDA DATE: LOCATION: Monday, July 30, 2012 at 1:00 PM San Joaquin General Hospital 500 West Hospital Road, French Camp, CA I. PROJECT DESCRIPTION AND BACKGROUND 1. Organization David C. a) San Joaquin General Hospital (SJGH) Owner b) SJGH Funding c) SJGH User d) San Joaquin County General Services Department-Capital Projects i. Project Management David Castagna ii. On-Site inspection Jim Brown, Inspector-of-Record, and SJGH Plant Engineering 2. Jurisdictions David C. a) San Joaquin County Community Development Building Department permit is not required. b) Office of Statewide Health Planning and Development (OSHPD) permit is not required. 3. Engineers David C. a) Professional Engineer Taylor Systems Engineering Inc. b) Do NOT directly contact or communicate with the Engineers-of-Record or SJGH during the Open Bid period. 4. Project Background David C. a) In February 2012, a steam leak was detected in an underground tunnel/vault section that required emergency repairs to some of SJGH s high pressure steam and high voltage electrical lines. b) In order to accommodate these emergency repairs, asphalt paving was excavated and the top of the tunnel section or lid was removed to gain access into the affected utility tunnel/vault areas. c) During the emergency repairs, the high pressure steam lines were turned off, the high voltage electrical lines were turned off, and SJGH operated on limited electrical distribution via emergency electrical generators, in order to allow access into the tunnel for SJGH Plant Engineering staff and hired contractors to perform the emergency repairs in the tunnel. d) At the present time, rented steel plates cover the opening and vehicular and pedestrian access is restricted in this area. 1

4 Attachment A e) Please note for the Utility Vault Lid Replacement Project, the high pressure steam lines will not be turned off, the high voltage electrical lines will not be turned off, and no one will be allowed access into the utility tunnel/vault below to perform any of the work associated with the Utility Vault Lid Replacement Project. f) The Contractor and all of the Contractor s employees and Subcontractors and their employees will not be allowed access into the utility vault/tunnel. If an employee refuses to comply with this requirement and accesses the utility vault/tunnel, that employee as well as the Contractor s Superintendent may be requested to be removed from the project site. g) The Contractor and any subcontractor performing work covered by this contract shall be responsible to perform all work from the top of the open utility tunnel/vault, shall not cause any damage to any of the active utilities in the utility tunnel/vault below; and shall be responsible for any damages to any of the active utilities in the utility tunnel/vault below. 5. Project Work Taylor Systems Engineering Inc. 6. Estimate Range $25,000 to $35,000 David C. 7. Project Schedule David C. a) Project must be completed within 50 calendar days or earlier. b) Every calendar day is a working day c) Tuesday, September 11 Anticipated contract award d) Monday, September 17 Anticipated contractor s first working day e) Monday, November 5 Anticipated contractor s last working day 8. Project Sequence David C. a) The County intends to issue a Notice of Intent letter to the responsive, responsible apparent low bidder prior to reward of contact that will request the following: i. Submit insurance and performance bonds prior to contract award ii. Prepare submittals for consideration by the County prior to the award of contract including: - Precast Lid - Lifting Lug - Stainless Steel Cover Plate - Galvanized Pipe - Kwik Bolts - Asphalt Concrete - Joint Sealant b) The contractor s submittals will be reviewed by the Engineers and the County. It is anticipated that long lead-time items, such as the precast lids, will be confirmed/ordered as one of the very first contractor activities upon execution of the construction contract. 9. Project Requirements David C. a) The project has significant funding mandates and fair weather requirements that necessitate the timely completion of the project. 2

5 Attachment A b) The contractor is advised that the project is part of an existing operational inpatient acute care hospital. SJGH operates 24-hours per day and its continued operation is a project requirement. c) Staff and clients of SJGH will use the adjoining areas. Pedestrian access around the construction site will continue to be used and must be kept open at all times. The contractor to provide protection as required to maintain existing exiting. d) Contractor is advised that the site is on the exterior of an operational inpatient acute care hospital. Noise extraneous to construction proper is not allowed. In addition, there may be noise constraints depending upon the time of day. e) Hours of work could be constrained by events related to keeping SJGH operational. The contractor must provide planning, scheduling and prevention activities in prosecuting the work to achieve required progress and accommodate normal hospital activities. f) The contractor may be accessing the project site around or through a fire access lane. Fire access lanes must be kept free of obstruction at all times. Continuous fire access is required. g) The contractor shall not impede existing vehicular and pedestrian entrances and circulation. The contractor will be required to coordinate required traffic disruptions with the owner s representative. h) The contractor is to secure the site to protect the general public, staff and clients of SJGH. The contractor will be required to maintain protective measures around the site including, but not limited to, a fence, gate, and routes to the project area. i) No unscheduled utility interruptions are anticipated. The hospital areas that are serviced by the existing utilities in the utility vault/tunnel must be kept operational at all times. Utility work that impacts systems supporting SJGH must be addressed through the owner s representative. Any contractor work which may affect the existing utilities shall be preplanned, approved in advance by the owner, and employ alternative temporary utilities. 10. Special Considerations David C. a) Special testing and inspections are contained in the Bid Documents. Specifically, proof testing for wedge anchors; and this special testing and inspections shall be furnished by the owner. The contractor, owner s representative and the inspection firm shall coordinate special testing and inspection activities. b) Currently, SJGH is renting steel plates that cover the opening at the top of the open utility vault/tunnel. At all times, the contractor is required to have a physical presence when the steel plates are removed and, under no circumstances, shall the open utility vault/tunnel be left unattended by the Contractor. SJGH, the supplier of the rental steel plates, and the contractor shall coordinate the removal of the rental steel plates at the earliest possible convenience to the contractor. Costs for the removal of the rental steel plates shall be paid by owner. Once the rental steel plates are removed, the contractor shall be responsible to completely cover and secure the open utility vault/tunnel at the conclusion of each work day. Steel plates, or some other material not physically moveable 3

6 Attachment A by hand, shall be required to be used by the Contractor to cover the opening at the tops of the open utility vault/tunnel. c) The contractor s hours of operation are to be 7:00 am to 5:00 pm Monday through Friday; Saturdays and Sundays as required. Other hours can be arranged in advance with the prior approval of the owner s representative. The contractor work schedule is to be coordinated through the Inspector-of-Record and SJGH Plant Engineering. d) Existing parking is reserved for clients and staff of SJGH. The contractor s impacts to parking are to be coordinated with the owner s representative. e) The project conforms to the rules and regulations of San Joaquin County. The contractor s work will be under the jurisdiction of SJGH, the Inspector-of-Record, and Plant Engineering. II. ADMINISTRATIVE David C. 1. Mandatory Pre-bid Conference for Prime (General) Contractors (Subcontractors welcome). 2. Required California Contractor licenses. a) A-General Engineering Contractor b) B-General Building Contractor c) C-12 Earthwork and Paving Contractor 3. Warranties are noted in the contract documents and shall be provided. a) Bonds in full force during warranty period. 4. Liquidated Damages a) $250 for each day the work is not completed beyond the time specified. b) If work is completed and accepted by the owner before the time required, the owner will pay a premium to the contractor at the rate of $100 for each day. 5. Comprehensive Liability Insurance a) The Contractor shall be required to take out and maintain Comprehensive Liability Insurance covering personal injury, bodily injury, and property damage liability with a combined single limit in an amount not less than $5,000, Prevailing Wage Job with certified payroll submission upon request. a) Contractor responsible for determining appropriate rate. b) Questions should be directed to the State of California Director of Industrial Relations. 7. Contractor shall pay attention to the RFI process. 8. Contractor shall pay attention to the Proposed Change Order process. 4

7 Attachment A 9. Change Orders a) Three types- Owner s Discretion i. Lump sum negotiated ii. Unit price iii. Time and Materials 10. Mark-ups are limited, contractor to review a) If mark-ups don t cover additional overhead, need to include additional bid contingency. 11. Payments a) Monthly-Submit 25 th day b) Retention is 5% until after final acceptance and the conclusion of a 35- day Lien Period. 12. Claims and Disputes a) Review formal claims procedure. 13. Contract documents are final authority and arbiter of disputes. Please review the contract documents in their entirety. III. BIDDING David C. 1. Viewable, downloadable, and printable Bid Documents are on the County Purchasing Project website. Bid Documents are also available at Stockton Blue/PlanWell. 2. Bid Form Fill out properly, completely, and clearly. a) Clearly fill out bid with both written and numeric cost. b) Acknowledge receipt of addenda. c) Subcontractor information. d) Contractor information. e) California License number 3. Local Hire Checklist a) Contracts estimated by the County to be less than $200,000 do not have a local hire requirement. b) Contracts estimated by the County to be $200,000 or more require the successful bidder to demonstrate their attempts to employ local hire. 4. Certification of a Drug-Free Workplace 5. Noncollusion Affidavit 6. Bid Bond, or Cashier s Check, or Certified Check IV. BID DOCUMENTS David C. 1. Available for viewing, downloading, and printing on the County Purchasing Project website. 2. Available for viewing and/or purchase at Stockton Blue/PlanWell. 5

8 Attachment A 3. Addenda, if any, will be posted on the Purchasing website. 4. It is the interested prospective bidder s responsibility to check the County s Purchasing website for any addenda prior to the submittal due date. 5. On Friday afternoon, August 17, the Bid Documents will be removed from the Purchasing website as an Open Bid and the Bid Documents will no longer be viewable, downloadable, or printable on the Purchasing website. V. QUESTIONS David C. 1. Questions or requests for clarification will only be accepted by the County in writing. a) Written correspondence directed to the County General Services Department-Capital Projects offices. b) correspondence to David Castagna at dcastagna@sjgov.org (preferred). 2. Non-substantive questions may be directed to David Castagna at (209) VI. IMPORTANT OPEN BID DATES 1. Friday, August 3 Last day to submit questions (4:00 pm). 2. Friday, August 10 Last day to release addenda, if required. 3. Friday, August 17 Bids due no later than 1:00 PM SHARP. San Joaquin County Administration Building 44 N. San Joaquin Street, 5 th Floor, Suite 590 Stockton, CA Late bids will not be received or opened. Please allow for Bid submittal preparation, travel time, and Downtown Stockton parking conditions, etc. VII. PREBID CONFERENCE MEETING ATTENDEE LIST David C. 1. The Prebid Conference Meeting agenda and attendee list will be posted on the County Purchasing website. VIII. FOLLOW-UP QUESTIONS Attendees IX. PROJECT SITE TOUR Attendees 6

9 Attachment "A"

10 Attachment "A"

11 Attachment "A"

12 Attachment "A"

COUNTY OF SAN JOAQUIN

COUNTY OF SAN JOAQUIN June 4, 2012 COUNTY OF SAN JOAQUIN General Services Department 44 North San Joaquin Street, Suite 590 Stockton, California 95202-2778 (209) 468-3357, Fax (209) 468-2186 GABRIEL E. KARAM Director Capital

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