Virginia Oaks Association Architectural Design Guidelines

Transcription

1 Virginia Oaks Association Architectural Design Guidelines Page 1 Rev 8, 4/09/14

2 Record of Revisions Revision # Date of Revision Inserted by Original 6/28/94 VA Oaks HOA 1 01/01/96 VA Oaks HOA 2 3/29/00 VA Oaks HOA 3 10/15/01 Complete Revision 4 6/22/09 VA Oaks HOA 5 5/11/11 VA Oaks HOA 6 3/12/12 VA Oaks HOA 7 2/25/13 VA Oaks HOA 8 4/09/14 VA Oaks HOA Page 2 Rev 8, 4/09/14

3 SECTION 1: OBJECTIVES AND GENERAL INFORMATION...5 A. Objectives of Design Guidelines...5 B. Protective Covenants...5 C. Role of the Virginia Oaks Association and the DRC...5 D. What Changes Must Have Design Review Committee Approval...6 E. Review Criteria...7 F. Amendments To The Design Guidelines...8 G. Applications...8 H. Site Plan...8 I. Review Procedures...8 J. Appeals Procedures...9 K. Enforcement Procedures...10 L. Maintenance Requirements...10 M. Disclosure Packet...11 N. Alterations Not Allowed...12 SECTION 2: MAJOR ALTERATIONS...13 O. Major Exterior Changes...13 P. Fences...13 Q. Patios & Decks...16 R. Storage Sheds...17 S. Room Additions...18 T. Greenhouses and Screened Porches...19 U. Swimming Pools, Spas and Hot Tubs...19 V. Recreation and Play Equipment...21 SECTION 3: Minor Exterior Changes...23 W. Air Conditioners-Exterior Unit...23 X. Antennas...23 Y. Attic Ventilators and Metal Flues...23 Z. Chimneys...24 AA. Compost Piles...24 BB. Exterior Decorative Objects...24 CC. Exterior Lighting and Electronic Insect Traps...25 DD. Exterior Painting...26 EE. Firewood...26 FF. Garage Doors...26 GG. Gutters and Down Spouts...27 HH. In-Home Businesses...27 II. Invisible Electronic Fences for Dogs...27 JJ. Landscaping, Rock Gardens and Vegetable Gardens...27 KK. Mailboxes...28 LL. Parking and Storage of Recreation and/or Commercial Vehicles...28 MM. Permanent Flagpoles...30 NN. Permanent Grills and Barbecue Pits...31 OO. Real Estate Sales/Rent Signs...31 Page 3 Rev 8, 4/09/14

4 PP. Sidewalks, Pathways and Driveways...31 QQ. Solar Panels...32 RR. Storm and Screen Doors/Windows...32 SS. Sun Control Devices...32 TT. Trash Cans...33 UU. Tree Removal...33 VV. Window Boxes...33 APPENDICES...35 Appendix A - Storm Door Styles (2 Pages)...35 Appendix B - Fence Styles (3 Pages)...37 Appendix C - Exterior Alteration Application (2 Pages)...40 Appendix D - Prince William County Phone Numbers (2 Pages)...42 Appendix E - Policy Resolution , Monetary Assessments for Violations (2 Pages)...44 Appendix F - Homeowner Notification Form for Satellite Dish Installation...46 Appendix G - Community Standards for Mailboxes...47 Appendix H - Policy Resolution , Parking Policy (4 Pages)...48 Appendix I - Garage Door Styles (2 Pages)...52 Page 4 Rev 8, 4/09/14

5 SECTION 1: OBJECTIVES AND GENERAL INFORMATION A. Objectives of Design Guidelines This document's objective is to guide homeowners, residents and members of the Design Review Committee (DRC) in maintaining and enhancing the Virginia Oaks environment. The guidelines described in this booklet address improvements for which homeowners must submit applications to the Design Review Committee. They are not intended to be all-inclusive or exclusive, but rather to serve as a guide to what is permissible. The specific objectives of this booklet are: 1. To protect and enhance the value of the community by preserving and enforcing the Declaration of Covenants, Conditions, Restrictions and Reservation of Easements. 2. To increase residents' awareness and understanding of the Covenants. 3. To focus on all exterior alterations made by owners. 4. To describe the organizations and procedures involved with the Design Guidelines established by the Covenants. 5. To illustrate design principles that will aid residents in developing exterior improvements that are in harmony with the immediate neighborhood and the community as a whole. 6. To assist residents in preparing an acceptable application for submission to the Design Review Committee. 7. To relate exterior improvements to the plans for Virginia Oaks Association. 8. To provide uniform Guidelines to be used by the Design Review Committee in reviewing applications. B. Protective Covenants The fundamental authority for maintaining the quality of design and the environment in Virginia Oaks Association is found in the Virginia Oaks Covenants. These Covenants are an integral part of the deed to every homeowner's property in Virginia Oaks Association. Since these ADG guidelines are specifically referred to in the Covenants, everything within these Guidelines is legally binding and ensures that the design quality will be maintained throughout the community. This, in turn, protects property values and enhances the community's overall environment. Every Virginia Oaks property owner received a copy of the Covenants at settlement. These Covenants established both the Virginia Oaks Association and the Design Review Committee. All too frequently, the owner does not read this information. Since these Covenants "run with the land", they are binding on all owners, whether or not they have been read. They should be periodically reviewed and fully understood. C. Role of the Virginia Oaks Association and the DRC The role of the Virginia Oaks Association (of which every homeowner is a member) is not only to own and maintain open space, but also to conserve and enhance the resources of the total community. The Association accomplishes these functions in a variety of ways, one of which is by ensuring, through the Design Review Committee, the retention of harmony through design qualities of the community. Surveys of planned communities Page 5 Rev 8, 4/09/14

6 show that providing this insurance is reflected in the preservation and enhancement of real estate value and is of prime importance to residents. Composition of the DRC and Appointment: The Board of Directors appoints the Design Review Committee (DRC). The DRC must consist of at least three (3) members and may not consist of more than seven (7) members. Members of the DRC shall serve for a term of two (2) years, or until their successors are elected and qualified. Any vacancy in the membership of the DRC shall be filled by a member of the Board of Directors to serve for the remaining portion of the term of the originally appointed member (or until a replacement from the community can be identified and qualified). If any DRC vacancy shall occur, the remaining members of the DRC may continue to act until the vacancy has been filled. Any DRC member may be removed with or without cause by the Board of Directors. In the event the Board of Directors is unable to designate a Design Review Committee, the Board of Directors shall serve as the DRC. The DRC chairperson is elected from the DRC membership. The Design Review Committee performs its task of ensuring aesthetic quality of the homes and their environment by establishing and monitoring the architectural review process. The Design Review Committee ensures that proposed exterior alterations comply with the objectives set forth in the Covenants through regular review of all applications for exterior alterations submitted by residents. D. What Changes Must Have Design Review Committee Approval Article V (5.2) of the Declaration of Covenants Conditions & Restrictions states that all exterior alterations require the approval of the Design Review Committee: It is important to realize that approval is required not on1y for major alterations such as adding a room or deck to a house, but also includes such items as changes in color and materials, etc. Approval is also required when an existing item is to be removed. Each application is reviewed on an individual basis. There are no "automatic" approvals, unless provided for specifically in these Guidelines. Approvals are homeowner and house specific, e.g., a homeowner wishing to construct a deck identical to one already approved by the Design Review Committee is still required to submit an application. The one exception involves structures such as decks and fences which are offered as builder options and are shown on original new construction site plans. The Developer in accordance with the new construction guidelines, if built to exact builder option specifications has already approved these structures. However, there is no record of these builder options on file at the Virginia Oaks Association. In order to have these builder options recorded and on file at the Virginia Oaks Association, it is the responsibility of each homeowner to provide documentation acceptable to the DRC of the builder option(s). Please read Section L. titled "Disclosure Packet" for more detailed information on the importance of the information provided in this section. It is important to note that as technology advances, exterior alteration requests may emerge that are not addressed in these Guidelines. These improvements will be considered on a "case-by- case" basis by the DRC in accordance with the objectives and general information section contained herein. The Virginia Oaks Board of Directors will review the DRC s recommendation in accordance with the Virginia Oaks Declaration of Covenants, and the objectives and general information section contained herein. In this case, approval or denial of the application will be the responsibility of the Board of Page 6 Rev 8, 4/09/14

7 Directors. Should any of these cases arise, consideration must be given to amending these Guidelines in accordance with the "amendments to the guidelines" paragraph contained herein. E. Review Criteria The Design Review Committee evaluates all submissions based on the individual merits of each application. Besides evaluation of the particular design proposal, this includes consideration of the characteristics of the housing type and the individual site, since what may be an acceptable design of an exterior in one instance may not be in another. Design decisions made by the Design Review Committee in reviewing applications are not based on any individual's personal opinion or taste. Judgments of acceptable design are based on the following criteria, which represent in more specific terms the general Guidelines of the Covenants. 1. Validity of Concept: The basic idea must be sound and appropriate to its surroundings. 2. Design Compatibility: The proposed improvement must be compatible with the architectural characteristics of the applicant's house, adjoining houses, and the neighborhood setting. Compatibility is described as similarity in architectural style, quality of workmanship, similar use of materials, color, and construction details. 3. Location and Impact on Neighbors: The proposed alteration must be compatible with the landscape, the existing structure and the neighborhood. The primary concerns are access, view, sunlight, ventilation and drainage. For example, fences may obstruct view, breezes or access to neighboring property; decks or large additions may cause unwanted shadows on an adjacent patio property or infringe on a neighbor's privacy. 4. Scale: The size (in three dimensions) of the proposed alteration must be compatible with adjacent structures and surroundings. For example, a large addition to a small house may be inappropriate. 5. Color: Color may be used to soften or intensify visual impact. Parts of the addition similar to the existing house, such as roof and trim, must be matching in color. 6. Materials: Continuity is established by use of the same or compatible materials as were used in the original house. The options may be limited somewhat by the design and materials of the original house. For instance, horizontal wood siding on the original house should be reflected in an addition. On the other hand, an addition with wood siding may be compatible with a brick house. 7. Workmanship: The quality of work should be equal to or better than that of the surrounding area. Poor workmanship, besides causing the owner problems, can be visually objectionable to others. 8. Timing: The alteration authority granted by the application to the Design Review Committee will be revoked automatically if the alteration requested has not been completed in six months or by the dates specified by the Prince William County Building Permit. If a County permit extension is requested and granted, the DRC must be notified of this and a DRC extension is automatic. 9. Code Compliance: All proposed alterations must comply with all Federal, State, and Municipal Codes. Page 7 Rev 8, 4/09/14

8 F. Amendments To The Design Guidelines These Guidelines may be amended to provide clarification, or to reflect changed conditions or technology. The Design Review Committee will conduct a periodic evaluation of the Guidelines to determine if amendments are required. Owners may submit, to the Design Review Committee, written requests for changes to the Guidelines. Upon review, the Design Review Committee will make a recommendation to the Board of Directors. Amendments will require final adoption by the Board of Directors. G. Applications The application form (see ) provides information that is used, along with other information that may be required by these Guidelines, in determining the scope and detail of the proposal. All applications must be shown to at least four (4) homeowners most affected by the proposed alteration. Signatures (or proxy) must be obtained from these four homeowners to indicate awareness of the proposal. Their signatures do not indicate approval, just acknowledgement that the applicant has notified affected homeowners. Each alteration requested must be submitted on an individual application (e.g., 2 or more alteration requests must each be submitted on an individual application). All information requested on the application as specified in these Guidelines must be completed; otherwise the application will be considered incomplete and returned. All applications must be clearly and legibly detailed with the proposed change. H. Site Plan A site plan is required as part of most applications. A site plan is a scaled drawing of your lot (site) which shows exact dimensions of the property, adjacent properties if applicable, and all improvements, including those covered by the application. Contour lines are required where drainage is a consideration. In most cases, the site plan for single applications should be developed from the plat plan provided to you when you purchased your home. More complex applications may require larger scale (20-or I O-Scale) blowups of the plat plan of county approved development or site plans. IMPORTANT INFO REGARDING THE VDOT RIGHT-OF-WAY : It is important to note that the Site Plan (survey) most homeowners in Virginia Oaks received at closing does not show the Virginia Department of Transportation (VDOT) right-of-way. This VDOT right-of-way is the property of VDOT and any construction (e.g., irrigation heads, landscaping, walkways, etc.) in this area requires a permit in addition to approval from the Design Review Committee. This VDOT right-of-way is the area on either side of the street at the front of most homes in Virginia Oaks roughly from the curb to where your asphalt driveway meets the concrete driveway apron (8 feet from the curb). It is the responsibility of each homeowner to maintain this area in accordance with the terms of these Guidelines. I. Review Procedures All applications shall be sent to the Management Company address listed on the application. Each application is processed in the following manner by the Management Company: Each application will be date stamped (to start the 45-day clock), enough copies will be made for distribution to each DRC member and a copy will be mailed to each DRC members residence. Page 8 Rev 8, 4/09/14

9 Applications for alterations must be submitted to the Management Company at least seven (7) days prior to the next scheduled DRC meeting in order to be considered at that meeting. The Management Company will perform a cursory review of each application to determine whether the application is complete in accordance with these Guidelines. This step will help to avoid any unnecessary delays in processing the application. If information that is pertinent for the review of the application is missing, the application will be returned to the applicant with a statement explaining what is missing. Once the Management Company has found that the application is complete, copies will be made for each Design Review Committee member and mailed to their residence. At the Design Review Committee meeting, the DRC will check each application for complete information as required by these Guidelines. If information that is pertinent for the review of the application is missing, the application will be determined to be disapproved, and will be returned to the applicant with a statement explaining what is missing. It is important to note that in order for a disapproved application to be considered once again, a new application must be completed and submitted for review. Also, in the event a new application is submitted with a change from the previous one, the updated application must be shown to at least four (4) homeowners most affected by the proposed alteration, and the signatures (or proxy) of all homeowners most affected by the alteration must be obtained once again. If the Design Review Committee determines that the application is complete, the review process shall begin and the DRC will review the application. The DRC must act upon all applications within 45 days of receipt by the Management Company. It is the DRC's responsibility to carry out a meeting within 45 days upon receipt of an application in order to determine compliance with these Guidelines, and ensure the architectural standards of the Virginia Oaks community. It is also each homeowner's responsibility to ensure that each alteration meets the requirements of these Guidelines. Applicants with special cases that require an interpretation will be notified and asked to be present for the meeting concerning their case. Each decision made by the Design Review Committee will be documented on the application and a copy of that decision will be mailed to the address on the application, whether or not the applicant attends the meeting. The applicant must realize the Design Review Committee decision is not binding until ten (10) working days after receipt to allow time for the appeal process. J. Appeals Procedures An appeals procedure exists for applicants affected by an unfavorable Design Review Committee decision or for other residents who become aware of the requested alteration and object to the proposal; the first appeal is to the Design Review Committee; a second appeal is to the Board of Directors. To initiate the appeals procedure or for a resident to object to a proposed alteration, the applicant or (other affected resident) must submit a written notification to the management company or the Design Review Committee Chairperson of the appeal. This appeal must be made within ten (10) days of the applicant receiving the Design Review Committee decision. The Design Review Committee has twenty (20) days to review each appeal received (from the date of notification). The final Design Review Committee decision may require an additional forty (40) days to become official after receipt of notification. Page 9 Rev 8, 4/09/14

10 If any homeowner affected by the proposed alteration objects thereto, that objection must be communicated in writing to the DRC prior to the DRC's review of the application. The DRC must consider such objections by other homeowners as the DRC processes the application. Appeals will be heard if the applicant (or those affected) feels that the Design Review Committee failed to meet any of the following criteria: 1. That proper procedure was followed during the administration and review process; 2. That the applicant and any other affected residents were given a fair hearing based on the current Architectural Design Guidelines and the Covenants 3. That the Design Review Committee decision was rational and not arbitrary The second and final appeal is to the Board of Directors. This appeal must be initiated within ten (10) days of the applicant receiving the final DRC decision. Applicants and other interested parties may appear before the Board in conjunction with the appeal. The Board of Directors will issue its decision on an appeal within forty-five (45) days of receipt of the appeal and will provide written notification of its decision to all affected parties and to the Design Review Committee. K. Enforcement Procedures The Covenants (Article V, 5.4) require the Design Review Committee to ensure compliance of all lots within Virginia Oaks Association. The Board of Directors has adopted the following enforcement procedures: 1. Refer to Appendix C - Exterior Alteration Application (2 Pages) for all Enforcement Procedures. L. Maintenance Requirements Property owners are responsible for maintenance of all structures and grounds on their property. Each owner or tenant shall at all times keep his/her premises, buildings, improvements and appurtenances in a safe, clean, neat and sanitary condition. This includes, but is not limited to, such items as seeding, watering and mowing of all lawns, the pruning and cutting of all trees and shrubbery, the painting or other appropriate external care of all buildings, trash removal, structural maintenance and overall appearance. Maintenance or repairs of the dwelling or structure of the same color and material do not require an application. Violations of maintenance Guidelines are violations of the Covenants. 1. Dwelling and Structures: Residents are responsible for maintaining the exterior of their dwellings and any other structures on their lots, such as decks, fences, sheds, and playground type equipment. While it is difficult to provide precise criteria for what the Association deems as unacceptable conditions, the following cases represent some of the conditions, not all conditions, that would be considered a violation of the Covenants: a. Peeling paint on exterior trim. b. Dented, loose or missing siding. c. Dented mailbox or mailboxes and mailbox posts in need of repainting. d. Playground equipment which is either broken or in need of repainting. e. Fences with either broken or missing parts. f. Sheds with broken doors. g. Exterior doors in need of painting or other repair. Page 10 Rev 8, 4/09/14

11 h. Decks with missing, deteriorated or broken parts. i. Foundations in need of repainting. j. Missing roof shingles. k. Missing exterior window shutters. l. Dumping debris or lawn clippings on common areas/open space. 2. Mowing: Turf areas should be mowed at regular intervals, maintaining a maximum height of six inches and a minimum height of two inches. Planted beds must be kept in a neat and orderly manner. 3. Weed Control: Owners and/or residents are responsible to ensure all landscaping areas are kept planted with grass, trees or shrubs and clear from all weed growth. 4. Trash Removal: Residents and tenants are responsible for picking up litter on their property as well as for debris on the open space which originated from their property. 5. Erosion Control and Drainage Management: Residents and tenants are responsible for seeing that their lots are protected from erosion, and that storm drain structures are not blocked so as to cause additional erosion problems. Residents are responsible for maintaining proper drainage through their property, and for not blocking or hindering natural drainage from adjoining properties. 6. Pesticides and Herbicides: Due to the close proximity of Lake Manassas, the Association was required to develop a maintenance program for the residential and common areas in Virginia Oaks. This guideline recommends the use of pesticides and fertilizers for the grounds. (This requirement is in accordance with proffer #4(b) of rezoning 803 and proffer I.A.4.b and 1.A.L of rezoning 311.) Please obtain a copy of these guidelines from the Management Company. Emphasis should be placed on organic/ biodegradable materials to ensure the least harm of the natural environment. Care in application is extremely important. Avoid the use of pesticides and herbicides if at all possible, but when necessary, use with caution and follow instructions. M. Disclosure Packet Upon request of the homeowner or a person so designated by the homeowner, a Disclosure Packet, as required by Section of the Virginia code, will be completed and issued to the requestor prior to the closing date of the sale of your home. This disclosure packet provides information on the current status of assessment payments and on the existence of any architectural violations. Any exterior alteration, which has been made since the builder completed his approved plan, must have an approved Architectural Review Committee application in the lot file for that address. Lack of an approved application constitutes a violation. The one exception to this involves structures such as decks and fences, which are offered as builder options and are shown on original new construction site plans. Assuming the builder has constructed one of these options to exact builder option specifications (e.g. in accordance with the new construction guidelines from the Developer), it is considered approved. When this situation occurs, there is no record of these builder options on file at the Virginia Oaks Association. In order to have these builder options recorded and on file at the Virginia Oaks Association, it is the responsibility of each homeowner to provide documentation acceptable to the DRC of the builder option(s). An acceptable form of documentation would be a copy of the contract between you and your builder, which shows this option. Page 11 Rev 8, 4/09/14

12 The disclosure packet helps to protect the future buyer against unknown problems with past owners' architectural changes. If everything is in order, it also protects the seller from potential lawsuits involving violations of the Covenants by subsequent owners. To obtain a disclosure packet for your property, send a written request to the Management Company. N. Alterations Not Allowed The following is a list of alterations that are not allowed in Virginia Oaks. This list is not meant to be all-inclusive or exclusive, but rather to serve as a general guide to what is not permissible. 1. Bee Keeping 2. Detached Garages 3. Detached Greenhouses 4. Clotheslines 5. Doghouses and dog runs 6. Permanent flagpoles 7. Golf ball safety nets Page 12 Rev 8, 4/09/14

13 SECTION 2: MAJOR ALTERATIONS O. Major Exterior Changes Major alterations are generally considered to be those that substantially alter the existing structure either by subtraction or addition. Major building alterations include, but are not limited to, rooms, screened porches, garages, driveways, decks and fences. One application per alteration is required for each exterior change to the property or house. The design of major alterations should be compatible in scale, materials and color with the applicant's house and adjacent houses. The location of major alterations should not impair the views or amount of sunlight and natural ventilation on adjacent properties. Pitched roofs must be compatible with the slope of the roof on the applicant's house. New windows and doors should be compatible with the type used in the applicant's house and should be located in a manner which will relate well to the location of exterior openings in the existing house. If changes in grade or other conditions that will affect drainage are anticipated, they must be indicated. Approval will be denied if adjoining properties are adversely affected by changes in drainage. To the extent possible, construction materials must be stored so that impairment of views from neighboring properties is minimized. Excess material should be removed within 7 days after completion of construction. No debris may be allowed to accumulate during construction so as to become a safety or health hazard. In all cases, a single application is required for each change. Each application must be reviewed based on the Guidelines and must be processed within a specific time. For extensive changes, call the Management Company or a member of the DRC for guidance. Formal application forms can be obtained from a Design Review Committee member, the Virginia Oaks website or the Management Office. All questions on each application must be completely answered. P. Fences The preservation of open space and natural features enhances Virginia Oaks. Fencing, if it is carelessly used or placed, encroaches upon open space and can even destroy it. 1. General Standards 2. Materials An application is required for all fencing. Fencing must not extend forward of the back corners of the house and must not extend into front yards. All fencing must be left in a natural color. a. All fence materials will either be hard wood (cedar, redwood, etc.) or pressure- treated (PIT) pine. Fencing which is finished on one side only must be constructed with the finished side facing out. Fencing is to be left natural wood (not painted). b. Gates should be compatible with fencing in design, materials, and height. 3. Single Family Page 13 Rev 8, 4/09/14

14 a. The approved fencing style for single family homes in Virginia Oaks (with specific exceptions listed below in paragraphs f & g) is the rustic split rail fence with 3 rails. b. Fence height must be 48 c. Split rail fences will extend on a line perpendicular to the side of the home from the rear corner of the home to the side property line, then proceed to the rear property line, enclosing along the rear property line. d. Gates, to match, will be allowed between the home and side yard and where the rear property-line adjoins common areas. e. Fencing will be contoured to grade (not stepped), and shall not exceed 4 feet in height. f. Wire-mesh screening may be used to increase security as part of the split rail fence. The wire mesh must be attached to the inside of the fence and will not extend above the top rail. The only approved wire mesh is 2 x 4 black mesh. g. Lots that border commercial property may erect a fence on the rear of the property line for privacy. The approved fencing style in this case is 6 0 high, alternating 1x6 board-on-board, with 4x4 posts only (IAW Appendix B - Fence Styles (3 Pages)). The posts shall be set in concrete footings, spaced no more than 8 0 on center. Top, center and bottom should be braced with a 2x4. h. Lots that border Lakeview Estates subdivision have the option to construct a 6-foot board-on-board privacy fence on the rear of their lot (IAW Appendix B - Fence Styles (3 Pages)). Additionally, those lots identified below may continue the 6-foot board-on-board privacy fence on the side of their property line that borders Lakeview Estates to the point it reaches the backside of their house. - Phase 1, Section 1, lot 25A A fence may be erected on the south side of the lot from rear of the property line to the backside of the house. - Phase 1, section 3, lot 4 A fence may be erected on the rear and north side bordering Lakeview Estates. - Phase 1 section3, lot 7 A fence may be erected on all property lines that border Lakeview Estates. 4. Townhomes a. The approved fencing style for Perimeter townhouse lots (those lots adjacent to the Golf Course) is the rustic split-rail fence with 3 rails. These specific perimeter townhouse lots are listed as follows: i. Phase 2 section 1, Lots 1 through 16 ii. Phase 2 section 2, Lots 1A through 37A iii. Phase 2 section 2, Lots 62 through 81 iv. Phase 3 section 1, Lots 1 through 26 b. Wire-mesh screening may be used to increase security as part of the split rail fence. The wire mesh must be attached to the inside of the fence and will not extend above the top rail. The only approved wire mesh is 2 x 4 black mesh. c. Perimeter townhouse lots with pre-existing 6 board-on-board fences are authorized to retain them ( grandfather privileges). Specific addresses of these home-sites are listed as follows: Page 14 Rev 8, 4/09/14

15 5. Villas Cerromar Way Medalist Court Fowlers Mill Note: Upon written application these home-sites may elect (and are encouraged) to remove their 6-foot board-on-board fence and construct a 4-foot split rail fence. At the time this is accomplished, this grandfather privilege is no longer valid. d. The approved fencing style for non-perimeter townhome lots in Virginia Oaks is 6 0 high, alternating 1x6 board-on-board, with 4x4 posts. The posts shall be set in dirt or concrete footings and spaced no more than 8 0 on center. Top, center and bottom will be braced with a 2x4. Construction shall be in compliance with Prince William County building codes. These specific non-perimeter townhouse lots are listed as follows: i. Phase 2 section 1, Lots 17 through 33 ii. Phase 2 section 2, Lots 38A through 61A iii. Phase 2 section 2, Lots 41 through 49 e. Side yard fence extension will extend to the rear property line. f. End unit side yard fencing will not be allowed past a line from the rear corner of the end wall extended to the rear property line. g. Rear property line enclosures with 3 0 wide x 6 0 high gate will match fence type as described above. h. Fencing will be stepped in sections to conform to existing grade. a. The approved fencing style for Villas in Virginia Oaks is the rustic split-rail fence with 3 rails. b. Split rail fences will extend on a line perpendicular to the side of the home from the rear corner of the home to the side property line, then proceed to the rear property line, enclosing along the rear property line. c. Gates, to match, will be allowed between the home and side yard and where the rear property-line adjoins common area. d. Fencing will be contoured to grade (not stepped), and shall not exceed 4 feet in height. Page 15 Rev 8, 4/09/14

16 e. Wire-mesh screening may be used to increase security as part of the split rail fence. The wire mesh must be attached to the inside of the fence and will not extend above the top rail. The only approved wire mesh is 2 x 4 black mesh. Note: Swimming pools, spas and hot tubs have specific requirements for fences. Please refer to the swimming pools, spas and hot tubs section of these Guidelines to obtain these requirements. Application to Design Review Committee for a fence must include: Site plan showing the location as it relates to the applicant's house, adjacent houses, and property lines. Description of materials, drawings or picture of fence styles being installed, and grading and/or drainage changes, if any. Due to the added impact that fences on corner lots can have on the appearance of the community and the added impact they have on adjacent homes, the following additional requirements for fence applications on corner lots are as follows: FENCES ON CORNER LOTS: Fences for homes that are on corner lots where the side of the property is adjacent to either a roadway or a pipe-stem must extend from the rear corner of the house to the back property line of the home. The fence shall be parallel to the side of the house that is adjacent to the respective roadway or pipestem. See Appendix B - Fence Styles (3 Pages). A three foot (36 ) limited exception will be granted by the DRC or HOA Board for new fence applicants when the corner lot fence guidelines would impede entrance/exit to and from walk-up type basement exits. The three foot limited exception would also apply to new fence applicants if the fence guidelines would impede entrance to and from existing deck stairs. Only existing decks and deck stairs that have already received approval from the DRC or HOA shall be eligible for this exception. Q. Patios & Decks Patios and decks should be located in rear yards and may be left to weather naturally with the use of a clear or semi-transparent wood tone preservative, or it may be stained/painted to complement the trim color of the house. The applicant is required to obtain the necessary Prince William County building permits. Front or side yard locations will be evaluated on an individual basis. When patio or deck schemes include other exterior changes, such as fencing, lights, plantings, sheds, etc., other appropriate sections of these Guidelines should be considered during the completion of the application. An application is required for all patios and decks. 1. Ground Level Decks and Patios (24 inches or less in elevation above grade) Ground level decks do not require guardrails. Any posts or trellis rising or extending above the deck or patio surface shall be perpendicular to the deck or patio and shall extend to the same height and shall not exceed 10 feet above the deck or patio surface. Application to Architectural Review Committee must include: A detailed drawing clearly showing the following: 1. A drawing of the proposed deck clearly showing the length and width of the deck. Page 16 Rev 8, 4/09/14

17 2. The height of the deck above grade. 3. Placement of any stairs on the deck. 4. Dimensions of any other details that clearly describe the proposal. 5. Details of changes to windows or doors of the house, if applicable. Site plan showing the size of the patio or deck and location as it relates to the applicant's house, adjacent houses, and property lines. Drawings showing, at a minimum, topographical and frontal views with appropriate dimensions Description of materials, grading and drainage changes.. 2. Elevated Decks (higher than 24 inches at the highest point above grade) All elevated decks require guardrails. Guardrail height shall be between 36 inches and 42 inches in accordance with Prince William County code. Any posts or trellis rising above the deck or patio surface shall be perpendicular to the deck or patio and shall extend to a uniform height not to exceed 10 feet. Application to Design Review Committee must include: A detailed drawing clearly showing the following: 1. A drawing of the proposed deck clearly showing the length and width of the deck. 2. The height of the deck above grade. 3. Placement of any stairs on the deck. 4. Dimensions of any other details that clearly describe the proposal. 5. The plan must show a guardrail, and where the guardrail will be installed. 6. Guardrail height shall be between 36 and 42 inches, with either vertical pickets, or two horizontal supports in addition to the toprail. 7. Details of changes to windows or doors of the house, if applicable. Site plan (copy of the latest survey) showing the relationship of the deck to the house, lot and adjacent properties. A description of the materials and colors to be used. Indicate on the plan whether or not the under-deck area will be used for storage. If so, indicate whether trellis work or solid walls will be used. Solid walls must be treated as a shed and conform to the storage shed Guidelines. Approval must be obtained for under-deck storage. The wood may be allowed to weather naturally. Deck railings and face boards may be painted to complement the trim color of the house. Any application that includes painted deck railings or face boards shall comply with the exterior painting requirements of these Guidelines. R. Storage Sheds Any storage shed has an aesthetic impact on neighbors. An inconsiderately placed or poorly designed shed can visually and functionally detract from an otherwise desirable residential area. Free-standing sheds are not allowed in Virginia Oaks. Shed Design Criteria: 1. The design of a storage shed is directly related to its location and as the relationship between the house and the shed changes, so does the type of shed to be used. Page 17 Rev 8, 4/09/14

18 2. The shed must be designed to appear as part of the house, landscape or fence, or it may be part of a deck/porch. 3. The shed must be designed with consideration to the "visual rights" and aesthetic interests of neighboring properties. For convenience, sheds have been placed in three categories based upon the shed's relationship to the house: a. Attached to the House: The architectural design of the shed must be compatible with the design of the house; i.e., same materials, color, roof-pitch, detailing, etc. b. Integral with Fence: The architectural design of the shed must be compatible with the design of the fence, whether the fence exists or is to be built with the shed. The finish material of the shed must be the same as the finish material used on the fence. The roof of the shed should either be flat, with the top of the roof at the same elevation as the top of the fence (in the case of a six-foot high fence), or should slope similarly to the rear side of the roof of the house. c. Integral with Deck/Porch: The architectural design of the shed must be compatible with the design of the deck, whether the deck exists or is to be built with the shed. The finish material of the shed must be the same as the finish material used on the deck. The roof of the shed should either be flat, with the top of the roof at the same elevation as the top of the deck, or should slope, similarly to the rear side of the roof of the house. Application to Architectural Review Committee must include: Site plan showing the relationship of the shed to the house, lot and adjacent properties. A description of material and color to be used. Drawings or pictures with dimensions and other details as required to clearly describe proposal. Include height, length, and width of shed. Details of changes to windows or doors, if applicable. Any application that includes painted sheds shall comply with the exterior painting requirements of these Guidelines. S. Room Additions Any room addition has an aesthetic impact on neighbors. An inconsiderately placed or poorly designed room addition can visually and functionally detract from an otherwise desirable residential area. Room Additions Design Criteria: 1. The design of major exterior changes must be compatible with and complementary to the design of the existing structure to be altered in terms of structures original design, scale, massing, roof pitch, materials, windows, color, trim detail, etc. 2. The design of structural additions to the individual townhome/villa units including, but not limited to, covered porches and fully enclosed additions, must be able to be replicated in kind on each unit within the connected units including the applicant s Townhome/Villa 3. Proposed additions, which adversely impact the use or value of adjacent properties, will not be approved. Page 18 Rev 8, 4/09/14

19 4. The DRC review will consider the impact of a proposed addition on view, daylight, and natural ventilation, grade and drainage of adjacent properties. 5. All surfaces must stained/painted to complement the trim color of the house. For the purpose of this section, existing structure is considered to be any exterior improvement on a single family lot. Permit Criteria: All room additions must be in compliance with all Governing Bodies building rules and regulations. It is important to reinforce that each homeowner must obtained the appropriate County Building Permits prior to the commencement of construction. DRC approval assumes that Governing Bodies approval has been obtained. Construction Criteria: The quality of construction of any proposed addition must be at least equal to that of the existing structure in terms of material, construction details and finish. Application to Architectural Review Committee must include: A detailed drawing clearly showing the following: Architectural design drawing (floor plan, elevations, roof plans, etc.) which fully delineate the proposed addition and it s relationship to the existing structure. A dimensional site plan, at scale, clearly showing the location of the proposed improvement, as well as existing house and existing decks, patios fences and/or accessory structures, significant vegetation, property lines and easements. For Single Family Home applicants, the plan must also show the location of all existing improvements on each adjacent property. For Townhome/Villa applications, the plan must also show the entire structural entity of connected units as well as the end units of adjacent groups of Townhomes. Townhome/Villa applications must adequately demonstrate the applicability of the proposed design to each unit in the applicants group of units. Details of changes to windows or doors of the house, if applicable. A description of the materials and colors to be used. T. Greenhouses and Screened Porches Attached greenhouses and screened porches will be reviewed as room additions and all surfaces must be stained/painted or sided (as appropriate) to match the trim color of the house. Architectural drawings are required for all greenhouses and screened porches. If a screened porch is to be added to an existing approved deck, an application for the deck is not required, only an application for the screened porch is required. However, if a deck does not exist, the applicant must follow the Guidelines for the deck and will be reviewed as both a deck and a room addition. Note: Detached greenhouses are not allowed in Virginia Oaks. U. Swimming Pools, Spas and Hot Tubs 1. Only in-ground swimming pools are allowed. 2. Swimming pools, spas and/or hot tubs (including any associated pumps and machinery) must be located (& contained within) the rear lot of the property and be no closer than five (5) feet to the lot property line. In addition, swimming pools cannot be situated any closer than thirty (30) linear feet to the closest point of any neighboring Virginia Oaks house. (Measured from the closest point of the adjoining house to the closet edge of the swimming pool.) Page 19 Rev 8, 4/09/14

20 3. Applications for swimming pools will only be considered for homes with a rear lot that does not abut a neighboring Virginia Oaks residents front or side yard. In addition, an application from homes that rear lot line abuts a Virginia Oaks street will not be considered. 4. The rear lot around golf course lot Swimming Pools, must be enclosed with a nonornamental wrought iron fence, six (6) feet high, and must meet Prince William County requirements. The wrought iron fence style for Swimming Pool enclosures is required. Non golf course lots have the option to use either the non-ornamental wrought iron fence or the 6 ft. Wyngate style fence as depicted in the guidelines. Detailed drawings of the Wyngate style can be found in Appendix B - Fence Styles (3 Pages). 5. Approval of the fence is contingent upon the completion of the pool. Fence location as well as type of fence must be included in the application of the pool 6. Swimming pools shall be fully complaint with all Prince William County codes at a minimum. 7. Hot tubs and spas must have a privacy fence surrounding the unit. For the purpose of a hot tub and/or spa, a privacy fence is considered either a six-foot board on board fence or a Wyngate style fence. Detailed drawings of both styles can be found in Appendix B - Fence Styles (3 Pages). For hot tubs that contain a locking lid, screening around the hot tub is encouraged, however, the screening must not block a golf course view. Hot tubs with locking lids must meet Prince William County guidelines. 8. Swimming pools constructed and approved by the DRC prior to April 1, 2003 are granted grandfather privileges. Existing pool owners can submit a new fence application if they wish to replace their existing Wyngate fences with the wrought iron fence style specified herein. 9. Applications from owners with corner lots will be subject to particular scrutiny by the DRC. This is due to the significant aesthetic impact that a Swimming Pool installation in one of these locations could have on the overall appearance of the community. Detailed guidelines for the placement of fences on corner lots are found in Section 2, letter P, subsection 6 of the DRC guidelines and those requirements would also be applied to corner lot pool applications. 10. Wooden fences shall be kept in good repair and stained with transparent (not opaque) wood tone stains that are approved by the DRC. Wrought iron fences shall be kept in good repair and painted black. When rust appears, it must be treated immediately. 11. Exterior lighting for pools, spas and/or hot tubs and lighting from a source with the pools, spas and/or hot tubs shall be turned off when a.) it is not in use by resident or guest and b.) no later than 10:00 p.m. on weekdays and 12:00 a.m. (midnight) on weekends. 12. Landscaping, when at mature growth, used for decoration or privacy inside or outside the fence line, must not block a golf course view. Additional Information: The County application process and the commencement of construction should be initiated only after receiving final approval from the DRC. Upon receipt of approval from the Association, construction may not commence for 10 days, to allow any appeal to be registered. Once construction begins, the aim should be to complete construction within 8 weeks or less to minimize disturbance to neighbors. Construction equipment shall not be in use before 7:00 a.m. or after 7:30 p.m. The DRC meets monthly or as needed. The DRC will not accept walk-in applications. All Page 20 Rev 8, 4/09/14

21 applications (with the required elements included) must be submitted to the management company for Virginia Oaks. The management company will submit all complete applications to the DRC for review. The DRC will contact the four neighboring Virginia Oaks residents who names, addresses, phone numbers and signature appear on the pool application and will contact residents that border the property if they are not listed on the application. The DRC will inform these residents of their rights, as they are described in the DRC guidelines, and allow them to express any concerns they may have about the respective pool application. These guidelines are to protect general aesthetics for the majority of the community. As such, the DRC and the Board will take neighborhood and community impact into consideration when reviewing applications. Application to Architectural Review Committee must include: A site plan showing location and dimensions of the pool spa and/or hot tubs, and other related material equipment, fences, etc.. in relation to the application s house, property lines, and adjacent dwelling. Detailed drawing and plans of the pool, spa and/or hot tub, deck area, lighting arrangements, walkways, fences, etc., and pertinent information concerning water and electrical supply system, drainage and water disposal system. Landscaping plan for outside(exterior) of fencing. Privacy fence plan for pool, spa and/or hot tubs. V. Recreation and Play Equipment The desire for swings, basketball backboards, tot lots, etc., on detached lots or neighborhood property is frequently expressed. Most equipment of this sort is commercially available but is often less than pleasing in appearance. Creatively designed equipment is encouraged. The Guidelines listed below are provided in an effort to reconcile the need for play equipment with the goal of minimizing its visual impact. Recreation and play equipment may not be placed within 2 feet from property lines and may not be placed on any roads (including pipe-stems, cul-de-sacs, etc.) or on any open space property. Careful thought should be given to location and kinds of equipment to be installed. 1. Location and Size: Equipment (except basketball backboards and poles) must be placed in rear yards in locations which are the least visible from the street and other houses. Basketball backboards and poles must be portable and must be located adjacent to the owner's driveway, and must be placed so that players are not playing in the streets or on sidewalks. All equipment must be stored when not in use so as to minimize the visual impact on neighbors. When portable equipment is weighted it is considered permanently installed (except internally as per manufactures recommendations). Approval for weighted/portable hoops does not transfer with the sale of the home. 2. Materials and Color: Play equipment constructed of wood is encouraged. All swing set frames, whether wood or other material, such as metal or plastic, shall be painted earth tone in color (i.e., brown, dark green). Wood frames that are already a dark earth tone need not be painted. Neutral colors are preferred on wearing surfaces and accessories (i.e., canopies; other colors will be considered). Free standing basketball backboards and their poles should be painted dark earth tones to blend with the natural surroundings or, if located adjacent to a dwelling or fence, painted to match the backboard or screening structure. Other play equipment colors will be considered, contingent upon location and landscaping. Application to Architectural Review Committee must include: Page 21 Rev 8, 4/09/14

22 Site plan showing relation to proposed play equipment to adjacent property lines, applicant's house and adjacent houses. Photograph and/or sketch of proposed play equipment. Dimensions. Color and material. Page 22 Rev 8, 4/09/14

23 SECTION 3: Minor Exterior Changes W. Air Conditioners-Exterior Unit Window air conditioning units may only be used if they meet the following conditions: They are installed between the months of May through October and removed during the months of November through April. They may only be installed in windows on the rear of the house and are not visible from the front of the house An application is not necessary for units that meet these conditions X. Antennas Satellite dish antennas and other antennas designed to receive video programming signals from direct broadcast satellites, wireless cable providers and/or television broadcast stations shall be in compliance with the Federal Communication Commission's Over-the-Air Reception Devices Rule.(C.F.R. Section ). No other exterior antennas, other than those covered by the aforementioned rule, shall be erected or permitted on any building, lot or common area of the community. Virginia Oaks reserves the right to restrict placement of such antennas but acknowledges that such restrictions cannot operate to preclude reception of an acceptable quality signal or impose unreasonable delay or expense upon the resident. Virginia Oaks also reserves the right to enforce such restrictions, again provided that the restrictions do not preclude reception of an acceptable quality signal or impose unreasonable delay or expense upon the owner or resident. Direct Broadcast Satellite (DBS) antennas (more commonly referred to as "satellite dish" antennas) should be placed behind the house or in areas, which are not visible from the front of the house. Local television broadcast receiving antennas, although increasingly rare in use, should be placed in the home's attic if such placement does not preclude reception of an acceptable quality signal. If external installation is necessary, the preferred location is on the back slope of the roof so as not to be visible from the front of the home. Application to Architectural Review Committee must include: In order to remain consistent with the Federal Communication Commission's Over-the-Air Reception Devices Rule, the Virginia Oaks has a notification form that must be submitted prior to the installation of an antenna. The title of this form is "homeowner notification form for satellite dish installation". A copy of this notification form is on the Virginia Oaks website at and is placed as Appendix F - Homeowner Notification Form for Satellite Dish Installation in these Guidelines. NOTE: Other types of antennas not covered by the Telecommunications Act of 1996 will require the submission of an application to the DRC. Y. Attic Ventilators and Metal Flues Page 23 Rev 8, 4/09/14

24 Attic ventilators and turbines are permitted. They should match the color on the house if mounted on a gable end, or may be painted to match the roof if placed on a roof. Roof location shall be on the least visible side of the roof peak. Large metal flues and any vent through the roof should match the color of the house if mounted on a gable end or match the roof if located on the roof. Only rear roof locations are permitted. An application is not necessary for units that meet the above conditions. Z. Chimneys Chimneys may be masonry or enclosed. Chimney caps must be painted, and any vent through the roof shall be painted to match the roof color. Enclosed chimneys must be made of the same materials and same color as the house siding.. Application to Design Review Committee must include: Site plan showing the relation of chimney to the house, property line and adjacent neighbors. Picture and/or detailed drawing of chimney to include dimensions. Color and style of house. Description of materials being used to construct chimney. If brick is being used and there is brick already on the house, then the brick colors must match. AA. Compost Piles Residents may compost only by utilizing a commercially available prefabricated compost bin designed for residential use. Site-built compost areas fabricated from wire, pallets, wood slats, brick or block may not be used. A yard may contain one compost bin. Compost bins may not exceed a size of 15 bushels (19 cubic feet) by volume and must include a lid. The compost bin lid should remain attached at all times when materials are being added or mixed. The compost bin should be located in the rear of the property at least 10 feet from all property lines, preferably adjacent to the house. An application is not required for a compost bin meeting these requirements. BB. Exterior Decorative Objects Approval is required for all exterior decorative objects, including natural and man made. Exterior decorative objects include such items as wagon wheels, sculptures, fountains, pools, stumps, driftwood piles, animals and human figures, free standing poles of all types and items attached to approved structures. They do not include natural stone less than 24 inches in height. Exterior decorative objects should be located in the rear of the property. The DRC may deny any request for an exterior decorative object that is located in front of the property. An application is required for exterior carpet: No exterior carpet is permitted in the front of the property. It should be noted that brightly colored carpet has an adverse visual impact on the community and is prohibited. Application to Design Review Committee must include: Page 24 Rev 8, 4/09/14

25 Site plan showing the relation of object to house, property line and adjacent neighbors. Picture and/or detailed drawing of object to include dimensions. Color and material of object. CC. Exterior Lighting and Electronic Insect Traps All exterior light fixtures, to include front/rear entryway, post, spot/flood, decorative, permanent, above-grade, below-grade, ground-level, and/or walkway lighting, must be approved by the DRC before change or installation. Lighting may not be altered without prior approval of the DRC. Temporary ground-level decorative lights under 12 inches tall and under 26 watts (251 Lumens) per unit do not require DRC approval. Homeowners are responsible for maintaining all exterior lighting, in operating condition, at all times. No exterior lighting shall be installed or maintained in such a way as to cause discomfort to surrounding neighbors due to location, wattage or other features, and must be placed so that light does not shine outside the property. In particular, care must be taken in arranging the angle for above grade spotlights or below-grade up-lights. Sodium or mercury vapor lights/lamps are not allowed. As the effects of proposed lighting may be difficult to assess prior to installation, the HOA Board reserves the power to require correction, including but not limited to removal or modification of lighting found to cause adverse impact after installation. Proposed replacement and/or additional light fixtures must be compatible in style and scale with the overall Community style of Colonial design. Additionally, all light fixtures on a specific side of the home must match in design, style and color. Glass must be clear transparent or frosted. Color tinted-glass, stained-glass, or patterned glass is prohibited. Ball, Cylindrical, or Globe style fixtures are prohibited. All exterior light bulbs shall be limited to white or clear glass non-colored bulbs. Front lamp/light posts are required at the builder specified location for every address, must be direct-wired, and must be in good repair with working light bulbs, and a fully automatic operational dusk-to-dawn control sensor. No device or process shall be installed or implemented to defeat automatic control sensor operation. Lamp/Light Post color must be black, white, or cedar. Posts shall not exceed 4-inches in diameter, shall not exceed 6-feet in height, and can be made of wood, aluminum, or composite materials only. A decorative crossbar is required for aluminum cylindrical posts with crossbar holes. Posts with arms are prohibited. Temporary holiday lighting does not require DRC approval, and may be displayed anytime from November 15th through January 21st. All other temporary holiday lighting may be displayed no sooner than two weeks before the holiday, and no later than two weeks after the holiday. Electronic insect traps will be regulated based on the same criteria as exterior lighting. In addition, no device shall be installed or maintained in such a way as to cause discomfort to adjacent owners from noise. These devices may be operated only during those times when the owners or their guests occupy the immediate area protected by the trap. Application to Design Review Committee must include: Site plan showing the relation of the insect trap or lighting to house, property line, and adjacent neighbors. Picture and/or detailed drawing of the insect trap or lighting to include all dimensions and height of fixture above ground. State wattage of bulb to be used. Page 25 Rev 8, 4/09/14

26 DD. Exterior Painting Color changes apply not only to the house siding, but also to doors, shutters, trim, roofing, and other appurtenant structures. Change of exterior color should relate to the colors of the houses in the immediate area. Repainting or staining a specific object to match its original color need not be submitted. Application to Design Review Committee must include: List of all exterior colors on the house and appurtenant structures. A color sample of the new color to be used. EE. Firewood Firewood shall be kept neatly stacked and located to the rear of the residence, entirely on the owner's property and at least 10 feet from the side and rear of the property lines. Piles larger then two cords are not authorized. Piles longer than six feet should be a minimum of two rows deep. Piles must not exceed four feet in height for safety. Firewood piles must contain firewood only, not debris. Location should be in such a manner as to minimize visual impact. In certain cases, screening may be required. FF. Garage Doors Garage door materials may be changed without DRC approval as long as the exterior finish, color, and style remain the same. Changes to a garage door exterior finish, color, and/or style must be approved by the DRC. Townhome garage doors must remain identical to the garage door installed by the original builder, in both style and color. Windows in, or ornamentation of any type on, townhome garage doors are prohibited. See Appendix I - Garage Door Styles (2 Pages) for the pre-approved replacement garage door style which must be colored to match the trim of the townhome. In Single Family and Villa homes where garage door windows exist: Garage door windows must have clear transparent or frosted glass (obscure) and must be installed across one row only, in either of the top two garage door rows. Tinted-glass, stainedglass, textured, or patterned glass is prohibited. Garage door window mullions are permitted in top row windows only; however, pattern and style must compliment the window mullion style of the windows on the home. Pre-approved garage door window mullion styles which do not require an application can be found in Appendix I - Garage Door Styles (2 Pages), and must be colored to match the trim of the home. All garage doors must be colored or painted in the same trim color as the house, and must be without ornamentation or grillwork. Hinge, handle, or other decorative ornamentation is prohibited. Garages may not be used as, or converted into, living spaces. Using a garage as a pet confinement area (leaving garage doors partially open with or without screening) is not permitted. Pre-approved garage door styles and garage door window mullion patterns which do not require an application can be found in Appendix I - Garage Door Styles (2 Pages), and must be colored to match the trim of the home. Carriage style, Barn door style, Beaded, Page 26 Rev 8, 4/09/14

27 or other Specialty style doors are prohibited. Variations to the pre-approved styles must be approved by the DRC. Application to Design Review Committee must include: Drawing, picture, or advertisement that clearly shows door to be installed. Color of garage door, and color of trim on home. GG. Gutters and Down Spouts Gutters and downspouts must match those in existence in color and design and must not adversely affect drainage on adjacent properties. HH. In-Home Businesses Prince William County regulates in-home businesses. Homeowners wishing to operate an in- home business must obtain county permits. Such businesses shall comply with all applicable Prince William County Zoning laws. Signs advertising homeowners businesses are not allowed on private or common property. All businesses must obtain approval from the Association regardless of approval from Prince William County. II. Invisible Electronic Fences for Dogs The use of invisible electronic fences is encouraged for confining dogs to a homeowner's property. An application for an "invisible" electronic fence is not required. JJ. Landscaping, Rock Gardens and Vegetable Gardens Landscaping and gardens must not obstruct sight lines required for vehicular traffic. All gardens must be neatly maintained; this includes removal of all unused stakes, trellises, and dead growth. 1. Landscaping: An application is not required for trees or single plantings. However, an application is required for hedges or other features, which, in effect, become structures, fences or screens. An application is required for railroad ties or garden timbers which form a wall over 12" high for a length of eight feet or more. Include a site plan with the location of ties or timbers drawn in, and information on landscaping plans and any grading changes. 2. Rock Gardens: An application must be submitted for rock gardens, collections of rocks, and single rocks exceeding 24". All rocks shall be left their natural color. An application is required for railroad ties or garden timbers which form a wall over 12 high for a length of eight feet or more. Include a site plan with the location of ties or timbers drawn in, and information on landscaping plans and any grading changes. Garden Page 27 Rev 8, 4/09/14

28 perimeters, such as, but not limited to, railroad ties, garden timbers or brick which form a wall on a case by case basis. 3. Vegetable Gardens: An application must be submitted for all vegetable gardens, which need to meet the following conditions: a. It is located between the rear line of the house and the rear property b. Its size does not exceed 1/4 of the area described in (a). c. It does not damage other property through the flow of water. Application to Design Review Committee must include: Site plan showing the relation of the object(s) to house, property line, and adjacent neighbors. Picture and/or detailed drawing of object(s) to include dimensions. Dimensions and material of object(s). KK. Mailboxes All mailboxes will be uniformed in design and not deviate from those required by the developer in the Builder Design Guidelines. The color Broccoli has been discontinued. The paint color can be obtained at Lowe s Olympic Premium Exterior Latex Semi-gloss paint The following is the formula for the proper paint color: Base Code: v The metal portion of the mailbox shall be maintained forest green and must match the post color. If the mailbox needs to be replaced, it must be replaced with an identical metal mailbox. The mailbox posts and boxes must be wooden and painted with the paint information above. Refer to Appendix G - Community Standards for Mailboxes for a detailed drawing. Mail box covers are prohibited. House numbers shall be visible on the right side of the mailbox. LL. Parking and Storage of Recreation and/or Commercial Vehicles Any vehicle fitting or falling into one or more of the following classifications shall be deemed to be in violation of these parking guidelines and subject to enforcement authority set forth, subsequently, in the Virginia Oaks Association Parking Policy Resolution which can be found in the appendices to this document. 1. A vehicle that could cause or be classified as a safety hazard; 2. A vehicle parked on or in a lot owner's property that is not specifically intended for vehicles (i.e. any area other that a paved driveway or garage) or along a curb; Page 28 Rev 8, 4/09/14

29 3. The parking of a commercial or recreational vehicle without the express written permission of the Board or the Design Review Committee. For the purpose of this rule, commercial vehicles include any vehicle used as a Taxi, Taxi Cab or Car for Hire, any vehicle defined as commercial by Prince William County Code, and any vehicle displaying commercial lettering or advertisements, or which are patently used for commercial purposes (ie. vehicles having ladder racks, tool storage compartments, or other apparatus not customary to standard four-wheel passenger automobiles).; For the purpose of this rule, recreational vehicles are defined as a boat or boat trailer, any type of trailer, any motor home or other self-contained camper, mobile home, mobile home trailer or fifth wheel trailer, any camper slip-ons not mounted on the vehicle, any pop-up camp/tent trailer or other similar recreation oriented portable or transportable facility or conveyance, commercial and/or private or public school or church vehicles (including automobiles, trucks, or buses), and any vehicle which could not normally or regularly be used for daily transportation, including dune buggies, non-operative automobile collections, or other automotive equipment not licensed for use on the highways of Virginia. Note: Other than in the town-home section of the community (Phase Two-Section 1; Phase Two-Section 2; and Phase 3-Section 1), visiting RV's may be parked up to 10 days in the driveway of a resident's home by obtaining a temporary permit from the Management Company or the Design Review Committee. The permit shall be displayed on the dashboard or on the windshield of the RV at all times while within the Virginia Oaks Community. Certain commercial vehicles whose signage is covered may be parked in Virginia Oaks only if the following criteria are met: 1. The signage must be totally covered by a flexible plastic magnetic cover, which is the same color as the vehicle background it adjoins to. 2. The cover must not be unreasonably large or unreasonably configured. 3. The vehicle must be consistent with the type of vehicle normally driven by homeowners in the VA Oaks community. 4. The Design Review Committee must approve the cover. The parking of ANY vehicle on Virginia Oaks property within the town-home section of the community (Phase Two-Section 1; Phase Two-Section 2; and Phase 3-Section 1) other than within a designated or striped parking space. For the purposes of this rule any vehicle parked across or extending over the lines or stripes designating a single parking space, any vehicle parked behind another vehicle occupying more than one designated parking space shall be in violation of this rule; The parking of ANY vehicle not displaying or not bearing the appropriate licenses, stickers, decals or permits for operation on streets or highways of the Commonwealth of Virginia is prohibited; A vehicle in excess of 2 tons will not be allowed to park on Virginia Oaks property; Any vehicle parked in a NO PARKING zone or in a Fire Lane as designated by the Fire Marshall or Board or its Designee(s) on the common area parking areas and or the private or public streets; Any service vehicle on a service call parked on Virginia Oaks property for an unreasonable amount of time as determined by the Board or its Designee(s); provided however, that no such service vehicle shall be parked on the common area parking area or on the private streets overnight; Page 29 Rev 8, 4/09/14

30 Any sign, initials, numbers or any other addition or alteration to any common area parking space or private street, whether painted, displayed or erected, by any occupant is prohibited. This section does not apply to a uniform numbering system established by the Board of Directors; Any vehicle that qualifies as "abandoned" under these guidelines. Virginia Oaks defines "abandoned vehicles" for the purpose of these guidelines as any vehicle satisfying one or more of the following conditions: 1. A vehicle that is not legally registered and/or inspected by a state and/or other jurisdiction; 2. A vehicle that is in a state of disrepair or which is inoperable in its current condition and which is not, will not or cannot be made operable within any six (6) hour period, and/or 3. A vehicle not maintained in proper operating condition (proper operating condition means a vehicle which, in its current state, is capable of operation on the roadways of the Commonwealth of Virginia and which does not create a hazard or nuisance by noise, appearance, exhaust or fluid emissions) Any vehicle that qualifies as "stored" under these guidelines. Virginia Oaks defines "stored vehicles" for the purpose of these guidelines as any vehicle satisfying one or more of the following conditions: 1. A vehicle parked in the same position and not moved for a period of thirty (30) consecutive days; or 2. Any vehicle rendered incapable of locomotion under its own power source for any period in excess of six (6) hours. (This condition to include any inoperable vehicle which is not, will not or cannot be made operable within six (6) hours); or 3. Any boat, trailer, camper, mobile home, recreation, commercial and/or private or public school or church vehicle (automobile, truck or bus) parked without the expressed written permission of the Board or its Designee(s); Any vehicle operated on Virginia Oaks property other than on those paved areas or parking lots specifically designed for operation of motor vehicles. Repair/restoration/maintenance of any vehicle on privately owned or Virginia Oaks property (Common Areas). Minor emergency maintenance (excluding fluid changes and other action that may soil or impact on the common areas), and normal cleaning may be permitted, within the Board's or its Designee's (s') discretion, provided there is no damage to or soiling of the common areas and no obstruction of the common areas. All vehicles must be parked in accordance with these parking guidelines. Vehicles in violation will be considered in violation and subject to the enforcement authority of the Association. Each enforcement will be in accordance with the Virginia Oaks Association Policy Resolution titled Parking Policy (as amended). MM. Permanent Flagpoles Permanent flagpoles are allowed as long as approval is obtained from the DRC. The Association only allows the American Flag to be flown and must follow the State Statute with the requirements in order to fly the American Flag. All other flags flown on a pole are prohibited. Application to Design Review Committee must include: Site plan showing the relation of the object to house, property line, and adjacent neighbors. Picture and/or detailed drawing of object to include dimensions. Page 30 Rev 8, 4/09/14

31 Dimensions and material of object. NN. Permanent Grills and Barbecue Pits Any permanent outdoor grill must conform to county or other local ordinances and should be placed at the rear of the lot and must not be located within ten (10) feet of the side and rear property lines. Permanent outdoor grills and pits not built on the deck or patio connected to the residential structure shall be constructed of brick or stone. Any exterior application for permanent outdoor grills and pits must include details of the construction of the grill and any surrounding patio or deck. Application to Design Review Committee must include: Site plan showing the relation of the grill to the house, property line and adjacent neighbors. Picture and/or detailed drawing of the grill to include dimensions and materials used. OO. Real Estate Sales/Rent Signs Real Estate signs must meet county regulations with respect to size, content and removal. Only one such sign may be placed on the property and then only in the front yard of the property for sale or rent and must be removed within seven (7) days after contract acceptance. Up to two (2) temporary real estate signs (such as those used to advertise for an open house and provide directions to prospective buyers) may be placed within the Virginia Oaks Community. These signs shall only be displayed between 8 a.m. and 6 p.m. of any day. Such temporary signs shall not be placed on private property without the prior consent of the homeowner/resident. PP. Sidewalks, Pathways and Driveways New stone or brick sidewalks (pathways) should be set back at least four feet from the property line where site conditions permit, and should be installed flush with the ground. All driveways must be asphalt or concrete. Extensions and additions to existing driveways will be considered when a thorough investigation of the impact on adjoining properties is completed by the DRC. Any such modifications to driveways must be of the same material as the existing driveway. Driveway grades should not exceed 12%. A maximum grade of 8% is recommended. Driveways should be no wider than necessary with a maximum width of 16 feet. Resurfacing or realigning existing walks also requires application. Installing pavers (maximum of 4), for the purpose of easier access to faucets and exterior electrical outlets, does not require an application. Application to Design Review Committee must include: Site plan showing the exact location of the pathway driveway or sidewalk. Materials to be used including color. If using brick, type should blend with that on the house (if any). Method of installation plus a description of grading changes required, if any, and the resulting impact on neighbors. Page 31 Rev 8, 4/09/14

32 QQ. Solar Panels Solar Panels are permitted and may only be installed on the roof. Solar panels must be installed on the rear of the home and must not be visible from the street in front of the home. Solar panels may be installed only when they are parallel to the roof line and may not be elevated above the roof line. Solar panel frames must match, as close as possible, the color of the roofing surface. Solar panels that fall outside the previously mentioned criteria will be considered on a case-by-case basis. Application to the Design Review Committee must include: Site plan showing the location of the solar panels on the roof. Manufacturer s product information, with a picture and/or detailed drawing of the solar panels to include dimensions, material and colors of the solar panel. Color of roofing surface. RR. Storm and Screen Doors/Windows Full view storm/screen doors should be straightforward (see Appendix A - Storm Door Styles (2 Pages)), without such ornamentation such as scrolls, imitation gate hinges, ornamental grillwork or scallops and should either match the door or trim color. Full view storm/screen doors listed in Appendix A - Storm Door Styles (2 Pages) do not require an application. Less than full view doors must match the entry door color. Storm window frames should match the trim color of the house, although white or anodized aluminum is acceptable. Storm windows with frames that match the trim color do not require application. Plain paneled doors, which are the same color as the entry door, do not require an application. Security doors incorporating bars or ornamentation such as scallops and scrolls are prohibited. Application to Design Review Committee must include: Drawing, picture, or advertisement that clearly shows door to be installed. Color of entry door or garage door. SS. Sun Control Devices Sun control devices must be compatible with the architectural character of the house in terms of style, color and materials. Permanent installation of bamboo screens is prohibited. Awnings and trellises should be consistent with the design of the houses to which they are attached; and an application is required. Awnings and trellises are allowed only on the back of houses. The location of any awning or trellis must not adversely affect views, light, or natural ventilation of adjacent properties. Solid colors are required. All trellis work must match the trim or deck if parts of the deck, or matches the dominant color of the applicant's house. Page 32 Rev 8, 4/09/14

33 Frames for canvas awnings must be painted to match the trim or dominant color of the house. If awnings are removed for winter storage, frames must be removed. Application to Design Review Committee must include: Site plan-showing location of trellis and/or awnings. Sketch and/or photograph of house (and adjacent houses if townhouse application). Sketch, photograph, or manufacturer's product information of proposed sun control device including indication of dimensions, construction details showing how the awning or trellises attached to the house, materials, and color. In the case of fabric awnings, submissions or a material and color must be included. TT. Trash Cans Containers shall not be placed for pickup at appointed locations prior to 6:00 p.m. the previous evening, and shall be removed from the curb by 6:00 p.m. on the day of trash collection. Trash is to be placed for pickup in appropriate metal or plastic containers manufactured for trash storage purposes only. Containers should be stored so that they are not viewable by other residents and contained within the homeowners property. In no case may a trash container be stored in front of a home in plain view from the street. Plastic and/or paper bags are not considered trash containers but may be used for leaves. UU. Tree Removal An application is required prior to the replacement or removal of trees with a diameter in excess of two inches (measured 12 above ground). Applications should include the reason for replacement/removal and details of the replacement tree (which is REQUIRED to be a tree with a similar growth habit) and/or landscaping plan once the trees have been removed. Tree replacement is required for all trees removed, unless approved by the Board of Directors due to special circumstances. Trees in excess of two inches in diameter, similarly measured, which are generally known as flowering trees (such as dogwood or red bud) or as broadleaf evergreens, may not be cut without prior approval of the Design Review Committee. Also, no live vegetation on slopes of greater than 20% gradient or in "no cut" areas marked on original plans may be cut without approval of the Design Review Committee. Residents are advised to consult with the Prince William County Arborist (703) for compliance with county ordinances on tree cutting. Application to Design Review Committee must include: Site plan-showing location of trees to be removed. VV. Window Boxes Window boxes must adhere to the following: 1. Color: Must match the trim color of the house or metal. Natural wood is permitted only when in connection with a deck or rear area of the home. 2. Size: Length must be no longer than 3 beyond the window width and at least the width of the window. Height shall not exceed 14 and the depth shall not exceed 10. Page 33 Rev 8, 4/09/14

34 3. Placement: Must be on all windows on the same aspect and story, symmetrical where permitting. 4. Type: Wood or metal no plastic. 5. Maintenance: Plantings must be maintained in a neat and orderly live condition at all times. Fake flowers or plantings, and dead or unsightly plantings are prohibited. Application to the Design Review Committee must include: An elevation of the house must be provided indicating the proposed location of the boxes. Manufacturer s product information, drawings and/or photographs, colors and descriptions, sizes, and anchorage details must be submitted for approval. Page 34 Rev 8, 4/09/14

35 APPENDICES Appendix A - Storm Door Styles (2 Pages) Page 35 Rev 8, 4/09/14

36 Page 36 Rev 8, 4/09/14

37 Appendix B - Fence Styles (3 Pages) Page 37 Rev 8, 4/09/14

38 Page 38 Rev 8, 4/09/14

39 Page 39 Rev 8, 4/09/14

40 Appendix C - Exterior Alteration Application (2 Pages) Page 40 Rev 8, 4/09/14

41 Page 41 Rev 8, 4/09/14

42 Appendix D - Prince William County Phone Numbers (2 Pages) Page 42 Rev 8, 4/09/14

43 Page 43 Rev 8, 4/09/14

44 Appendix E - Policy Resolution , Monetary Assessments for Violations (2 Pages) Page 44 Rev 8, 4/09/14

45 Page 45 Rev 8, 4/09/14

46 Appendix F - Homeowner Notification Form for Satellite Dish Installation Virginia Oaks Association C/O Sequoia Management Company, Inc Parkeast Circle Chantilly, VA Page 46 Rev 8, 4/09/14

47 Appendix G - Community Standards for Mailboxes Page 47 Rev 8, 4/09/14

48 Appendix H - Policy Resolution , Parking Policy (4 Pages) Page 48 Rev 8, 4/09/14

49 Page 49 Rev 8, 4/09/14

50 Page 50 Rev 8, 4/09/14

51 Page 51 Rev 8, 4/09/14

52 Appendix I - Garage Door Styles (2 Pages) Page 52 Rev 8, 4/09/14

53 Page 53 Rev 8, 4/09/14